Combined Synopsis DIGI.pdf

Combined Synopsis/Solicitation Number: W912HQ-24-S-DIGI– Request for Proposals

Title: CEHO Digitization of Archival Collection

Contracting Activity: US Army Corps of Engineers (USACE) Humphreys Engineer Center Support Activity (HECSA)

Requiring Activity: USACE Office of History (CEHO)

Subject: Request for Proposal (RFP) –SAM Combined Synopsis/Solicitations – NAICS Code 518210 – Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (size standard is $40 million).

This is a Women-Owned Small Business Set-aside.

Period of Performance (POP): Digitization of all material shall be completed no later than 12 months after date of award.

Description of Requirement: The U.S. Army Corps of Engineers (USACE) USACE Office of History (CEHO) requires the services of an archival support contractor to digitize a variety of historic prints, negatives, and slides. A detailed listing of the collection is included as Attachment 1, “Collections to be Digitized,” a total of 4,408 scans.

The contractor will digitize archival collections listed in Attachment 1. The collection consists entirely of images; that is, photographic prints and negatives and 35mm slides. All prints and most negatives are approx. 4x5 inches, some smaller; most are black and white with approx. 10% color. Slides are typical, mounted in paper or plastic frames. The required level of digitization for the collection is set forth under the column, “Archival Services to be Provided.”

3.0 Digitization

The Contractor will perform digitization of collections as detailed in Attachment 1.

Digitization will adhere to the following technical requirements:

a) All scans shall be processed as “master files” unless specifically noted otherwise. Master files are scanned at high resolution, saved in lossless, LZW compressed formats, and are not manipulated in any way from the original acquisition. Master files are the first generation from the analog and represent the original condition at digitization.

b) Visual Imagery shall be scanned as LZW compressed TIFF files at a minimum resolution of 600 pixels per inch (ppi) with a minimum of 3000 pixels (5 inches) across the shortest dimension, and a minimum of 4200 pixels (7 inches) along the longest side. Images that are larger than 3000 x 4200 pixels at 600 pixels per inch shall be scanned as LZW compressed TIFF files at a minimum resolution of 600 ppi at their original size.

Therefore, if a photo is 3 x 5 inches, it should be scanned at 600 ppi with an output size of 200%, or 6 x 10 inches. Slides must be scanned at a resolution or output size so that the resulting image is printable at roughly 5 x 7 inches minimum.

c) Contractors are required to determine metadata from analog items and input that metadata for each scanned item. Metadata will be determined using the following list of required fields. More detailed metadata requirements are in Attachment 2.

Required metadata fields for Visual Images:

Creator Photographer or donor, if known (rarely used) Caption Caption as found on original image or devised based on folder / envelope labels Keywords The name of the subseries within this collection Date Date of photograph found on image (or from content list if not on image) Description Writer

Person or Organization doing the scanning and data entry

All work performed shall not be accepted until 100% complete to the satisfaction of technical

POC.

For additional information on this requirement, please see the attached Performance Work Statement (PWS).

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format FAR 12.603 – Streamlined Solicitation for Commercial Items or Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06, Effective: 30 July 2024.

Proposal Submission Instructions:

a. SCA Wage Determination (W.D.): The applicable SCA Wage Determination is attached. Please advise whether any of the assigned personnel will be hourly workers (vice salaried professionals) paid in accordance with this W.D.

b. Inspections: All work will be completed at a contractor’s facility that must be located within 90 miles of the Office of History which is located at the Humphrey’s Engineer Center (HEC), 7701 Telegraph Road, Alexandria, Virginia, 22315, to facilitate progress reviews and on-site inspections.

c. Kick-Off Meeting - Within five days of award the Contractor will participate in a kick-off meeting with the Contracting Officer’s Representative (COR) to review the requirements of the contract and discuss details and answer questions for each collection to be processed. Additional telephone calls and/or meetings with the COR may be coordinated as needed. In-person conferencing is optional if it is convenient for the Contractor and COR, and if no additional cost would be involved.

d. Point of Contact (POC): Questions and quotes shall be sent via E-mail to the POC for this requirement to Parker Condit at Parker.Condit@usace.army.mil. The Offeror is responsible for verifying receipt by the POC.

e. Proposal Questions: Any questions regarding this combined synopsis/solicitation W912HQ-24-S-DIGI must be submitted to the Contract Specialist via email no later than 28 August 2024 at 5:00 PM Eastern Time in order to allow the Government time to review and respond accordingly. Questions received after the date and time specified above are not guaranteed to be answered prior to the solicitation closing date

f. Proposal Due Date: The closing date for the delivery of a response to this combined synopsis/solicitation is on or before 5:00 PM Eastern Daylight Time (EDT), on Monday, 2 September 2024.

Proposal Content and Format Instructions:

Quotes shall be provided in two separate volumes (technical and price) and shall be clearly and concisely written as well as being indexed and logically assembled.

The Offeror’s quote shall contain the following:

a. Technical Approach: The Offeror shall submit a written technical approach which effectively demonstrates the ability of the Offeror’s to perform the work described in this Synopsis/Solicitation and the attached SOW. Also, provide a Bill of Materials (BOM) or comparable document that shows materials/equipment to be provided. The technical quote, including any supporting documents, is to be clear and concise.

b. Pricing Sheet: The Offeror’s proposal shall include a complete pricing sheet in the format provided below:

c. References: Provide two references for same or similar work performed in the past three years. Provide name, e-mail, and phone numbers for each reference.

CLIN Labor Category Unit of Issue Number of

Units Total

0001 Digitization of Archival Collection Each X $

• Note:

Offeror’s proposal shall remain valid for a minimum of 30 days from the date of submission.

The above graph is just for the proposed CLIN Structure. You need to provide separate pricing documentation that includes all proposed labor rates that include labor type and hourly rates that was used in the proposal and all material prices in the form of a formal Bill of Materials (BOM).

Evaluation Criteria: - Comparative Evaluation

Basis for award: The Government will award a contract resulting from this combined synopsis/solicitation on the basis of comparative evaluation of offers in accordance with FAR 13.106-2. As explained above, comparative evaluation with be based on technical approach, pricing, and references/past performance.

Offerors are required to be actively registered with the System for Award Management (SAM) at www.sam.gov prior to award IAW FAR 52. Offerors are highly encouraged to download and review all attachments to this solicitation prior to submitting an offer.

Clauses/Provisions: The following FAR and DFARS clauses will be incorporated into the resulting contract/order:

Clause Title Date

52.212-1 Instructions to Offers – Commercial Items June

52.212-2 Evaluation-Commercial Items Oct

52.212-3 Offeror Representations and Certifications-Commercial Items Feb

52.212-4 Contract Terms and Conditions-Commercial Items Oct

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Aug

52.204-26 Covered Telecommunications Equipment or Services—Representation. Oct

52.232-40 Provided Accelerated Payments to Small Business Subcontractors Dec

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items

Jan

252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep

252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep

252.203-7003 Agency Office of the Inspector General Dec

252.203-7005 Representation Relating to Compensation of Former DoD Officials Nov

252.204-7003 Control Of Government Personnel Work Product Apr

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls Oct

252.204-7012 Deviation

Safeguarding of Unclassified Controlled Technical Information May

252.204-7015 Disclosure of Information to Litigation Support Contractors May

252.225-7000 Balance of Payments Program Certificate Nov

252.225-7001 Buy American and Balance of Payments Program-Basic Dec

252.225-7048 Expert-Controlled Items Jun

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec

252.232-7010 Levies on Contract Payments Dec

252.243-7001 Pricing of Contract Modifications Dec

252.244-7000 Subcontracts for Commercial Items Jan

By Full Text:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-

-COMMERCIAL ITEMS (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

XXX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

XXX (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

XXX (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

XXX (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

XXX (28) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126).

XXX (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

XXX (30)(i) 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246).

XXX (31)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

XXX (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

XXX (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

XXX (35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

XXX (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

XXX (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.

13513).

XXX (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

XXX (58) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332).

XXX (59) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 2013) (31 U.S.C. 3332). (i) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509). (ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91). (iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018), (41 U.S.C. chapter 67).

(xiii) _____ (A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).

_____ (B) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020) (E.O. 13658).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):.

Point of Contact (POC): Questions and quotes shall be sent via E-mail to the POC for this requirement to Parker Condit at Parker.Condit@usace.army.mil. The Offeror is responsible for verifying receipt by the POC.

Proposal Questions: Any questions regarding this combined synopsis/solicitation W912HQ-24- S-DIGI must be submitted to the Contract Specialist via email no later than 28 August 2024 at 5:00 PM Eastern Time in order to allow the Government time to review and respond accordingly. Questions received after the date and time specified above are not guaranteed to be answered prior to the solicitation closing date.

Proposal Due Date: The closing date for the delivery of a response to this combined synopsis/solicitation is on or before 5:00 PM Eastern Daylight Time (EDT), on Monday, 2 September 2024.

Evaluation-Commercial Items