A.02.11.03_Synopsis_W912HV19R0001.pdf

Subject: Notice of Procurement for Indefinite Delivery Contracts for Architect-Engineer Services to Support Military Engineering Design and Planning Services, Various Locations, Japan

Document type: Pre-Solicitation Notice Solicitation Number: W912HV-19-R-0001 Posted date: 24 August 2018 Response date: 19 October 2018 Classification code: C – Architect and Engineering Services NAICS Code: 541330, Engineering Services Set-aside status: Full and open competition

Contracting Office Address U.S. Army Corps of Engineers, Japan District ATTN: Contracting Division, Execution Branch (CECT-POJ) Building 250, Room 147, Camp Zama Zama-shi, Kanagawa-ken, Japan 252-8511

Synopsis:

IN ACCORDANCE WITH SECTION 111 OF THE MILITARY CONSTRUCTION AND VETERANS

AFFAIRS APPROPRIATION ACT, (DIVISION J OF PUBLICATION L. 113-76) AND SIMILAR SECTIONS

IN SUBSEQUENT MILITARY CONSTRUCTION APPROPRIATIONS ACTS, THIS ANNOUNCEMENT IS

OPEN ONLY TO UNITED STATES FIRMS OR TO JOINT VENTURES OF UNITED STATES AND HOST

NATION (JAPAN) FIRMS

1. DESCRIPTION / CONTRACT INFORMATION: This contract is being procured in accordance with the Brooks Architect-Engineer (A-E) Act and FAR Part 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. Refer to EP 715-1-7 Architect Engineer Contracting in USACE for general information on the A-E selection process. A-E services are required for multiple Indefinite-Delivery Contracts (IDCs) to support the U.S. Department of Defense (DoD) construction program in Japan. The acquisition will have a total aggregate capacity of $150 Million

(M) shared amongst all awardees. A target of five (5) to ten (10) individual IDCs will be awarded.

Contracts will be awarded to the most highly qualified firms. The period of performance will be seven (7) years with a three (3) year base period and two (2) consecutive two (2) year option periods. Services will be implemented through negotiated firm-fixed price task orders (TOs) having a magnitude of $2.5K to $7.5M. TO selections will be determined based on a firm’s qualifications for each specific project. The government reserves the right to obtain updates to an A-E Firms’ qualifications prior to issuance of each RFP for a TO. In the event the offeror is a JV, the offer must be accompanied by the original copy of the Joint Resolution of the Boards of Directors of the firms composing the JV. To be eligible for contract award, United States firms or United States JV firms must be registered in the U.S. Government System for Award Management (SAM). Register via the SAM Internet site at https://www.sam.gov/portal/public/SAM/. The Government can issue a Letter of Identification to the employees of the successful firm upon their request after contract award, which entitles individual employees of the A-E firm to enter Japan to perform work on task orders issued under the contract.

2. PROJECT INFORMATION: The anticipated work will primarily support US Military Construction (MILCON), Sustainment, Restoration, & Modernization (SRM), Host Nation (HN) Construction, and Foreign Military Sales (FMS) programs for Department of Defense service components and support agencies within Japan.

Projects contemplated under this procurement include those that would typically support the operations and functions of US military installations in Japan, including, but not limited to: administrative; training support; mission and operations; lodging; unaccompanied housing; family housing; educational; religious;

sports; health and wellness; dining; storage; telecommunications; secure data operations; medical and dental; aircraft operations and maintenance; airfield runways and pavements; roadways; fuel storage and distribution; ship and waterfront operations; piers and wharfs, dredging; munitions storage; base wide utility infrastructure to include communication, power, water, gas, and sewer; and environmental mitigation.

Services and deliverables include comprehensive Design-Bid-Build (DBB) design efforts (parametric, concept, intermediate, final & backcheck design phases) to include performance of design charrettes, DD Form 1391 validation, site investigations, design analysis, design drawings, technical specifications, cost estimates, and sustainable design development (SDD); Design-Build (DB) Request for Proposal efforts to include site investigations, charrette, drawings, performance specifications, cost estimates, and SDD;

Criteria Documents (i.e. Criteria Packages and Basic Criteria Packages), Master Planning Efforts, DD Form 1391 Preparation, technical studies, geotechnical and subsurface exploration, hydrology and hydraulics surveys, topographical surveys, construction phase services, building commissioning services, value engineering, construction quality assurance testing, environmental investigation, and other miscellaneous engineering services. PROJECTS ARE LOCATED ON U.S. MILITARY OR

GOVERNMENT OF JAPAN (GOJ) INSTALLATIONS THROUGHOUT JAPAN. FREQUENT SITE VISITS

AS WELL AS MEETINGS IN JAPAN MAY BE REQUIRED ON A PROJECT SPECIFC BASIS.

The estimated construction cost of facilities will range between $500,000 and $250M.

Technical requirements for required services shall be based on the most current US DoD criteria and standards as stated in DoD Directive 4270.5. However, contract deliverables, where practicable, shall incorporate Japanese materials, products and construction methods that meet the intent of US DoD criteria in order to facilitate the use of local materials, products and construction methods. General design guidance is provided per the Japan District Design Guide Version 2.0 (January 2018). Design drawings shall be prepared using Building Information Modeling (BIM) software. Cost estimates and cost engineering products shall utilize the MCACES/MII software. Design specifications shall be prepared using the Specsintact software.

3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance (first by major criterion and then by sub-criterion). Criteria (a) through (e) are primary. Criteria (f) is a secondary criteria and will be applied as a “tie-breaker” among firms considered technically equal. The Government will evaluate an offerors qualifications against the selection criteria based on the information presented in the Architect-Engineer Qualifications – Standard Form 330 (SF330). The term “offeror” and “firm” may be used interchangeably and pertains to the prime contractor(s) and all subcontractor(s).

a. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE.

Sub-criterion (1):

Experience in performing engineering services in support of US MILCON and SRM projects in JAPAN as the Designer of Record (DOR) for requirements identified in paragraph 2, PROJECT INFORMATION.

Similar experience in other geographical areas may be considered. Demonstrate the firm’s ability to perform:

• Comprehensive DBB design efforts (parametric, concept, intermediate, final & backcheck design phases) to include performance of design charrettes, DD Form 1391 validation, site investigations, design analysis, design drawings, technical specifications, cost estimates, and sustainable design requirements;

• DB Request for Proposal efforts to include site investigations, charrette, drawings, performance specifications, cost estimates, and sustainable design requirements; criteria documents (i.e.

Criteria Packages and Basic Criteria Packages), master planning efforts, DD Form 1391 preparation, technical studies, geotechnical and subsurface exploration, hydrology and hydraulics surveys, topographical surveys, construction phase services, building commissioning services, value engineering, construction quality assurance testing, environmental investigation, and other miscellaneous engineering services.

While all elements of the above listed design efforts are not required, offers that demonstrate more elements will be rated more favorably. Emphasis will be placed on the complexity of experience, with comprehensive DBB design efforts considered the most complex and subsequent efforts listed in descending order of complexity. Higher complexity efforts and efforts for projects located in Japan may be rated more favorably. In addition, a firm’s history of prior working relationships amongst prime(s) and subcontractor(s), and the overall level of involvement of the firm for experience presented may be considered in the rating.

Sub-criterion (2):

Experience and knowledge of incorporating Japanese materials, products and construction methods into engineering deliverables to facilitate biddable, constructible, and maintainable end products. Demonstrate the firm’s ability to consider current US DoD criteria and incorporate Japanese materials, products and construction methods that satisfy the intent of the US DoD criteria. Describe the firm’s approach to facilitate the use of Japanese materials, products and construction methods when US DoD criteria and Japanese standards are not equivalent and acceptable Japanese alternatives may exist. Demonstration of subjective research and analysis to identify suitable Japanese alternatives shall be required to support approval of Japanese acceptable alternatives through the Japan District.

Emphasis will be placed on approach AND actual examples demonstrating the incorporation of acceptable Japanese alternatives in US MILCON and SRM projects.

Sub-criterion (3):

Knowledge and capability to implement Quality Control on work products to ensure contract performance objectives are met. Demonstrate the firm’s approach to implementing Quality Control as established by Engineer Regulation (ER) 1110-1-12. Emphasis will be placed on a firm’s Quality Control philosophy and logic of approach, including but not limited to topics such as: Identification and hierarchy of the firm or DOR, coordination between DOR and Government Project Development Team (PDT) members, implementation of Detailed Check Reviews (DCR) and Independent Technical Reviews (ITR) during the execution process. Identification of real world situations involving example projects are recommended and may be treated favorably. A detailed quality control plan is not required with this submission but will be required prior to contract award from firms who are selected under this NOP.

SF330 Requirements:

SF330 requirements for sub-criterion (a)(1) and (a)(2): A maximum of 10 (ten) example projects may be submitted to demonstrate a firms specialized experience and technical competence related to sub-criterion (a)(1) and (a)(2). Each example project shall be presented on a separate Section F. Example projects must be current with contract completion dates within six (6) years of the closing date for this announcement. Ongoing projects must be beyond the intermediate design phase (65% design complete) as of the closing date for this announcement to be considered. Identify any of the firm’s prime contractors and subcontractors involved with an example project in paragraph 25 and state the role and approximate level of effort (percentage of total contract value) for each.

For purposes of evaluating selection criteria, the use of the term “project” means a single undertaking executed via a single-award contract or task order. A “project” is not considered a cumulative effort of single-award contracts or task orders. An Indefinite Delivery Contract (IDC) / Indefinite Delivery Indefinite Quantity (IDIQ) contract is not considered a project on its own, but a task order awarded under an IDC or IDIQ would be considered to be a single “project”. Additional information pertaining to sub-criterion (a)(1) and (a)(2) may be provided under SF330 Part I, Section H (Additional Information). The offeror may include additional example projects in SF330 Part I, Section H – but the information shall be limited to the project title, location, completion date, project owner, and project summary.

SF330 requirements for sub-criterion (a)(3): Describe the firms specialized experience and technical competence related to sub-criterion (a)(3). Provide relevant information under SF330 Part I, Section H (Additional Information).

b. PROFESSIONAL QUALIFICATIONS.

Present a maximum of two (2) individuals for each discipline identified below. Key personnel in each discipline shall be registered in the appropriate professional field. Professionals shall possess current registration to practice in the United States or its territories. Japanese professional acceptable alternatives are noted. The Government will evaluate each individual’s education, training, registrations, certifications, overall and relevant experience, and longevity with the firm. This criterion primarily focuses on the qualifications of the key personnel for the contract and not the quantity of personnel, which is addressed under the "capacity to accomplish the work" criterion. Emphasis will be placed on longevity with the firm and participation in the example projects provided under SF330 Section F.

Key personnel:

1) Project Manager (Registered Professional Architect or Engineer)

2) Architect

3) Certified Interior Designer. Must have a minimum of four (4) years of experience dedicated to interior design, AND all of the following: (a) a degree in Interior Design or Interior Architecture from an accredited university, (b) have passed the National Certification of Interior Design Qualification (NCIDQ)

4) Electrical Engineer

5) Communications Distribution Designer. Qualified means Registered Communications Distribution

Designer (RCDD) accredited by Building Industry Consulting Service International (BICSI) and have a current active RCCD registration. This person shall also be a Registered Electrical Engineer

6) Mechanical Engineer

7) Civil Engineer

8) Geotechnical Engineer

9) Structural Engineer

10) Surveyor

11) Fire Protection Engineer. Qualified means an individual who is a Registered Professional

Engineer (P.E.) who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveying (NCEES) and has relevant fire protection engineering experience

12) Environmental Engineer

13) CADD Manager with experience in Building Information Modeling (BIM)

14) SDD Accredited Professional. Third Party Certification Professional in the following rating systems, Guiding Principles, USGBC LEED, CASBEE. Japan District is currently serving their stakeholders with 3 certification options; professional accreditation in all three will be required to provide services to stakeholders on a variety of projects;

15) Commissioning Authority (CxA). Certification as a CxA from either AABC, AEE, BCxA, NEBB, TABB, ASHRAE, or University of Wisconsin-Madison; demonstrate having at least 5 years commissioning authority (CxA) oversight work on a minimum;

16) Cost Estimators or Cost Engineers. Qualified means a degree in Engineering or Architecture with at least ten (10) years cost estimating experience or (15) years of cost estimating experience without a degree with specific experience in buildings / facilities. Design Team members responsible for construction cost estimating must also demonstrate prior experience in the use of MII software.

17) Certified Value Specialist. CVS certified

18) Facilitator (Role is to organize and lead group meetings involving all project stakeholders where key decisions and agreements must be made. Design charrettes and coordination meetings are common examples of meetings where Facilitators may be used).

Provided below are Japanese professional acceptable alternatives to U.S. Professional Qualifications. These alternatives do not replace the necessity for signing and sealing contract deliverables by U.S. Registered professionals when required:

• Architect = 1st Class Kenchikushi;

• Civil Engineer = 1 Kyu Dobokusekoukanrigishi w/RCCM certification;

• Structural Engineer = 1st Class Kenchikushi;

• Mechanical Engineer =1st Class Kenchikushi (Setsubi Sekkei);

• Electrical Engineer =1st Class Kenchikushi (Setsubi Sekkei);

• Communication Engineer =1st Class Kenchikushi (Setsubi Sekkei);

• Geotechnical Engineer = 1 Kyu dobokusekoukanrigishi w/RCCM doshitsu oyobi kiso certification;

• Surveyor = Sokuryo shi;

SF330 requirements for sub-criterion (b): Resumes of key personnel shall be indicated in the SF330, Section E - RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT. Use a separate Section E for each individual. Clearly indicate key personnel's qualifications in block 17 of each section E entry. The same individual may be considered under different key personnel.

c. PAST PERFORMANCE.

Firms will be evaluated on past performance for quality of work products, compliance to project schedules, and effectiveness of management. Emphasis will be given to evaluations for example projects presented under Section F of the SF330. Past performance evaluations will be retrieved through the Government’s Past Performance Information Retrieval System (PPIRS) as managed by the Contractor Performance Assessment Reporting System (CPARS). PPIRS is the primary source of information on past performance. Performance evaluations may be queried for all firms including subcontractors. Any credible, documented information on past performance may be considered, but the Government is not required to seek other information on past performance if none is available through PPIRS. Complete evaluations will be reviewed if a board is considering downgrading or eliminating a firm due to adverse past performance evaluations. (Note: Past Performance Questionnaires (PPQ) can be used to provide or supplement a firms past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard by downloading it from the other documents published with this notice of procurement.)

NOTE: if no relevant past performance information is available to evaluate, or if the record is so sparse that no meaningful rating can be reasonably assigned the offeror will be assigned a rating of neutral and shall not be evaluated favorably or unfavorably.

SF330 requirements for sub-criterion (c): Provide relevant past performance information under SF330 Part I, Section H (Additional Information). Emphasis will be given to CPARS performance evaluations related to the example projects presented under Section F of the SF330.

d. KNOWLEDGE OF LOCALITIES:

Firms shall demonstrate familiarity with performing work in Japan where US military installations and facilities are located. The intent is to demonstrate knowledge and understanding of the physical environment, local construction methods, and construction market conditions. Organizational approach and specific examples are relevant. Emphasis will be on a firm’s ability to effectively support design and construction requirements in Japan through the execution of engineering solutions which result in biddable, constructible, and maintainable facilities.

SF330 requirements for sub-criterion (d): Provide information to demonstrate knowledge of localities under SF330 Part I, Section H (Additional Information).

e. CAPACITY TO ACCOMPLISH THE WORK:

The Government will consider a firm's experience with similar size projects and the available capacity of resources when evaluating the capacity of a firm to perform the assigned work in the required time.

Demonstrate the firm’s ability to accomplish multiple task orders simultaneously. Provide the full potential value of any current DoD indefinite delivery or stand-alone contracts awarded within 12 months of NOP closing. The value of all current indefinite delivery contracts that a firm has been awarded will be considered when evaluating capacity.

SF330 requirements for sub-criterion (e): Provide information to demonstrate capacity to accomplish work under SF330 Part I, Section H (Additional Information).

f. VOLUME OF DOD CONTRACT AWARDS: Specify the total volume of all DoD work awarded to the firm in the last 24 months, to include prime(s) as well as significant subcontractors receiving greater than $500,000 in contract awards. Include stand-alone or indefinite delivery contract (IDC) task orders issued by DoD agencies within 24 months of NOP closing. Do not include the potential value of an IDC nor options which have not been exercised.

SF330 requirements for sub-criterion (f): Provide requested information under SF330 Part I, Section H (Additional Information).

4. SUBMISSION REQUIREMENTS. Architect-Engineer firms that meet the requirements described in this announcement are invited to submit five (5) hard copies and one (1) CD (electronic format that is searchable in pdf) of:

a. Standard Form 330 Part I (section A through I), Architect-Engineer Qualifications, Contract-Specific Qualifications for the prime A-E and all proposed sub-consultants.

b. Standard Form 330 Part II, Architect-Engineer Qualifications, General Qualifications (the prime A-E and all proposed sub-consultants must submit current SF 330 Part II).

The submittals must reach the below specified office not later than 3:00 PM (Japan Standard Time) by the response date shown above on this announcement. It is important to allow enough time for submissions to reach the below specified office before the due date. FACSIMILE SUBMITTALS WILL NOT BE ACCEPTED. Submissions shall be in sealed envelopes or packages (i) addressed to the office specified below, and (ii) show the solicitation number and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information stated in the prior sentence. It is in the offerors interest to follow up by calling the POC to inquire about receipt of their submissions; to consider utilization of door-to-door commercial carriers; and to not wait for the last minute to submit in the event that the original submission is lost and a second submission is necessary. Submittals should be addressed to:

U.S. Army Corps of Engineers, Japan District ATTN: Contracting Division, Execution Branch (CECT-POJ) Building 250, Room 147, Camp Zama Zama-shi, Kanagawa-ken, Japan 252-8511

Submissions shall not exceed one hundred twenty (120) standard 8.5 x 11 pages. Only numbered pages will be recognized and evaluated. Use fonts no smaller than ten (10)-pitch. Do not repeat information from Sections A-G of the SF330 in Section H. For submissions that exceed one hundred twenty (120) pages, only the first one hundred twenty (120) pages may be considered for evaluation. The 120 page limit applies to the SF330, Part I. SF330, Part II is not counted towards the page limit. CPARS reports and PPQs are not counted in the page limit. Tabs and dividers will not count toward the page limit.

Solicitation packages are not provided. This is not a request for proposal.

Any questions, requests for explanation or interpretation of this Notice of Procurement must be submitted to the Government point of contacts listed below by 2:00 P.M. Japan Standard Time on September 14, 2018.

Government points of contact:

Ms. Shayla McLaurin, Contract Specialist 011-81-46-407-8838 (from U.S) 046-407-8838 (from Japan) shayla.n.mclaurin.civ@usace.army.mil

And

Mr. Jacob M. Shaw, Contracting Officer 011-81-46-407-5482 (from U.S) 046-407-5482 (from Japan) Jacob.m.shaw@usace.army.mil mailto:Keiko.tanifuji.ln@usace.army.mil mailto:Jacob.m.shaw@usace.army.mil