A02_Statement_of_Work_draft.docx

STATEMENT OF WORK

GRIBBLE GATE ACP PHYSICAL SECURITY UPGRADES

1. Introduction: The Humphreys Engineer Center Support Activity (HECSA) is a US Army Corps of Engineers organization that is headquartered at 7701 Telegraph Road, Alexandria, Virginia. HECSA provides installation management and security support for the Humphreys Engineer Center (HEC) and operational support to Headquarters, US Army Corps of Engineers located at 441 G Street NW, Washington DC.

1.1 The primary Access Control Point (ACP) at the Humphreys Engineer needs improvements to defeat common threats. Gribble Gate is currently the only access control point used on the facility and the contractor must perform work in a manner that provides minimal disruption to access procedures on the facility.

2. Scope: The Contractor shall furnish all required equipment, labor and supervision necessary to improve the security of the access control point at the Humphreys Engineer Center Gribble Gate located at 7701 Telegraph Road, Alexandria Virginia, 22315.

3. General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

3.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

3.3 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (SOW line item) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

3.4 Location and Hours of Work

Accomplishment of the results contained in this SOW requires work at the Humphreys Engineer Center in Alexandria Virginia. All installation work must be conducted during off peak hours or in a manner that prevents disruption of access control onto the facility. The contractor will coordinate with the government COR for coordination of any work that will force a change of traffic pattern onto the facility or disrupt access procedures. Work is to be completed within 3 months of contract award.

3.5 Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities is not required.

4. Special Requirements/Considerations This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Impact on Access Control Operations: System installation must be conducted in a manner that limits the impact of access onto the facility as specified below. Throughout the duration of the project, the contractor will provide a daily notice to the COR or designated representatives that informs the government of anticipated closings of inbound/outbound lanes for the next business day.

a. Both inbound lanes must remain open on weekdays from 0600 to 0900 hours and 1100 to 1300 hours. Outside of those hours the inbound traffic can be reduced to one lane. On weekdays after 1400 hours or on weekends, the inbound traffic can be diverted to the adjacent bypass road to allow closure of both inbound lanes.

b. One of the two outbound lanes must open at all times unless coordinated with the COR in advance.

4.2 Prior Approval before Digging: Before commencement of any digging on the property the contractor must receive approval from the on-site USACE Logistics Activity (ULA) office. Coordinate with the COR for ULA contact information.

4.3 Aesthetics: Barriers used for this project will be seen by employees, visitors and the public on a daily basis and will be their first impression of the facility. Professional and aesthetically acceptable barriers must be used where practical. Speed Humps or non-decorative jersey barriers may not be used in this project.

4.4 Restroom Facilities: The guard shack has a restroom which may be used by the contractor and additional facilities are within walking distance in the Kingman Building.

4.5 The Government retains a Verizon Contractor on site for installation of fiber and Ethernet cabling. The Verizon Contractor can install or assist with the installation of these cables for this project.

4.6 The government retains a facilities contractor who can install power outlets as required.

4.7 The current AMAG SMS Homeland Security Edition is operating on version 7.0.1 and has a license for several additional readers to be added.

5. Contractor Provided Equipment

5.1 Two (2) crash beam drop arm barriers rated to immobilize a 10,000 lb. vehicle traveling at 18 MPH. The barriers must be all electromechanically driven. No hydraulically driven units are acceptable. Hand crank or similar capability to manually raise the barriers is required.

5.2 Primary Touch Screen Panel with lights and lockout for human assisted electronic control of barriers.

5.3 The appropriate amount of Safety Loop Detectors to enable safe operation.

5.4 All other physical barriers needed to meet the requirements of this project as specified in section 7.5, 7.6, 7,7 & 7.8 and the rest of this SOW.

5.5 All traffic lights, signs, delineators and or paint to effectively direct traffic as specified in section 7.9 of this SOW.

5.6 Cabling, wiring and miscellaneous equipment needed to meet requirements of this SOW.

6. Government Provided Equipment

6.1 Two (2) Entry Point, 2-Factor, Dual Interface readers manufactured by Bridgepoint.

6.2 Functional Physical Access Control System using AMAG SMS Homeland Security Edition Version 7.0.1 at the present time.

7. Performance Requirements and Deliverables:

7.1 Site analysis: The contractor will conduct a site analysis to determine final requirements for system installation. Upon conclusion of the site analysis, a meeting with the contractor and government will be held to identify any concerns and to schedule an acceptable date for installation.

7.2 Drop Arm Barriers: Install two drop arm barriers, one in each inbound lane, in line with physical barriers at the turnaround point that together form a wall that forces all traffic to stop and present their access credential for automated entry. Unauthorized vehicles will be quickly and easily rejected without the need to raise the barriers or for “backing out” (see Exhibit 1 “Draft Concept”). The barriers must be integrated into an existing AMAG SMS Homeland Security Edition access control system. Barriers must be electromechanically driven and electronically controlled. Barriers must also be able to be raised manually.

7.3 Access System Integration: Integrate the drop arm barriers into the current AMAG SMS Homeland Security Edition access control system so that a registered access credential will allow automated entry.

7.4 Touchscreen Panel: Install one touchscreen panel inside the guard shack for manual control of the drop arm barriers.

7.5 Barrier(s) as a Lane Divider: Install retractable or swingable barriers that serve two purposes. First, it must serve as a physical barrier that divides the two inbound lanes between the ID Check and the drop arm barriers preventing vehicles from switching lanes. It must be swingable or removable to allow guards to reject a vehicle from the outside lane when needed. Second, it must serve as a physical barrier that protects the base of the drop arm barrier from inadvertent vehicle collisions.

7.6 Barrier(s) as a turnaround point: Install permanent barrier(s) at the turnaround point that performs two functions. First, it must form a chain in line with the inbound lane drop arm barriers and one of the outbound lane serpentine barriers to force rejected vehicles out of the ACP. Second, it must serve as a physical barrier that protects the base of the drop arm barrier from errant vehicle collisions.

7.7 Barrier(s) as a serpentine: Install barriers such as swingable chicane gates or retractable bollards that form a serpentine in the outbound lanes that would force a threat vehicle to slow down if it attempts to run the gate through the outbound side allowing guards more reaction time. The serpentine must consist of at least two barrier points and a maximum of three.

7.8 Barrier(s) to protect the guard shack: The government will remove the current Jersey barrier in front of the guard shack. The contractor will install a new barrier(s) to protect the guard shack from errant vehicle impacts.

7.9 Traffic Flow and Control Devices: The contractor will install traffic lights, signs, delineators and or paint to effectively direct traffic as follows.

7.9.1 Direct large commercial vehicles including commuter buses and freight trucks to use the right lane and stop at a designated spot prior to the large vehicle turnaround point.

7.9.2 Direct Visitors to use the left lane only and registered employees to use either lane.

7.9.3 Further direct visitors into the designated inspection area.

7.9.4 Use devices to delineate where the inspection area entry, exit and boundaries are.

7.9.5 Warn rejected vehicles that a right turn from the rejection/turnaround lane is not allowed.

7.9.6 Warn drivers to stop at the card reader and present their registered access credential and give a green light when clear to proceed.

7.8 Performance Test and Acceptance: A performance test of the full system will be conducted at the conclusion of system installation. The performance test will be conducted jointly with the contractor and the contracting officer’s representative (COR). When completely satisfied with the system, the COR will make final acceptance.

7.9 Warranty Period: All manufacturer and contractor provided warranty information will be provided.

7.10 Training: The contractor will demonstrate how to use the system to government employees.

7.11 User Manuals: A user guide for all equipment and applications will be provided to the government.

8. Security Requirements:

8.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

8.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.2.1 All contractor employees will be required to report to Fort Belvoir Tulley Gate to obtain a visitor pass prior to their first visit to the Humphreys Engineer Center. This is the process this local site uses to meet requirements of 6.2 above. Fort Belvoir runs NCIC checks prior issuing visitor passes.

8.3 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

8.4 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

9. Accident Prevention: In performing this contract, the contractor shall provide for protecting the lives and health of employees and other persons; preventing damage to property, materials, supplies and equipment; and avoiding work interruptions. For these purposes, the Contractor shall:

(1) Comply with all pertinent provisions of the most recent version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation and available at: http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1_2008Sep_Consolidated_2011Aug.pdf ;

(2) Provide appropriate safety personal protection equipment (steel toe safety boots, eye protection, hearing protection, reflective vests, etc) as required by the Position Hazard Analysis;

(3) Comply with the standards issued by the Secretary of Labor in 29 CFR Part 1910 and or 29 CFR Part 1926;

(4) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(5) Avoid interruptions of Government operations and delays in project completion dates, and;

(6) Control costs in the performance of this contract.

Additionally, for these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall also –

Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any Stop-Work Order issued under this clause.

The Contractor shall require any/all subcontractors to comply with these safety requirements.

After receipt of a notice of award, the Contractor will:

(1) Submit in writing (within 10 working days) a proposal for effectuating this provision for accident prevention. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in the contract work performance and a plan for controlling these hazards.

(2) The plan, which will be reviewed by the Humphreys Engineer Center Support Activity, Safety and Occupational Health Office shall include but not be limited to the following:

(a) Identification and signature of on-site contractor safety officer.

(b) Identification and telephone numbers of medical emergency facilities.

(c) Medical emergency response procedures (what to do in a medical emergency).

(d) Plans for initial safety indoctrination and continuing safety training for employees.

(e) Hazard analysis and abatement.

(f) Personal protective equipment.

(g) Procedures to be used for accident reporting and investigating. (h) Criteria for reprimand due to willful negligence towards safety standards.

(3) Meet in conference with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the overall safety program.

10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

11. Quality Control: The Contractor shall develop a Task/Delivery Order QCP and maintain an effective quality control program to ensure services are performed in accordance with the IDIQ contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the Task/Delivery Order. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

12. Deduction. In the event the contractor fails to provide any of the services specified in this Statement of Work, the contractor will not be reimbursed for services that were not performed.