Attachment_A_Description_of_Requirement_for_ERDC_Awards_Framing.pdf

Awards Framing for ERDC Awards Program

Description of Requirement

The Executive Office, US Army Engineer Research and Development Center (ERDC), is responsible for administering the honorary civilian service awards program, governed by AR 672- 20, to foster a culture of recognition for honoring and rewarding employees whose significant achievements are of great value in the accomplishment of the Corps' missions. These awards serve as the symbol for exemplary service and, likewise, the Government requirement is that the awards presented are of the highest quality appearance and accuracy, as well as received in the necessary time limits with best value to the Government. These awards include the following: Exceptional Civilian Service, Meritorious Civilian Service, Superior Civilian Service, Commander’s Award for Civilian Service, and Achievement Medal for Civilian Service.

Nominations for these awards may be prepared at any time. Typically, the preparation targets presentation at annual awards ceremonies at each of the four primary ERDC sites or is timed to be ready for presentation at a retirement. The majority of selectees for the awards ceremonies are not identified until the late February–early March time-frame prior to the awards ceremonies, the earliest of which occurs in May. This is a very strict timeline. Using a vendor of unknown, unproven capabilities increases the cost and risk associated with this requirement. Any errors or unsatisfactory production must be identified by the Government at the Vicksburg site during a review of the products, returned to the vendor for replacement, and replacements received in time for the ceremonies, adding costs to the product in terms of time and resources. Additionally, following the review of the awards at the Vicksburg site to ensure quality and accuracy, ERDC must ship the products to the other ERDC locations.

The requirements of this agreement are to furnish materials and supplies for ~350 framed units per year for a total of five (5) years as described below:

1. 14 X 28 Frame – Exceptional Civilian Service Award Meritorious Civilian Service Award

Note: These awards are framed with a picture of the American Flag with the Corp of Engineers Castle Emblem in the middle of the picture.

14 X 18 Frame - Superior Civilian Service Award

Commander’s Award For Civilian Service Achievement Medal For Civilian Service

All wood, slight antique finish, decorative trim on the outer edge with beads on the inside edge (Must be one of the pictured below)

2. Glass covering

3. Three layered mats (See photo examples)

• Bottom mat – The mat should match the color of the award certificate paper (cream)

• Middle mat – Gold

• Top – The mat should match the overall color of the award ribbon

(Green, Blue, Red, etc.)

4. White core matting

5. Multi-opening in mat (Four square corners in the top mat).

6. Foam core back

7. Framer points

8. Sealed with paper backing

9. Wire hangers and hanger studs.

Framing Material

Michaelangelo Large Classic Paneled Ornamental Gold (24-260)

(25-101) (25-102)

International Molding Company - Gold Traditional Compo Scoop 1 3/8

Honorary Civilian Service Awards

Note: There is no image available for the Exceptional Civilian Service Award as it is the highest Civilian Service Award and is rarely given (See draft picture and explanation below). This award will be framed in the same manner as the Meritorious Civilian Service Award except the second/middle gold mat will be change to blue to match the service award.

Exceptional Civilian Service Award

The second mat will be blue (not Gold) to match the Service Award Ribbon

Meritorious Civilian Service Award Superior Civilian Service Award

Commander’s Award For Civilian Service Achievement Medal For Civilian Service