Revised_PWS_Ft_Hood_Helicopter_Services.pdf

Performance Work Statement (PWS)

Helicopter Services for Sampling/Data Collection at Fort Hood, Texas

Date:

Updated: 29 Aug 2016

Version 1.0

Performance Work Statement (PWS)

Vision Statement

To provide science, technology, and expertise in engineering and environmental sciences in for our Armed Forces and the Nation in order to make the world safer and better.

1 Introduction This Performance Work Statement (PWS) describes the type of tasks and deliverables that the contractor shall complete and provide to US Army Corps of Engineers (USACE), Engineer Research and Development Center (ERDC), Wetlands and Coastal Ecology Branch (EEW) in the execution of its mission.

1.1 Mission

The Wetlands and Coastal Ecology Branch in the Environmental Laboratory works within the Army and DoD to promote scientific innovation, environmental quality, regulatory compliance, and technical approaches to resource management.

1.2 Background

Fort Hood implements management and control efforts of wild pigs to reduce damage to natural resources on the installation. Fort Hood encompasses 218,000 acres with a 63,000 acres live-fire area, containing both training ranges and dudded impact areas.

As an invasive, nuisance species, wild pig management is necessary to protect threatened and endangered species (e.g., black-capped vireo and golden cheek warbler), as well as several other species of concern or those endemic to the region.

With restricted access into the 63,000 live-fire area, Fort Hood utilizes aerial gunning and trapping around and within selected access points are utilized as invasive species control measures.

Fort Hood has requested that the Wetlands and Coastal Ecology Branch (EEW) study the ecology of feral pigs within the live-fire area and surrounding habitats on the installation to improve knowledge on habitat preference, foraging habits and movements of wild pig populations on the installation. EEW will implement research efforts to examine home ranges and eating habits for at least 12-months to determine seasonal habit use and food preference. Helicopter services are required to access certain areas of Fort Hood and obtain data that will be included in the research project.

1.3 Scope

This firm-fixed price contract for helicopter services will consist of a period of performance starting at the time of the award and running to approximately 15-months (October 2016 to December 2017). The contract will include tasks to execute the Research and Development (R&D) tasks for EEW. COR will be appointed to oversee tasks. This contract is aimed at satisfying Army and DoD contracting requirements by containing specific tasks that allow EEW to collect samples and data associated with ongoing efforts at Fort Hood, Texas. The Contractor shall provide all management, supervision, personnel, tools, equipment, equipment replacement, repair parts, petroleum, oils, lubricants, fuel, and any other items and services not government furnished. The Contractor shall provide the helicopter and pilots for the environmental flight missions on Fort Hood, Texas, for the Government researchers aboard the aircraft who will perform wildlife surveys and data collection. All flights will have governmental personnel aboard the aircraft who will perform observational crewmember tasks as related to their job function.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO/KO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors.

The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between its operations and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to manage contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management as required. The contractor shall provide for its employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to execute contract tasks. The contractor shall provide administrative services required by its employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO/KO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

3 Performance Requirements The following section specifies the requirements for this helicopter service contract.

Requirements:

The Flights shall be provided any day of the week during daylight hours, including Saturday, Sunday, and legal public holidays. The Contractor will be given a minimum of two weeks’ notice for scheduling each flight. Flights may be scheduled up to 8 hours per day. Daily flight scheduling may include both early morning and late evening flights.

Flights will be at low altitude, usually about 50 to 200 feet.

The Contractor shall provide a work force processing the skills, knowledge, and training to satisfactorily perform the flight services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government.

The Contractor shall provide an Aviation Project Manager who shall be available during normal duty hours to conduct overall management coordination and furnish liaison with the Government. The Aviation Project Manager shall be the point of contract with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract. The Aviation Project Manager shall have a Federal Aviation Administration (FAA) issued commercial pilot certificate with a rotorcraft rating and minimum of 4,000 hours of helicopter flight time and shall be a helicopter pilot.

The Chief Pilot will have an FAA issued commercial pilot certificate with a rotoracraft rating, FAA issued medical certificate, and a minimum a 4,000 hours of helicopter flight time. The Chief Pilot shall have a current instrument rating and shall be a Certified Flight Instructor or US Army Qualified Instructor Pilot. The Chief Pilot shall be a helicopter pilot and shall be rated for turbine powered helicopters. The Chief Pilot shall be familiar with Fort Hood (FH) Regulation (Reg) 95-1, Fort Hood Local Flying Rules, FH Reg 95-50, Air Traffic and Airspace Operations Governing Fort Hood Special Use Airspace; Army Regulation (AR) 95-1, Flight Regulations; and AR 95-2, Airspace, Airfields/Helicopters, Flight Activities, Air Traffic Control and Navigation Aids. The Chief Pilot shall be responsible for any training necessary to ensure Alternate Pilots and Co-Pilots maintain knowledge of flight procedures set forth by the III Corps Flight Standard Branch. This Training shall be at the Contractor’s expense. The Chief Pilot may be the same person as the Aviation Project Manager.

The Chief Pilot, Alternate Pilots, and Co-Pilots shall have an FAA issued commercial pilot certificate with a rotorcraft rating, an FAA issued medical certificate, and shall be currently rated to fly the type(s) of helicopter(s) used in this contract. The Pilots shall be familiar with FH Reg 95-1, FH Reg 95-50, AR 95-1, and AR 95-2. The Pilots shall be familiar with the location all artillery firing points, all flight corridors, the Corridor Air

Route Structure (CARS), all CARS Reporting Points, all numbered Training Areas, and numbered Live Fire Areas. This required is the sole responsibility of the Pilot in Command. This is a mandatory safety requirement and exceptions will not be considered. The Pilots shall be able to interpret Automated Range Information Broadcasts when given this information form the Hood Radio (Flight Following) to safely avoid those firing points that may be in a “Hot Status”. This information may change hourly and shall be the responsibility of the Pilot in Command to interpret this information. The Pilots shall have recent experience in flying missions for aerial control of wild pigs, wildlife surveys, and wildlife habitat monitoring.

The Government will provide publications/Fort Hood training maps. The Government will provide a portable radio for communication with range control.

Task Summary:

1. Provide helicopter services to transport Federal employees and sampling gear to areas of Fort Hood.

a. The helicopter shall “seat” one pilot and three to four Government personnel aboard the aircraft.

b. The Contractor shall maintain radio contact with appropriate Fort Hood agencies in accordance with FH Reg 95-1. For missions inside the Live Fire Area, the Contractor shall maintain constant communication with Range Operations Branch.

c. The Government will provide the Contractor with a schedule for the helicopter services at least two (2) weeks in advance of the need to the service.

2. Level of Effort: 100 hours of flight time over the course of the contract, with the flight time being distributed throughout the period of performance.

a. Flights will be scheduled to take advantage of optimal weather conditions and at times that will not impact military training.

b. Flights for the purpose of maintenance test flights, pilot training or pilot currency will not be counted toward the flight hours charged to the government.

c. The Contractor shall fly a minimum of one hour for each data collection event. However, weather conditions and other unforeseen circumstances may reduce flight time.

d. The Contractor shall land at the Natural Resources Complex for passenger pick up and drop off. However, when more advantageous to the Government, the Government employee(s) will meet the Pilot In Command at another previously agreed on location for departure.

e. Flights shall be terminated by the Pilot In Command at any time when he/she judges weather conditions, or mechanical conditions are unsafe.

Government personnel will terminate flights when weather conditions adversely affect the purpose of the mission.

f. For safety purposes, the Contractor shall be required to refuel at the Skylark Airfield or the Temple Airport.

g. The Government reserves the right to review airworthiness of any aircraft used for this contract. Review will be by records inspection or by aircraft inspection.

h. The Government will properly schedule each flight with the Fort Hood DPTMS Range Control. The Government will notify Air Traffic Control (ATC) when an updated Notice to Airman (NOTAM) is required.

3. Deliverable: Report confirming record of flight

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

Visitor Group Security Agreement. The contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements;

security education; personnel security clearances; reports; security checks; security guidance; emergency protection; protection of government resources; DD Forms 254;

periodic security reviews; and other responsibilities, as required.

Additional Security Requirements:

a. Antiterrorism (AT) Level I Training:

All contractors, including subcontractors, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer (if a COR is not assigned) within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at, or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. Access and General Protection/Security Policy and Procedures:

All contractor and all associated subcontractors shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

c. Suspicious Activity Reporting Training (e.g., iWATCH, CorpsWatch, or See Something, Say Something):

The contractor and all associated subcontractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform contractors of the types of behavior to watch for and instruct contractors to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 days of new employees commencing performance on the contract. The contractor shall provide certification of completion to the COR within 5 days of training completion.

d. Contactors Requiring Access to Government Information Systems

All contractors with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

e. For Contracts that Require an Operations Security (OPSEC) Standing Operating Procedure/Plan:

The Contractor shall develop an OPSEC SOP/plan within 90 calendar days of contract award if applicable. The OPSEC SOP/plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan shall include the government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect

it. In addition, the contractor shall identify an individual who will be an OPSE Coordinator.

f. For Contracts that Require OPSEC Training

All new contractors will complete Level I OPSEC Training within 30 calendar days of their reporting start date if applicable. Additionally, all contractors must complete annual OPSEC awareness training. The contract shall submit certificates of completion for each affected contractor or subcontractor, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

g. Information Assurance (IA) / Information Technology (IT) Training:

All contractors and associated sub-contractors must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractors working IA/IT functions must comply with DoD and Army training requirements in contract IAW DoD 8570.01-M, DFARS 252.239-7001, and AR 25-2 within six months of employment.

h. Information Assurance (IA)/Information Technology (IT) Certification:

All contractors executing IA/IT functions shall be appropriately certified upon contract IAW DoD 8570.01-M, DFARS 252.239-7001, and AR 25-2. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

i. Escorted in areas where contractors may be exposed to classified or sensitive materials and sensitive or restricted areas.

All contractors and sub-contractors, who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified or sensitive materials as well as sensitive or restricted areas.

4.2 Government Furnished Materials

The Government will make available the materials, office space, communications capability, software, and information on the dates specified as identified if applicable for use by the contractor in the performance of this contract.

4.3 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this contract in accordance with the Governments QASP.

5 Deliverables The contractor shall provide deliverables as described in Section 3. Deliverables shall be specified by the government. Format and delivery schedule for deliverables are outlined in the tasks (see Section 3).

6 Performance Requirement Summary (PRS)

Performance Requirement Summary (PRS)

Statements

Standards/AQLs

Incentive/Remedy

1. Provide helicopter services transport Federal employees and sampling gear to areas of Fort Hood

Deliverable: Record of completed flight

a) STD: Accurate location of the specific data collection sites.

AQL: 90% of the time no significant oversights are identified

b) STD: Completes actions within specified deadlines

AQL: 90% of the time no significant oversights are identified

Successful completion of tasks may result in a positive past performance.