A07.23_W912HZ-16-T-0005-0001_Conformed_Copy.pdf

W912HZ-16-T-0005

SEE ADDENDUM

(No Collect Calls)

W912HZ-16-T-0005 07-Sep-2016

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

04:00 PM 30 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA FAR (48 CFR) 53 212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KISHA M CRAIG

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81EWF60098888

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81EWF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 USA ENGR R AND D CTR

RUFUS MCCLODDEN

3909 HALLS FERRY RD

VICKSBURG MS 39180-6133

TEL: 601-634-2880 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5 mil

NAICS:

811310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF124

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA FAR (48 CFR) 53 212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS AND ANSWERS

Will ERDC provide lift equipment?

ERDC will not provide lift equipment.

Will ERDC provide Safety/Security training

Training will be provided online as listed in Section C.1.14 Security of the solicitation

Is it possible to return this week and review the crane list again? I wasn't aware there is a load test required and I didn't measure doorways and ceiling heights for getting the weights into the different rooms.

A second site visit will not be scheduled. The measurements for the doorways and ceiling heights are listed below:

Bldg. Doorways Ceiling Heights 6000 14ft 20ft 6001 12ft 12'6" 6017 14ft 14ft 5008 20ft 18'6" 5017 12ft 18ft 5043 25ft 20ft 3399 12ft 12'6" 3396 12ft 20ft 3297 14ft 12'6" 3288 16ft 14ft 3046 12ft 12'6" 8000 14ft 12'6"

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Each

BASE YEAR - BIANNUAL ITM MAINTENANCE

FFP

PROGRAM BASED UPON MANUFACTURER'S RECOMMENDATIONS

Provide all labor, equipment and materials necessary for biannual Inspection, Testing and Maintenance (ITM) as outlined in Performance Work Statement for cranes listed in Technical Exhibit 2.

FOB: Destination

MILSTRIP: W81EWF60098888

PURCHASE REQUEST NUMBER: W81EWF60098888

NET AMT

0002 Dollars, U.S.

Base Year - REPAIR & EQUIP. COST

COST

Base Year Provide all labor, equipment and materials necessary to execute repair services (minor and major deficiencies), as outlined in Performance Work Statement for cranes as listed in Technical Exhibit 2.

Contractor to propose fully loaded hourly labor rate for repairs. $___________

FOB: Destination

MILSTRIP: W81EWF60098888

PURCHASE REQUEST NUMBER: W81EWF60098888

ESTIMATED COST

1001 2 Each

OPTION 1ST OPT YEAR - BIANNUAL ITM MAINTENANCE

FFP

PROGRAM BASED UPON MANUFACTURER'S RECOMMENDATIONS

Provide all labor, equipment and materials necessary for biannual Inspection, Testing and Maintenance (ITM) as outlined in Performance Work Statement for cranes listed in Technical Exhibit 2.

1002 Dollars, OPTION 1st Opt. Yr. - REPAIR & EQUIP. COST

Provide all labor, equipment and materials necessary to execute repair services (minor and major deficiencies), as outlined in Performance Work Statement for cranes as listed in Technical Exhibit 2.

2001 2 Each

OPTION 2nd OPT YEAR - BIANNUAL ITM MAINTENANCE

FFP

PROGRAM BASED UPON MANUFACTURER'S RECOMMENDATIONS

Provide all labor, equipment and materials necessary for biannual Inspection, Testing and Maintenance (ITM) as outlined in Performance Work Statement for

2002 Dollars, OPTION 2nd Opt. Yr. - REPAIR & EQUIP. COST

Provide all labor, equipment and materials necessary to execute repair services

3001 2 Each

OPTION 3rd OPT YEAR - BIANNUAL ITM MAINTENANCE

FFP

PROGRAM BASED UPON MANUFACTURER'S RECOMMENDATIONS

Provide all labor, equipment and materials necessary for biannual Inspection, Testing and Maintenance (ITM) as outlined in Performance Work Statement for

3002 Dollars, OPTION 3rd Opt. Yr. - REPAIR & EQUIP. COST

Provide all labor, equipment and materials necessary to execute repair services

4001 2 Each

OPTION 4th OPT YEAR - BIANNUAL ITM MAINTENANCE

FFP

PROGRAM BASED UPON MANUFACTURER'S RECOMMENDATIONS

Provide all labor, equipment and materials necessary for biannual Inspection, Testing and Maintenance (ITM) as outlined in Performance Work Statement for

4002 Dollars, OPTION 4th Opt. Yr. - REPAIR & EQUIP. COST

Provide all labor, equipment and materials necessary to execute repair services

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

SECTION C

PERFORMANCE WORK STATEMENT

C.1 GENERAL INFORMATION

C.1.1 INTRODUCTION

This Performance Work Statement (PWS) provides a description of the Inspection, Testing, Maintenance (ITM) (annual and periodic preventative maintenance inspections and load testing), repair services and repair by system replacement as required for the overhead cranes at the United States Army Corps of Engineers (USACE) Engineering Research and Development Center (ERDC), hereafter referred to as ERDC. This contract outlines a bid schedule that implements the new ERDC’s FEM system. The layout of the PWS is as follows:

Section C-1 (General Information) – Provides general information necessary to understand the requirements of the PWS.

Section C-2 (Acronyms/Definitions) – Provides the acronyms and definitions used throughout the PWS and in performance of the stated services.

Section C-3 (Government-Furnished Property and Services) – Provides the property and services the Government will provide to the Service Provider in performing the PWS stated services.

Section C-4 (Contractor-Furnished Property, Facilities, and Services) – Provides information on the property, services, or support the Government will not provide to the Contractor in performing the PWS stated services and that may be required or necessary for Service Provider performance.

Section C-5 (Specific Services/Tasks) – Provides the required services the Contractor shall perform to meet the inspection, testing, maintenance and repair of the Overhead Cranes.

Section C-6 (Applicable Publications and Forms) – Provides the mandatory/advisory regulations, directives, policies, instructions, and forms that are utilized in the performance of the PWS stated services.

Technical Exhibits – Provides greater detail supporting information pertaining to the services/tasks stated in the PWS.

C.1.2 STATEMENT OF WORK

The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, and transportation necessary for the inspection, testing, maintenance and repair of the overhead cranes at ERDC. The work shall include corrective and preventive maintenance, minor maintenance and repair, report preparation and other services as specified. All services shall be performed in accordance with the requirements herein QASP and Technical Exhibits 1, 2, and 3.

C.1.2.1 SYSTEMS

There are a total of 28 cranes located at the ERDC. Cranes types include but are not limited to bridge, monorail, gantries fixed and mobile, wall mounted jibs, and pedestal jib. A partial description of each system is given in Technical Exhibit 1. As a deliverable in C.5.6 a complete description of each system shall be provided. If systems are found on installation they shall be added to the list. Adjustments in system quantities will be addressed.

C.1.3 LOCATION AND DESCRIPTION OF FACILITY

The ERDC lies within the western part of Warren County approximately 2.5 miles south of Interstate Highway 20 at 3909 Halls Ferry Road, Vicksburg, Mississippi 39180-6199.

C.1.4 ERDC REGULATIONS

The Contractor and his/her employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

C.1.5 ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable federal, state, and local laws, and with the regulations and standards as requested by the CO. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and all other costs. The Contractor shall also clean up any oil spills that result from the Contractor's operations.

C.1.6 CONTRACT MANAGEMENT

The Contractor shall plan, program, administer, manage, execute and complete the work necessary to provide the specified services. The Contractor shall comply with applicable Federal, State, and local laws, regulations, and directives to include applicable publications in Section C.6., Applicable Publications and Forms. The Contractor shall perform all administrative services, such as material procurement, quality control (QC), financial control, and correspondence, in order to meet PWS service requirements. The Contractor shall maintain accurate and complete records and files and these files shall be turned over to the government throughout the course of the contract and at contract completion. These files shall be submitted in a digital media format compatible with current government software programs.

The Contractor shall also ensure all services provided are accomplished in accordance with applicable Federal, State, and local laws, standards, codes, regulations, and directives.

C.1.6.1 EXPERIENCE

The Contractor shall have three (3) or more years experience related to the inspection, testing, maintenance and repair of the type of equipment designated herein. They shall be able to identify suitable engineering and technical resources to complete the work under approved schedules.

C.1.6.2 PERSONNEL

The Contractor shall provide a work force possessing the necessary technical and managerial skills, knowledge, and training to perform the services required by this PWS. The Contractor shall be responsible for the supervision and conduct of his employees.

C.1.6.2.1 SUPERVISING REPRESENTATIVE

The supervising or managing representative shall have extensive knowledge of the products involved, at least two years experience conducting engineering appraisals and tests. All testing shall be conducted under the direct supervision of these managing or supervising representatives.

The managing or supervising representative will prepare and sign reports and be available for consultation with the Government.

C.1.6.2.2 TEST TECHNICIANS

Test technicians shall be trained and experienced on the testing they conduct.

C.1.6.2.3 RESUMES

The Contractor shall keep a current resume for all key personnel that will be involved in this scope of work on file. Resumes shall be provided with the Contractor’s proposal and at any time as requested by the COR.

C.1.6.2.4 EMPLOYMENT OF FOREIGN NATIONALS

In the event, the Contractor chooses to employ a foreign national; they shall follow the procedures outlined in ER 380-1-18 to obtain security clearance prior to allowing access to the installation.

C.1.6.2.5 CONDUCT OF PERSONNEL

In accordance with 5 CFR, Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch, the CO/COR may require the Contractor to immediately remove from the job site a Contractor employee cited for misconduct, security violations, or actual or suspected use of alcohol, drugs, or other incapacitating agents. The removal from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

C.1.6.2.6 SUBCONTRACTORS

The Contractor shall submit the information and qualifications of any subcontractors to be used in the performance of the PWS requirements to the COR for concurrence prior to performance of work. Subcontractor information shall include company names, contact names, addresses, telephone numbers and the actual items of work for which they are responsible. Subcontractor personnel shall be subject to the same personnel requirements as specified in this PWS

C.1.6.3 LICENSES AND PERMITS

The Contractor shall meet all licensing and qualification requirements of the State of Mississippi. Personnel specifically trained and qualified to work on high voltage electrical equipment shall perform all work according to manufacturer's instructions. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be submitted to the Contracting Officer with the Contractors proposal. Contractor shall be responsible for obtaining all required permits for performance of work, in compliance with all applicable federal, state and local laws and in accordance with Contract requirements.

C.1.6.4 CONFLICT OF INTEREST

The Contractor shall not employ off-duty COR or Government surveillance personnel (i.e.

Quality Assurance Specialist, Technical Monitors, Inspector or other persons), if such employment would create a conflict of interest or be contrary to any law, regulation, Executive Order, or policy of the Department of Defense or USACE.

C.1.6.5 IDENTIFICATION BADGES

The Contractor personnel shall wear their Government-issued identification badges at all times while on duty. These badges must be in a visible location on their person without hindering safe working habits. The Contractor shall turn in to the Government the identification cards of all employees upon termination of the employee or completion of the Contract. Contractor employees shall not wear any part of a current authorized military uniform while performing work under the Contract. The Contractor shall be responsible for the supervision and conduct of his employees.

C.1.6.5.1 DRIVING RESTRICTIONS

All Contractor personnel operating vehicles or equipment shall possess a current and valid driver’s license with all class and commodity endorsements required by state law for the type of vehicle operated and commodity being transported. As required by AR 190-5, Contractor personnel shall follow all federal, state, and local laws for continued compliance with inspection and insurance laws. Contractor employees must operate vehicles safely and in accordance with all federal, state, local, and installation traffic laws

C.1.7 CONTRACTOR LIABILITY

Government-owned or privately owned property damaged by the Contractor's operations under this contract shall be replaced or repaired to original condition by the Contractor at no additional cost to the Government.

C.1.8 NORMAL HOURS OF OPERATION

The normal hours of operation for the ERDC are 7:00 A.M. to 4:30 P.M., Monday through Friday.

C.1.9 LEGAL PUBLIC HOLIDAYS

The Government observes the following public holidays. When a designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

New Years Day 1 January Martin Luther King, Jr. Birthday 3rd Monday in January Presidents’ Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

C.1.10 QUALITY CONTROL

The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

C.1.11 QUALITY ASSURANCE

The Government will inspect and monitor the Contractor’s performance under this contract using the quality assurance procedures specified in QASP.

C.1.11.1 QUALITY ASSURANCE SURVEILLANCE

The COR will appoint a Quality Assurance Evaluator (QAE), to monitor performance to ensure services are received under this contract. The QAE will evaluate the Contractor’s performance through close on-site inspections. The Contractor and the QAE shall coordinate work schedules and inspections to best evaluate Contractor performance. The Government may use a combination of unscheduled, 100%, random and/or planned inspection(s).

C.1.11.2 CONTRACTOR DEFFICIENCY REPORT

When the Contractor fails to perform according to the performance standards, the COR will notify the Contractor in writing by issuing a Contractor Deficiency Report (CDR), stating the nature and extent of the deficiency. The Contractor shall explain in writing, as per the schedule outlined in Technical Exhibit 2, why performance was less than satisfactory and how to prevent recurrence.

C.1.11.3 CONTRACTOR PERFORMANCE EVALUATION MEETING

The COR will conduct performance evaluation meetings at a designated location not more than one full work day after a Contract Deficiency Report (CDR) is issued. Mutual effort will be made to resolve any problems identified at any meetings between the Contractors, Superintendent(s), COR and/or his/her representative(s). Written minutes of performance evaluation meetings shall be prepared by the COR or his/her representative(s) and signed by the COR and the Contractor or the Contractor Representative(s). Should the Contractor not concur with any decisions, etc. contained within the minutes, the Contractor shall state so in writing, and request a final decision by the COR.

C.1.12 WORK CONTROL

The Contractor shall perform the tasks specified in C.5, Specific Tasks, and provide all services and management required to perform the work described and meet all performance standards as specified. Standards are specified in the PWS, attached Technical Exhibits, and Mandatory Publications for the required work. Where publications containing standards are advisory in nature, acceptance of the work shall be based on the reasonable and logical judgment of the COR using the standards as guidance.

C.1.12.1 SCHEDULING

The Contractor shall schedule, control, and perform all work described in this PWS in accordance with all terms and conditions contained in this PWS. All scheduled services identified in these specifications shall be provided during normal hours of operation.

C.1.12.2 HOLIDAY WORK

The Contractor shall not schedule work on legal holidays.

C.1.12.3 WEEKEND WORK

Weekend work shall only be allowed under extenuating circumstances. The Contractor shall send a written request to the COR for approval of weekend work no later than 1:00 p.m. on the Friday prior. Weekend work will only be allowed at no additional cost to the Government.

C.1.12.4 UNSATIFACTORY PERFORMANCE

Work that does not meet the contract specifications will be deemed unsatisfactory. If the performance of any required service is unsatisfactory, and is the fault of the Contractor, the Contractor will correct the defect immediately. Failure to do so may result in a payment deduction as determined by the PRS. It may also result in the issuance of a Contract Discrepancy Report by the CO.

C.1.12.5 RE-WORK

The Contractor shall, when directed by the COR, perform work that was not performed, or re-perform work that was performed in an unsatisfactory manner. The response time and quality requirements as set forth in this specification shall also apply to rework actions. The Contractor shall not receive additional payment for re-work.

C.1.13 PAYMENT

Payment shall be made only for actual services provided by the Contractor as specified in this

PWS.

C.1.14 SECURITY

The Contractor personnel and all representatives of the Contractors shall abide by all security regulations referenced in Section C.6., Applicable Publications and Forms, of this PWS and shall be subject to security background investigations at the expense of the Government. The Contractor shall be responsible for the security of his property.

C.1.14.1 AT LEVEL I TRAINING

AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army Installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

C.1.14.2 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES

This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

C.1.14.3 DoD FACILITY/INSTALLATION ACCESS

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.1.14.4 iWATCH AND/OR CORPSWATCH TRAINING

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

C.1.14.5 SEARCH AND SEIZURE

In accordance with 41 CFR Part 120-74, Facility Management, Contractor personnel and property shall be subject to search and seizure upon entering the federal complex. All persons and vehicles entering the installation will be subject to inspection for firearms, explosive, and dangerous weapons.

C.1.14.6 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND

PROCEDURES

The contractor and all associated subcontractors’ employees shall comply with applicable ERDC installation, access and local security policies and procedures. Policies and procedures will be provided by the ERDC Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.1.14.7 SUITABILITY INVESTIGATION REQUIREMENTS

Contractor and employees of the contractor are required to be citizens of the United States and must maintain such status during the duration of this contract. Each of the Contractor’s employees is required to submit investigative paperwork for a National Agency Check with Written Inquiries (NACI) for a Suitability Investigation. The contractor shall ensure that each contractor employee coordinates with the Government Security Office and submits appropriate investigative forms and the required information for the Suitability Investigation prior to beginning work.

C.1.14.8 ONSITE ACCESS

The Government has the right to restrict on-site access to any contractor personnel who is identified as a potential threat to the health, safety, security, or operational mission of the Corps of Engineers.

C.1.15 SAFETY AND OCCUPATIONAL HEALTH

The Contractor shall comply with all applicable provisions of EM 385-1-1 entitled "Safety and Health Requirements Manual.”

C.1.15.1 ACCIDENT PREVENTION PLAN

The contractor shall prepare an accident prevention plan that provides an overview of company’s safety program.

The plan shall be submitted within 10 calendar days after award. Any proposed changes to the plan shall be submitted to the COR not later than 5 working days prior to the proposed effective date of the change.

C.1.15.2 ACCIDENT REPORTING

The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death, and of accidents resulting in damage to Government property, supplies, or equipment.

The Contractor shall report accidents in accordance with the requirements listed in EM-385- 1-1 and AR 385-40 to the COR and Safety Office within 24 hours of the accident.

C.1.15.3 FIRE PROTECTION

The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire hazards to persons, facilities, and materials.

SUBMITTALS

The following items shall be submitted by the Contractor for approval by the Government as per the CDRL provided in Technical Exhibit 2.

C.1.15.4 SUBMITTED WITH PROPOSAL

C.1.15.4.1 INSPECTION, TESTING AND MAINTENANCE PLAN

The Contractor shall submit an Inspection, Testing and Maintenance Plan as per paragraph C.5.3.1.

C.1.15.5 SUBMITTED AFTER AWARD

C.1.15.5.1 ACCIDENT PREVENTION PLAN

The Contractor shall submit an Accident Prevention Plan as per paragraph C.15.1.

C.1.15.5.2 WORK SCHEDULE

The Contractor shall submit a work schedule as per paragraph C.5.3.1.1.

C.1.15.5.3 ITM REPORTS

The Contractor shall submit an ITM report as per paragraph C.5.3.3.

C.1.16 CONTRACTOR ORIENTATION MEETING

The COR will conduct a meeting with the Contractor within 10 calendar days after award to review the specifications in the PWS. The Contractor shall provide the submittals required in Section C.1.15.1 at this time. There will also be an orientation briefing provided by representatives from the Safety Office and the Security Office during the meeting.

C.2 ACRONYMS/DEFINITIONS

C.2.1 ACRONYMS

As used throughout this PWS, acronyms shall have the meanings set forth below. This is not an all-inclusive list. Other acronyms and abbreviations are listed in applicable publications and in AR 310-50, Catalog of Abbreviations and Brevity Codes.

CDR Contract Discrepancy Report CO Contracting Officer COR Contracting Officer's Representative DA Department of the Army DPW Directorate of Public Works DOD Department of Defense

FAR Federal Acquisition Regulation FEM Facility Equipment and Maintenance System IAW In Accordance with OSHA Occupational Safety and Health Administration POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAI Quality Assurance Inspector QASP Quality Assurance Surveillance Plan QC Quality Control SOW Statement of Work TE Technical Exhibit ITM Inspection, Testing and Maintenance

C.2.2 DEFINITIONS

Special terms and phrases used herein shall have the meanings set forth below. This is not an all-inclusive list. The Contractor shall ensure that all terminology used in the PWS are understood by Contractor personnel. In the event that any term needs further explanation, the Contractor should request the COR to provide the necessary information.

Acceptable Quality Level (AQL): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in the lot that can be considered satisfactory on the average, or degree of deviation from perfect performance for such specific contract requirement before the Government will consider contract performance unacceptable. As long as the defective performance does not exceed the AQL, the Government will not reject the services. However, performance at an AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner.

Composite Labor Rate: The composite labor rate for each repair or service call category shall consist of direct wages, overhead, profit, health and welfare benefits, FICA, and other fringe benefits.

Contract Discrepancy Report (CDR): A report initiated by the Government, which the Contractor is required to complete whenever performance is unsatisfactory. The CDR requires the Contractor to explain, in writing, why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

Contract Line Item Number (CLIN): Specific line item tasks listed in the contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government.

Contracting Officer Representative (COR): Individual designated in writing by a Contracting Officer to act as his/her authorized representative within the scope and limitations as defined by the Contracting Officer.

Corrective Action: Consists of those efforts required to correct deficiencies, determine that other products are not similarly defective; and ensure deficiencies do not re-occur.

Damage: Ineffective technical assistance that is not readily noticeable at the time of delivery of the technical service.

Deduct: An action taken by the Government to reduce the Contract price when the Contractor does not provide a service or product meeting standards outlined in the specifications.

Defect: Each instance of non-compliance with a Contract requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions.

Directorate of Public Works (DPW): The directorate with responsibility for maintenance of all facilities and grounds.

Environmental Protection: Formalized responsibilities, policies, and procedures established to preserve, protect, and restore the quality of navigable waters; near-shore, open, and any other surface waters; ground water; drinking water; land surface or subsurface area; and ambient air.

Facilities Equipment and Maintenance (FEM) System: 'FEM' stands for "Facilities & Equipment Maintenance System". USACE FEM is based on an off the-shelf, industry standard computerized maintenance management system (CMMS) called 'Maximo'. As such, FEM is designed to capture cradle-to-grave costs for maintaining and operating our assets. The PM and ITM programs are used interchangeably.

Frequency of Service:

Periodic Inspection: Shall be performed on a Semi-Annual schedule. Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Repairs: Repair shall be performed as needed and allow by this contract.

Load Testing: Each system shall be load tested once in the base year and after each major system repair or overhaul of a system in sequent years.

Hazardous Waste: A solid waste, or combination of solid wastes, that because of quantity, concentration, or physical, chemical or infectious characteristics may: (a) cause, or significantly contribute to, an increase in mortality or an increase in serious irreversible or incapacitating reversible illness or (b) pose a substantial actual or potential hazard to human health or the environment when improperly treated, stored, transported, disposed of, or otherwise managed.

Inspection, Testing and Maintenance: Inspection, Testing and Maintenance is defined as the periodic preventative maintenance inspections, lubrication, adjustments and annual load testing as required by regulations, manufacture recommendations and industry standards.

One-Hundred Percent (100%) Inspection: One-hundred percent inspection is surveillance of all of the Contractor's work on a scheduled basis.

Percent of Sample Found Defective: Determined by dividing the number of defects by the sample size. When the reject number has been equaled or exceeded, this percentage is used to calculate an equitable deduction from the Contractor’s payments.

Performance Requirements Summary: Identifies the key product or service outputs of the contract that will be evaluated by the Government to assure contract performance of the Contractor meets established standards. (Other products or services may also be inspected under the authority of the Inspection of Services clause.) The PRS shows representative contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Performance Work Statement (PWS): A statement in the solicitation that identifies the technical, functional, and performance characteristics of the agency’s requirements. The PWS is performance-based and describes the agency’s needs (the “what”), and not specific methods for meeting those needs (the “how”). The PWS identifies essential outcomes to be achieved, specifies the agency’s required performance standards, and specifies the location, units, quality and timeliness of the work.

Procedure: The step-by-step method or way that the policy or plan is to be carried out.

Qualified Person: One having adequate knowledge, and thoroughly conversant in the installation, construction or operation of apparatus or equipment and hazards involved. One who possesses knowledge, skill, and ability to competently, effectively, and safely accomplish a task.

Quality Assurance (QA): Those actions taken by the Government to determine that the services received meet the Contract requirements.

Quality Assurance Evaluators (QAE): Government employees responsible for checking Contractor performance.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains sampling guides, checklists, and decision tables.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the Contract are met.

Restricted Area: Areas designated by the Commander that, for security and safety purposes, require the control of personnel and equipment within.

Test: Procedure of obtaining, examining, analyzing and evaluating data to determine conditions or verify performance capability.

Travel Costs: Travel costs are authorized under and in accordance with FAR Part 31 31.205- 46 Travel costs and DFAR Part 31 31.205-46 Travel costs.

Upgrades: Upgrades are additions to, or replacement parts within, an existing piece of equipment. These will improve or add to its functioning over and above its capability as originally configured. Alternatively or as an additional consequence, the function or the useful life of the original unit is extended.

C.3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND

SERVICES

C.3.1 GENERAL

The Government will offer the following Government-Furnished Property and Services on the Contract start date.

C.3.1.1 UTILITIES AND SERVICES

The Government will furnish fresh water and electricity at existing outlets for use as may be required for the work to be performed under the contract. Information concerning the location of existing outlets may be obtained from the Government Representative. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

C.3.1.2 MAPS AND DRAWINGS

The Government will furnish installation maps and drawings (as available) to the Contractor for information only. These maps will be hard copy or on magnetic digitized medium.

C.4 CONTRACTOR FURNISHED EQUIPMENT AND SERVICES

C.4.1 GENERAL

The Contractor shall provide everything necessary to fulfill the requirements of the Contract, except what is specified in C.3 Government-Furnished Property, Equipment and Services. All Contractor-furnished equipment shall meet all applicable Federal, State, local and Department of Defense and Army laws, codes, and regulations. Contractor-furnished equipment is subject to Government inspection.

C.4.2 COMMUNICATIONS EQUIPMENT

The Contractor shall provide a system of communication between his main office, all Contractor-furnished vehicles, key Contractor personnel, and the Government. The communications system shall be capable of transmitting and receiving from all locations on the ERDC Vicksburg military reservation where contract work is to be performed. Cellular telephones are acceptable.

C.5 SPECIFIC SERVICES AND TASKS

C.5.1 GENERAL

The Contractor shall furnish all in accordance with C.1.2.

C.5.2 STANDARDS AND PROCEDURES

All workmanship shall meet the approved and accepted standards of the industry; equipment manufacturers; all applicable activity, local, state, and federal standards; and all applicable building and safety codes, to include but not limited to the National Electric Code.

C.5.2.1 SITE CONDITIONS

During and at completion of work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and/or at the end of each day work is in progress.

C.5.2.2 SYSTEM INTEGRITY

When the Contractor completes work on a system or piece of equipment, that system or piece of equipment shall be free of missing components or defects that would prevent it from functioning as originally intended and/or designed. Repair or replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

C.5.3 INSPECTION TESTING AND MAINTENANCE

C.5.3.1 ITM PROGRAM

A completed ITM program shall be submitted to the COR for approval within 90 calendar days after the contract award date. The ITM program is to be established based upon manufacturers’ recommendations, handbooks, operating/service manuals, Contractor expertise, general engineering judgments and accepted industry standards. The submitted plan shall include components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology.

C.5.3.1.1 WORK SCHEDULE

The Contractor shall submit a schedule for approval for the accomplishment of all ITM work.

The schedule must provide the location, system, equipment, work to be performed and the dates that the work will be accomplished. Once approved by the COR, the Contractor shall strictly adhere to the schedule to facilitate the Government's inspection of the work. Proposed changes to the approved schedule must be submitted for approval by the COR.

C.5.3.2 FREQUENCY OF SERVICE

C.5.3.2.1

C.5.3.2.2 BIANNUAL EVERY SIX MONTHS

The initial ITM work shall begin within 14 days after the approval of ITM job plan C.5.3.1.

C.5.3.2.2.1 iTM Reports Not later than 5 working days after scheduled ITM is complete, the Contractor shall submit to the COR a summary of the ITM work.

C.5.3.2.3 HEADING

The report shall have a heading that has input to clearly identify each crane. Crane information shall include at a minimum, capacity, type, manufacturer, model number and voltage.

C.5.3.2.4 RESULTS

The report shall clearly list all results of the ITM requirements for each crane. A summary of findings and recommendations shall also be included in the report.

C.5.3.2.5 PAYMENT

Payment will be made only for actual services provided by the Contractor as specified in this PWS. Payments will be processed when work is satisfactorily completed and a proper invoice has been submitted.

C.5.3.2.6 PAYMENT INVOICES

During the 5 year period of performance of this contract the government may add or remove cranes to/from the crane inventory that the contractor is responsible for inspecting, testing and maintaining (ITM). Additions may be due to the construction or acquisition of new buildings, facilities or equipment; removals may be due to the replacement or obsolescence of existing buildings, facilities or equipment. In the case of adding cranes, the Contractor may request an equitable adjustment to incorporate the new cranes into the Contractor’s ITM service.

Likewise, an equitable adjustment shall be due the government for cranes that no longer require ITM due to obsolescence or other reasons.

C.5.4 REPAIR

Repair is defined as work required to correct deficiencies that are preventing a system from proper operation or may prevent the system from proper operation if left in its current condition.

C.5.4.1 MAJOR DEFICIENCIES

Major deficiencies shall be defined as deficiencies not specifically defined as minor deficiencies below. The contractor shall notify the COR immediately of all major deficiencies found either during normal ITM or a service call. Repair shall be completed as per paragraph C.5.4.3.

C.5.4.2 MINOR DEFICIENCIES

Minor deficiencies shall be defined as problems that prevent proper operation of the overhead cranes. The Contractor shall repair all minor deficiencies identified during ITM prior to departure from the job site.

C.5.4.3 REIMBURSABLE REPAIR

Repair shall be defined as major or minor deficiencies identified by the Contractor or as specific work requested by the Government in a written Scope of Work. The Contractor shall perform work identified in this contract as reimbursable repair work in accordance with the scope of work issued by the Contracting Officer’s Representative. In such instances the Contracting Officer’s Representative (COR) will request the Contractor to provide him with a proposal for the reimbursable repair work and based upon a scope of work furnished to the contractor by the COR. Provided the Government determines that the estimate is fair and reasonable, the Contracting Officer’s Representative (COR) may approve the Contractor’s proposal for the work. If the job requirements change after the approval of the Contractor’s proposal, the COR may direct the Contractor to prepare either a new proposal for the whole job or a separate proposal for the changed conditions if they represent additional requirements and are separable from the original scope of work (do not affect the original order). Both the Government and the Contractor are responsible for identifying such changed conditions and in turn immediately notifying the other of the circumstances. The final determination of whether any circumstances constitute changed conditions rests with the Government. The Government shall not accept a circumstance as a changed condition which, in its judgment, should have been realized by the Contractor at the time the estimate was prepared. Relatedly, the Government may or may not notify the Contractor when it feels that a proposal does not include adequate resource or time requirements. Therefore, the contractor should not depend on this Government overview or either use it to supplement of replace his/her own managerial and technical expertise. Also, the Government shall not provide quantitative resource information to the Contractor under these circumstances but only advise the Contractor that the estimate effort is too low. In any event, by execution of this contract, the Contractor assumes all responsibility of satisfactorily completing all approved proposals issued by the Contracting Officer’s Representative (COR), irrespective of stated resource requirements or approval thereof by the Government. By approval of the Contractor’s proposal the Government does not warrant that the Contractor’s stated resource requirements are sufficient or otherwise adequate to execute the proposal.

C.5.4.3.1 PROVIDING PROPOSALS

The Contractor shall provide a written proposal based upon a scope of work furnished by the COR. Proposals shall include description of work to be accomplished and a detailed breakdown of labor, mileage and material costs. This detailed cost break down shall match the contract CLINs. The Contractor shall provide documentation (i.e. quotes, catalog sheets, etc.) to support all direct material costs.

C.5.4.3.2 ACCEPTING PROPOSALS

Provided the Government determines that the proposal is fair and reasonable, the Contracting Officer will prepare and issue a modification to the Contractor. The Contractor shall perform the work as specified in the reimbursable repairs (minor/major).

If the Government determines that the proposal provided is not fair and reasonable, the COR has the option to negotiate with the Contractor or choose to satisfy the work requirement through other contractual means.

C.5.4.3.3 CHANGES TO SCOPE OF WORK

If the job requirements change after work has commenced, the COR may direct the Contractor to prepare either a new proposal for the whole job or a separate proposal for the changed conditions if they represent additional requirements and are separable from the original scope of work (do not affect the original order). Both the Government and the Contractor are responsible for identifying such changed conditions and in turn immediately notifying the other of the circumstances. The final determination of whether any circumstances constitute changed conditions rests with the Government. The Government shall not accept a circumstance as a changed condition which, in its judgment, should have been realized by the Contractor at the time the proposal was prepared.

C.5.4.3.4 EQUIPMENT REPLACEMENT OR UPGRADE

During the term of this contract the government may deem it more economical to have the Contractor replace or upgrade existing equipment versus repair. In these cases the Contractor shall invoice using the Contract Line Item Number for Labor and the Contract Line Item Number for Equipment (unless the equipment is provided by the government). The Contractor shall only invoice and be reimbursed for the actual cost of the equipment plus the contract markup. Such equipment shall be maintained at no additional cost to the government and incorporated into the Contractor’s ITM schedule.

For all equipment purchases, regardless of price, 3 quotes must be obtained and forwarded to the COR for review and approval.

C.5.4.4 PAYMENT INVOICES

Invoicing shall be submitted for semi-annual ITM and authorized reimbursable repairs.

Invoice CLIN shall reference the contract CLIN.

C.5.5 SERVICE CALLS

C.5.5.1 SERVICE CALL RESPONSE TIMES

The Contractor shall have…