Pre-Solicitaiton Notice 25B0001 PAIP 8B - 30 Dec 24.docx

USACE-Japan Engineer District (JED) Pre-Solicitation Notice

W912HV-25-B-0001

Improve Military Family Housing Projects (PAIP) 8B Yokota Air Base, Tokyo, Japan

The U.S. Army Corps of Engineers, Japan District (POJ) is providing a PRE-SOLICITATION notice pursuant to FAR 36.213-2 for an upcoming Request for Proposal (RFP). This is not a solicitation.

1. Project Title(s):

FY25 Improve Military Family Housing PAIP 8B

2. Product Service Code (PSC):

Y1FA – Construction of Family Housing Facilities

3. North American Industry Classification System (NAICS) Code:

236220 – Commercial and Institutional Building Construction

236118 - Residential Remodelers

4. Project Magnitude:

Between ¥2,500,000,000 and ¥10,000,000,000 (DFARS 236.204)

5. Construction Type:

Design-Bid-Build (DBB) Construction

6. Project Description(s):

Provides whole house interior and exterior modernization, renovation and repair of nineteen (19) housing units at Yokota Air Base, including unit types: 3GAW (18 units – six each in buildings 3287, 3290, and 3290) and GOQ (1 unit in building 691).

7. Solicitation Information:

1) Procurement Method: The Government will issue an Invitation for Bid (IFB).

2) The Governments anticipates issuing the solicitation late November December 2024. Early January 2025 The solicitation when issued, will identify the site visit date, RFI and bid submission instructions with due date. All solicitation documents, drawings, and specifications will be posted on SAM.Gov when issued. It is the responsibility of interested vendors to monitor SAM.Gov for issuance of the solicitation and/or amendments.

3) The Government intends to award a firm-fixed-price construction contract as a result of the IFB.

4) All interested companies shall be actively registered in the System for Award Management (SAM) database in order to be eligible for award of Government contracts. Information on registration and annual confirmation requirements may be found at http://www.sam.gov. For a Joint Venture, the Joint Venture as an independent entity must be registered in SAM as such.

5) Only local sources will be considered under this solicitation. This contract will be performed in its entirety in the country of Japan and is intended only for local sources. Only local sources will be considered under this solicitation. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [For a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or, in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specific in this solicitation. Specifically, a prospective bidder must be duly authorized to operate and conduct business in Japan and must fully comply with all applicable laws, decrees, labor standards, and regulations of Japan during the performance of the resulting contracts. Bidders must be registered with the Government of Japan to do construction work in Japan and possess necessary construction licenses and permits to perform work required under this solicitation at the time a bid is submitted. Failure to comply with this requirement will be cause for rejection of your bid. Bidder shall submit a copy of their Construction License with their bid (see paragraph X Required Submittals for Invitations for Bids). Construction license may also be verified through the Government of Japan – Ministry of Land, Infrastructure, Transport, and Tourism (MILT) https://etsuran2.mlit.go.jp/TAKKEN. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the US-Japan Status of Forces Agreement (SOFA) to U.S. contractors normally resident in the United States; nor will the U.S. Government certify employees of such contractors as “Members of the Civilian Component” under Article I(b) of the SOFA.

6) Firms which have not done business with U.S. Army Corps of Engineers, Japan Engineering District, are requested to visit the following website: https://www.poj.usace.army.mil/Business-With-Us/ for general information.

All dates and times for pre-bid conference and site visit are to be determined between middle to late January 2025.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) A virtual telephonic pre-bid conference has been scheduled for:

1. Date and Time: Tuesday, 14 January 2025 at 10:00 AM, Japan Standard Time (JST)

2. Those who wish to attend the pre-bid conference shall send a notification no later than Thursday, 9 January 2025 JST at 12:00 PM to the pre-bid conference POCs identified below with the following information: Company Name, Attendee Name, and Email Address. Upon receipt of the information, call-in information number will be provided no later than 2 days prior to the pre-bid conference.

Pre-bid Conference Point of Contacts (POC):

Mr. Charles Qi, Email: Charles.L.Qi@usace.army.mil Dr. Nakiba Jackson, Email: Nakiba.S.Jackson@usace.army.mil

(c) An organized site visit has been scheduled for Wednesday, 15 TBD middle to late January 2025. No photographs are allowed on base except at the project site. Offerors shall send an email notification no later than Monday, 13 TBD middle to late January 2025 Japan Standard Time (JST) to the POCs identified below with the following information: Company Name, Name, Email Address, Phone Number, if Base Escort Required (Yes / No).

Site Visit Point of Contacts:

Mr. Brian Vencalek, Email: Brian.E.Vencalek@usace.army.mil Mr. Charles Qi, Email:Charles.L.Qi@usace.army.mil

(d) Participants will meet at Yokota Air Base Pass and Registration, Bldg. 993 at 1300 on Wednesday, 15 January 2025.

Valid picture identification is required for entry into Yokota Air Base. Passport and Driver’s License are considered valid picture identification. If driver’s license is presented as ID, submit Resident Certificate (Jumin-hyo with “permanent address”) issued within 3 months.

(End of provision)

U.S. Army Corps of Engineers, Japan District, Camp Zama, Japan

Contracting Office Address:

USACE District, Japan Attn: CECT-POJ Unit 45010

APO, AP 96343-5010

Primary:

Charles Qi Contract Specialist 046-407-4823 Charles.L.Qi@usace.army.mil

Alternate:

Dr. Nakiba S. Jackson Contracting Officer 046-407-3398 Nakiba.S.Jackson@usace.army.mil