A02.13 Purchase Description DIANA 2024.09.03.docx
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- Solicitation number
- W912HQ24S0042
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This document is a Purchase Description for DIANA software, a critical software tool used by the USACE Risk Management Center for dam and levee project risk assessment. The USACE is requesting to purchase a 1-year lease of DIANA software with options to renew for up to four additional one-year periods. The software is required to support the USACE Dam and Levee Safety mission, and without it, projects would be delayed and critical decisions would not be made in a timely manner. The purchase includes a base year of performance from September 30, 2024 through September 29, 2025, with four one-year option periods. The software must be delivered electronically to the specified email address, and invoices must comply with FAR requirements. This Purchase Description is related to a Special Notice for a sole source contract to DIANA FEA for the DIANA software, with a 15-day response period for any firms that believe they can meet the requirement.
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| File | Type | Posted |
|---|---|---|
| A02.14 SSJ Under SAT - DIANA FEA - SAM.gov.docx | DOCX document |
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Purchase Description DIANA Software for IWR-RMC Date: 03 September 2024
1. Description & Purpose: The Risk Management Center currently uses DIsplacement ANAlyzer (DIANA) to analyze potential problems and determine risk and plot solutions on Dam and Levee projects. CEIWR-RMC is requesting to purchase a 1-year lease of DIANA with options to renew for up to four (4) additional one-year periods.
2. Scope: DIANA is critical to the Risk Management Center risk assessment mission as well as the National USACE Asset Management Program. Without this software the USACE Dam and Levee Safety mission will be negatively impacted, projects will be delayed, and critical project decisions will not be made in a timely manner.
3. Item Description and Quantities:
| # |
| Description |
| Price |
| 1 |
| Research Full - 1 Year Lease (Bundle of 5 seats) |
| 2 |
| Option Year 1 |
| 3 |
| Option Year 2 |
| 4 |
| Option Year 2 |
| 5 |
| Option Year 2 |
4. Delivery: Drop-Ship Address for any Physical Software Media or Electronic Software Download.
USACE RISK MANAGEMENT CENTER
SHANNON M. EWING-SUDDS
12596 W BAYAUD AVE
SUITE 400
LAKEWOOD, CO 80228
a. All items should be delivered in electronic form and delivered to the following email address: shannon.m.ewing-sudds@usace.army.mil
All quotes shall include shipping costs for delivery to USACE RISK MANAGEMENT CENTER identified above or allow for delivery via electronic delivery to shannon.m.ewing-sudds@usace.army.mil with “DIANA Licensing Information” in the subject line.
b. The end user point of contact for these licenses is:
Attn: Shannon Ewing-Sudds – RMC IT Support Office: (303) 963-4556 Cell: (720) 517-9027
5. Place of Performance: Installation and configuration of software will take place at physical address in item 4 Delivery and performed by existing ACE-IT/CEIWR-RMC designated personnel.
6. Period of Performance: The Period of Performances is listed below.
Base Year: Sep 30, 2024 through Sep 29, 2025
Option Year 1: Sep 30, 2025 through Sep 29, 2026
Option Year 2: Sep 30, 2026 through Sep 29, 2027
Option Year 3: Sep 30, 2027 through Sep 29, 2028
Option Year 4: Sep 30, 2028 through Sep 29, 2029
7. Government POC’s: Any questions about this order shall be directed to the Government Points of Contact listed below:
USACE POCs:
· Shannon Ewing-Sudds, CEIWR-RMC Software/Licensing Support, 720-517-9027, shannon.m.ewing-sudds@usace.army.mil
· Jennifer Savitz, CEIWR-RMC IT Program Manager, 412-667-6639, jennifer.l.savitz@usace.army.mil
8. Invoice Instructions: The Contractor shall provide invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:
| • | Name and address of the contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management [SAM] can potentially cause delays in payment. Please verify that the data agrees exactly before invoice submission.) |
| • | Invoice date and number |
| • | The invoices shall identify each individual item separately |
| • | Invoices shall include Contract number, Contract Line Item Number, TO/DO/Call/Modification number as applicable |
| • | Description, quantity, unit of measure, unit price, and extended price of the item delivered. Item descriptions must match those contained in the purchase order/contract description exactly. |
| • | Delivery tracking information to include tracking number and the name of the person who accepted delivery |
| • | In cases where there is no physical address, all email correspondence to the electronic delivery POC (i.e. the customer) must be attached to the invoice. This should be included anytime a product is available for download or is renewed IAW the SOW. Read receipts may assist in substantiating electronic delivery. |
| • | Name and address of official to whom payment will be sent. |
| • | Invoices shall be delivered by electronic mail to the following address: |
Ewing-Sudds, Shannon M, CEIWR-RMC-W/IT Specialist at email: shannon.m.ewing-sudds@usace.army.mil
Final invoices shall be clearly marked “FINAL” and submitted within 45 days after period of performance end date specified in contract.
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