AM-0001 W912HV21B0008 - Specifications.pdf

Logistics Support Area (Latrine/Shower/Laundry area) 21AR0007 Sagami Depot, Japan

SECTION 01 11 00.00 10

GENERAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 DEFINITIONS

The term "Government" refers to "United States Government" whenever the term "Government" appears in this Contract, except as otherwise indicated within the Contract.

1.2 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 10 (2013) Standard for Portable Fire Extinguishers

NFPA 241 (2013; Errata 2015) Standard for Safeguarding Construction, Alteration, and Demolition Operations

U.S. DEPARTMENT OF DEFENSE (DOD)

JEGS (2018) Japan Environmental Governing Standards

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

U.S. ARMY GARRISON JAPAN (USAG-J)

Regulation 190-13 (2013) Installation Access and Control Procedures

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only . Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

View Location Sketch Initial Site Conditions Photos;

Key Personnel Qualifications; G Conformed Drawings Submittal

SD-07 Certificates

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Monthly Progress Photos;

SD-11 Closeout Submittals

Construction Completion Photos;

1.4 ACCEPTABLE ALTERNATIVES JAPANESE STANDARDS

Where indicated in the technical specifications REFERENCES paragraphs, the Japanese Standards listed are considered acceptable (authorized by the contract) alternatives to the US standards within the Contract Specifications. The use of products not meeting the applicable US standards of the Contract or alternative Japanese standards specifically authorized by the Contract is prohibited unless authorized by the Contracting Officer. Japanese standards not identified in these specifications as being acceptable alternatives to US standards may be submitted to the Contracting Officer for consideration as acceptable alternatives after award using the variation request process set forth in Section 01 33 00 SUBMITTAL PROCEDURES. Prior to the use of such proposed additional alternative Japanese standards, written approval by the Contracting Officer is required. Incorporation of methods, materials, and equipment that will promote cost-effective and timely maintenance, and that are otherwise authorized by the contract, is highly encouraged.

1.5 MANDATORY U.S. TESTED PRODUCTS

The following items shall meet U.S. testing methods (e.g. UL listed, FM approved, ASTM, etc.) and shall be labeled as required. These items shall not be substituted with Japanese testing methods (e.g. JIS, JASS, etc.)

for certification:

a. Fire suppression systems, including valves, alarm valves, sprinklers (pipes and fittings of Japanese manufacturer may meet the function requirements). Fire suppression systems includes wet chemical, dry chemical, mist, deluge, pre-acion, foam, and clean agent, in addition to standard sprinkler systems.

b. Fire pumps, including motors, controllers, drives, and valves.

c. Fire alarm and mass notification systems, including panels, initiating devices, notification appliances, smoke alarms (conductors and conduits of Japanese manufacturer may meet the functional requirements).

d. Engineering technician requirements for development of fire suppression systems and alarm system shop drawings, calculations, and material submittals.

e. Fire doors, smoke doors, and frames.

f. Fire dampers and smoke dampers.

g. Interior finishes with flame spread and smoke development ratings required for installation of rated assemblies.

h. Insulation with flame spread and smoke development ratings.

i. Fire proofing and fire stopping materials.

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j. Plenum rated cables.

k. Domestic water supply piping in the building and plumbing fixtures that directly dispense potable drinking water (NSF stamped and/or labeled). Japanese plumbing fixtures that do not directly dispense potable drinking water are allowed, such as urinals and water closets.

1.6 KEY PERSONNEL QUALIFICATIONS

The Contractor's Project Key personnel shall not be assigned duties to any other Contracts (excluding the project manager) without approval from the Contracting Officer. One person may be assigned the duties of Project Superintendent and CQC System Manager provided they meet all qualification requirements and maintain presence on site as required for the various duties. The Site Safety Health Officer shall not be assigned other duties.

Within five (5) working days after receipt of the Notice to Proceed, the Contractor shall submit in writing to the Contracting Officer an organizational chart, the qualifications and background history of the proposed Key Personnel for approval. The Contracting Officer shall have the explicit right to determine acceptability (or rejection) of the proposed individuals. In addition, the Contractor shall be responsible to replace said individuals upon notification by the Government should performance become inadequate during the Contract period. Key Personnel shall attend the Preconstruction conference.

1.6.1 Project Superintendent (Supervisor)

The Project Superintendent shall be on the work site when on-site work is being performed and shall be available to the Contracting Officer or his representatives upon request. The Project Superintendent shall have overall responsibility for all operations at the job site and be authorized to make decisions, negotiate Contract terms and sign Contract documents on behalf of the Contractor. The Project Superintendent shall have a minimum of three (3) years experience as a superintendent on construction projects containing utility installation components similar in size and scope to this Contract

1.6.2 English Speaking Representative (Interpreter)

At all times during the Contract period the Contractor shall have an employee capable of fluent bilingual speech in the Japanese and English languages at the job site. The bilingual interpreter shall have the capability to receive and issue concise and technical explanation and instructions between the Government representative(s) and Contractor supervisory personnel concerning all aspects of Contract administration and construction. Within fifteen (15) days after notice of Contract award, the Contractor shall submit in writing to the Contracting Officer's Representative the qualifications and background history of the proposed interpreter for approval. The Contracting Officer's Representative shall have the explicit right to determine acceptability or rejection of the proposed individual. In addition, the Contractor shall be responsible to replace said individual upon notification by the Government should performance become inadequate during the Contract period. The interpreter shall attend the preconstruction conference.

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1.6.3 Contractor Quality Control

1.6.3.1 Contractor Quality Control System Manager (CQCSM)

The CQC System Manager is required to be a graduate of an accredited college with an engineering, architecture, or construction management degree, with a minimum of 5 years construction experience on construction of similar size and scope to this Contract. Refer to Section 01 45 00.00 10 QUALITY CONTROL, Paragraph "CQC System Manager" for additional requirements.

1.6.3.2 Contractor Quality Control Personnel

The following Contractor Quality Control (CQC) Personnel are required:

Civil, Electrical, and Communications.

See Section 01 45 00.00 10 QUALITY CONTROL for qualification requirements for CQC personnel. These individuals or specialized technical companies may be employed by the prime contractor or a subcontractor on this project. These individuals can perform other duties but need to be allowed sufficient time to perform the specialized personnel's assigned quality control duties as described in the Quality Control Plan. A single person can cover more than one area provided that the single person is qualified to perform quality control activities in each designated and that workload allows.

1.6.4 Site Safety and Health Officer (SSHO)

See Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS.

1.6.5 Pass Coordinator

A person on the contractor's staff who is familiar with the requirements of USAG-J Regulation 190-13 , Individual and Vehicle Access Pass Procedures, and USAG-J vehicle security inspection procedures. The Pass Coordinator must be able to obtain a DBIDS access pass with escort privileges and may be required to escort other contract personnel.

Although a TOEIC score is not required, the Pass Coordinator must be able to understand pass requirements and complete pass application forms in the English language.

1.7 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

a. This paragraph specifies the procedure for determination of time extensions for unusually severe weather in accordance with the Contract clause entitled "DEFAULT (FIXED-PRICE CONSTRUCTION)". In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

(1) The weather experienced at the project site during the Contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(2) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

b. The listing below defines the monthly anticipated adverse weather days

W912HV-21-B-0008 SECTION 01 11 00.00 10 Page 4 (AM-0001) for the Contract period and is based upon 20th Weather Squadron (MAC), U.S. Air Force; Iwakuni U.S. Marine Corps Air Station, Weather Service; Sasebo Naval Pacific Meteorology and Oceanography Detachment;

JASDF (Japan Air Self Defense Force), or similar data for the geographic location of the project. (More specific information may be obtained as specified under Special Contract Requirements Clause entitled "Physical Data.")

MONTHLY ANTICIPATED ADVERSE WEATHER DELAYS

WORK DAYS BASED ON (5) DAY WORK WEEK

Misawa-area Kanto Plain Iwakuni Okinawa Sasebo Osaka

JAN 8 1 2 5 7 4

FEB 9 3 4 7 6 4

MAR 6 6 7 8 7 5

APR 3 6 6 6 7 4

MAY 4 4 6 6 6 4

JUN 5 9 8 6 12 5

JUL 6 6 6 6 9 4

AUG 6 6 5 9 9 3

SEP 6 7 6 7 9 4

OCT 4 5 4 4 8 4

NOV 6 4 4 4 5 3

DEC 7 1 3 5 5 3

The above schedule of anticipated adverse weather days shall constitute the base line for monthly (or portion thereof) weather time evaluations.

c. Upon acknowledgment of the Notice-to-Proceed (NTP) and continuing throughout the Contract, the Contractor shall record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the Contractor's scheduled work day.

d. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph (b), above, the Contracting Officer shall convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a modification in accordance with the Contract clause entitled "DEFAULT

(FIXED PRICE CONSTRUCTION)".

e. For all work under this Contract, adverse weather is defined as:

(1) Rainfall - Number of occurrences of precipitation greater than or equal to 0.10 inches (2.54mm).

(2) Snowfall - Number of occurrences of precipitation greater than or equal to 1.00 inches (25.4mm). (Not applicable to Okinawa Area)

(3) Cold Temperature - Number of occurrences when daily maximum temperature does not exceed the monthly mean low temperature or 32 degrees Fahrenheit (0 degrees Celsius), whichever is lower. (Not applicable to Okinawa Area)

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(4) Concurrence between snowfall and cold temperature is 80 percent, i.e. 80 percent of the time snow falls, the temperature is "cold".

(5) Wind - Number of occurrences when the wind is gusting 30 knots (56 kilometers/hour) or greater.

f. The Contractor's schedule must reflect the above anticipated adverse weather delays on all weather-dependent activities.

1.8 PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any laws, codes, and regulations (including the requirements of material, prefectural, and local Government of Japan, and associated military installation) applicable to the performance of work.

The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence.

These damages shall be repaired or replaced by the Contractor at no cost to the Government. The Contractor shall take proper safety and health precautions to protect all work and workers.

Submit a schedule of planned road closures to the Contracting Officer with the initial project schedule. Notification of specific road closures shall be in writing to the Contracting Officer not less than thirty (30) calendar days in advance of the intended closure. The road closure request shall include the planned traffic control measures as well as the general information about the closure. All road closures shall be coordinated with base officials and are subject to base requirements. No road closure shall be permitted until the Contractor receives written approval from the Contracting Officer. Full road closures is generally not permitted (at least one way traffic shall always be provided).

Maintain records to document the quantity of waste generated; the quantity of waste diverted through sale, reuse, or recycling; and the quantity of waste disposed by landfill or incineration. Quantities may be measured by weight or by volume, but must be consistent throughout. List each type of waste separately noting the disposal or diversion date. Identify the landfill, recycling center, waste processor, or other organization used to process or receive the solid waste. Provide explanations for any waste not recycled or reused. With each application for payment, submit updated documentation for solid waste disposal and diversion, and submit manifests, weight tickets, receipts, and invoices specifically identifying the project and waste material. Make the records available to the Contracting Officer during construction, and deliver to the Contracting Officer upon completion of the construction a copy of the records.

Control accumulation of waste materials and trash. Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the Contract.

Recycle or dispose of collected materials off of Government property at intervals approved by the Contracting Officer and in compliance with waste management procedures of JEGS and local laws and regulations.

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1.9 SPECIAL CONTRACT REQUIREMENTS

1.9.1 Meetings

a. Post Award Orientation. A post award orientation (often referred to as a Preconstruction Conference) per FAR 42.503 shall be held. The chairperson shall be the Contracting Officer or his/her designee. The chairperson shall be responsible for providing minutes of the meeting.

b. Weekly Progress Meetings. A weekly progress meeting shall be conducted, with the day, time, and location to be determined at the Preconstruction Conference. The Contractor's Project Manager, Superintendent, Interpreter, and Quality Control Manager shall attend. Representatives from the Government may include, but are not limited to, Director of Public Works/Facilities Engineering personnel, Project's Resident Office personnel, and Project Manager. The Contractor shall be prepared to discuss work completed during the previous week, work currently in progress, and work forecasted for the following week, as well as the status of any construction issues and open action items. Provide the meeting agenda for review 24 hours prior to the meeting, take notes during the meeting, and provide electronic copies of the meeting minutes in English within 24 hours of the progress meeting for review.

c. Red Zone Meeting. A Red Zone meeting shall be conducted for Contracts with a value in excess of 55,000,000 JPY or those deemed sufficiently complex by the Contracting Officer to warrant one. The purpose of the Red Zone meeting is to discuss closeout requirements for the contract and to establish a timeline to get those items completed (see Section 01 78 00 CLOSEOUT SUBMITTALS for typical closeout requirements). The meeting is a good time for the Contractor to gain approval on format for items such as Operations and Maintenance manuals, the equipment-in-place list, the warranty plan, and any other items. The Initital Red Zone is typically scheduled when project reached 75 percent completion milestone. Provide the meeting agenda for review 24 hours prior to the meeting, take notes during the meeting, and provide electronic copies of the meeting minutes in English within 24 hours of the Red Zone meeting.

d. Safety and Quality Control Meetings. Safety and quality control meetings shall be held as needed and determined by the Contractor.

See Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS and Section 01 45 00.00 10 USACE QUALITY CONTROL for specific requirements.

1.9.2 Conformed Drawings Submittal

Contractor shall submit one (1) hard copy Japanese-style folded and bound set of conformed A3 size drawings. Submittal shall be provided to the Resident Office at the Pre-Construction meeting. Conformed drawings are defined as the original advertised drawings with amended drawing sheets replaced in-kind with the corresponding original sheet number. If applicable, add new sheets and remove deleted sheets in accordance with amendment instructions. If multiple amendments are issued, supersede any previously amended drawing so that only the highest numbered amendment drawing is included.

1.10 PROGRESS AND COMPLETION PHOTOGRAPHS

Photographically document site conditions prior to start of construction

W912HV-21-B-0008 SECTION 01 11 00.00 10 Page 7 (AM-0001) j2ee9nf9 Line operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600 by 1200 by 24 bit true color 300 DPI minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 5 digital photographs each week throughout the entire project and 20 digital photographs at completion of project.

Submit the Initial Site Conditions Photos, Monthly Progress Photos, and Construction Completion Photos. Indicate photographs demonstrating environmental procedures. Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Include a date designator in file names. Cross reference submittals in the appropriate daily report. Photographs provided are for unrestricted use by the Government.

1.11 BASE REGULATIONS

The Contractor and Subcontractor(s) shall become familiar with and obey all base regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.11.1 Request for Contractor's Employee Passes and Vehicle Passes

No employee or representative of the Contractor shall be admitted to the work site without a Contracting Officer's furnished authorized admittance. Refer to USAG-J Regulation 190-13 . Prior to the start of on-site work, submit applications for base passes to the Contracting Officer for key employees ( project manager, site supervisor, interpreter, etc.) for long term DBIDS passes. The Contractor (through the employment of a Pass Coordinator) , with assistance from the Resident Office, is responsible for securing sufficient passes for other workers, including subcontractor's employees and vehicles, required to access the base for the project duration. Additional personnel data shall also be furnished.

The Contractor shall use the USAG-J Form 1529 "EZ Pass" as the primary means of obtaining passes for all personnel who do not qualify for DBIDS passes. The USAG-J Form 1529 "EZ Pass" One Time/Multiple Access Roster must be complete and submitted to the Provost Marshall Pass and Vehicle Registration Office a minimum of three (3) U.S. workdays prior to access.

The use of the USAG-J "one day" pass (AJ Form 47) should be avoided, and used only for urgent situations. Applicants for a "one day" pass may be required to wait for several hours for their pass to be issued.

Contractor personnel applying for more than one (1) "one-day" pass within any 15-day period will not be issued multiple one-day passes, and will instead be required to apply for access via the USAG-J Form 1529, and wait three or more days for approval.

Provide all information required for background checks to meet base access requirements to be accomplished by Base Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. The Government reserves the right to make changes to the Contractor security requirements or processes due to a change in the Force Protection Condition (FPCON).

Upon completion of this Contract, return all employee and vehicle passes to the base, and obtain a certification of receipt. Final payment shall

W912HV-21-B-0008 SECTION 01 11 00.00 10 Page 8 (AM-0001) be withheld until all passes have been returned.

1.11.2 No Smoking Policy

Smoking is prohibited on installations except in designated smoking areas. This applies to existing buildings, buildings under construction, and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer shall identify designated smoking areas.

1.11.3 Munitions and Explosives of Concern (MEC)

Munitions and Explosives of Concern (MEC): Unexploded Ordnance (UXO), Material Presenting a Potential Explosive Hazard (MPPEH), Chemical Agents (CA), or Discarded Military Munitions (DMM) on jobsites shall be treated as extremely dangerous and must be reported immediately. Follow the 3Rs:

RECOGNIZE, RETREAT, and REPORT. In the event MEC are discovered or uncovered, immediately stop work in that area and immediately inform the Contracting Officer's Representative. Contractor shall provide dispatch and Contracting Officer's Representative with specific location of the item. Contractor personnel shall stop work in the immediate vicinity of the discovery and maintain a minimum distance of 300 meters from the item.

Contractor shall maintain flexibility in redirecting personnel and work effort in the event that items possessing an explosive hazard are discovered and construction personnel are excluded from areas during the destruction/removal process.

1.12 ORDER OF WORK

1.12.1 Schedule

Schedule all work to cause the least amount of interference with activity operations. Permission to interrupt any activity, roads, or utility services shall be requested in writing a minimum of 30 calendar days prior to the desired date of interruption. Interruptions of activities, roads, and utility services shall be allowed only when they will not cause interference with the operations of the activity. The Contractor shall remove and dispose off Government property all Contractor generated debris at the end of each shift, or more frequently if required, to keep the space usable. Upon award of this Contract, the Contractor shall begin and complete all required work; ready for use and including cleanup, within the time period specified on this Contract. All work scheduled in occupied areas shall be accomplished in such a manner as to cause the least possible inconvenience to the occupants.

1.12.2 Working Hours

Normal Working Hours and Days are Monday through Friday, 0800 hours through 1700 hours. Saturday work is allowed on this contract and does not require additional approvals. Notify the Contracting Officer at least three days in advance when scheduling Saturday work.

1.12.3 Noise and Vibration

Noise greater than 70 decibels and vibration producing work in occupied buildings shall be conducted outside core school/business hours (0700 - 1430) unless written permission is given by the Contracting Officer.

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1.12.4 Work Outside of Regular Hours

If the Contractor desires to carry on work outside the regular hours, on Sundays, or holidays, a written application shall be submitted to the Contracting Officer or his representative for approval. The Contractor shall allow three working days notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or their representative and in accordance with EM 385-1-1 . Unless directed by a Contracting Officer, work accomplished outside regular working hours shall be at no additional cost to the Government.

1.13 FIRE PREVENTION DURING CONSTRUCTION

1.13.1 General

Comply with all pertinent fire prevention provisions of the US Army Corps of Engineers Manual EM 385-1-1 , NFPA 241 and shall follow the Installation fire regulations. Prior to commencement of welding or other hot work operations, obtain approval from the Installation Fire Chief.

1.13.2 Supply

No more than one day's supply of paint, paint materials, or compounds shall be allowed within the area of the building, and shall be removed from the job site after each working day. No gasoline or similar low flash point flammable liquid shall be allowed within the building area.

After proper coordination with the Facility's Emergency Services (to confirm the maximum allowable quantities and location of storage), storage of additional product may be authorized.

1.13.3 Fire Extinguishers

Provide, as a minimum, the number, size, and type of fire extinguishers in accordance with the latest NFPA 10 . The Contractor shall comply with the Installation Fire Chief's policies if they are more stringent than NFPA 10 .

Fire extinguishers shall remain the property of the Contractor and shall be removed upon completion of the project.

1.13.4 Housekeeping

Accumulations of combustible material shall be removed from the building area on a daily basis.

1.13.5 Handling of Gasoline

Gasoline shall be stored in industry standard approved safety containers.

Adequate ventilation shall be provided to safely dispose of flammable vapors where flammable liquids are utilized. Gasoline powered equipment shall be refueled a minimum 6 meters away from the building area.

1.13.6 Notification of Fire

Be familiar with methods for notifying the Installation Fire Department.

The Installation's fire poster shall be posted in conspicuous locations and at telephones in construction shacks.

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1.14 CONTRACTOR FURNISHED MATERIAL AND WORKMANSHIP

The Contractor shall furnish all materials necessary for performance of the work of this contract unless otherwise specified. Materials procured shall be new and shall meet any specifications and standards listed in these specifications. If no specification for a material needed to perform this contract are stated, the material shall be new, of acceptable industrial grade and quality, equal to or better than the manufacturer's original equipment for equipment being repaired or replaced, and will be compatible with existing materials and systems. All materials provided under this contract shall be free of asbestos, lead in paint, and PCB.

The Contracting Officer reserves the right to request submittal of any material being provided under this contract. The Contracting Officer shall make the final determination of the acceptability of any material used on this contract.

1.15 CORRESPONDENCE

All correspondence addressed to the Government shall be made through serialized letters furnished with one original and two copies. Serialized letters shall begin with the number S-0001 and shall be continuous without a break in numbering. Serialized letters shall include the contract title and number, date, subject, and shall be signed by an authorized representative of the Contractor.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

-- End of Section --

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SECTION 01 45 00.00 10

QUALITY CONTROL

PART 1 GENERAL

1.1 PAYMENT

Separate payment will not be made for providing and maintaining an effective Quality Control program, all associated costs shall be included in the applicable CLIN Schedule unit or job prices.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only . Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Contractor Quality Control (CQC) Plan; G

SD-06 Test Reports

Verification Statement

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Establish and maintain an effective quality control (QC) system that complies with FAR 52.246-12 Inspection of Construction. QC consist of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements. The QC system covers all construction operations, both onsite and offsite, and be keyed to the proposed construction sequence. The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Officer for non-compliance with the quality requirements specified in the Contract. In this context the highest level manager responsible for the overall construction activities at the site, including quality and production is the project superintendent. The project superintendent maintains a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

3.2 CONTRACTOR QUALITY CONTROL (CQC) PLAN

Submit no later than 15 days after receipt of notice to proceed, the Contractor Quality Control (CQC) Plan proposed to implement the requirements FAR 52.246-12 Inspection of Construction. Include the submittal register with CQC Plan submissions. The Government will consider an interim plan for the first 14 days of operation. will be permitted to

W912HV-21-B-0008 SECTION 01 45 00.00 10 Page 1 (AM-0001) begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional work.

3.2.1 Content of the CQC Plan

Include, as a minimum, the following to cover all construction-operations, both onsite and offsite, including work by subcontractors fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified. Include a CQC System Manager that reports to the project superintendent if the CQC System Manager and project superintendent are separate persons.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Furnish copies of these letters to the Contracting Officer.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents. These procedures must be in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the Contracting Officer are required to be used.)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting procedures, including proposed reporting formats.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable features under a particular

W912HV-21-B-0008 SECTION 01 45 00.00 10 Page 2 (AM-0001) section. This list will be agreed upon during the coordination meeting.

3.2.2 Acceptance of Plan

Acceptance of the Contractor's plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. The Government reserves the right to require the Contractor to make changes in the Contractor Quality Control(CQC) Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

3.2.3 Notification of Changes

After acceptance of the CQC Plan, notify the Contracting Officer in writing a minimum of seven (7) days prior of any proposed change.

Proposed changes are subject to acceptance by the Contracting Officer.

3.3 COORDINATION MEETING

After the Preconstruction Conference, before start of construction, and prior to acceptance by the Government of the CQC Plan, meet with the Contracting Officer and discuss the Contractor's quality control system.

Submit the CQC Plan a minimum of 15 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations,, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance. Minutes of the meeting will be prepared by the Government, signed by both the Contractor and the Contracting Officer and will become a part of the contract file. There can be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings or address deficiencies in the CQC system or procedures which can require corrective action by the Contractor.

3.4 QUALITY CONTROL ORGANIZATION

3.4.1 Personnel Requirements

The requirements for the CQC organization are a Site Safety and Health Officer (SSHO), CQC System Manager, and sufficient number of additional qualified personnel to ensure safety and Contract compliance. The SSHO reports directly to a senior project (or corporate) official independent from the CQC System Manager. The SSHO will also serve as a member of the CQC Staff. Personnel identified in the technical provisions as requiring specialized skills to assure the required work is being performed properly will also be included as part of the CQC organization. The Contractor's CQC staff maintains a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The CQC staff will be subject to acceptance by the Contracting Officer. Provide adequate office space, filing systems and other resources as necessary to maintain an effective and fully functional CQC organization. Promptly complete and furnish all letters, material submittals, shop drawing submittals, schedules and all other project documentation to the CQC organization. The CQC organization is responsible to maintain these documents and records at the site at all

W912HV-21-B-0008 SECTION 01 45 00.00 10 Page 3 (AM-0001) times, except as otherwise acceptable to the Contracting Officer.

3.4.2 CQC System Manager

Identify as CQC System Manager an individual within the onsite work organization that is responsible for overall management of CQC and has the authority to act in all CQC matters for the Contractor. This CQC System Manager is on the site at all times during construction and is employed by the prime Contractor. Identify in the plan an alternate to serve in the event of the CQC System Manager's absence. The requirements for the alternate are the same as the CQC System Manager. The CQC System Manager shall report to the assigned Project Manager. Refer to Section 01 11 00.00 10 GENERAL CONTRACT REQUIREMENTS, Paragraph "Contractor Quality Control System Manager" for experience requirements.

3.4.3 CQC Personnel

In addition to CQC personnel specified elsewhere in the contract, provide as part of the CQC organization specialized personnel to assist the CQC System Manager for the required areas listed in Section 01 11 00.00 10 GENERAL CONTRACT REQUIREMENTS, Paragraph "Contractor Quality Control Personnel". These individuals or specialized technical companies must be responsible to the CQC System Manager; must be physically present at the construction site during work on the specialized personnel's areas of responsibility; must have the necessary education or experience in accordance with the experience matrix listed herein. The table below defines only the qualification requirements. Refer to the Section 01 11 00.00 10 GENERAL CONTRACT REQUIREMENTS, Paragraph "Contractor Quality Control Personnel" for actual required personnel.

Experience Matrix

Area Qualifications

Civil Graduate of an accredited university with an Civil Engineering or Construction Manager degree with 3 years experience in the type of work being performed on this project or technician with 5 yrs related experience. Or Non-US degree plus 1 Kyu Doboku Sekou Kanrigishi (1st Class Civil Engineering Works Management Engineer).

Mechanical Graduate of an accredited university with an Mechanical Engineer degree with 3 years experience or person with 5 years of experience supervising mechanical features of work in the field with a construction company. Or Non-US degree plus 1 Kyu Kankouji Sekou Kanrigishi (1st Class Building Mechanical and Electrical Engineer).

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Experience Matrix

Area Qualifications

Electrical Graduate of an accredited university with an Electrical Engineering degree with 3 years related experience or person 5 years of experience supervising electrical features of work in the field with a construction company. Or Non-US degree plus 1 Kyu Kankouji Sekou Kanrigishi (1st Class Building Mechanical and Electrical Engineer) or 1 Kyu Denkikouji Sekou Kanrigishi (1st Class Electric Construction Management Engineer).

Structural Graduate of an accredited university with an Civil Engineering degree (with Structural Track or Focus) or Construction Management degree with 3 years experience or technician 5 years of experience supervising structural features of work in the field with a construction company. Or Non-US degree plus 1 Kyu Kenchikushi (1st Class Qualified Architect) or 1 Kyu Kenchiku Sekou Kanrigishi (1st Class Building Construstion Managemnet Engineer).

Architectural Graduate of an accredited university with an Architecture degree with 3 years experience or person with 5 years related experience. Or Non-US degree plus 1 Kyu Kenchikushi (1st Class Qualified Architect) or 1 Kyu Kenchiku Sekou Kanrigishi (1st Class Building Construction Management Engineer).

Fire Protection Registered U.S. Professional Engineer who has passed the fire protection engineering written examination administered by the National Council of Examiners and Surveying (NCEES) and has a minimum of four (4) years of relevant fire protection engineering experience.

Communications Graduate of an accredited university with an Electrical Engineering degree with 3 yrs related experience or technician with 5 years of experience supervising communications features of work in the field with a construction company. Non-US degree plus AI*DD Sougoushu(AI*DD Construction Engineer).

Environmental Graduate of accredited university with an Environmental Engineering degree with 3 years experience and refer to Section 01 57 19.02

ENVIRONMENTAL MANAGER.

Submittals Submittal Clerk with 1 year experience

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Experience Matrix

Area Qualifications

Occupied Family Housing Person, customer relations type, coordinator experience

Concrete, Pavements and Soils

Materials Technician with 2 years experience for the appropriate area

Testing, Adjusting and Balancing (TAB) Personnel

Specialist must be a member of AABC or an experienced technician of the firm certified by the

NEBB

3.4.4 Site Safety and Health Officer (SSHO)

See Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMNTS.

3.4.5 Additional Requirement

In addition to the above experience and education requirements, the Contractor Quality Control(CQC) System Manager and Alternate CQC System Manager are required to have completed the Construction Quality Management (CQM) for Contractors course. If the CQC System Manager does not have a current certification, obtain the CQM for Contractors course certification within 90 days of award. This course is periodically offered by the Naval Facilities Engineering Command and the Army Corps of Engineers. Contact the Contracting Officer for information on the next scheduled class.

The Construction Quality Management Training certificate expires after 5 years. If the CQC System Manager's certificate has expired, retake the course to remain current.

3.4.6 Organizational Changes

Maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, revise the CQC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.

3.5 SUBMITTALS AND DELIVERABLES

Submittals, if needed, have to comply with the requirements in Section 01 33 00 SUBMITTAL PROCEDURES. The CQC organization is responsible for certifying that all submittals and deliverables are in compliance with the contract requirements.

3.6 CONTROL

CQC is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control are required to be conducted by the CQC System Manager for each definable

W912HV-21-B-0008 SECTION 01 45 00.00 10 Page 6 (AM-0001) feature of the construction work as follows:

3.6.1 Preparatory Phase

This phase is performed prior to beginning work on each definable feature of work, after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase includes:

a. A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory inspection a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

b. Review of the Contract drawings.

c. Check to assure that all materials and equipment have been tested, submitted, and approved.

d. Review of provisions that have been made to provide required control inspection and testing.

f. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the Contract.

g. Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

h. Review of the appropriate activity hazard analysis to assure safety requirements are met.

i. Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work.

j. Check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer.

k. Discussion of the initial control phase.

l. The Government needs to be notified at least 72 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. Document the results of the preparatory phase actions by separate minutes prepared by the CQC System Manager and attach to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.

3.6.2 Initial Phase

This phase is accomplished at the beginning of a definable feature of work. Accomplish the following:

a. Check work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.

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b. Verify adequacy of controls to ensure full contract compliance.

Verify required control inspection and testing are in compliance with the contract.

c. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

d. Resolve all differences.

e. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

f. The Government needs to be notified at least 24 hours in advance of beginning the initial phase for definable feature of work. Prepare separate minutes of this phase by the CQC System Manager and attach to the daily CQC report. Indicate the exact location of initial phase for definable feature of work for future reference and comparison with follow-up phases.

g. The initial phase for each definable feature of work is repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

3.6.3 Follow-up Phase

Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

3.6.4 Additional Preparatory and Initial Phases

Conduct additional preparatory and initial phases on the same definable features of work if: the quality of on-going work is unacceptable; if there are changes in the applicable CQC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

3.7 TESTS

3.7.1 Testing Procedure

Perform specified or required tests to verify that control measures are adequate to provide a product which conforms to contract requirements.

Upon request, furnish to the Government duplicate samples of test specimens for possible testing by the Government. Testing includes operation and acceptance tests when specified. Procure the services of a Corps of Engineers approved testing laboratory or establish an approved testing laboratory at the project site. Perform the following activities and record and provide the following data:

a. Verify that testing procedures comply with contract requirements.

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b. Verify that facilities and testing equipment are available and comply with testing standards.

c. Check test instrument calibration data against certified standards.

d. Verify that recording forms and test identification control number system, including all of the test documentation requirements, have been prepared.

e. Record results of all tests taken, both passing and failing on the CQC report for the date taken. Specification paragraph reference, location where tests were taken, and the sequential control number identifying the test. If approved by the Contracting Officer, actual test reports are submitted later with a reference to the test number and date taken. Provide an information copy of tests performed by an offsite or commercial test facility directly to the Contracting Officer.