Strong_Bonds_PWS_Nov_2018.pdf

PERFORMANCE WORK STATEMENT

FOR

STRONG BONDS: FAMILIES

16-18 NOVEMBER 2018

TABLE OF CONTENTS

SECTION I Background

SECTION II Scope of Work

SECTION III Performance Requirements

SECTION IV Government-Furnished Property and Services

APPENDIX A Applicable Publications

I. BACKGROUND

1. The contractor shall, except as specified in this Performance Work Statement (PWS) as government furnished property or services, provide all personnel, supervision, and any items and services necessary to provide meals, lodging, and meeting rooms to the 154th Wing, Hawaii Air National Guard, for the Strong Bonds Event as defined in this PWS.

II. SCOPE OF WORK

1. Contractor shall provide the following services:

a. Lodging for Strong Bonds participants to include a variety of hotel rooms and sizes for up to 30 authorized families with minor children designated by the 154th Wing, Hawaii Air National Guard Strong Bonds: POCs – Chaplain (Lt Col) Leah Boling and Chaplain (Lt Col) Daniel Leatherman, 16-18 November 2018. Food will be required for 50 adults and 50 children (ages 6- 16). Late check-out at 4PM for 10 staff on Sunday 18NOV18.

b. Meeting Rooms for the Strong Bonds event for briefings to include the following: 2 meeting rooms; 1 large meeting room for Families to be able to do group activities to include 6-8 covered and skirted tables that sit 8 people per table and 1 small administration room for counseling and storage area for the event volunteers (can be excess lodging/hotel room).

c. Provide lunch on Friday 16 Nov for 10 people. Preferably restaurant coupon.

d. Provide dinner buffet meal on Friday evening, 16 Nov for 80 people. Food shall consist of any kinds of meat (chicken, beef, or pork), seafood (shrimp, fish, or scallops), starch (rice, noodle, potato), any type of salad, steamed vegetables, warm rolls, creamy butter, any type of dessert, and beverages (freshly brewed coffee, lemonade/iced tea, sodas, bottled or iced water).

e. Provide breakfast meals on Saturday, 17 Nov and Sunday, 18 Nov for 100 people.

f. Provide lunch on Saturday, 17 Nov for 100 people preferably buffet. Food options same as in 1.c.

g. Provide dinner for Saturday, 17 Nov for 100 people preferably buffet. Food options same as in 1.c.

h. Provide lunch for Sunday, 18 Nov for 10 staff preferably restaurant coupon.

i. Hotel package may gratuitously include complimentary water service in meeting rooms at no charge to the government. AM break session will be at 10:00 and PM break at 2:30 - Saturday (AM & PM) and Sunday (AM only).

j. Audio Visual equipment will be provided by the 154th Wing - Chaplains.

2. Contractor shall provide full service catering to include setting up, plates, napkins, silverware, glasses/cups, clean-up, equipment to keep food hot/cold, and removal of all trash.

3. Contractor shall have all food items delivered and available on site as mentioned above.

4. Contractor shall provide all condiments (sugar, cream, sweetener, etc).

III. PERFORMANCE REQUIREMENTS

1. Contractor Management. The contractor shall provide an onsite contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract. The contract manager or alternate shall be available at all times to meet with government personnel designated by the contracting officer to discuss problem areas. The contract manager and alternate(s) must be able to read, write, speak, and understand English. The positions shall at no time be vacant.

2. Conduct. Contractor employees shall not access any area that is not pertinent or necessary to the fulfillment of their duties in accomplishing this contract.

Contractor employees are to adhere to all instructions and warnings, communicated or posted, in regards to their work area and the facilities that occupy this area.

3. Inspections. Contractor performance shall be inspected by the Quality

Assurance Evaluator (QAE) for contract compliance.

a. Other Authorized Observers. Government personnel, other than QAEs and contracting officers, may observe the contractor operations.

However, these personnel may not conduct quality assurance inspections or interfere with employee performance.

4. PERFORMANCE OBJECTIVES SUMMARY

POS

No.

Performance Objective PWS para.

Performance Threshold

1 Provide Breakfast II. 1 c. Not more than 3 guest complaints

2 Provide Lunch II. 1 g. Not more than 3 guest complaints

3 Provide Dinner, on time, all items to include plates, napkins, silverware, etc.

II. 1d, e, & f.

Not more than 3 guest complaints

4 Provide correct number of lodging rooms on 16 Nov and 17 Nov

II. 1 a 100% visual inspection

5 Provide conference rooms. Audio visual will be provided by the 154th Wing Chaplains.

II. 1 b. 100% visual inspection

IV. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. The government will provide Audio Visual equipment.

APPENDIX A

APPLICABLE PUBLICATIONS

1. General. Publications that apply to the SOW are listed below. The contractor is obligated to follow those publications to the extent specified in other sections of this SOW. The contractor shall be guided by those publications to the extent necessary to accomplish requirements in this SOW.

2. Supplements, amendments and/or replacements to listed publications from any organizational level may be issued during the life of the contract. The contractor shall implement changes and notify the CO in writing of such change. If such change alters the magnitude of work, the contractor shall provide a proposal for a change in the contract price to the CO within 30 calendar days.

DEPARTMENT OF DEFENSE and AIR FORCE PUBLICATIONS:

Number Title DoD 5500.7-R Ethics Standards Change 1

Bid Schedule Strong Bonds Event

BID ITEM DESCRIPTION PER

DAY/PERSON

COST

QTY /

OPTIONS

SVS / TAX TOTAL REMARKS

1 HOTEL

LODGING

16 Nov 2018

$ 30 ROOMS

2 HOTEL

LODGING

17 Nov 2018

$ 30 ROOMS

3 MEETING ROOM

16 Nov 2018

9AM – 9 PM

$ 100 PEOPLE

4 STAFF ADMIN

ROOM

16 Nov 2018

4 PM - MIDNIGHT

$ 10 STAFF

5 MEETING ROOM

17 Nov 2018

7 AM – 9 PM

$ 100 PEOPLE

6 STAFF ADMIN

ROOM 17 Nov

24 HRS

$ 10 STAFF

7 MEETING ROOM

18 Nov 2018

7 AM – 4PM

$ 100 PEOPLE

8 STAFF ADMIN

ROOM

18 Nov 2018

MIDNIGHT-NOON

$ 10 STAFF

9 LUNCH

16 Nov 2018

$ 10 STAFF

10 DINNER

16 Nov 2018

$ 100 PEOPLE

11 BREAKFAST

17 Nov 2018

12 LUNCH

13 DINNER

14 BREAKFAST

18 Nov 2018

15 LUNCH

18 Nov 2018

$ 10 STAFF

16 RESORT FEES

17 SELF PARKING

FEE

18 LATE CHECK

OUT 18Nov18

$ 10 ROOMS

TOTALS