2017_PWS__OWS_Servicing_and_Recycling_of_Petroleum_Products.pdf

PERFORMANCE-BASED WORK

STATEMENT (PWS)

FOR

OWS SERVICING AND RECYCLING OF PETROLEUM PRODUCTS

154 MXS

February 3, 2017

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 4/8

5 ACCESS TO MILITARY INSTALLATIONS 8/10

6 APPENDICES 10/13

1. DESCRIPTION OS SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to service Oil Water Separators (OWS) and recycle petroleum products including oily water at Hawaii Air National Guard (HIANG) facilities located at Joint Base Pearl Harbor Hickam (JBPHH).

1.1. BASIC SERVICES.

1.1.1. Purpose

It is the Government’s intent to fulfill all requirements, regulations and codes required to service two OWS and to properly recycle/dispose of petroleum products and oily water from multiple HIANG facilities at JBPHH.

1.1.2 Product description

1.1.2.1 OWS Servicing:

a. The Contractor will remove accumulated oil, remaining water, sludge, debris, and other solids from the OWSs.

b. Transport the oil, water, sludge, and solids to a permitted facility for disposal.

c. Clean the interior of the separator with high-pressure water (Twice a year for both locations).

d. Clean coalescing plates/screens, replace filters when necessary/applicable.

e. Flush inlet lines as necessary.

1.1.2.2 Recycling Services

The Contractor shall provide transportation of products from accumulation points within the HIANG compound (see appendix B) to the recycling site for final disposal in accordance with all state and federal requirements. The transportation vehicles are required to meet the Department of Transportation (DOT) requirements.

1.1.3 Scope

1.1.3.1 OWS Servicing: The HIANG has two OWSs that require servicing and one oily water sump that needs to be periodically cleaned, the Contractor shall provide the service within seven (7) days of request.

a. OWS at Building 11666: This system supports the “Hush House” operations, oily water is pumped from a manhole into a 2,000 gal above ground separator tank that is directly connected to a second 5,000 tank, and there is no sewer or storm connection therefore all oily water needs to be pumped out. The OWS needs to be periodically serviced per section 1.1.2.1 of this PWS.

b. Sump at building 3424 Wash rack: This sump was part of an RGF system that is no longer operational, the sump now acts as a full containment system therefore o i l y wa te r n e e d s t o b e pumped out. The s u m p needs to be periodically cleaned per section 1.1.2.1. of this PWS.

1.1.3.2 Recycling Services

Per government request, the Contractor will pump out and properly recycle/dispose of the products mentioned below within 3 business days of request, note that the government needs to keep all drums/containers therefore pumping out is the only acceptable method of collection:

- Water with traces of oil or fuel

- Combustible fuels (JP-8, Diesel etc.)

- Flammable fuels (Gas, JP-5, etc.)

- Motor Oil

- Hydraulic Fluid

- JP-8 and hydraulic fluid mixture (due to cross contamination)

- Antifreeze/Coolant

- Brake Fluid

- Transformer Oil

1.1.4 Deliverables

1.1.4.1 The Contractor shall provide a copy of all analytical (CLOR-D-TECT) results and all applicable manifests to the Contracting Officer within twenty (20) business days following the pickup.

1.1.4.1.1 If halogens are detected above 1000 part per million the contractor shall not pick up the product and will notify the Contracting Officer as soon as possible, but no later than one business day after discovery.

2. SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold Collect products within 3 business days of request

1.1.3.2 Complete within specified time

limits 95% of the time

Test Results, Manifests and invoices

1.1.4.1 Complete within specified time

limits 95% of the time

OWS Servicing

1.1.3.1 Complete within specified time

limits 95% of the time

3. GOVERNMENT FURNISHED PROPERTY AND

SERVICES

3.1 The government will provide escort at security areas where an escort is required.

4. GENERAL INFORMATION

4.1 Security Requirements: The Contractor needs to be enrolled on JBPHH rapid-gate program, the government will not send personnel to sponsor the Contractor.

4.2 QUALITY CONTROL

4.2.1 The Government Representative (GR) (s) is the authorized individual who will perform assessments of the contractor’s performance.

4.2.2 The GR (s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The GR (s) or alternate(s) will make a notation of the discrepancy on their assessment checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 A n y matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer and or authorized Government representative(s).

4.3. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4 HOURS OF OPERATION.

4.4.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON - FRI, 0800-1500, EXCEPT FEDERAL HOLIDAYS. The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

4.4.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4.2. Emergency Services. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. The contractor’s responsibilities for emergency support are described in Section 1.

4.5 CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.5.1. Lights shall be used only in areas where and when work is actually being performed.

4.5.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.5.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.5.4. Government telephones shall be used only for official government business.

4.6. RECORDS. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive, applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.7. ENVIRONMENTAL CONTROLS:

4.7.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.7.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Hickam environmental storefront 808-449-0011. The liability for the spill or release of such substances rests solely with the contractor and its agent

4.7.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.8. GOVERNMENT OBSERVATIONS. Government personnel, other than contracting officers (COs) and authorized Government Representative (GRs), may from time-to-time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.9. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

4.9.3. Develop a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.9.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.9.5. Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract as applicable.

4.9.6. Record and report promptly (within one hour) to the contracting officer or authorized government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.9.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.9.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.9.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10. Comply with mandatory training and certification requirements pre state and federal regulations

5. ACCESS TO MILITARY INSTALLATIONS AND GOVERNMENT

FACILITIES:

5.1 Access to a military installation is a privilege, not a right, and as such, for reasons of health, welfare, morale, security, and mission accomplishment, the Installation Commander has the unilateral right to deny or provide access to the installation and to all facilities listed in the PWS and appendices and attachments. Should such access be denied notify QAP within four (4) hours.

(A) Contractor/Supplier shall perform Background Checks which include: National Sex Offender Check, National Criminal Record Checks (not Hawaii only or other state), and Social Security Number Trace on all selected Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation.

Contractor/Supplier will arrange, conduct and absorb all expenses of the background checks. The national background check must accompany the most current Hickam O- 180 and be current as of 30 calendar days from the start of the contract to receive access onto the USAF installation. For Non-U.S. Citizen applicants, background checks will be verified with the Department of Homeland Security/Immigrations and Customs Enforcement)

(i) Disqualifying Factors for Unescorted Installation Access

The Contractor/Supplier will ensure Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation DO NOT meet any of the following disqualifying factors Disqualifying factors for denied access are as follows [Ref 15 AWI 31-101]:

- U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

- Barred from entry/access to any military installation or facility.

- Wanted by federal or civil law enforcement authorities, regardless of the offense/violation (i.e., an “order of arrest” has been issued by a judge).

- Incarcerated for 12 months or longer within the past five years, regardless of offense/violation.

- Any conviction of espionage, sabotage, treason, terrorism or murder.

- Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years.

- Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

-Individual is currently serving their first year of parole or probation for any felony offense.

(ii) Criminal Records/Sex Offender Check

Prior to the assignment of any Permanent/Temporary personnel at Department of Defense/Air Force facilities, CONTRACTOR/SUPPLIER Permanent/Temporary personnel must be subjected to a criminal records/sex offender check.

CONTRACTOR/SUPPLIER shall be required to complete a criminal records/sex offender check on selected candidates only. CONTRACTOR/SUPPLIER will arrange, conduct and absorb all expenses of the criminal records/sex offender check. In accordance with applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all counties of state or states where the Permanent/Temporary candidate/employee has resided in, has been employed in, or attended school in for the past seven (7) years.

Permanent/Temporaries convicted of any offense, misdemeanor or felony shall not be allowed installation access without review and written approval from Installation Contracting office with concurrence from the installation’s Chief of Security Forces.

(iii) Employees of the CONTRACTOR/SUPPLIER:

No one except authorized employees of the CONTRACTOR/SUPPLIER is allowed onto Department of Defense/Air Force installations/facilities.

CONTRACTOR/SUPPLIER employees are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the 15th Security Forces Squadron Pass and Registration Section), by acquaintances, family members or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract for

CONTRACTOR/SUPPLIER.

(iv) Employment Credentials Issue and Turn-in

The CONTRACTOR/SUPPLIER agrees to retain all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force. The CONTRACTOR/SUPPLIER agrees to return all Passes/Badges, and any other pertinent documents to the Installation/Facility Contracting officer who will in turn recover them to the Installation/Facility Pass and Registration office upon completion of the contract.

In the event of contract termination, employee termination, or failure of an employee to return to work the CONTRACTOR/SUPPLIER agrees to retain/recover all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force to the Installation/Facility Contracting office who will in turn recover them to the Installation/Facility Pass and Registration office. When Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force cannot be recovered by CONTRACTOR/SUPPLIER, the CONTRACTOR/SUPPLIER agrees to reimburse the replacement cost to the Department of Defense/Air Force.

6. APPENDICES

A. Acronyms & Abbreviations List

B. Maps

C. Estimated Workload Data

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

AFMC Air Force Material Command

CFR Code Federal Regulation

CO Contracting Officer

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

APPENDIXB

MAPS

APPENDIXC

ESTIMATED WORKLOAD DATA

FACILITY

ESTIMATED OWS

REMOVAL IN

GALLONS

ESTIMATED

COLLECTIONS PER

YEAR

ANNUAL

ESTIMATED

TOTALS

F-22 AGE 2,000 gal 6 12,000 gal

F-22 HUSH HOUSE 4,000 gal 6 24,000 gal