Synopsis_DLA_AE_Amendment_(2)_3-6-17.pdf

AE Synopsis RFP No. W912HP-17-R-0011 Amendment 2 Amendment Date: 6 March 2017

PURPOSE OF THIS ANNOUNCEMENT:

This announcement synopsizes the Government’s intent to procure Architect Engineering Services pursuant to FAR 5.203(d), FAR 5.205(d) and FAR 36.601-1.

1. PROJECT TITLE:

SINGLE AWARD TASK ORDER INDEFINITE DELIVERY INDEFINITE QUANTITY

CONTRACTS (SATOC IDIQS) FOR MULTI-DISCIPLINE ARCHITECT-ENGINEER (A/E)

SERVICES TO SUPPORT DOD AGENCIES IN THE SOUTH ATLANTIC DIVISION (SAD) REGION

2. CONTRACT INFORMATION:

a. This contract(s) is being procured in accordance with the Brooks A-E Act as implemented in

FAR Subpart 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work.

FROM:

b. The intent is to award up to three (3) Indefinite Delivery Indefinite Quantity (IDIQ) contract for

Firm Fixed Priced (FFP) services. The planned duration for this contract is a total of five years, consisting of a one year base ordering period plus four options for ordering periods of one year each. The anticipated capacity is anticipated to be a not to exceed capacity of $9.9M. Task Orders will be issued as needed. Contracts are anticipated to be awarded this fiscal year.

TO:

The intent is to award up to three (3) Indefinite Delivery Indefinite Quantity (IDIQ) contract for

Firm Fixed Priced (FFP) services. The planned duration for this contract is a total of five years, consisting of a one year base ordering period plus four options for ordering periods of one year each. The value of the three contracts combined would equal $9.9 MIL. Task Orders will be issued as needed. Contracts are anticipated to be awarded this fiscal year.

c. Contracts awarded as a result of this announcement will be administered by Charleston District for use on federal projects under its jurisdiction and, if requested, for other Corps of Engineers

Districts within the South Atlantic Division.

d. The anticipated contract will provide for a full range of planning, architectural, engineering, program management, and construction management support services. Design task orders could range from very small less than $25K to $5M multi-building projects.

e. The North American Industry Classification (NAICS) code for this acquisition is 541330

Engineering Services. The Small Business size standard for this NAICS code is $15 million average annual revenue.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/05.htm#P87_14911 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/05.htm#P101_18939 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/36.htm#P246_38684 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/36.htm#P242_38391

Amendment 2

f. This announcement is open to all businesses regardless of size. Small businesses are encouraged to team with other businesses. The firm must be capable of responding to and working on multiple task orders concurrently.

FROM

g. Large business firms that intend to do any subcontracting must convey their intent to meet the minimum small business goals on the SF 330, Section C, by identifying subcontracting opportunities with small business. If selected, the large business offeror will be required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 and DFARS 219.704 as part of the Request for Proposal package. The following subcontracting goals are the minimum acceptable goals to be included in the subcontracting plan. Of the subcontracted work, 70% of the work would go to small business; 6.2% to small disadvantaged business (a composite of small business); 7.0% to women-owned business (a composite of small business); 9.8% to HUBZone small business (a composite of small business); 0.9% to service-disabled veteran-owned small business (a composite of small business and veteran-owned small business); and 3.0% to Veteran-owned small business (a composite of small business) . Written justification must be provided if the minimum small business goals cannot be met. The small business subcontracting plan will be evaluated in accordance with AFARS Appendix DD. The plan is not required with this submittal, but will be required with the fee proposal of the firm selected for negotiations.

TO

Large Business firms that intend to do any subcontracting must convey their intent to meet the minimum small business goals outlined in the Small Business Participation factor by identifying subcontracting opportunities with small business. If selected, the large business offeror will be required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 and DFARS 219.704 as part of the Request for Proposal package.

h. Interested parties must be registered in FedBizOpps and the System for Award Management

(SAM) at www.sam.gov in order to view or download the solicitation documents. It is the responsibility of the interested parties to appropriately register SAM & FBO and to monitor for notices, amendments, etc. Prospective Offerors are advised, to be eligible for award of the contract resulting from this solicitation requires an active SAM registration, to include satisfactory completion of the applicable online representation & certifications.

i. The solicitation documents will only be made available in electronic format. No CD-ROMs or hardcopy documents will be distributed.

3. PROJECT INFORMATION:

a. The Charleston District, U.S. Army Corps of Engineers requires the services of Multi-discipline

Architect-Engineer (A-E) firms to support Charleston District customers primarily for the

Defense Logistics Agency Distribution; however, could also be used for any Charleston District customer (including civil works programs). This work will be primarily rehabilitation of existing facilities or utility systems of various types, sizes, and complexities. Charleston District’s area of responsibility includes: Federal work for various agencies within the continental United States, http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1457_256852 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfars219.htm#P210_8242 http://farsite.hill.af.mil/reghtml/regs/other/afars/Appendix%20DD.htm http://www.sam.gov/

Amendment 2 including but not limited to, the Department of Defense (Marine Forces Reserve and the 81st

USAR), Department of State, Department of Veterans Affairs and the Department of Energy.

Work may consist of:

(a) Studies, Investigations, and Reports including drawings and sketches, and planning documents.

(b) Planning services, space use, and repair project planning, with associated planning documents

(c) Facility related asset management systems (EMS) software such as Maximo or a similar facility inventory and assessment system.

(d) Preliminary Designs and Charrettes, including Project Definition Code 3 Design with Parametric Estimating

(e) Design packages, including but not limited to, Interim Design (30% and 60% levels), Final Design and Corrected

Final Design, as defined in each individual

Task Order. Design work may consist of, but not limited to electrical, mechanical and/or architectural

(f) Specifications

(g) Design Analysis

(h) Design Calculations

(i) Interior Design services and submittals, including color boards, binders, SID and

CID

(j) Request for Proposals (RFPs) for

Design-Build and Design-Bid-Build projects.

(k) Cost Estimates and quantity surveys in the format and detail required in each individual Task Order.

(l) Life Cycle Cost Analysis

(m) Value Engineering studies, recommendations and conferences

(n) Design reviews, including District

Quality Control (DQC), Agency Technical

Review (ATR), and Independent

External Pier Review (IEPR) and design review conferences

(o) Energy Modeling and Energy Audits

(p) LEED documentation and submittals

(q) Photogrammetric mapping and aerial photo services.

(r) Subsurface investigations and foundation analyses.

(s) Surveying, including topographic (both traditional methods and GPS), GIS, boundary, and construction staking.

(t) Permits

(u) Utilization of Government designs, drawings, specifications, and standards for buildings and other structures as necessary to meet the requirements of the proposed project.

(v) Construction phase service

4. SELECTION CRITERIA:

a. Proposals will be evaluated on each of the criteria factors listed below. Each factor will be assigned a rating from outstanding to unsatisfactory, based on the risk to the government that the offeror will successfully perform the factor being evaluated. An overall consensus rating will be given to each submission. Award will be made to the firm determined to be most highly qualified.

Factors listed below will be rated based on a relative weighting as follows: Significantly More

Important - means that the factor is at least two times greater in value than another factor. More

Important - means that the factor is greater in value than another factor but less than two times greater. Equal - means that the factor is of the same value or nearly the same as another factor.

For this solicitation, Factor 1 (Specialized Experience and Technical Competence) and Factor 2

(Key Personnel) are the most important factors and all the remaining factors are in descending order of importance. Factor 1 and Factor 2 are weighted equally to one another and each Factor 1 and Factor 2 is individually is more important than Factor 3 (Past Performance), Factor 4 (Work

Amendment 2

Management) and Factor 5 (Knowledge of Locality) are significantly more important than Factor

6 (Capacity to Accomplish Work), Factor 7 (Small Business Participation) and Factor 8 (Volume of DoD Contract Awards). Past Performance, Work Management and Knowledge of Locality are weighted equally to one another and each of these factors individually is more important than

Small Business Participation and Volume of DoD Contract Awards. Small Business Participation and Volume of DoD Contract Awards are weighted equally to one another and will only be used as *tie-breakers* among firms that are otherwise essentially technically equal. Information on each factor should be submitted FOR THE OFFICE AND/OR EMPLOYEE PERFORMING

THE WORK IN RESPONSE TO THIS ANNOUNCEMENT. It is recognized that for firms with multiple offices, a project team may be formed from personnel from more than one office. If more than one office is represented, this must be stated clearly in the work management plan and the Selection Board will consider the performance risk associated with that team not being co-located and the geographical proximity to the supported projects.

b. Detailed descriptions of each evaluation factor is provided as follows:

(1) FACTOR 1 - SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE. Specialized experience and technical competence in (in descending order of importance within this category):

i. Design of projects for DLA

Distribution

ii. Rehabilitation of existing facilities or utility systems of various types, sizes, and complexities;

iii. Design of new facilities or utility systems of various types, sizes, and complexities;

iv. Preparation of documents for design-build Requests for

Proposals

v. Application of Anti-

Terrorist/Force Protection criteria;

vi. Cost engineering using

MCACES;

vii. Firms must address and demonstrate experience with facility related engineering management systems (EMS) software such as Maximo or a similar facility inventory and assessment system.

viii. Construction phase services including shop drawing review and preparation of O&M manuals.

ix. Sustainable design utilizing

LEED rating tools:

x. Design of projects on DOD installation

NOTE: Technical competence will be judged based on a minimum of satisfactory performance and experience of the firm and its design team, longevity and previous working relationships among the working parties on recent (within the last 5 years) similar projects, and most recent firm and employee history of experience on similar projects.

Amendment 2

(2) FACTOR 2 - KEY PERSONNEL. All key personnel for whom resumes are provided shall be shown on the organizational chart in Section D of SF 330. Additional staff available for work on this contract shall be indicated on the chart by numbers. Resumes shall be provided for qualified professional personnel in Section E of SF 330 in the numbers indicated in parenthesis and in the following key disciplines, that are required to be licensed, registered, and/or certified:

i. architect (2),

ii. structural engineer (2),

iii. civil engineer (2),

iv. mechanical engineer (2),

v. electrical engineer (2),

vi. fire protection engineer (1),

vii. geotechnical engineer (1),

viii. land surveyor (1), and

ix. certified industrial hygienist

(1).

Resumes shall be provided for other key personnel as follows:

x. project manager (2),

xi. interior designer (1),

xii. cost estimator (1), and

xiii. landscape architect (1).

Registration/certification for all is encouraged. The fire protection engineer must be either: (1) an engineer having a BS or MS degree in fire protection engineering from an accredited university engineering program, plus a minimum of 5 years work experience in fire protection engineering; (2) a registered PE who has passed the NCEE fire protection engineering written exam; (3) a registered PE in a related engineering discipline with a minimum of 5 years experience dedicated to fire protection engineering. Other personnel should be shown on the organizational chart by discipline in the total number available for utilization on task orders assigned under this contract. Show lines of responsibility and communication between project team leaders and team members. The evaluation of all key personnel will consider education, training, registration, overall and relevant experience, and longevity with the firm.

(3) FACTOR 3 - PAST PERFORMANCE. Past performance on DoD and other contracts with respect to quality of work, compliance with performance schedules and cost control. Indication of favorable performance ratings, awards, and repeat clientele in Section H of SF 330 is recommended. Past performance will be based on ACASS ratings and other data presented by the offeror or as determined by the Government. The evaluation of this factor will be based on the past performance information from the previous five years.

(4) FACTOR 4 - WORK MANAGEMENT. A proposed management plan shall be presented in

Section H of SF 330. The plan will be judged on experience producing quality designs based on an evaluation of the firms design quality management plan. The design quality management plan should include an organization chart in Section D of SF 330 and briefly address the management approach, team organization, quality control procedures, cost and schedule control, coordination of in-house disciplines and consultants, and prior relationships of the prime firm and any of their significant consultants on similar projects. The SF 330 shall clearly indicate the primary office where the work will be performed and the staffing at this office. Any work not done out of the primary office shall be addressed within this work management plan.

Amendment 2

(5) FACTOR 5 - KNOWLEDGE OF LOCALITY. Knowledge of locality as it pertains to design and construction methods of military projects in the Southeastern United States.

(6) FACTOR 6 - CAPACITY TO ACCOMPLISH WORK. Firms must address and demonstrate the capacity to execute several large Task Orders or multiple small Task Orders simultaneously.

The evaluation will also consider the capacity of key personnel available and dedicated to complete routine Task Orders within mandated schedules. Provide no more than five (5) specific examples in Section H, to include the total design value(s) for each large Task Order, small Task Order, and routine Task Order accompanied with the original submittal schedule(s) and the actual completion schedule(s). The information submitted must indicate and support the ability to successfully manage and execute multiple projects of varying dollar magnitudes.

The evaluation will consider key personnel identified in Sections D, E and G, as well as other available staff.

FROM:

(7) FACTOR 7 - SMALL BUSINESS PARTICIPATION. Degree of participation of all types small business as prime contractor, subcontractor, or joint venture partner. ALL OFFERORS (except small businesses) who plan to subcontract portions of the work are required to provide a narrative discussion of their plan for utilization of small and small disadvantaged businesses.

As a minimum, the narrative shall discuss:

i. Goals for subcontracting acting with small and small disadvantaged businesses in sufficient detail to allow government evaluators to determine that these goals are realistic, justifiable, positive, and in accordance with the government's policy to maximize opportunities for these types of businesses.

ii. The extent to which small disadvantaged businesses, and where appropriate, historically black colleges and universities/ minority institution s (HBCU/ MI) have been identified for participation as part of the offeror's team.

iii. The offeror's past and present commitment to providing subcontracting opportunities and encouragement to small and small disadvantaged businesses.

TO:

FACTOR 7 -- Small Business Participation Plan (All Offerors).

Submission Requirements:

All offerors (both large and small businesses) shall submit the Small Business Participation Plan (SBPP) template found at Attachment A. A mandatory minimum Total Small Business Participation goal of

20% of the total contract value (through small business participation from small-, small disadvantaged-, HUBZone-, Service Disabled Vet-, Vet-, or Woman-owned businesses is required based on the nature of the work for this project. The offeror should articulate how small businesses will participate through performance as either a small business prime or as a subcontractor offeror as well as demonstrating the past performance of the offeror in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns and 52.219-9, Small Business Subcontracting Plan. Offerors are required to submit information that can be verified on the eSRS system for at least three projects that demonstrate the degree (both by dollar and by percent of total contract value) to which the contractor utilized small business firms in performing the project. For small business offerors, consideration will be given to self performance if a small business for that project, as well as for providing subcontracting

Amendment 2 opportunities to small businesses - as is the policy of the government. If there are no projects in the eSRS system this part of the factor will be rated neutral. The project information submitted for the small business participation plan evaluation does not have to be the same as those listed in Factor 2.

Evaluation criteria:

Using the SBPP template found at Attachment A to this solicitation, the government will evaluate offerors on the extent of the planned participation of U.S. small businesses in the performance of this acquisition as follows:

a. The total levels of participation of small business prime offerors and small business subcontractors in terms of the percentage of the value of the total acquisition vs the large business participation percentage.

b. The extent to which the offeror meets or exceeds the suggested socioeconomic category goals. These goals are a percentage of the value of the total acquisition. A mandatory minimum Total Small Business

Participation goal of 20% of the total contract value is assigned to this acquisition.

In addition to the mandatory Small Business goal of 20% of the TOTAL contract value, the following goals are suggested for the individual socioeconomic categories and determined to be reasonable based on market research for this requirement. Goals are based on % of TOTAL contract value:

{5%} Small Disadvantaged Business

{3%} Woman-Owned Small Business (WOSB)

{2%} Historically Underutilized Zone (HUB Zone) Small Business

{5%} Veteran Owned Small Business (VOSB)

{2%} Service Disabled Veteran Owned Small Business (SDVOSB)

c. Identification of the firms, as defined in FAR Part 19 (small-, small disadvantaged-, HUBZone-, Service

Disabled Vet-, Vet-, or Woman-owned businesses) are specifically identified in proposal by name (for

Large Business prime ability to verify in the subcontracting plan as well) and the complexity and variety of the work (work requiring specific certifications i.e. welding, mechanical, electrical, fabrication, supply, etc.) to be provided by small businesses.

d. The extent (i.e. length of and formality considerations) of demonstrated commitment to use such firms

(enforceable commitments (JV, MP or written teaming agreements) will be considered more favorably than non-enforceable ones;

e. Verifiable past performance of the offerors in complying with requirements of the clauses at FAR 52.219-

8, Utilization of Small Business Concerns, (both small and Large businesses) and FAR 52.219-9, Small

Business Subcontracting Plan (Large Business primes only).

(8) FACTOR 8: - VOLUME OF WORK. Volume of DOD A-E contract awards in the last 12 months, with the objective of effecting an equitable distribution of DOD A-E contracts among qualified firms, including SB and SDB.

5. SUBMISSION REQUIREMENTS:

a. Deadline. Interested parties shall submit responses no later than the date on this announcement page. Submissions after the deadline may be emailed to Lisa Simmons, Contracting Officer

(lisa.s.simmons@usace.army.mil), but be advised they will be considered late and as such will be processed in accordance with FAR 15.208.

b. Electronic Proposals. In an effort to reduce paperwork and costs, ALL RESPONSES TO THIS

ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY. Electronic proposal mailto:lisa.s.simmons@usace.army.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P179_28709

Amendment 2 submission is required through the fedbizopps (fbo.gov) “electronic submission” feature. The

FBO vendor user guide has information & instructions on how to utilize this feature

(https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf). Hand carried delivery or

USPS/UPS/Fedex delivery of hard copies and/or CD-ROMs is not authorized. Facsimile submission is not authorized. Email submission is not authorized.

c. File Names. To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the solicitation number, followed by the word

“RESPONSE”, followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) “W912HP-17-R-0011RESPONSE Firmname SF330 Part I.pdf”

(2) “W912HP-17-R-0011 RESPONSE Firmname SF330 Part II.pdf”

(3) “W912HP-17-R-0011 RESPONSE Firmname SF 330 Part I Sect E.docx”

(4) “W912HP-17-R-0011 RESPONSE Firmname SF 330 Part I Sect H.docx”

d. File Organization, Formatting, Size, and other instructions. Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Part I of the SF330 should not exceed 50 pages in total, including 15 pages for Section H. Font size shall be 10 or larger.

Resumes in Section E and example projects in Section F shall not exceed one page each. Indicate in Section C.11 if the prime has worked with the team members in the past five years. In Section

G.26, include the firm each of the key personnel is associated. FIRMS MUST INCLUDE THE

DUNS NUMBER FOR THE OFFICE OF THE FIRM PERFORMING THE WORK IN

SECTION B.5 OF THE SF 330. Cover letters and extraneous materials (brochures, etc.) will not be considered.

6. INQUIRIES:

a. Interested parties with technical inquiries shall submit their inquiries in writing via “Bidder

Inquiry” in ProjNet at www.projnet.org\projnet. The bidder inquiry key is E4E89Z-RVIXUX. The government reserves the right to decline addressing certain questions. Further, no questions, unless in the government’s interest, will be answered any later than ten business days prior to the stated deadline for responses to this announcement. All Offerors are encouraged to register on

ProjNet for alerts so as to stay abreast of Q&A’s that are posted in reference to this solicitation.

Only self-registered users on ProjNet can submit & review inquiries. To self-register, go to the webpage, click BID tab, select Bidder Inquiry, select agency USACE, enter the key for this solicitation listed above and your email address. After initial login, enter all the required information to create your user ID. Verify the information on the next screen and from there you may submit and view inquiries. Those submitting inquiries will receive a system generated email notification when their inquiry has been processed and answered. It is the Offeror’s responsibility to monitor for inquiries and responses.

b. Personal visits for the purpose of discussing this announcement will not be scheduled.

https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf http://www.projnet.org/projnet