- Solicitation number
- W912HV-26-Z-0021
About this file
This is a Request for Information (RFI) and Questions and Answers tracker for a Sources Sought Notice regarding Construction Site Security Monitoring services for an AFSOC Hotel at Yokota Air Base, Japan, under notice W912HV-26-Z-0021, as of September 28, 2026.
The document does not represent a formal solicitation but rather a market research effort to identify capable sources. The tracker contains 35 questions submitted by interested vendors on September 18, 2026, with corresponding government responses provided on September 24, 2026. Security clearance questions dominate the early inquiries, with the government confirming that only the prime contractor requires an active TOP SECRET Facility Clearance, while deferring decisions on technician clearance requirements, clearance levels, and supervised uncleared personnel to the official solicitation. The government states there are no classified documents on the project. A substantial portion of the RFI addresses technical specifications for the temporary CCTV and Electronic Security System (TESS), including camera coverage areas, monitoring operations (24-hour versus construction-hours-only), video analytics capabilities, recording retention periods, system redundancy requirements, backup power, network connectivity, cybersecurity standards, and equipment ownership. The government defers most technical questions to the Performance Work Statement in the forthcoming solicitation. One definitive response indicates that all temporary security features will operate as standalone systems with no integration to existing Yokota Air Base infrastructure. Additional questions address contractor responsibilities for system design, equipment procurement, monitoring, maintenance, response times for repairs, personnel location requirements, and potential system expansion as construction progresses, with responses consistently directing vendors to the future Performance Work Statement for detailed requirements.
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Sources Sought Notice W912HV-26-Z-0021; Construction Site Security Monitoring for AFSOC Hotel, Yokota Air Base, Japan; Request for Information (RFI) as of 28 September 2026
W912HV-26-Z-0021, RFI Tracker, As of 28 September 2026
***Note: Per the Sources Sought Notice, this is NOT a solicitation. The purpose of this notice is to identify sources capable of performing the project. The requirement is not finalized and will be dependent on capable interested sources received. In the event the requirement is posted to SAM.gov, please review the official requirement documents at that time.
RFI#: Date of RFI: Question: Date of Government Response:
Government Response:
1. 9/18/2026 Does the requirement for an active TOP SECRET
Facility Clearance apply only to the prime contractor responsible for the Construction Site
Security Monitoring program, or must subcontractors providing the temporary CCTV, trailer, communications and supporting infrastructure also possess a Facility Clearance?
9/24/2026 This applies only to the Prime contractor.
2. 9/18/2026 Are technicians who only install, configure, commission or maintain the temporary CCTV and trailer systems required to possess individual security clearances?
9/24/2026 We are currently in market research. Please refer to the official solicitation for program requirements.
3. 9/18/2026 If installation and commissioning personnel require clearances, what clearance level is required?
9/24/2026 We are currently in market research. Please refer to the official solicitation for program requirements.
4. 9/18/2026 May uncleared U.S.-citizen technicians install and commission the temporary CCTV and trailer systems under continuous escort and supervision by cleared SSPM, CST or CAG personnel?
9/24/2026 We are currently in market research. Please refer to the official solicitation for program requirements.
Sources Sought Notice W912HV-26-Z-0021; Construction Site Security Monitoring for AFSOC Hotel, Yokota Air Base, Japan; Request for Information (RFI)
5. 9/18/2026 Will clearance requirements change after the site is designated a controlled or secure construction area?
9/24/2026 We are currently in market research. Please refer to the official solicitation for program requirements.
6. 9/18/2026 May the CCTV and trailer systems be installed and commissioned before the site transitions into secure construction operations, thereby allowing uncleared technicians to complete the initial work?
9/24/2026 We are currently in market research. Please refer to the official solicitation for program requirements.
7. 9/18/2026 Will installation and commissioning personnel receive access to any classified portions of the Construction Security Plan, drawings or security-system design?
9/24/2026 There are no classified documents on this project.
8. 9/18/2026 Are recurring maintenance technicians subject to the same clearance requirements as initial installation and commissioning personnel?
9/24/2026 We are currently in market research. Please refer to the official solicitation for program requirements.
9. 9/18/2026 If an equipment manufacturer provides remote technical assistance without accessing classified information, systems or video, must that manufacturer possess an FCL or cleared personnel?
9/24/2026 We are currently in market research. Please refer to the official solicitation for program requirements.
10. 9/18/2026 What areas must be monitored by CCTV, including the Access Control Facility, vehicle gate, pedestrian entrance, Secure Storage Area and Secure Work Area?
9/24/2026 Refer to Performance Work Statement in solicitation.
11. 9/18/2026 Please provide the anticipated number of cameras, required fields of view and approximate coverage distances.
9/24/2026 Refer to Performance Work Statement in solicitation.
Sources Sought Notice W912HV-26-Z-0021; Construction Site Security Monitoring for AFSOC Hotel, Yokota Air Base, Japan; Request for Information (RFI)
12. 9/18/2026 Is continuous CCTV monitoring required during construction hours only, or on a 24-hour basis?
9/24/2026 Refer to Performance Work Statement in solicitation.
13. 9/18/2026 Must a CAG continuously observe live video, or may the system use event-based alerts and recorded video to support guard operations?
9/24/2026 Refer to Performance Work Statement in solicitation.
14. 9/18/2026 Will CCTV monitoring be performed from the Access Control Facility, a mobile security trailer or another Government-designated location?
9/24/2026 Refer to Performance Work Statement in solicitation.
15. 9/18/2026 Is remote monitoring permitted from another location on Yokota Air Base or from a cleared off-site operations center?
9/24/2026 Refer to Performance Work Statement in solicitation.
16. 9/18/2026 Are video analytics permitted to support monitoring, including intrusion detection, restricted-zone entry, loitering, line crossing and after-hours activity?
9/24/2026 Refer to Performance Work Statement in solicitation.
17. 9/18/2026 May analytics-generated alerts be delivered to authorized personnel through secure workstations or approved mobile devices?
9/24/2026 Refer to Performance Work Statement in solicitation.
18. 9/18/2026 What video-retention period is required? 9/24/2026 Refer to Performance Work Statement in
Sources Sought Notice W912HV-26-Z-0021; Construction Site Security Monitoring for AFSOC Hotel, Yokota Air Base, Japan; Request for Information (RFI)
19. 9/18/2026 Must recorded video remain entirely on-site, or may an approved Government cloud or remote repository be used?
9/24/2026 Refer to Performance Work Statement in solicitation.
20. 9/18/2026 Is the CCTV/TESS required to operate as a completely standalone or air-gapped system?
9/24/2026 Refer to Performance Work Statement in solicitation.
21. 9/18/2026 Will the Government provide network connectivity, or must the contractor provide all wired and wireless communications?
9/24/2026 Refer to Performance Work Statement in solicitation.
22. 9/18/2026 Are wireless camera connections and point-to-point or point-to-multipoint wireless links permitted?
9/24/2026 Refer to Performance Work Statement in solicitation.
23. 9/18/2026 Are there specific cybersecurity, encryption, camera, server, operating-system or approved-products requirements for the temporary CCTV system?
9/24/2026 Refer to Performance Work Statement in solicitation.
24. 9/18/2026 Is continuous recording required for all cameras, or is motion/event-based recording acceptable in designated areas?
9/24/2026 Refer to Performance Work Statement in solicitation.
25. 9/18/2026 What level of system redundancy is required for recording, power and communications?
Sources Sought Notice W912HV-26-Z-0021; Construction Site Security Monitoring for AFSOC Hotel, Yokota Air Base, Japan; Request for Information (RFI)
26. 9/18/2026 Is backup power required, and if so, what minimum runtime must be maintained during a commercial-power interruption?
9/24/2026 Refer to Performance Work Statement in solicitation.
27. 9/18/2026 Is the contractor expected to provide a complete Temporary Electronic Security System design, or will the Government provide camera locations, coverage requirements and an approved system design?
9/24/2026 Refer to Performance Work Statement in solicitation.
28. 9/18/2026 Is Government approval of the TESS design required before equipment procurement or installation?
9/24/2026 Refer to Performance Work Statement in solicitation.
29. 9/18/2026 Must the temporary CCTV system integrate with any existing Yokota Air Base security, alarm, access-control or video-management system?
9/24/2026 All temporary security features of the project are designed and deployed as standalone.
30. 9/18/2026 Will the contractor be responsible for monitoring system health and responding to camera, storage, power and communications failures?
9/24/2026 Refer to Performance Work Statement in solicitation.
31. 9/18/2026 What is the required response time for repair of critical CCTV or TESS failures?
9/24/2026 Refer to Performance Work Statement in solicitation.
32. 9/18/2026 Must technical support personnel be physically located at Yokota Air Base, or may initial troubleshooting be conducted remotely?
Sources Sought Notice W912HV-26-Z-0021; Construction Site Security Monitoring for AFSOC Hotel, Yokota Air Base, Japan; Request for Information (RFI)
33. 9/18/2026 Are the trailer, cameras, servers and supporting equipment expected to become Government property, or may contractor-owned equipment be removed at project closeout?
9/24/2026 Refer to Performance Work Statement in solicitation.
34. 9/18/2026 Will the Government permit a relocatable trailer-based monitoring and recording platform that can be repositioned as the construction perimeter and secure work areas change?
9/24/2026 Refer to Performance Work Statement in solicitation.
35. 9/18/2026 Does the Government anticipate that CCTV requirements will remain limited throughout the full period of performance, or should offerors plan for the system to expand as construction progresses?
File details come from the government source that posted it. Updated .