W912HV20R0011 OAO HVAC.pdf

DESIGN-BUILD (DB); FY20 OAO Building 364 HVAC Improvements, Camp Foster, Okinaw a, Japan

Section 00 10 00, Solicitation CLIN Pricing Schedule Section 00 21 00, Instructions Section 00 22 00, Submission Instructions Section 00 22 16, Evaluation Criteria Section 00 45 00, Representations and Certif ications Section 00 70 00, Conditions of the Contract Section 00 73 00, Supplementary Conditions Division 01, General Requirements

JACK T LETSCHER 315-645-9068

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

29-May-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________270 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________0 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________28 Jul 2020 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIVISION

USACE-JAPAN DISTRICT

RM. 116, BLDG. 364

CAMP FOSTER

CHATAN-CHO, NAKAGAMI-GUN OKINAWA

JAPAN

W912HV

PAGE OF PAGES

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W912HV20R0011 1 OF 42

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

PRICING SCHEDULE

SECTION 00 10 00

SOLICITATION, CONTRACT LINE ITEM NUMBER (CLIN) PRICING SCHEDULE

ITEM

NO.

DESCRIPTION QUANTITY UNIT AMOUNT

Design and Repair:

Okinawa Area Office Building 364 HVAC Improvements, Camp Foster

JB

TOTAL CLIN PRICING SCHEDULE

NOTES:

1. Failure of the Offeror to propose prices for all items in the CLIN Schedule may be cause for rejection of the proposal as unacceptable.

2. See Section 01 22 00.00 10, Subparagraph 1.2 for additional line item description.

3. Any reference to “Bid,” “Bidder” or “Bidding Schedule” shall be construed to mean “Offer,” “Offeror,” and

“Pricing Schedule.”

4. Funds are not presently available for this acquisition. No award will be made until appropriated funds are made available.

5. LEGEND: JB = Job

Section 00 21 00 - Instructions

INSTRUCTIONS TO OFFERORS

SECTION 00 21 00 - INSTRUCTIONS TO OFFERORS

1. THIS IS A REQUEST FOR PROPOSAL SOLICITATION.

Prospective Offerors are required to submit an offer by the date and time specified in the Request for Proposal (RFP) Solicitation Number W912HV-20-R-0011.

2. METHOD OF PROCUREMENT.

This U.S. Army Corps of Engineers, Japan District, intends to solicit this requirement as a Request for Proposal utilizing the lowest price technically acceptable (LPTA) source selection process, identified at FAR 15.101-2. A Firm-Fixed Price construction contract will be awarded to the offeror whose proposal is deemed to represent the best value to the Government through the utilization of the LPTA source selection process (See Section 00 22 16, Evaluation Criteria).

3. THIS SOLICITATION IS FOR LOCAL SOURCES ONLY.

This contract will be performed in its entirety in Okinawa, Japan, and is intended for Local Sources only.

4. DELIVERY OF OFFERS.

PROPOSAL CONTENT. Follow instructions in Sections 00 21 00 and 00 22 00 for the preparation of your proposal, including proposal format and content requirements.

It is the Offeror’s responsibility to ensure the Government receives the emailed offers by the due date and time.

5. CONTRACTOR APPLICATION.

If this is your first time seeking business opportunities with the Japan District or you need to update your company information and brochure file, please complete the Contractor Application form and submit it with the required attachments to: U.S. Army Corps of Engineers, Japan District, Bldg. 250, Room 147 Camp Zama, Zama-shi, Kanagawa-ken, Japan 228-8920, along with your first bid/proposal to Japan District, prior to submitting your proposal. Such firms shall be required to complete the aforementioned application and submit the requisite documents indicating they are registered with the Government of Japan and in possession of the necessary Certificate of Construction License in order to perform construction work in Japan. Please refer to the “Contractor Application” form at https://www.poj.usace.army.mil/Business-With-Us/ for additional details and requirements.

6. SUBMISSIONS OF BIDS IN JAPANESE YEN.

Proposals submitted in response to this solicitation shall be in terms of Japanese Yen (¥). Proposals received in a currency other than Japanese Yen (¥) will be rejected.

7. MAGNITUDE OF THE PROPOSED PROJECT.

Physical Characteristics. This Design-Build (DB) project is for the complete restoration of the Heating, Ventilating Air Conditioning (HVAC) system at the Okinawa Area Office (OAO), Building 364, located on Camp Foster, Okinawa, Japan, resulting in complete and usable system. The Contractor will be required to remove the existing air handling units and replace with new variable air volume air handlers.

Additionally, the Contractor shall install variable air volume and constant air volume terminal units in the existing duct system and provide all electrical, controls, and ceiling access panels for the new equipment.

Magnitude of the Proposed Project. In accordance with Federal Acquisition Regulation (FAR) 36.204, the estimated price range of this work is between ¥100,000,000 and ¥500,000,000 Japanese Yen.

8. OFFEROR INQUIRES, REQUESTS FOR INFORMATION.

Prospective Bidders shall submit all questions or requests for information (RFI) regarding this solicitation through the PrjoNet website, which can be accessed at https://www.projnet.org/projnet/. The “Bidder Inquiry Module” in ProjNet will allow contractors to submit questions and/or RFIs, and display previously submitted questions and/or RFIs posted by other prospective Bidders. Telephonic and email questions sent directly to Government representatives will not be accepted. All questions and/or requests for information (RFI) shall be submitted Bidder Inquiry Module by the due date and time identified herein.

All questions or RFIs shall be submitted within the ProjNet, Bidder Inquiry Module no later than 4:00 P.M., Japan Standard Time, on June 19, 2020.

To submit and/or review questions related to this project, prospective Bidders must use a Bidder Inquiry Key and follow the instructions listed below for access.

The Bidder Inquiry Key is: EFATNR-4E7VSJ

Prior to submitting questions or RFIs, prospective Bidders are encouraged to thoroughly review the Solicitation and all attachments (i.e. specifications and drawings) and the Bidder Inquiry Module to confirm other Bidders have not previously submitted the same question or RFI, in order to avoid repeat inquiries.

For specification questions, select “Specifications,” then list the Section, Paragraph and Page Number to correspond to your inquiry. For Plans questions, select “Plans” and list the sheet and detail number for the inquiry.

ProjNet Access Instructions:

(1) Go to the website: https://www.projnet.org/projnet/.

(2) At the home page, select USACE for the “Managing Agency” field.

(3) At the home page, enter your email address under the “EMAIL” field (do not enter a password in the

“Regular Accounts” Section).

(4) At the home page, enter the Bidder Inquiry Key under the “KEY ACCESS” field.

(5) Read and check “I agree to the privacy & security notice.”

(6) Press Sign-in button.

(7) A page will open requesting user account information and will ask you to create a new account (if you don’t have an existing account in the system). Enter all data fields required for account creation. When you log back in, you will need to answer your security question.

(8) Press “add user” to continue.

(9) Upon completion of account creation, you will have access to the ProjNet system and project page.

(10) Review and submit questions regarding this project. An offeror who submits a question will receive an automated email notification that their question has been received. All questions can be viewed from this program.

(11) For specific Step-by-Step for POSTING YOUR INQUIRIES, see the Reference link in the Contract Viewer.

(12) For questions about ProjNet, please contact the Call Center help desk toll free number at 1-800-428-HELP, which operates from 8 am to 5 pm (U.S. Central Time Zone). Questions can be emailed to the helpdesk at staff@rcesupport.com.

The Government reserves the right to answer questions after this deadline, but is not obligated to provide a response to late questions. The Government will respond to inquiries in ProjNet. Government responses to inquiries are intended to provide clarity and may or may not result in an amendment to the solicitation. All revisions to the specifications and/or drawings will be specified noted and incorporated into the solicitation via an amendment.

Any information given a prospective Bidder concerning a solicitation will be furnished promptly to all other prospective Bidders as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective Bidders.

9. PERFORMANCE OF WORK BY THE CONTRACTOR – DEFINED.

For the purposes of the FAR Clause 52.236-1, “Performance of Work by The Contractor,” work on the site with the Contractor's own organization means physical activities at the site other than work performed by subcontractors, procurement of materials for installation by subcontractors, or providing equipment to be used solely by subcontractors.

10. PRORATED COSTS.

All costs pertaining to the performance of work under the contract over and above the direct costs for the work shall be prorated to and included in the price quoted for each item Contract Line Item Number (CLIN) identified in the Schedule, located at SECTION 00 10 00 of this Solicitation.

11. SIGNATURE ON OFFERS.

Offers must be signed by an officer of the company or an individual who is authorized to sign offers for and on behalf of the company. An individual, other than an officer of the company, who signs an offer must submit evidence of his authority to sign such offer. This evidence must accompany the offer. Failure to comply with this requirement may be cause for rejection of the offer.

12. JOINT VENTURE.

In the event the Offeror is a joint venture, the offer must be signed by an authorized representative of each participant in the joint venture. Failure to comply with this requirement may be cause for rejection of the offer.

13. JAPANESE CONSUMPTION TAX.

Effective October 1, 2019, the Government of Japan increased the rate of Japanese Consumption Tax from 8% to 10%. By virtue of Article XII of the Status of Forces Agreement (SOFA), materials, supplies, equipment and services procured for official purposes in Japan by the United States armed forces, or its authorized procurement agencies are EXEMPT from various Japanese Taxes, including Consumption Tax. The exemption from the

Japanese Consumption Tax applies not only to Japanese prime contractors, but also to Japanese subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or a Foreign firm.

The instruments listed hereinafter have been agreed to by both Governments of Japan and the U.S. as "Proof of Purchase by U.S. Forces in Japan.”

Standard Form 1034 Public Voucher for Purchases and Services other than Personal DD Form 1155 Order for Supplies or Services Standard Form 44 Purchase Order-Invoice-Voucher ENG Form 93 Payment Estimate

Therefore, Japanese Consumption Tax shall NOT be included in your offer.

14. PRE-AWARD SURVEYS.

The Government reserves the right to conduct a pre-award survey of any firm under consideration to confirm any part of the information furnished by the offeror, or to require other evidence of managerial, financial, technical, and other capabilities, the positive establishment of which is determined by the Government to be necessary for the successful performance of the contract.

15. PRE-PROPOSAL SITE VISIT.

A Pre-Proposal Site Visit will be conducted. See FAR Clause 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995) for details.

16. SPECIAL TREATMENT OF PACKAGING OF EQUIPMENT AND MATERIAL.

Offerors are cautioned that equipment and material requiring ocean transportation may be subjected to inordinate dangers and special treatment or packaging may be necessary to assure arrival in a condition conforming to contract requirements.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.236-28 Preparation of Proposals--Construction OCT 1997 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.215-7008 Only One Offer JUL 2019

CLAUSES INCORPORATED BY FULL TEXT

52.211-2 AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA ITEM DESCRIPTIONS

LISTED IN THE ACQUISITION STREAMLINING AND STANDARDIZATION INFORMATION SYSTEM

(ASSIST) (APR 2014)

(a) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(1) ASSIST (https://assist.dla.mil/online/start/);

(2) Quick Search (http://quicksearch.dla.mil/);

(3) ASSISTdocs.com (http://assistdocs.com).

(b) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(1) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(2) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(3) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(End of provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm-fixed-price contract resulting from this solicitation.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

CONTRACTING DIVISION - CONTRACTING OFFICER

U.S. Army Corps of Engineers, Japan District Camp Zama - Bldg 250, Room 147 Zama-City, Kanagawa 252-8511 Japan

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for--

Date: June 5, 2020

Site Location: Camp Foster, Gate 3c Time: 1:00 p.m. Japanese Standard Time (JST)

(c) Participants will meet at Gate 3c to be escorted to Building 364.

Point of Contact (POC) for Site Visit – Name: Mr. Hans C. Miller Telephone No: (360) 801-5900 E-mail Address: Hans.C.Miller.civ@usace.army.mil

Site Visit Notes:

Site Visit Participants: Contractors shall submit a list of attendees in English to the above Government POC no later than 12:00 p.m., June 1, 2020.

The attendee list shall include: Last name, first name, citizenship, company name, and whether temporary base access (escort) is required.

No more than one (1) participant from each company will be escorted to the site visit.

Transportation: Attendees must provide their own transportation.

Temporary Base Access (escort): Contractors that do not have base access for the site visit locations shall meet the Government POC at the following date and time for base escort:

Base Escort Meeting Locations:

Date: June 5, 2020 Site Location: Camp Foster, Gate 3c Time: 1:00 p.m. Japanese Standard Time (JST)

Required Documentation for Base Escort:

a) Valid Picture Identification (ID): Valid IDs are required for entry onto the all Military Installations in

Okinawa, Japan. Driver's License, Passport or Jyuuki (Jyuuminn kihon daicho) Card (with photograph) are considered valid picture IDs; and

b) Vehicle type and license plate number.

Required Documentation for Vehicle Pass: A maximum of one (1) vehicle pass will be allowed for each company. For a vehicle pass, the following documents are necessary:

a) Vehicle Inspection Certificate (original).

b) Mandatory Automobile Liability Insurance Deed (original deed).

c) Voluntary Insurance Deed (original deed).

Note: In case of a rental car, individual vehicles are covered by rental car company group insurance.

Thus, no individual deeds are issued. In this case, a copy of group insurance deed is necessary

Photography: Attendees will be permitted to take photographs during the site visit identified herein.

Information provided at this conference shall not qualify or alter the terms and conditions of the solicitation, specifications, and/or drawings. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://acquisition.gov

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

Subparagraph (c)(5) of FAR clause 52.215-1 -- Instructions to Offerors -- Competitive Acquisition, is revised to read as follows. “Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation

Section 00 22 00 - Supplementary Instructions

SUBMISSION INSTRUCTIONS

SECTION 00 22 00, SUBMISSION INSTRUCTIONS

1.0 GENERAL INSTRUCTIONS

1.1 Offerors shall strictly adhere to the requirements in this Section when preparing the proposal to be submitted in response to this Request for Proposal (RFP). All proposals shall be in English. The Government will not reimburse any Offeror any cost incurred in response to this RFP. Proposals that fail to comply with the proposal submittal requirements addressed in this section of the solicitation may be deemed unacceptable. To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, inclusive of terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. The Offeror shall include in their proposal all requested information specified in this section of the RFP solicitation at or before the exact time specified. Failure to meet a requirement may result in an offer being ineligible for award. Copies of the RFP are available by INTERNET ACCESS ONLY. All RFP documents will be posted to and made available for viewing through the Beta.Sam website at http://www.beta.Sam.gov. All amendments will be posted to and made available for viewing in beta.Sam.gov. If this solicitation is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s). Offeror’s are responsible for checking beta.SAM for amendments to this solicitation.

1.2 Offerors are advised that the Government intends to make award on the basis of initial proposals without conducting discussions, clarifications or any contact with the Offerors. However, the Government reserves the right to discuss aspects of proposals with Offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Offerors shall not assume that they will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

1.3 Proposals received by the Government after the date and time set for receipt of proposals will be handled in accordance with the requirements of Provision “52.215-1, Instructions to Offerors – Competitive Acquisition.”

1.4 Offerors are required to provide information addressing all stated factors in a clear and understandable format. If an Offeror does not have information relating to a specific factor, the Offeror shall clearly state so in the proposal.

Proposals that do not clearly address all factors may be considered unacceptable and may not receive further consideration.

1.5 If the Offeror identified in Block 14 of SF1442 is a joint venture, then a signed joint venture agreement must be submitted with the proposal and the joint venture shall be registered in the System for Award Management (SAM) as such by the due date and time of proposals.

2.0 PROPOSAL SUBMISSION FORMAT

2.1 General Requirements: The proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s proposal.

2.2 Electronic Submission: Proposals shall be submitted electronically to Contract Specialist, Jack Letscher at Jack.T.Letscher.civ@usace.army.mil and Contracting Officer, Shyloe A. Werner, at Shyloe.A.Werner.civ@usace.army.mil and must be received by the due date and time for submission of proposals, listed on the SF 1442, Block 13 . The Government will only accept receipt of electronic proposals. Physical or paper copy proposals will not be accepted.

2.3 Proposals shall be prepared and submitted electronically using Portable Document Format (PDF). Proposals shall be submitted in three (3) separate PDF files representing three (3) separate volumes. Each volume shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the others. The PDF Files submitted should be marked with the Offeror’s name, solicitation number, and volume number. It is recommended that the pages be formatted to standard letter size (8-1/2” x 11’ or A4). If drawings or other graphics are submitted, Offerors should reduce them only to the extent that legibility is not lost. Font size 11 or larger is preferred. Each page should be numbered. Other formats or file types will not be accepted.

2.4 Revised Proposal(s): Revised proposals will not be accepted unless specifically requested by the Contracting Officer. If the Contracting Officer decides to conduct discussions and requests revised proposals from the Offerors; Offerors shall ensure that all replacement pages are clearly marked “REVISED”, and show the date of revision. All proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g.

bold face print or underlining.

3.0 PROPOSAL REQUIREMENTS

3.1 Volume I – General Requirements – Submit one (1) electronic copy.

a. Volume I shall contain the General Requirements and shall be clearly marked Volume I – General Requirements. In addition, follow instructions in Paragraphs (c)(1) and (c)(2) of Section 00 21 00, 52.215-

1, INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION.

Volume I – General Requirements one (1) electronic copy

Tab Documents to be Included

Cover Sheet Follow instructions in Paragraph (c)(2) in Section 00 21 00, 52.215-1, Instructions to Offerors—Competitive Acquisition

2 Standard Form (SF) 1442 -- Front and back page – Completed and Signed

3 SF 30 – Front page for each amendment (if issued) – Completed and Signed

4 Section 00 45 00 -- Representations and Certifications – Completed and Signed

5 Joint Venture Agreement (if applicable)

3.2 Volume II – TECHNICAL PROPOSAL – Submit one (1) electronic copy.

a. Volume II shall contain the Technical Proposal (Factor 1, Past Experience) and shall clearly be marked

Volume II – Technical Proposal. In addition, follow instructions in Paragraph (c)(2) of Section 00 21 00, 52.215-1, INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION.

b. FACTOR 1 – PAST EXPERIENCE: Prospective Offerors shall complete the Project Information Sheet, located at Attachment A, to document past experience on previous contracts for Factor 1 – Past Experience.

1. Use Attachment A – Project Information Sheet to submit two (2) projects that each independently meet all required minimum acceptability criteria. Each project should not exceed five (5) pages per project.

Offeror should ensure all minimum acceptability criteria is addressed (See Section 00 22 16). The Government will not evaluate more than two (2) projects under this factor.

Volume II – Technical Proposal

Tab Documents to be Included

Cover Sheet. Follow instructions in Paragraph (c)(2) in Section 00 21 00, 52.215- 1, Instruction to Offerors—Competitive Acquisition.

Attachment A - Project Information Sheet for Factor 1, Past Experience. Submit one (1) information worksheet per project. Submit two (2) projects that each individually meet all required minimum acceptability criteria. Each project should not exceed 5 pages per project.

3.3 Volume III – Price – Submit one (1) electronic copy.

a. Volume III shall contain the Offeror’s priced proposal and shall be clearly marked Volume III – Price

Proposal. In addition, follow instructions in Section 00 21 00, Instructions to Offerors.

Volume III – Price Proposal

Tab Documents to be Included

1 Cover Sheet. Follow instructions in Section 00 21 00, Instructions to Offerors.

2 Section 00 10 00 Solicitation, Contract Line Item Number (CLIN) Pricing Schedule

W912HV20R0011

ATTACHMENT A

PROJECT INFORMATION SHEET

Use one (1) form per project and use additional pages as necessary to provide the requested information. Provide the following information to demonstrate experience. Each project should not exceed five (5) pages per project.

a. Name of Offeror on this Solicitation: ________________________________________________

b. Cage Code of Offeror on this Solicitation: _____________________________________________

NOTE: If joint venture, Offeror must be registered as such in System for Award Management prior to due date and time of proposals.

c. Project Title & Contract/Task Order Number: _________________________________________

d. Location/Site (Include Country, Prefecture and City where the project was performed):

e. Name of Company/Firm Involved in this completed project as the prime contractor:

NOTE: If this project was performed by a Joint Venture (JV), also indicate all JV members, cage codes, and copy of joint venture agreement:

f. Narrative on how the project demonstrates experience in designing and constructing chilled water variable air volume (VAV) air conditioning systems.

g. Narrative on whether the project included the installation of central station air handling units, VAV terminal units, control systems, and associated electrical work.

h. Your Role (as Prime Contractor) and key work disciplines your company performed on this completed project:

i. Total Contract/Project Value:

Original: ¥/$________________________

Modifications (Number of and Total Value: ¥/$_______________________________________

Reasons for Modification(s) if applicable: ____________________________________________

j. Date Construction Began: _________________________ Date Construction was Completed: _________________________

k. If this project was performed by the Offeror’s parent/subsidiary/affiliate firm, describe the nature of the affiliation and describe how the parent/subsidiary/affiliate firm’s resources (workforce, management, facilities or other resources) will significantly contribute to the execution of this project.

l. Provide two (2) Points of Contact for Client/Agency (if client is the U.S. Government, provide name and address of contracting office, name and telephone number of Contracting Officer):

(1) Name: ________________________________________________________________ Telephone No. __________________________________________________________ E-mail: _______________________________________________________________ Address: ______________________________________________________________

(2) Name: _________________________________________________________________ Telephone No.___________________________________________________________ E-mail: ________________________________________________________________ Address: _______________________________________________________________

Section 00 22 16 - Supplementary Instructions to Proposers

EVALUATION CRITERIA

SECTION 00 22 16, EVALUATION CRITERIA

1.0 BASIS FOR AWARD

1.1 Contract award will be made to the responsible Offeror whose proposal represents the best value to the Government utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. To be eligible for award, an Offeror must be evaluated as “acceptable” for Factor I, Past Experience. In accordance with (IAW) Federal Acquisition Regulation (FAR) 15.404-1, Proposal Analysis Techniques, price will be evaluated for fairness and reasonableness. The Government intends to evaluate proposals and award a contract without holding discussions; however, the Government reserves the right to conduct discussions if deemed necessary by the Contracting Officer.

1.2 Offerors are advised that the Government intends to make an award on the basis of initial proposals without conducting discussions, clarifications or any contact with the offerors. However, the Government reserves the right to discuss aspects of proposals with Offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Offerors shall not assume that they will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2.0 EVALUATION CRITERIA

2.1 FACTOR 1 – PAST EXPERIENCE

2.1.1 The Government will evaluate the Offeror’s past experience in completing projects to assess the Offeror’s ability to complete the requirements under this contract, based on the information provided by the Offeror using the Project Information Sheet, located at Attachment A. Past Experience will be rated utilizing the Acceptable/Unacceptable Rating Method illustrated in Table 1 below.

2.1.2 Evaluation Criteria: The Government will evaluate the past experience demonstrated by the Offeror. The minimum requirements for this technical evaluation factor will be met if the Offeror demonstrates experience on a minimum of two (2) projects that individually meet all of the below criteria for minimum acceptability:

i. Demonstrates experience in designing and constructing chilled water variable air volume (VAV) air conditioning systems. Work must include installation of central station air handling units, VAV terminal units, control systems, and associated electrical work;

ii. Project was completed by the offeror as the Prime Contractor;

iii. Project was completed in Japan;

iv. Project was valued ¥50,000,000 ($500,000) or more; and

v. Project was completed and turned over within the last six (6) years (preceding the date of this solicitation).

2.1.3 Proposals are evaluated for technical acceptability. Each of the two submitted projects must individually meet all the project past experience evaluation criteria (i) through (v) above. Submitted projects that do not meet all the evaluation criteria will not be considered relevant for evaluation purposes on this factor. If a proposal cannot demonstrate experience on two projects which each individually meets all of the criteria (i) through (v), then the proposal will be considered "unacceptable" and rejected.

Note (1): The Government will also consider prime contractor experience of the Offeror’s parent/subsidiary/affiliate firm as experience attributable to the Offeror for evaluation purposes if the Offeror can establish that the parent/subsidiary/affiliate firm will have a significant involvement in performance of this contract and describe the resources of the parent/subsidiary/affiliate firm that will be utilized on project that is the subject of this procurement.

If submitting a parent/subsidiary/affiliate firm’s project for experience, it is the Offeror’s responsibility to effectively demonstrate and describe how the parent/subsidiary/affiliate firm's resources (such as workforce, management, facilities, or other resources) will significantly contribute to the execution of the project which is the subject of this procurement; failure to effectively demonstrate and describe the planned contribution of the parent/subsidiary/affiliate firm’s involvement in the subject project of this procurement will cause the past experience of the parent/subsidiary/affiliate firms will not be considered a project for evaluation purposes in this procurement. Further, any project in which the parent/subsidiary/affiliate firm performed the role of a subcontractor will not be considered when evaluating the experience of the offeror.

Note (2): A Single Award Task Order Contract (SATOC) or Multiple Award Task Order Contract (MATOC) alone does not meet the minimum acceptability requirements, but an individual task order project against its SATOC or MATOC may be submitted if it meets the minimum requirements for a project set forth above.

Note (3): If Offeror identified in Block 14 is a JV, a project completed by a JV may be submitted for purposes of demonstrating prime contractor experience, so long as at least one member of the Offeror was a member of the JV on the completed project. Offeror must demonstrate evidence that at least one member of the Offeror was a member of the JV on the completed project, such as a signed joint venture agreement or similar documentation.

Example: Offeror for this solicitation is Joint Venture A-B. JV A-B is comprised of Company A and Company B. Past projects completed by JV A-C, comprised of Company A and Company C may be used to demonstrate prime contractor experience for this solicitation, as Company A, a member of the Offeror, was a member of JV A-C.

Note (4): Projects completed by a joint venture where the Offeror was a member of the JV may be submitted for the purpose of demonstrating prime contractor experience. Offeror must demonstrate evidence of JV membership on the completed project, such as a signed joint venture agreement or similar documentation.

Example: Offeror for this solicitation is Company A. Past projects completed by JV A-C, comprised of Company A and Company C may be used to demonstrate prime contractor experience for this solicitation, as Company A, the offeror, was a member of JV A-C.

Note (5): Projects completed by a member of a joint venture for this solicitation (as demonstrated by a signed joint venture agreement for this effort) may be submitted for the purpose of demonstrating prime contractor experience.

Example: Offeror for this solicitation is JV A-B. Past projects completed by Company A may be used to demonstrate prime contractor experience for this solicitation, as Company A is a member of the Offeror A- B.

Table 1: Past Experience Evaluation Ratings

Past Experience Evaluation Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

2.1.4 The Government reserves the right to verify the experience record of cited projects by utilizing any sources of information available to the government. The Government may check any or all cited references to verify supplied information.

2.2 FACTOR 2 – PRICE

2.2.1 The total evaluated price will be determined by using the Offeror’s total price in Section 00 10 00 (Solicitation CLIN Pricing Schedule). Pricing Schedules will be evaluated for completeness and reasonableness.

2.2.2 Price reasonableness will be established using any necessary proposal analysis techniques in FAR 15.404-1, including but not limited to, price competition information and the Independent Government Estimate (IGE), along with any other pricing tools deemed necessary.

2.2.3 Offerors shall ensure the data in Section 00 10 00 is complete and accurate. Failure of the Offeror to propose prices for all items in the Pricing Schedule may be cause for rejection of the proposal as unacceptable.

2.3 EVALUATION DEFINITIONS

2.3.1 Clarifications. Clarifications are limited exchanges between the Government and offerors that may occur when award without discussions is contemplated. If award will be made without conducting discussions, offerors may be given the opportunity to clarify certain aspects of their proposal (e.g., relevance of past experience information) or to resolve minor or clerical errors. See FAR 15.306(a).

2.3.2 Communications. Communications are exchanges between the Government and offerors after receipt of proposals, leading to establishment of the competitive range. See FAR 15.306(b)

2.3.3 Deficiency. Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increased the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

2.3.4 Discussions. Discussions are exchanges (i.e., negotiations) in a competitive environment that are undertaken with the intent of allowing the Offeror to revise its proposal. Discussions take place after establishment of the competitive range. See FAR 15.306(d).

2.3.5 Lowest Price Technically Acceptable (LPTA). A process used in competitive negotiated contracting where the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

Section 00 45 00 - Representations and Certifications

REPRESENTATIONS AND CERTS

SECTION 00 45 00 - REPRESENTATIONS AND CERTIFICATIONS

CORPORATE CERTIFICATE. In accordance with FAR 4.102(c), the Offeror, if a corporation, is requested to complete and submit the following certificate. A joint venture will require a submittal of this certificate from both parties involved.

C O R P O R A T E C E R T I F I C A T E

The Offeror, if a corporation, shall have this certificate executed under its corporate seal, provided that the same officer of the corporation shall not execute both the offer and this certificate.

I, ________________________________________________________________________, certify that I am the __________________________________________________________ of the corporation, named as Offeror herein; that ____________________________________________________________, who signed the offer on behalf of the Offeror, was then ____________________________________________________ of said corporation;

and that said offer was duly signed for and on behalf of said corporation by authority of its governing body, and is within the scope of its corporate powers.

(CORPORATE SEAL) __________________________________ (PERSONAL SEAL)

(Signature)

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan.

MAR 2015

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238220.

(2) The small business size standard is $15,000,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is…