Am-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No. W912HV-16-T-0003, Maintenance and Repair of the Commissary's Refrigeration Systems, Yokota Air Base, Japan

A. The purpose of this amendment is to answ er questions submitted by potential offerors and the follow ing documents are attached.

(1) Questions & Answ ers.

(2) Attendance sheet of Pre-vid Site Visit/Investigation.

B. Due date of Quotation of 27 May 2016, 1630 hours (Japan Standard Time) remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 1

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912HV-16-T-0003

X 9B. DATED (SEE ITEM 11)

27-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-May-2016

CODE

CONTRACTING DIVISION

USACE-JAPAN DISTRICT

RM 147, BLDG. 250

CAMP ZAMA

ZAMA-CITY, KANAGAWA 252-8511 JAPAN

W912HV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

jacob.m.shaw.civ@usace.army.milEMAIL:046-407-5482TEL:

JACOB M SHAW / CONTRACTING OFFICER

Questions and Answers (25 May 2016)

Q1) Para. 4.4.1. What is the duration in hours of monthly Performance Evaluation Meetings?

A1) Meeting duration is not defined in the PWS. As stated in PWS section 4.4.1. Performance Evaluation Meetings, "The Contract Manager shall meet monthly with the COR, QSR, and AGP to review and discuss the contractor's performance, including a review of the contractor maintained Maintenance Logbook, CDRs, and any other issue of concern to either party." It is expected that most meetings would be approximately one hour or less; however, if there are issues or concerns regarding performance, logbook discrepancies, Contract Deficiency Reports, or other issues, meeting may last longer to resolve these issues.

Q2) Para. 4.5 What is the extent of contractor instruction of utilities conservation practices? Is this training OJT or certificate and test based to maintained in an official training record?

A2) Contractor may document training provided to employees during monthly Performance Evaluation Meetings, in logbook entries, or by other reasonable record keeping practices.

Q3) Para. 11.1.2. does "Field Investigations" refer to/include standard troubleshoot techniques to diagnose the problem and determine the appropriate repair?

A3) Yes.

Q4. Para. 11.4 Is this a call‐out or only required if an incident occurs while on site conducting maintenance? If so, what is the GOV expected minimum number of building storm protection service per year?

A4) The contractor shall to secure their work site(s) and storage areas when a gale force winds warning has been issued. If the contractor is off‐site, the contractor is expected to return to complete the requirements as indicated in PWS section 11.4. The GOV has not estimated the minimum number of building storm protection service per year.

Q5) Para. 17.24 how many Non‐Emergency calls are expected annually by GOV?

A5) The GOV has not estimated the annual number of Non‐Emergency Calls. The contractor may review the Maintenance Logbook kept on‐site for further information. However, this is historical information only and may not be representative of future events. The contractor is required to respond to all non‐ emergency calls.

Q6) Para. 17.25 how many Advisory calls are expected annually by GOV?

A6) The GOV has not estimated the annual number of Advisory Calls. The contractor may review the Maintenance Logbook kept on‐site for further information. However, this is historical information only and may not be representative of future events. The contractor is required to respond to all advisory calls.

Q7) Para. 19.1.3 is the RMCS computer terminal, network router, and printer to be located on site at the commissary? If so, is the data line required to facilitate contractor notification of alarms generated by the RMAS?

A7) The government furnished RMCS computer terminal is located on site in a Commissary Admin Office. The contractor is required to provide a dedicated commercial data line for the RMAS, as stated in PWS section 19.1.3. This line is required to facilitate contractor notification of alarms generated by the RMAS.

Q8) Para. 19.3.1 & 20.7 as a minimum, does GOV have an annual expected number of equipment replacements valued less than ¥500,000?

A8) No.

Q9) 19.3.1 are there any restrictions on suppliers used to procure replacement equipment?

A9) No.

Q10) If cranes are required to remove and install large equipment, provide the Air Force crane requirements for use on base i.e. inspections, certifications, etc..?

A10) Yokota AB does not have any access or permit requirements specifically for cranes. The contractor is required to follow the PWS Section 11. Safety and the requirements of EM (Engineering Manual) 385‐1‐1 Safety and Health Requirements in the execution of this contract and will need to meet vehicle pass requirements under PWS section 4.3.

Q11) Para. 19.3.4 provide complete reimbursable parts list.

A11) There is no comprehensive reimbursable parts list. Reimbursable parts are discussed in the PWS section 19.3.1. Reimbursable Items or Equipment Equal to or Exceeds Cost Limitation.

Q12) Para. 20.2 does GOV have list and total number of floor drains that need to be cleaned or unclogged?

A12) No.

Q13) Para. 20.8.5 is the contractor required to be present for scheduled outages and restart equipment after power is restored? If so how many scheduled outages at a minimum are expected per year?

What's the GOV expected minimum number of power failures per year?

A13) Yes. As stated in PWS section 20.8.5, "The Contractor is responsible for making Emergency Service Work Calls for restarting equipment when the commissary experiences power failures, the equipment fails to start when the power is restored, the commissary personnel are unable to start the equipment, and deficient temperatures and/or room environment exist." The government does not have an estimated number of scheduled outages or power failures per year. The contractor may review the Maintenance Logbook kept on‐site for further information. However, this is historical information only and may not be representative of future events. The contractor is required to respond to all emergency service work calls. TECHNICAL EXHIBIT 2 EMERGENCY CALL WORKLOAD ESTIMATES states that "15‐calls per year at Yokota Air Base".

Q14) Para. 20.9.2.5 is a scheduled outage considered non‐emergency work? If not what classification of work is it?

A14) Responses to scheduled or unscheduled power outages fall under PWS section 17.23. Emergency Calls.

Q15) Para. 20.11.2 how often and when is the AGP required to sign service statements in the maintenance log, immediately after repairs are complete?

A15) As indicated in PWS section 20.11.2. Service Statements, "The Contractor shall prepare and enter into the Maintenance Logbook, within 24 hours of providing the service, a written service statement for each Emergency Service Work Call and Periodic Preventive Maintenance visit." The service statement includes signature of the AGP and should be provided after repairs are completed.

Q16) Para. 21.4 identifies 2 exceptions to the 24‐hour emergency repair time. However, Para. 20.8 also identifies exemptions for delays caused by restricted base access as also meeting the repair time requirements. Please confirm this.

A16) Yes. PWS section 21.4 details EXCEPTIONS TO 24 HOUR REPAIR TIME; and PWS Section 20.8 covers delays in responding to an emergency service call due to restricted base access. Both sections of the PWS are valid.

Q17) Drawings ‐ will As‐Builts be provided in CAD? If so, what vendor and what version?

A17) As indicated in PWS section 14., AS‐BUILT DRAWINGS of the refrigeration systems may be available from the appropriate facilities engineer. The as‐built drawings included with this solicitation are only available as Adobe Acrobat (PDF) files. CADD or other files may be available through the DeCA Facility Engineer or installation engineer.

Q18) Drawings ‐ what are the limits to updating As‐Builts as a result of contractor repairs and upgrades?

A18) See PWS Section 20.11. MAINTENANCE LOGBOOK.

Q19) The contract is for 1year with an option period for an additional 2 months. Most of the equipment is over 10 years old and R‐22 use is being phased out across industry. Is the GOV planning a systematic replacement of old units with new units that comply with CFC reduction efforts/mandates and use HFC‐ 134A/other COTS refrigerant available widely throughout industry?

A19) DeCA is preparing a project to upgrade refrigeration equipment.

Q20) List of Items, Schedule of Requirements, Scope of Work, Terms of Reference, Bill of Materials required?

A20) All information is included within the solicitation document on the Federal Business Opportunities (FedBizOpps) website at www.fbo.gov

Q21) Soft Copy of the Tender Document through email?

A21) Documents will not be provided by e‐mail. "Soft copy" is available for download the Federal Business Opportunities (FedBizOpps) website at www.fbo.gov

Q22) Names of countries that will be eligible to participate in this tender?

A22) Refer to the information within the solicitation regarding local sources and offeror eligibility.

Q23) Information about the Tendering Procedure and Guidelines?

A23) All information is included within the solicitation document the Federal Business Opportunities (FedBizOpps) website at www.fbo.gov

Q24) Estimated Budget for this Purchase?

A24) The government's budget will not be released for this requirement.

Q25) Any Extension of Bidding Deadline?

A25) The closing date for receipt of quotes is not extended.

Q26) Any Addendum or Pre Bid meeting Minutes?

A26) There was a pre‐bid site visit, as advertised within the solicitation document, to allow potential offerors the opportunity to familiarize themselves with the site. The site visit attendance list is available for download the Federal Business Opportunities (FedBizOpps) website at www.fbo.gov