A03.22_W912HZ-16-R-0035_Tour_Guide_Solicitation.pdf

PDF 391 KB Posted Oct 19, 2016

Attached to: Vicksburg Orientation Tour Guide Services
Solicitation number: W912HZ16R0035
Issued by: Department of the Army Corps of Engineers Engineering District Vicksburg

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File	Type	Posted
A01.23_W912HZ-16-R-0035-0001.pdf	PDF	Oct 31, 2016
A01.13_Attachment_4_-_Past_Performance_Questionnaire.pdf	PDF	Oct 19, 2016
A01.13_Attachment_3_-_Sample_Insurance_Certificate.pdf	PDF	Oct 19, 2016
A01.13_Attachment_2_-_Application(National_Park_Service).pdf	PDF	Oct 19, 2016

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SEE ADDENDUM

(No Collect Calls)

W912HZ-16-R-0035 19-Oct-2016

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 AM 02 Nov 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HZ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KISHA M CRAIG

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81EWF62108595

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81EWF 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 USA ENGR R AND D CTR

STEVEN SNOW

3909 HALLS FERRY RD

VICKSBURG MS 39180-6133

TEL: 601-634-2789 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$20,500,000,00

NAICS:

561520

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF106

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 200 Each

Tour Guide FY17

FFP

VICKSBURG ORIENTATION CONTRACT - Driving Tour & 30 minute follow up consultation.

FOB: Destination

MILSTRIP: W81EWF62108595

PURCHASE REQUEST NUMBER: W81EWF62108595

NET AMT

0002 200 Each

Tour Guide FY17

FFP

VICKSBURG ORIENTATION CONTRACT - 1 hour phone consultation & 30 minute follow-up phone consultation.

FOB: Destination

0003 200 Each

Tour Guide FY18

FFP

VICKSBURG ORIENTATION CONTRACT - Driving Tour & 30 minute follow up consultation.

0004 200 Each

Tour Guide FY18

FFP

VICKSBURG ORIENTATION CONTRACT - 1 hour phone consultation & 30

0005 200 Each

Tour Guide FY19

FFP

VICKSBURG ORIENTATION CONTRACT - Driving Tour & 30 minute follow

0006 200 Each

Tour Guide FY19

FFP

VICKSBURG ORIENTATION CONTRACT - 1 hour phone consultation & 30

0007 200 Each

Tour Guide FY20

FFP

VICKSBURG ORIENTATION CONTRACT - Driving Tour & 30 minute follow

0008 200 Each

Tour Guide FY20

FFP

VICKSBURG ORIENTATION CONTRACT - 1 hour phone consultation & 30

0009 200 Each

Tour Guide FY21

FFP

VICKSBURG ORIENTATION CONTRACT - Driving Tour & 30 minute follow

0010 200 Each

Tour Guide FY21

FFP

VICKSBURG ORIENTATION CONTRACT - 1 hour phone consultation & 30

Section C - Descriptions and Specifications

ADMINISTRATIVE INFORMATION

The U.S. Army Corps of Engineers, Engineer Research and Development Center (ERDC) Directorate of Human Capital, Vicksburg, MS, requires commercial services for the performance of Tour Guide Services in order to accomplish their mission in supporting the ERDC Laboratories. ERDC intends to establish three (3) to five (5) Master Blanket Purchase Agreements (BPA’s) in order to facilitate the procurement of these services. A BPA is a simplified method of filling anticipated repetitive needs for services by establishing “charge accounts” with qualified sources of supply. Pursuant to Federal Acquisition Regulation (FAR) 13.303, Blanket Purchase Agreements (BPAs), the Contractor agrees to the identified terms and conditions for a BPA to provide the required Tour Guide Services exclusively with the U.S. Army corps of Engineers, Engineer Research and Development Center (ERDC).

The Master Blanket Purchase Agreement (BPA) does not obligate any funds. The government shall be obligated only to the extent of authorized purchases actually made via a properly executed BPA Call.

The Government estimates, but does not guarantee, that the total volume of purchases through this agreement will be $500,000.00 Individual service requirement shall not exceed the simplified acquisition threshold which is currently $150,000.00. There shall be no guaranteed minimum or maximum order limits established and no guaranteed dollar amount of expenditures with the vendor.

Actual requests will be made via properly executed BPA Calls. These calls will be initiated at the time the services are needed by an appointed and in good standing Micropurchase Contracting Officer or by a warranted Contracting Officer.

All BPA Calls shall be supported by an invoice that must contain the following information at a minimum:

1) Name of contractor.

2) BPA number.

3) Date.

4) BPA Call number and/or PR&C number.

5) Itemized list of services provided.

6) Quantity, unit price and extension of each item; less applicable discounts (unit price and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

7) Date of performance.

Invoices will be submitted and processed for each BPA Call.

The Master BPA shall be reviewed annually before the anniversary of the effective date and revised as necessary to conform to regulatory or statutory requirements.

Interested vendors must refer to Section L and M for instructions to offerors and evaluation criteria.

Interested vendors response shall include the company Cage Code and/or DUNS number.

BPA Calls will be initiated by an appointed Micro Purchase Contracting Officer in good standing or by a Warranted Contracting Officer.

The Master BPA’s will expire in five (5) years from date of award or total purchases reaching the BPA limit, whichever is earlier.

Responses shall be submitted electronically to: Kisha.M.Craig@usace.army.mil

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Vicksburg Orientation Tour Contract

09/09/2016

Version 1.0

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

3 Tasks

3.1 The contractor shall welcome potential hires/new employees to the ERDC Vicksburg site, provide community information and a tailored driving tour of Warren County

4 Period of Performance

5 Quality

5.1 Quality Assurance Surveillance Plan (QASP)

6 General Conditions

7 Safety and Insurance

8 Display of Signs by Contractor

9 Government Furnished Materials

10 Deliverables

11 Related Documents

Performance Work Statement (PWS)

Vicksburg Orientation Tour Contract

Vision Statement

1 Introduction

The U. S. Army Corps of Engineers (USACE) has responsibility for investigating, developing and maintaining the nation's water and related environmental resources; constructing and operating projects for navigation, flood control, major drainage, shore and beach restoration and protection, related hydro power development, water supply, water quality control, fish and wildlife conservation and enhancement, and outdoor recreation; responding to emergency relief activities directed by other federal agencies; and administering laws for the protection and preservation of navigable waters, emergency flood control and shore protection.

The U.S. Army Engineer Research and Development Center (ERDC) is one of the most diverse engineering and scientific research organizations in the world. The ERDC conducts R&D in services of the Soldier, military installations, and the Corps of Engineers civil works mission, as well as for other federal agencies, state and municipal authorities, and with U.S. industry through innovative work agreements. The ERDC addresses R&D in four major areas: Battle space Environment, Military Engineering, Environmental Quality/Installations, and Civil Works/Water Resources through the capabilities of seven laboratories.

The ERDC requires contract deliverables for a wide range of technical and related data management services for its Research and Development, Science and Engineering and mission-critical activities of ERDC and other local Corps entities.

1.1 Mission

The ERDC Directorate of Human Capital provides policy and process in order for the labs and Directorate of Enterprise Operations (DEO) to recruit, develop and retain highly qualified employees to meet mission requirements. Another key objective for the Directorate of Human Capital Office is to promote a work culture that has high performance standards, life-long learning, and improvements in both technical excellence and productivity.

1.2 Background

As ERDC prepares to hire approximately 800 new scientists and engineers within the next five years, there is a need to improve the integration and recruiting process by providing potential hires and new employees with information about the local area.

1.3 Scope

Provide community information about Vicksburg, MS and Warren County for potential hires and new employees by working directly with the potential hire and new employee.

2 General Requirements

Recognized Holidays. The contractor shall not provide services on the following federal holidays or weekends:

New Year’s Day 1 January

Martin Luther King Jr. Holiday 3rd Monday, January

Presidents Day 3rd Monday, February

Memorial Day Last Monday, May

Independence Day 4 July

Labor Day 1st Monday, September

Columbus Day 2nd Monday, October

Veteran's Day 11 November

Thanksgiving Day 4th Thursday, November

Christmas 25 December

When one of the above-designated legal holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government Agencies.

Government Facility Closure. In case of government facility closure as directed by the government, contractor employees shall be excused from work at no cost to the government.

Place of Performance.

The contractor will work off site while providing services to the ERDC. If the work requires specific government resources that cannot be obtained offsite, the employees may request to work at: U.S. Army Corps of Engineers, ERDC, 3909 Halls Ferry Road, Vicksburg, MS 39180-

Clearances. Contractor and employees of the contractor are required to be citizens of the United States and must maintain such status during the duration of the contract.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor will receive tasks for this contract through e-mail communications and telephone requests and will use a tracking system to maintain a list of requests. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The ERDC Directorate of Human Capital Office provides policy and process in order for the labs and Directorate of Enterprise Operations (DEO) to recruit, develop and retain highly qualified employees to meet mission requirements. Another key objective for the Directorate of Human Capital is to promote a work culture that has high performance standards, life-long learning, and improvements in both technical excellence and productivity. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the services provided at ERDC and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely manner. The contractor shall have a primary and secondary point of contact between each ERDC laboratory and the Directorate of Enterprise Operations and Contractor personnel assigned to the task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document, labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Normal Working Hours. Working hours for this contract are from 0800-1100 to 1300-1800 local time, Monday through Friday, excluding federal holidays. The specified hours are designated to coincide with the client’s task requirements. If there are any changes, the COR will provide advance notice to give the contractor sufficient time to adjust. In cases of an emergency closure at any specific Corps site, the contractor(s) working at that site shall be excused from work at no costs to the government and may be refused entry.

3 Tasks

3.1 The contractor shall welcome potential hires/new employees to the ERDC Vicksburg site, provide community information and a tailored driving tour of Warren County.

3.1.1 Contractor shall gather and provide a packet of information about the Warren County community.

It is suggested that the materials be largely gathered from information available through the Vicksburg-Warren County Chamber of Commerce, state and local visitor centers including , but not limited to, maps, booklets, brochures, pamphlets, and current event announcements.

Performance Standards

a) STD: All materials provided to potential hires/new employees will be pre-approved by the COR before being distributed.

AQL: 100% of the time

Deliverables A001 Community Information Packets

3.1.2 Contractor shall mail all potential hires/new employees an informational packet about the Warren County community.

Performance Standards

a) STD: The informational packet must be mailed within 5 days of the tour/call.

AQL: 100% of the time

A002 Monthly Report

3.1.3 Contractor shall ascertain by e-mail the interests and hobbies of potential hires/new employees and introduce them to opportunities that would allow them to pursue their interests and/or hobbies.

Performance Standards

a) STD: The contractor shall identify at least six areas of interest/hobbies of potential hires/new employees via e-mail before scheduling a driving tour or telephone consultation of the Warren County community.

AQL: 100% of the time

b) STD: The contractor shall at a minimum cover in depth the top three interest area of each tour participant during the driving tour. If time permits the contractor shall cover in depth the additional areas of interest.

AQL: 100% of the time

A003 Potential hire/New employee report

3.1.4 Contractor shall provide a tailored tour allowing each participant to choose from a list the community areas that interest them.

Performance Standards

a) STD: All tours will be conducted between the hours of 0800-1100 and 1300-1800 Monday through Friday.

AQL: 100% of the time

b) STD: All tours shall be three hours in length. Lunch breaks or other similar events throughout the day will not count towards any time of the tour.

AQL: 100% of the time

c) STD: All participants will be picked up at the ERDC at the beginning of the tour and returned to the ERDC at the completion of the tour.

AQL: 100% of the time

d) STD: The tailored tour list will be preapproved by the COR and will not include the viewing or showing of any specific/individual real estate properties or businesses.

AQL: 100% of the time

e) STD: The contractor shall cover at a minimum the top three interest area of the potential new hire/new employee. If the top three interest area are covered before the end of the three hour tour, the contractor will continue the tour and cover as many interest area as possible before the three hour tour time limit expires.

A004 Tour form

3.1.5 Contractor shall be solely responsible for all fees and permits associated with any orientation tour.

Performance Standards

a) STD: All permits shall be provided to the COR before any tour is given.

AQL: 100% of the time

b) STD: All fees shall be paid by the contractor, not the government or the participants.

AQL: 100% of the time

A007 Copy of Permit

3.1.6 Contractor shall provide a 3 hour driving tour or a 1 hour informational telephone consultation with each potential new hire/new employee.

Performance Standards

a) STD: The contractor shall be friendly and courteous and conduct all tours and calls in a professional manner.

AQL: 100% of the time

b) STD: There shall be no more than 2 complaints per 100 tours or telephone calls

AQL: 100% of the time

c) STD: Plans tours clearly and accurately to ensure the safety of all participants.

AQL: 100% of the time

3.1.7 Contractor shall provide a 30 minute follow up telephone consultation 72 hours after completion of the driving tour or the 1 hour telephone consultation.

Performance Standards

a) STD: Answer any additional questions that the Potential hire/New employee may have about the tour or telephone consultation.

AQL: 100% of the time

3.1.8 Contractor shall provide a reliable and road ready vehicle for all tours.

Performance Standards

a) STD: All tour vehicles shall at a minimum meet the laws, rules, regulation, and standards of the National Highway Transportation Safety Act (NHTSA).

AQL: 100% of the time

b) STD: The vehicle shall be smoke free

AQL: 100% of the time

c) STD: The vehicle shall be clean and free of debris.

AQL: 100% of the time

d) STD: The vehicle shall provide adequate heat and air to the extent that the participant feels comfortable during the tour.

AQL: 100% of the time

e) STD: All vehicles shall be fueled up prior to each tour to prevent delays or unnecessary stops before or during tours.

AQL: 100% of the time

f) STD: All vehicles used by the contractor will be subject to verification prior to and during the contract. Substitution of vehicles after the award of the contract is prohibited without prior approval from the Contracting Officer Representative or Contracting Officer.

AQL: 100% of the time

A005 Potential hire/New employee questionnaire

3.1.9 Contractor shall provide proof of insurance for their business and automobiles.

Performance Standards

a) STD: The contractor shall be insured with a minimum of $1,000,000 limited liability insurance coverage.

AQL: 100% of the time

b) STD: The contractor shall be insured with a minimum of $1,000,000 property and bodily injury insurance coverage.

AQL: 100% of the time

c) STD: The contractor shall be insured with a minimum of $1,000,000 general liability insurance coverage.

d) STD: The contractor shall list ERDC as an additional insured for notification purposes on their insurance policy.

AQL: 100% of the time

e) STD: The contractor shall provide the ERDC with a wavier of subrogation on their insurance policy.

AQL: 100% of the time

A006 Insurance Policy

3.1.10 Contractor will provide a report on each Potential hire/New employee that participates in a tour or telephone consultation.

Performance Standards

a) STD: The report will outline general interests and information about each participate and their tour or telephone consultation.

AQL: 100% of the time

3.1.11 Contractor will provide a monthly report for all tours and telephone consultations.

Performance Standards

a) STD: The contractor shall provide a consolidated monthly report on all tours and telephone consultations provided.

AQL: 100% of the time

b) STD: The report shall list the total number of tours or telephone consultations for each month.

AQL: 100% of the time

c) STD: The contractor shall identify if the service provided was a driving tour or a telephone consultation.

AQL: 100% of the time

d) STD: The contractor shall document in the monthly report the lab who requested the tour or telephone consultation.

AQL: 100% of the time

e) STD: The contractor shall list the name of all participants.

f) STD: The contractor shall document the date and time of all interactions with each participate, to include the start and finish time for each tour.

AQL: 100% of the time

A002 Monthly Report

4 Period of Performance

4.1. The period of performance for subtask 3.1 will be 12 months from date of award.

5 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

5.1 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance in accordance with the Governments QASP. The Government reserves the right to utilize other methods, as necessary, to assure the Contractor's compliance with the terms and conditions of this contract.

The Government may inspect services provided by the Contractor both during and/or after performance is complete. If the Government identifies any performance deficiency, the Contractor will be advised of the deficiency as soon as possible. All such notifications will be confirmed in writing with the Contractor by the Government. Such notification will be made only to the Contractor or his/her designated onsite superintendent and not to any other agents, employees, or subcontractors. Upon receipt of such notification, the Contractor shall correct the deficiency within the time specified by the COR. However, in the event that the deficiency represents a hazard to health or safety or it serves to jeopardize operational continuity, then corrective action shall proceed immediately and continue uninterrupted until the correction is affected. In all cases, the correction of performance deficiencies shall not in any way adversely affect other contract performance.

6 General Conditions

6.1. Contractor personnel shall not identify themselves as Corps of Engineers or other government employees. They shall not make statements or take any actions which encourage or allow the assumption that they are employees of the Corps of Engineers or any other government agency.

6.2. All employees routinely deal with the public and shall be courteous, well mannered, and professional in their conduct, appearance and dress at all times.

6.3. The contractor shall be responsible for employee conduct, competency, integrity and appearance. The contractor shall take disciplinary action with respect to the contractors employees as may be necessary.

6.4. The Contracting Officer may require the dismissal of employees from work under the contract if the Contracting Officer or COR deems the employee to be incompetent, careless, insubordinate, unsuitable, otherwise objectionable or whose continued employment is deemed contrary to the public interest, safety, or inconsistent with the best interests of national security.

Dismissals and refilling of positions shall be at no additional cost to the Government.

6.5. The contractor and contractor’s employees shall be discreet and shall insure that information developed during the performance of the contract is not released outside of official channels. Any unauthorized release of information by employees on this contract shall be grounds for immediate dismissal from this contract.

6.6. The contractor shall safeguard all reports, data, and information and prevent the unauthorized use, duplication, and/or disclosure of the same. If there is any indication that the contractor, or an employee of the contractor, has intentionally violated any regulation or law dealing with the release of information, e.g., the Privacy Act, then the contract may be terminated under the default provisions of the contract and/or the responsible employee shall be dismissed and replaced at no additional cost to the government.

6.7. All reports, data and information generated in the performance of this contract are the property of the United States. The United States reserves all rights in such reports, data and information. The contractor has no proprietary, economic or other interest in any report, data or information and will not acquire any such interests.

6.8. All monthly reports address deliverables outlined in section 3 of the Performance Work Statement.

6.9. Both the Government and the contractor shall give at least a 24-hour notice for any cancellations or rescheduling of any orientation tour.

7 Safety and Insurance

7.1.1 Access and General Protection/Security Policy and Procedures:

The contractor and all associated subcontractors employees shall comply with applicable ERDC installation, access and local security policies and procedures. These Policies and procedures will be provided by the ERDC Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policies. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.1.2 Suitability Investigation Requirements. Contractor and employees of the contractor are required to be citizens of the United States and must maintain such status during the duration of this contract. Each of the Contractors employees is required to submit investigative paperwork for a National Agency Check with Written Inquiries (NACI) for a Suitability Investigation. The contractor shall ensure that each contractor employee coordinates with the Government

Security Office and submits appropriate investigative forms and the required information for the Suitability Investigation prior to beginning work.

7.1.3 For contractors who do not require CAC, but require access to a DoD facility or installation, the contracroator and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area commander installation/facility access and local security polocies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.1.4 Onsite-Access. The Government has the right to restrict on-site access to any contractor personnel who is identified as a potential threat to the health, safety, security, or operational mission of the Corps of Engineers.

7.1.5 Insurance Requirements. The Contractor, at the Contractors expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for --

(1) Bodily injury of not less than $ 250,000 for each person and $1,000,000 for each occurrence;

and

(2) Property damage of not less than $250,000 for each accident and $1,000,000 in the aggregate; and

(3) Limited Liability of not less than $1,000,000 for each occurrence; and

The Contractor also agrees to maintain workers compensation and other legally required insurance with respect to the Contractors own employees and agents.

a. WORKMEN'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE. Contractor shall comply with all applicable workmen's compensation Statutes of the State of Mississippi, and shall furnish evidence of Employer's Liability Insurance in an amount of not less than $100,000.

b. GENERAL LIABILITY INSURANCE. Bodily injury liability insurance in the minimum limits of $1,000,000 per occurrence on the comprehensive form of policy and property damage insurance of $250,000 per occurrence on the comprehensive form of policy.

c. AUTOMOBILE LIABILITY INSURANCE. Minimum limits of $250,000 per person and $1,000,000 per occurrence for bodily injury and $1,000,000 per occurrence for property damage. This insurance shall be on the comprehensive form of policy and shall cover the operation of all automobiles used in the performance of the contract.

8 Display of Signs by Contractor

The contractor shall display no signs or advertisement whatsoever, at any site or location worked under this contract.

9 Government Furnished Materials

No government furnished materials will be provided for this contract.

10 Deliverables

The contractor shall provide deliverables as described in subsequent task orders. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD. All data and data rights associated with this effort will be property of the government.

Identifier Name Description

A001 Community Information Packets

A002 Monthly Report Name of person taking the tour, Lab affiliation, Date the vendor was notified of potential hire/new employee interest, date the packet was mailed, date & time of initial communication, date & time of the orientation tour or 1 hour telephone consultation, date & time of the follow-up telephone consultation, any concerns or comments

A003 Potential hire/New employee report

A004 Tour form

A005 Potential hire/New employee questionnaire

A006 Insurance Policy

A007 Copy of Permit

11 Related Documents

The following Documents are related to this project

Performance Requirement Summary (PRS)

/Remedy Statements Standards/AQLs Incentive

3.1 The

contractor shall welcome potential hires/new employees to the ERDC Vicksburg site, provide community information and a tailored driving tour of Warren County.

3.1.1 The contractor shall a) All materials provided to potential EXCEPTIONAL 100% are gather and provide a hires/new employees will be pre- done within the allotted packet of approved by the COR before being time with 25% exceed the information about distributed. allotted.

the Warren County AQL: 100% of the time community. VERY GOOD- 99-90% are done within the allotted time.

SATISFACTORY 89-80%

MARGINAL- 79-70% are done within the allotted time.

UNSATISFACOTRY -

69% and below.

3.1.2 The contractor shall a) The informational packet must be EXCEPTIONAL 100% are mail all potential mailed within 5 days of the tour/call. done within the allotted hires/new AQL: 100% of the time time with 25% exceed the employees an allotted.

informational packet about the Warren VERY GOOD- 99-90% County community. are done within the

3.1.3 The contractor shall

ascertain by e-mail the interests and hobbies of potential hires/new employees and introduce them to opportunities that would allow them to pursue their interests and/or hobbies.

a) The contractor shall identify at least six areas of interest/hobbies of potential hires/new employees via e-mail before scheduling a driving tour or telephone consultation of the Warren County community.

AQL: 100% of the time

b) The contractor shall at a minimum cover in depth the top three interest area of each tour participant during the driving tour. If time permits the contractor shall cover in depth the additional areas of interest.

AQL: 100% of the time

EXCEPTIONAL 100% are done within the allotted time with 25% exceed the allotted.

VERY GOOD- 99-90%

3.1.4 The contractor shall

provide a tailored tour allowing each participant to choose from a list the community areas that interest them.

a) All tours will be conducted between the hours of 0800-1100 and 1300-1800 Monday through Friday.

AQL: 100% of the time

b) All tours shall be three hours in length. Lunch breaks or other similar events throughout the day will not count towards any time of the tour.

c) All participants will be picked up at the ERDC at the beginning of the tour and returned to the ERDC at the completion of the tour.

AQL: 100% of the time

d) The tailored tour list will be preapproved by the COR and will not include the viewing or showing of any specific/individual real estate properties or businesses.

EXCEPTIONAL 100% are done within the allotted

e) The contractor shall cover at a minimum the top three interest area of the potential new hire/new employee. If the top three interest area are covered before the end of the three hour tour, the contractor will continue the tour and cover as many interest area as possible before the three hour tour time limit expires.

AQL: 100% of the time

UNSATISFACOTRY -

69% and below.

3.1.5 The contractor shall

be solely responsible for all fees and permits associated with any orientation tour.

a) All permits shall be provided to the COR before any tour is given.

AQL: 100% of the time

b) All fees shall be paid by the contractor, not the government or the participants.

EXCEPTIONAL 100% are done within the allotted

3.1.6 The contractor shall

provide a 3 hour driving tour or a 1 hour informational telephone consultation with each potential new hire/new employee.

a) The contractor shall be friendly and courteous and conduct all tours and calls in a professional manner.

AQL: 100% of the time

b) There shall be no more than 2 complaints per 100 tours or telephone calls AQL: 100% of the time

c) Plans tours clearly and accurately to ensure the safety of all participants.

AQL: 100% of the time

EXCEPTIONAL 100% are done within the allotted

3.1.7 The contractor shall

provide a 30 minute follow up telephone consultation 72 hours after completion of the driving tour or the 1 hour telephone consultation.

a) Answer any additional questions that the Potential hire/New employee may have about the tour or telephone consultation.

AQL: 100% of the time

EXCEPTIONAL 100% are done within the allotted

3.1.8 The contractor shall

provide a reliable and road ready vehicle for all tours.

a) All tour vehicles shall at a minimum meet the laws, rules, regulation, and standards of the National Highway Transportation Safety Act (NHTSA).

b) The vehicle shall be smoke free AQL: 100% of the time

c) The vehicle shall be clean and free of debris.

AQL: 100% of the time

d) The vehicle shall provide adequate heat and air to the extent that the participant feels comfortable during the tour.

AQL: 100% of the time

e) All vehicles shall be fueled up prior to each tour to prevent delays or unnecessary stops before or during tours.

f) All vehicles used by the contractor will be subject to

EXCEPTIONAL 100% are done within the allotted verification prior to and during the contract. Substitution of vehicles after the award of the contract is prohibited without prior approval from the Contracting Officer Representative or Contracting Officer.

3.1.9 The contractor shall

provide proof of insurance for their business and automobiles.

a) The contractor shall be insured with a minimum of $1,000,000 limited liability insurance coverage.

AQL: 100% of the time

b) The contractor shall be insured with a minimum of $1,000,000 property and bodily injury insurance coverage.

AQL: 100% of the time

c) The contractor shall be insured with a minimum of $1,000,000 general liability insurance coverage.

AQL: 100% of the time

d) The contractor shall list ERDC as an additional insured for notification purposes on their insurance policy.

AQL: 100% of the time

e) The contractor shall provide the ERDC with a wavier of subrogation on their insurance policy.

AQL: 100% of the time

EXCEPTIONAL 100% are done within the allotted

3.1.10 The contractor will

provide a report on each Potential hire/New employee that participates in a tour or telephone consultation.

a) The report will outline general interests and information about each participate and their tour or telephone consultation.

AQL: 100% of the time

EXCEPTIONAL 100% are done within the allotted

3.1.11 The contractor will

provide a monthly report for all tours and telephone consultations.

a) The contractor shall provide a consolidated monthly report on all tours and telephone consultations provided.

AQL: 100% of the time

b) The report shall list the total number of tours or telephone consultations for each month.

AQL: 100% of the time

c) The contractor shall identify if the service provided was a driving tour or a telephone consultation.

AQL: 100% of the time

d) The contractor shall document in the monthly report the lab who requested the tour or telephone consultation.

AQL: 100% of the time

e) The contractor shall list the name of all participants.

AQL: 100% of the time

f) The contractor shall document the date and time of all interactions with each participate, to include the start and finish time for each tour.

AQL: 100% of the time

EXCEPTIONAL 100% are done within the allotted time with 25% exceed the allotted.

VERY GOOD- 99-90%

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

0008 Destination Government Destination Government

0009 Destination Government Destination Government

0010 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 15-NOV-2016 TO

14-NOV-2017

N/A PR W2R2 USA ENGR R AND D CTR

STEVEN SNOW

3909 HALLS FERRY RD

VICKSBURG MS 39180-6133

601-634-2789

W81EWF

0002 POP 15-NOV-2016 TO

14-NOV-2017