B.01.03_-_Synopsis_-_W912HP19R5001_-_AE_IDIQ.pdf

AE Synopsis RFP No. W912HP-15-R-0002

PURPOSE OF THIS ANNOUNCEMENT:

This announcement synopsizes the Government’s intent to procure Architect Engineering Services pursuant to FAR 5.203(d), FAR 5.205(d) and FAR 36.601-1.

1. PROJECT TITLE:

SINGLE AWARD TASK ORDER INDEFINITE DELIVERY INDEFINITE QUANTITY

CONTRACTS (SATOC IDIQS) FOR MULTI-DISCIPLINE ARCHITECT-ENGINEER (A/E)

SERVICES TO SUPPORT DOD AGENCIES IN THE SOUTH ATLANTIC DIVISION (SAD) REGION

2. CONTRACT INFORMATION:

a. This contract(s) is being procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. Task orders will be awarded in accordance with FAR 36.6 and EP 715-1-7.

b. The Government intends to award up to three (3) or more Unrestricted awards. The total capacity of the IDC is $49,900,000 Unrestricted Shared Capacity for a term not to exceed five (5) years.

Work under this contract will be subject to satisfactory negotiation of individual firm fixed price task orders. Rates will be negotiated for each 12-month period of the contract.

c. Contracts awarded as a result of this announcement will be administered by Charleston District for use on federal projects under its jurisdiction and, if requested, for other Corps of Engineers Districts within the South Atlantic Division.

d. The anticipated contract will provide for a full range of planning, architectural, engineering, program management, and construction management support services. Design task orders could range from very small less than $25K to $5M multi-building projects.

e. The North American Industry Classification (NAICS) code for this acquisition is 541330

Engineering Services. The Small Business size standard for this NAICS code is $16.5 million average annual revenue.

f. This announcement is open to all businesses regardless of size. Small businesses are encouraged to team with other businesses. The firm must be capable of responding to and working on multiple task orders concurrently.

g. Large business firms that intend to do any subcontracting must convey their intent to meet the minimum small business goals on the SF 330, Section C, by identifying subcontracting opportunities with small business. If selected, the large business offeror will be required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 and DFARS 219.704 as part of the Request for Proposal package. The following subcontracting goals are the minimum acceptable goals to be included in the subcontracting plan. Of the subcontracted work, 33% of the work would go to small business; 5% to small disadvantaged business (a composite of small business); 5.0% to women-owned business (a composite of small business); 3% to HUBZone small business (a composite of small business); and 3% to service-disabled veteran-owned small business (a composite of small business and veteran-owned small business. Written justification must be provided if the minimum small business goals cannot be met. The small business subcontracting plan will be evaluated in accordance with AFARS Appendix DD. The plan is not required with this submittal, but will be required with the fee proposal of the firm selected for negotiations.

h. Interested parties must be registered in FedBizOpps and the System for Award Management (SAM) at www.sam.gov in order to view or download the solicitation documents. It is the responsibility of the interested parties to appropriately register SAM & FBO and to monitor for notices, amendments, etc. Prospective Offerors are advised, to be eligible for award of the contract resulting from this solicitation requires an active SAGot M registration, to include satisfactory completion of the applicable online representation & certifications.

i. The solicitation documents will only be made available in electronic format. No CD-ROMs or hardcopy documents will be distributed.

j. Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under their contract via a secure data collection site at http://www.ecmra.mil/. Reporting inputs will be for the labor executed in each Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. The contractor may direct questions to the help desk at: http://www.ecmra.mil/.

3. PROJECT INFORMATION:

a. The Charleston District, U.S. Army Corps of Engineers requires the services of Multi-discipline Architect-Engineer (A-E) firms to support Charleston District customers. Charleston District’s area of responsibility includes: Federal work for various agencies within the continental United States, including but not limited to, the Department of Defense (Marine Forces Reserve, Defencse Logistics Agaency, the 81st USAR, Ft Jackson, Joint Base Charleston), Department of State, and the Department of Energy. Work may consist of:

(a) Rehabilitation of existing facilities (incl design analysis, specifications, plans)

(b) Design of new facilities or utility systems of various types, sizes, and complexities;

(c) Preparation of documents for design-build

Request for Proposals (incl design analysis, specifications, and plans)

(d) Cost engineering using MCACES;

(e) Studies, Investigations, and Reports including drawings and sketches, and planning documents.

(f) Construction phase services including shop drawing review and preparation of O&M manuals.

(g) Value Engineering studies, recommendations and conferences

(h) Preliminary Designs and Charrettes, including Project Definition Code 3 Design with Parametric Estimating

(i) Sustainable design utilizing LEED rating tools:

(j) Application of Anti-Terrorist/Force Protection criteria;

(k) Firms must address and demonstrate experience with facility related engineering management systems (EMS) software such as Maximo or a similar facility inventory and assessment system

4. SELECTION CRITERIA:

a. Proposals will be evaluated on each of the criteria factors listed below. Each factor will be assigned a rating from outstanding to unsatisfactory, based on the risk to the government that the offeror will successfully perform the factor being evaluated. An overall consensus rating will be given to each submission. Award will be made to the firm determined to be most highly qualified.

Factors listed below will be rated based on a relative weighting as follows: Significantly More Important - means that the factor is at least two times greater in value than another factor. More Important - means that the factor is greater in value than another factor but less than two times greater. Equal - means that the factor is of the same value or nearly the same as another factor.

For this solicitation, Factor 1 (Specialized Experience and Technical Competence) and Factor 2 (Key Personnel) are the most important factors and all the remaining factors are in descending order of importance. Factor 1 and Factor 2 are weighted equally to one another and each Factor 1 and Factor 2 is individually is more important than Factor 3 (Past Performance), Factor 4 (Work Management) and Factor 5 (Knowledge of Locality) are significantly more important than Factor 6 (Capacity to Accomplish Work), Factor 7 (Small Business Participation) and Factor 8 (Volume of DoD Contract Awards). Past Performance, Work Management and Knowledge of Locality are weighted equally to one another and each of these factors individually is more important than Small Business Participation and Volume of DoD Contract Awards. Small Business Participation and Volume of DoD Contract Awards are weighted equally to one another and will only be used as *tie-breakers* among firms that are otherwise essentially technically equal. Information on each factor should be submitted FOR THE OFFICE AND/OR EMPLOYEE PERFORMING THE WORK IN RESPONSE TO THIS ANNOUNCEMENT. It is recognized that for firms with multiple offices, a project team may be formed from personnel from more than one office. If more than one office is represented, this must be stated clearly in the work management plan and the Selection Board will consider the performance risk associated with that team not being co-located and the geographical proximity to the supported projects.

b. Detailed descriptions of each evaluation factor is provided as follows:

(1) FACTOR 1 - SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE. (SF330, Part

I, Section F)

For Factor 1, Offeror’s are to demonstrate specialized experience and technical competence for the design of facilities and infrastructure for construction which meets the definition of A- E Services as defined in 40 U.S.C. 1101 and FAR 2.101. This factor considers specialized experience and technical competence specific to performing services similar to those described above in the paragraph titled Project Information.

Technical competence will be judged based on a minimum of satisfactory performance and experience of the firm and its design team, longevity and previous working relationships among the working parties on recent (within the last 5 years) similar projects, and most recent firm and employee history of experience on similar projects.

At least six (6) of the projects presented must show that the Offeror (the firm submitting the SF330 as the prime contractor), whether as a prime contractor or subcontractor, performed the majority (>50%) of the work on the project. To demonstrate such performance, Offerors are to state the percentage of work they performed. If a proposed subcontractor also worked on the project, state the percentage of work it performed. If an Offeror submits more than six (6) projects, (a maximum of 10 may be submitted) those projects must reflect performance of work by the Offeror, or one or more of its proposed subcontractors. For each such project state the percentage of work performed by the Offeror, and/or the percentage of work performed by each proposed subcontractor. Clearly identify the Project Type and the Offeror’s role on the project, for example, Full Design, Design Build RFP Developer, or Contractor’s Designer of Record. In Block 24, “cost” is the total value of the project, not simply the value of the work performed by the Offeror and/or any proposed subcontractor. To demonstrate quality of past performance, for each project the Offeror must provide a Contractor Performance Assessment Report (CPAR). If a CPAR, is not available, the Offeror must provide a NAVFAC/USACE/USGS Past Performance Questionnaire (PPQ). If a PPQ is provided and there is a CPAR, the CPAR rating will govern. Quality of past performance information for key projects may be placed in Past II. The Government reserves the right to review any official performance evaluation system of records to inform its source selection decision. When completing Section G, in Block 26, along with the name of key personnel, include the firm with whom the person is or was associated at the time the project was performed.

Those firms submitting as Joint Ventures (JV) must follow the same procedures as any other Offeror with the following exception. If the JV (the Offeror) cannot provide at least six (6) projects that demonstrate performance by the JV of 50% or more of a project, as either a prime contractor or subcontractor, the JV may provide projects performed by any partner of the offering JV that reflect performance of 50% or more of a project, as either a prime contractor or subcontractor.

Of the projects submitted as prescribed above, relevant projects are those that reflect the specialized experience and technical competence of the Offeror and/or proposed subcontractor(s), as prime contractors or subcontractors, performing services similar to those described above in the paragraph titled Project Information. More weight will be given to project designs that are full-design type projects, on military installations, completed within Charleston District boundaries (specifically in the southeast), and that are of scope, magnitude, and complexity similar to that described above in the paragraph titled Project Information.

This factor may be assessed Strengths or Weaknesses, as appropriate.

(2) FACTOR 2 - Part A – Resumes of Key Personnel (Section E, Blocks 12 – 18): Offerors must have, either in-house or through consultants or subcontractors, the disciplines listed below. To demonstrate qualifications, resumes for persons filling these disciplines are to be provided in Section E. Each resume shall not exceed one page in length. In Block 13, the role listed must use the exact same discipline nomenclature as listed below. If an individual will serve in more than one role, then all disciplines shall be clearly indicated in Block 13. Unless otherwise noted provide one resume for each discipline. The format of Section E as to its content is not to be altered. Additionally, all Key Personnel must be shown on the organizational chart in Section D. The following disciplines are required:

(1) Project / Task Order Manager

(2) Architect - Registered Architect, provide licensure/certification number and date

(3) Civil Engineer – Professional Engineer, provide licensure/certification number and date;

Preferred registrations within Charleston District’s Area of Responsibility

(4) Electrical Engineer - Professional Engineer, provide licensure/certification number and date

(5) Mechanical Engineer - Professional Engineer, provide licensure/certification number and date

(6) Structural Engineer – Professional Engineer, provide licensure/certification number and date

(7) Fire Protection Engineer – The fire protection engineer must be either: (1) an engineer having a BS or MS degree in fire protection engineering from an accredited university engineering program, plus a minimum of 5 years work experience in fire protection engineering; (2) a registered PE who has passed the NCEE fire protection engineering written exam; (3) a registered PE in a related engineering discipline with a minimum of 5 years experience dedicated to fire protection engineering.

(8) Interior Designer – Registered Architect or Interior Designer with NCIDQ certification, provide licensure/certification number and date; demonstrate design experience with comprehensive interior design, including space planning, pre-wired workstations, furniture specification, and knowledge of the acquisition process including applicable FAR and funding limitations

(9) IT Systems/Network/Communications Engineer - Registered Communications Distribution Design (RCDD), provide licensure/certification number and date

(10) Geotechnical Engineer - Professional Engineer or Geologist, provide licensure/certification number and date

(11) Environmental Engineer, Certified Industrial Hygienist, or OSHA Certified Technician – Demonstrate specialized experience with Lead Based Paint (LBP) and Asbestos Containing Material (ACM) Survey and Remediation; provide licensure/certification number and date

(12) Cost Estimator – Certified AACE, ICEC, PCEA, or equivalent; provide licensure/certification number and date. Resumes are required for the firm’s and/or consultant’s cost engineering or estimating specialist(s) for the each of the following disciplines: architectural, structural, civil, mechanical, and electrical. A single resume may demonstrate experience in one or more disciplines, however, competence and experience for each assigned discipline must be clearly demonstrated.

Part B – Relevant Projects (Section E, Block 19): All Key Personnel are required to have a minimum of five (5) years of project experience in their discipline demonstrated by projects with scope, magnitude, and complexity comparable to this solicitation. The definition of a project is as noted in ‘Selection Criteria’ above. Relevant projects are those that reflect experience performing the respective discipline. Relevant Project information should be brief and highlight specific roles and tasks performed by the Key Personnel, Project Type, Scope, and Costs. No more than five projects should be listed for each resume, and each project listed must have been completed within ten (10) years of publication of this solicitation announcement. (Note: The projects provided for this factor may also be used to address Factor 2.)

The evaluation of Factor 1 will take into consideration the education and current registration, licensure and certification(s), as applicable, of each person named for each discipline and that person’s longevity with the firm named in Block 15. It will also take into consideration the person’s relevant project experience provided in Block 19. More weight will be given to experience with full-design type projects, on military installations, completed in the southeast, and that are of scope, magnitude, and complexity similar to that described above in the paragraph titled Project Information. This factor may be assessed Strengths or Weaknesses, as appropriate. Only the Key Personnel disciplines requested in this solicitation will be evaluated.

(3) FACTOR 3 - PAST PERFORMANCE. (SF330, Part I, Section H) Past performance on DoD and other contracts with respect to quality of work, compliance with performance schedules and cost control. Indication of favorable performance ratings, awards, and repeat clientele in Section H of SF 330 is recommended. Past performance will be based on ACASS ratings and other data presented by the offeror or as determined by the Government. The evaluation of this factor will be based on the past performance information from the previous five years.

Provide a narrative to describe their past performance with customer satisfaction pertaining to the Offeror's quality of work and budget and schedule control. This factor may be assessed Strengths or Weaknesses, as appropriate, with more weight given to performance ratings for the projects identified in Factor 1.

(4) FACTOR 4 - WORK MANAGEMENT. (SF330, Part I, Section H) A proposed management plan shall be presented in Section H of SF 330. The plan will be judged on experience producing quality designs based on an evaluation of the firms design quality management plan. The design quality management plan should include an organization chart in Section D of SF 330 and briefly address the management approach, team organization, quality control procedures, coordination of in-house disciplines and consultants, and prior relationships of the prime firm and any of their significant consultants on similar projects. The SF 330 shall clearly indicate the primary office where the work will be performed and the staffing at this office. Any work not done out of the primary office shall be addressed within this work management plan. This factor may be assessed Strengths or Weaknesses, as appropriate.

(5) FACTOR 5 - KNOWLEDGE OF LOCALITY. Knowledge of locality as it pertains to design and construction methods of military projects in the Southeastern United States.

(6) FACTOR 6 - CAPACITY TO ACCOMPLISH WORK. Firms must address and demonstrate the capacity to execute several large Task Orders or multiple small Task Orders simultaneously.

The evaluation will also consider the capacity of key personnel available and dedicated to complete routine Task Orders within mandated schedules. Provide no more than five (5) specific examples in Section H, to include the total design value(s) for each large Task Order, small Task Order, and routine Task Order accompanied with the original submittal schedule(s) and the actual completion schedule(s). The information submitted must indicate and support the ability to successfully manage and execute multiple projects of varying dollar magnitudes.

The evaluation will consider key personnel identified in Sections D, E and G, as well as other available staff.

(7) FACTOR 7 - SMALL BUSINESS PARTICIPATION. Degree of participation of all types small business as prime contractor, subcontractor, or joint venture partner. ALL OFFERORS (except small businesses) who plan to subcontract portions of the work are required to provide a narrative discussion of their plan for utilization of small and small disadvantaged businesses.

As a minimum, the narrative shall discuss:

i. Goals for subcontracting acting with small and small disadvantaged businesses in sufficient detail to allow government evaluators to determine that these goals are realistic, justifiable, positive, and in accordance with the government's policy to maximize opportunities for these types of businesses.

ii. The extent to which small disadvantaged businesses, and where appropriate, historically black colleges and universities/ minority institution s (HBCU/ MI) have been identified for participation as part of the offeror's team.

iii. The offeror's past and present commitment to providing subcontracting opportunities and encouragement to small and small disadvantaged businesses.

(8) FACTOR 8: - VOLUME OF WORK. Volume of DOD A-E contract awards in the last 12 months, with the objective of effecting an equitable distribution of DOD A-E contracts among qualified firms, including SB and SDB.

5. SUBMISSION REQUIREMENTS:

a. Deadline. OFFERS MUST BE RECEIVED AT THE ADDRESS INDICATED BELOW NO LATER THAN 2:00 PM EASTERN TIME ON 22 October 2019. The Agency will not accept any offers received after this time and date. To verify your submittal has been delivered, you may email Mr. Addison Layfield at: addison.g.layfield@usace.army.mil.

b. Electronic Proposals. In an effort to reduce paperwork and costs, ALL RESPONSES TO THIS ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY. Electronic proposal submission is required through the fedbizopps (fbo.gov) “electronic submission” feature. The FBO vendor user guide has information & instructions on how to utilize this feature (https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf). Hand carried delivery or USPS/UPS/Fedex delivery of hard copies and/or CD-ROMs is not authorized. Facsimile submission is not authorized. Email submission is not authorized.

c. File Names. To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) “W912HP19R5001RESPONSE Firmname SF330 Part I.pdf”

(2) “W912HP19R5001RESPONSE Firmname SF330 Part II.pdf”

(3) “W912HP19R5001RESPONSE Firmname SF 330 Part I Sect E.docx”

(4) “W912HP19R5001RESPONSE Firmname SF 330 Part I Sect H.docx”

d. File Organization, Formatting, Size, and other instructions. Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Part I of the SF330 should not exceed 50 pages in total, including 15 pages for Section H. Font size shall be 10 or larger.

Resumes in Section E and example projects in Section F shall not exceed one page each. Indicate in Section C.11 if the prime has worked with the team members in the past five years. In Section G.26, include the firm each of the key personnel is associated. FIRMS MUST INCLUDE THE

DUNS NUMBER FOR THE OFFICE OF THE FIRM PERFORMING THE WORK IN

SECTION B.5 OF THE SF 330. Cover letters and extraneous materials (brochures, etc.) will not be considered.

6. INQUIRIES:

a. Interested parties with technical inquiries shall submit their inquiries in writing via “Bidder

Inquiry” in ProjNet at www.projnet.org\projnet. The bidder inquiry key is J9AQAA-ANIG7S.

The government reserves the right to decline addressing certain questions. Further, no questions, unless in the government’s interest, will be answered any later than ten business days prior to the stated deadline for responses to this announcement. All Offerors are encouraged to register on ProjNet for alerts so as to stay abreast of Q&A’s that are posted in reference to this solicitation.

Only self-registered users on ProjNet can submit & review inquiries. To self-register, go to the webpage, click BID tab, select Bidder Inquiry, select agency USACE, enter the key for this solicitation listed above and your email address. After initial login, enter all the required information to create your user ID. Verify the information on the next screen and from there you may submit and view inquiries. Those submitting inquiries will receive a system generated email notification when their inquiry has been processed and answered. It is the Offeror’s responsibility to monitor for inquiries and responses.

b. Personal visits for the purpose of discussing this announcement will not be scheduled.