2017_01_SOW.pdf

Statement of Work Wisconsin Air National Guard (WIANG)

Singles, Couples, Family Strong Bonds January 2017

Organization: WIANG Chaplain Corp.

Event: Singles, Couples, Family Readiness

Purpose of Event: To use Strong Bonds training for building resilient single airmen, married airmen, and airmen with families of WIANG.

Date of Event: 26-28 January 2017

Attendance Expected: It is anticipated that up to 40 singles, 30 couples, and 30 families totaling no more than 200 people to attend this event which includes service members, spouses, children, and staff .

Proposed Location of Event: In the state of Wisconsin or North Illinois - reasonable proximity to Milwaukee, Madison, and Volk Field.

Lodging Required:

Number of Nights for Lodging: two (2) nights

Dates Required: 26-28 January 2017

Number of Lodging Rooms Needed for Event: up to 100 sleeping rooms will be required. Extra rooms or rooms with additional sleeping space may be necessary, depending on the number of children in the families. Families with four or more children may require an extra room. Whenever possible, roll away beds will be provided to avoid using extra rooms.

Please block rooms near conference space.

Rooms will include daily maid service and trash removal. Each unit shall have a shower, tub, sofa, refrigerator, and microwave.

The government is NOT responsible for long distance phone calls, movie rentals, internet fees, alcohol, room service charges, late check out fees, damages, etc. These charges will be billed to the individuals staying at the hotel.

The government is tax exempt and not required to pay tax on lodging or any other charges. The Contracting Office will provide the vendor with a tax exempt certificate.

Hotel lodging shall not exceed the local per diem rate for the duration of event.

Onsite parking is required. Parking shall be free of charge for attendees.

Complimentary internet access shall be provided in the lodging rooms.

Complimentary late checkout should be authorized for members attending the Strong

Bonds event. If late checkout is not available, contractor shall provide a lockable storage room for stowage of attendee baggage.

Meeting Rooms Needed:

Thursday 26 January 2017- 1:00 pm - 9:00 pm Friday 27 January 2017- 7:00 am - 4:00 pm Saturday 28 January 20177:00 am to 12:00 pm.

Conference Room - The hotel shall provide 3 (three) on-site conference rooms large enough to accommodate these numbers in each room: 100 for the Family Room, 60 for the Couples room, and 40 for the Individuals room. Each room shall contain:

Round tables and chairs.

A podium, AV Table, and registration table will be required in each room.

1 resource table set up in the front of the room for materials and binders, 1 table in the back of the room for props.

Food and Beverage requirements: A water station and coffee will be supplied in the room

Audio Visual Support: The hotel will provide Audio Visual Support to include the following equipment:

Wireless Microphones: None Projector: None Projector Screen: 1 EACH Room.

DVD Player: None Speakers and Misc connecting cables: N/A

The Government will provide CPU(s) that will be connected to the equipment provided by the hotel for use and the hotel will ensure Audio Visual Support is operational.

Childcare Room - 1 (one) room is needed to accommodate up to 30 children and adults for Friday only. Nannies will be arranged and provided by the 128th Family Program personnel. Should be centrally located to bathroom and conference rooms.

• A/V requirements: TV/DVD

• Room Set-up requirements: tables and chairs for crafts/activities

• Food and Beverage requirements: Water pitchers, provided by the hotel shall be available in the room.

Meals: These numbers are for planning purposes. Final numbers will be given to the venue no later than 3 days prior to event. The Government WILL NOT PAY and is NOT LIABLE for any meals over the final number given to the hotel prior to the event.

Estimated # of Adults – 160 Estimated # of Children - 40

Thursday - Dinner o Time: 1730 to 1900 o Meal Choice: Buffet – Variety of food

Friday – Breakfast o Time: 0700 to 0830 o Meal Choice: Prefer vouchers for restaurant

Friday – Lunch o Time: 1200 to 1300 o Meal Choice: Buffet – Variety of food

Friday – Dinner or Meal Vouchers/Certificates to be used at restaurant(s) on property or local restaurants.

o Time: Open

Saturday – Breakfast o Time: 0700 to 0830

Break Time Snacks: The Strong Bonds Program does not allow funding for

Snacks. It is at the discretion of the Hotel to include Snacks and/or Light Refreshments gratuitously as part of the contract package.

Break Times:

Saturday – 1000 & 1400

Special dietary considerations must be provided for by the hotel. The government representative will notify the hotel of any such considerations no less than three days prior to start of the event.

Activities:

The Contractor shall provide daily use of activities to include the following:

onsite fitness center, swimming pool/waterpark, free parking, and in-room internet access. Any resort fees shall be inclusive.

Reimbursement/Credit:

Contractor will not bill the government for vacant/unused rooms or food vouchers/certificates should unforeseen circumstances (such as military deployment or duty) cause some attendees to cancel.

Additional Information:

The Government will provide a finalized number of personnel to assist the contractor in securing appropriate lodging, meeting space and meal services to be paid through this contract. This will be provided by the Government Representative no less than 7 days prior to the event.

FY 2017 Per Diem Rates for Wisconsin (October 2016 - September 2017)

Cities not appearing below may be located within a county for which rates are listed.

To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website).

You searched for: Wisconsin

Primary Destination (1, 2)

County (3, 4)

Max lodging by Month (excluding taxes)

M&IE

(5)

2016 2017

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Standard Rate Applies for all locations without specified rates

$91 $91 $91 $91 $91 $91 $91 $91 $91 $91 $91 $91 $51

Appleton Outagamie $97 $97 $97 $97 $97 $97 $97 $97 $97 $97 $97 $97 $64

Brookfield / Racine Waukesha / Racine $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $100 $59

Madison Dane $115 $115 $115 $115 $115 $115 $115 $115 $115 $115 $115 $115 $59

Milwaukee Milwaukee $119 $119 $119 $119 $119 $119 $119 $119 $119 $119 $119 $119 $64

Sheboygan Sheboygan $94 $94 $94 $94 $94 $94 $94 $94 $94 $94 $94 $94 $59

Sturgeon Bay Door $91 $91 $91 $91 $91 $91 $91 $91 $91 $96 $96 $91 $54

Wisconsin Dells Columbia $101 $101 $101 $101 $101 $101 $101 $101 $127 $127 $127 $127 $59

Footnotes

1. Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

2. Unless otherwise specified, the per diem locality is defined as"all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

3. Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

4. When a military installation or Government-related facility (whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality.

5. Meals and Incidental Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel.

Page 1 of 1Per Diem Rates Look-Up

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FY 2017 Per Diem Rates for Illinois (October 2016 - September 2017)

Cities not appearing below may be located within a county for which rates are listed.

To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website).

You searched for: Illinois

Primary Destination (1, 2)

County (3, 4)

Max lodging by Month (excluding taxes)

M&IE

(5)

2016 2017

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Standard Rate Applies for all locations without specified rates

$91 $91 $91 $91 $91 $91 $91 $91 $91 $91 $91 $91 $51

Bolingbrook / Romeoville / Lemont

Will $95 $95 $95 $95 $95 $95 $95 $95 $95 $95 $95 $95 $54

Chicago Cook / Lake $212 $212 $137 $137 $137 $137 $222 $222 $222 $192 $192 $212 $74

O'Fallon / Fairview Heights / Collinsville

Bond / Calhoun / Clinton / Jersey / Macoupin /

Madison / Monroe / St. Clair $125 $125 $125 $125 $125 $125 $125 $125 $125 $125 $125 $125 $54

Oak Brook Terrace Dupage $112 $112 $112 $112 $112 $112 $112 $112 $112 $112 $112 $112 $59

Footnotes

1. Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

2. Unless otherwise specified, the per diem locality is defined as"all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

3. Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

4. When a military installation or Government-related facility (whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality.

5. Meals and Incidental Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel.

Page 1 of 1Per Diem Rates Look-Up

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Meals and Incidental Expenses (M&IE) Breakdown

The separate amounts for breakfast, lunch and dinner listed in the chart are provided should you need to deduct any of those meals from your trip voucher. For example, if your trip includes meals that are already paid for by the government (such as through a registration fee for a conference), you will need to deduct those meals from your voucher. Refer to Section 301-11.18 of the Federal Travel Regulation for specific guidance on deducting these amounts from your per diem reimbursement claims for meals furnished to you by the government. Other organizations may have different rules that apply for their employees;

please check with your organization for more assistance.

The table lists the six M&IE tiers in the lower 48 continental United States (currently ranging from $51 to $74). If you need to deduct a meal amount, first determine the location where you will be working while on official travel. You can look up the location-specific information at www.gsa.gov/perdiem. The M&IE rate for your location will be one of the six tiers listed on this table. Find the corresponding amount on the first line of the table (M&IE Total) and then look below for each specific meal deduction amount.

The table also lists the portion of the M&IE rate that is provided for incidental expenses (currently $5 for all tiers).

This table lists the amount federal employees receive for the first and last calendar day of travel. The first and last calendar day of travel is calculated at 75 percent.

Total Continental Breakfast/ Breakfast

Lunch Dinner IE

$51 $11 $12 $23 $5

$54 $12 $13 $24 $5

$59 $13 $15 $26 $5

$64 $15 $16 $28 $5

$69 $16 $17 $31 $5

$74 $17 $18 $34 $5

Total First & Last Day of Travel

$51 $38.25

$54 $40.50

$59 $44.25

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Looking for the foreign and outside the continental United States (OCONUS) breakdown chart? Visit FTR Appendix B.

(Note: Appendix B breakdowns do not apply to any locations in the continental United States; use the table listed above.)

The shortcut to this page is www.gsa.gov/mie.

Total First & Last Day of Travel

$64 $48.00

$69 $51.75

$74 $55.50

QUESTIONS:

For all travel policy questions, email travelpolicy@gsa.gov.

RELATED GSA TOPICS

• FedRooms®

• Travel E-mail Notification

• POV Mileage Reimbursement Rates

GOVERNMENT LINKS

• Fire Safety Information

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