JA_Under_SAT_FAR_Part_13_-_AIR_FIELD_LIGHTING_EVALUATION_AND_REPAIR.pdf

Simplified Acquisition Procedures (SAP)

DETERMINATION MEMORANDUM FOR SOLE SOURCE ACQUISITIONS

OVER THE MICRO-PURCHASE THRESHOLD BUT NOT EXCEEDING

THE SIMPLIFIED ACQUISITION THRESHOLD

FAR 13.106-3(b)(3)(i)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY

THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S

REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL

PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST NUMBER 2. ESTIMATED AMOUNT:

BRAND

NAME BUY

YES

NO

NAME/CAGE CODE OF PROPOSED CONTRACTOR

MEAD AND HUNT, INC.

Fund Type0FSG0

● O&M

NGREA

OTHER

3. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

THE CURRENT AIR FIELD LIGHTING SYSTEM THAT IS IN USE IS NOT OPERATIONAL DURING THE HOURS OF DARKNESS, THEREBY SIGNIFICANTLY HINDERING THE VOLK FIELD CRTC AIRFIELDS CAPABILITY TO CONDUCT NIGHTTIME OPERATIONS. THE REQUIRED SERVICE IS TO ASSESS, EVALUATE, TEST AND REPAIR

THE CURRENTLY INSTALLED AIRFIELD/ RUNWAY LIGHTING SYSTEM.

4. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE,

WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:

THE CURRENT RUNWAY LIGHTING SYSTEM WAS DESIGNED AND ENGINEERED BY MEAD AND HUNT INC. DUE TO A RESENT LOSS OF LIFE EVENT THAT HAPPENED AT VOLK FIELD COMBAT READINESS TRAINING CENTER, WE ARE IN NEED OF HAVING THE LIGHTING SYSTEM ASSESSED AND EVALUATED TO ENSURE IT IS IN COFFORMANCE WITH THE ORIGIONAL SYSTEM DESIGN. IF FOUND TO BE NON CONFORMANT, REPAIRS WILL

BE NECESSARY TO RETURN THE AIR FIELD LIGHTING SYSTEM TO OPERATIONAL STATUS.

5. MARKET RESEARCH:

MARKET RESEARCH WAS CONDUCTED TO IDENTIFY BUSINESSES CAPABLE OF MEETING THIS

REQUIREMENT UNDER NAICS CODE 541330.

MEAD & HUNT INC. WAS THE AIRFIELD LIGHTING SYSTEM ENGINEERING AND DESIGN FIRM AND THEREFORE WE REQUIRE THEIR SERVICES AGAIN TO ASSESS, EVALUATE, TEST AND REPAIR THE SYSTEM TO ENSURE

IT IS COMPLIANT WITH THE ORIGINAL SPECIFICATIONS.

6. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED:

IAW FAR 6.302-2 UNUSUAL AND COMPELLING URGENCY, THERE ARE NO ACTIONS THAT CAN BE TAKEN TO

OVERCOME COMPETITION.

I CERTIFY THAT THIS JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF MY

KNOWLEDGE AND BELIEF, AND THAT COMPLETING THIS PURCHASE AS A SOLE SOURCE

IS IN THE BEST INTEREST OF THE GOVERNMENT. ADDITIONALLY, I APPROVE THIS

JUSTIFICATION TO LIMIT COMPETITION SUBJECT TO THE AVAILABILITY OF FUNDS AND

PROVIDED THAT THE SERVICES OR SUPPLIES HEREIN DESCRIBED HAVE OTHERWISE

BEEN AUTHORIZED FOR ACQUISITION.

7a. CONTRACTING OFFICER NAME

SETH I. SWIETER, MSgt

7b. CONTRACTING OFFICER SIGNATURE

11.0.1.20130826.2.901444 Simplified Acquisition Procedures (SAP) DETERMINATION MEMORANDUM FOR SOLE SOURCE ACQUISITIONS OVER THE MICRO-PURCHASE THRESHOLD BUT NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD FAR 13.106-3(b)(3)(i) SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST NUMBER

2. ESTIMATED AMOUNT:

BRAND NAME BUY

YES

NO

NAME/CAGE CODE OF PROPOSED CONTRACTOR

Fund Type O&M

NGREA

OTHER

3. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

4. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:

5. MARKET RESEARCH:

6. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

I CERTIFY THAT THIS JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND BELIEF, AND THAT COMPLETING THIS PURCHASE AS A SOLE SOURCE IS IN THE BEST INTEREST OF THE GOVERNMENT. ADDITIONALLY, I APPROVE THIS JUSTIFICATION TO LIMIT COMPETITION SUBJECT TO THE AVAILABILITY OF FUNDS AND PROVIDED THAT THE SERVICES OR SUPPLIES HEREIN DESCRIBED HAVE OTHERWISE BEEN AUTHORIZED FOR ACQUISITION.

7a. CONTRACTING OFFICER NAME 7b. CONTRACTING OFFICER SIGNATURE No O&M

MEAD AND HUNT, INC.

THE CURRENT AIR FIELD LIGHTING SYSTEM THAT IS IN USE IS NOT OPERATIONAL DURING THE HOURS OF DARKNESS, THEREBY SIGNIFICANTLY HINDERING THE VOLK FIELD CRTC AIRFIELDS CAPABILITY TO CONDUCT NIGHTTIME OPERATIONS. THE REQUIRED SERVICE IS TO ASSESS, EVALUATE, TEST AND REPAIR THE CURRENTLY INSTALLED AIRFIELD/ RUNWAY LIGHTING SYSTEM.

Explain why the intended Contractor is the only reasonable source who can provide the required supplies or services. Discuss the unique capabilities, expertise, etc. that support the lack of competition.:

THE CURRENT RUNWAY LIGHTING SYSTEM WAS DESIGNED AND ENGINEERED BY MEAD AND HUNT INC. DUE TO A RESENT LOSS OF LIFE EVENT THAT HAPPENED AT VOLK FIELD COMBAT READINESS TRAINING CENTER, WE ARE IN NEED OF HAVING THE LIGHTING SYSTEM ASSESSED AND EVALUATED TO ENSURE IT IS IN COFFORMANCE WITH THE ORIGIONAL SYSTEM DESIGN. IF FOUND TO BE NON CONFORMANT, REPAIRS WILL BE NECESSARY TO RETURN THE AIR FIELD LIGHTING SYSTEM TO OPERATIONAL STATUS.

5. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED::

MARKET RESEARCH WAS CONDUCTED TO IDENTIFY BUSINESSES CAPABLE OF MEETING THIS REQUIREMENT UNDER NAICS CODE 541330.

MEAD & HUNT INC. WAS THE AIRFIELD LIGHTING SYSTEM ENGINEERING AND DESIGN FIRM AND THEREFORE WE REQUIRE THEIR SERVICES AGAIN TO ASSESS, EVALUATE, TEST AND REPAIR THE SYSTEM TO ENSURE IT IS COMPLIANT WITH THE ORIGINAL SPECIFICATIONS.

7. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED::

IAW FAR 6.302-2 UNUSUAL AND COMPELLING URGENCY, THERE ARE NO ACTIONS THAT CAN BE TAKEN TO OVERCOME COMPETITION.