Pre_Solicitation_Notice_W912HP-15-R-0003.pdf

1. CONTRACT INFORMATION:

The Charleston District, U.S. Army Corps of Engineers (CESAC), requires the services of Architect-Engineer (A-E) firms for a minimum of 1 and a maximum of 3; multi-discipline Indefinite Delivery Contracts (IDC) to be awarded within a year after selection has been made. This solicitation is to pre-qualify a short list of firms that will be asked to submit price proposals.

The Charleston District serves a wide variety of customers, within South Carolina, and throughout the US. These A/E contracts are to provide a wide variety of A/E design services, and will be used primarily for the military construction and the support for others programs, but will also provide services for the civil works program. Charleston District’s area of responsibility includes:

a. Federal work for various Federal agencies within the State of South Carolina, predominantly for Joint Base Charleston and Ft. Jackson.

b. State agencies and municipalities within the state of South Carolina

c. Federal agencies throughout the US, including but not limited to, Department of

Defense, Defense Logistic Agency DESC, Marine Forces Reserves, 81st USAR and the Department of Veterans Affairs.

The IDC contract is as follows:

Multi-discipline A/E firm to support Charleston District customers primarily in the Southeast United States; however, could also be used for any Charleston District customer.

This contract would be primarily used for smaller projects. The anticipated contract will provide for a full range of planning, architectural, engineering, program management, and construction management (Title II) support services. Task Orders will be primarily for small projects with a construction value $10 million or less, however as required, larger projects may be executed under this contract. Total contract limit of $9,900,000.00.

This contract is being procured in accordance with the Brooks A-E Act, as implemented in FAR Subpart 36.6. See numbered note 24 for general information on the A-E selection process. Firms will be selected for negotiations based on demonstrated competence for the required work. Offerors are cautioned to read this announcement in its entirety.

Contracts awarded as a result of this announcement will be administered by Charleston District for use on federal projects under its jurisdiction and, if requested, for other Corps of Engineers Districts within the South Atlantic Division.

Contracts may be issued up to one year after selection approval. Typically, the contract will be for one basic ordering period and four option periods with a total contract limit of Not to exceed $9,9000,000.00. Work will be issued by negotiated firm-fixed price task orders.

Projects to be designed are not yet determined and funds are not presently available.

The North American Industry Classification System (NAICS) 541330; size standard $15.0 million.

This announcement is limited to service disabled veteran owned companies.

2. PROJECT INFORMATION:

Work may consist of:

a. Studies, Investigations, and Reports including drawings and sketches, and planning documents.

b. Planning services, space use, and repair project planning, with associated planning documents

c. Detailed facility assessments

d. Preliminary Designs and Charrettes, including Project Definition Code 3 Design with Parametric Estimating

e. Design packages, including but not limited to, Interim Design (30% and 60% levels), Final Design and Corrected Final Design, as defined in each individual Task Order.

f. Specifications

g. Design Analysis

h. Design Calculations

i. Interior Design services and submittals, including color boards, binders, SID and

CID

j. Request for Proposals (RFP’s) for Design-Build and Design-Bid-Build projects.

k. Cost Estimates and quantity surveys in the format and detail required in each individual Task Order.

l. Life Cycle Cost Analysis

m. Value Engineering studies, recommendations and conferences

n. Design reviews, including District Quality Control (DQC), Agency Technical

Review (ATR), and Independent External Pier Review (IEPR) and design review conferences

o. Energy Modeling and Energy Audits

p. LEED documentation and submittals

q. Photogrammetric mapping and aerial photo services.

r. Subsurface investigations and foundation analyses.

s. Surveying, including topographic (both traditional methods and GPS), GIS, boundary, and construction staking.

t. Permits

u. Utilization of Government designs, drawings, specifications, and standards for buildings and other structures as necessary to meet the requirements of the proposed project.

v. Construction phase services

Submittal requirements will be defined in each task order. Due to the variety of customers being served by these contracts, the submittal requirements will vary. Typically, all customers follow the AEC CAD standard; however, the software used to develop the submittals may be different. The CESAC PM will provide direction as to which software package and version is to be used (or saved back to) on each task order. The A/E shall be prepared to provide submittals using the following commercially available software.

CAD drawings will be developed using MicroStation, AutoCAD or BIM CADD technology. Specifications will be developed using SPECSINTACT or Microsoft Word software for contract specifications. MCACES software will be used for cost estimates.

Responses to Government review comments will be provided on the Corps of Engineers Design Review and Checking System (DrChecks).

3. SELECTION CRITERIA:

The selection criteria for this project are listed below in descending order of importance.

Proposals will be evaluated on each of the criteria factors listed below. Each factor will be assigned a rating from outstanding to unsatisfactory, based on the risk to the government that the offeror will successfully perform the factor being evaluated. An overall consensus rating will be given to each submission. Award will be made to the firm determined to be most highly qualified. Factors listed below will be rated based on a relative weighting as follows: Significantly More Important - means that the factor is at least two times greater in value than another factor; More Important - means that the factor is greater in value than another factor but less than two times greater; and, Equal - means that the factor is of the same value or nearly the same as another factor. For this solicitation, Factor 1 (Specialized Experience and Technical Competence) and Factor 2 (Key Personnel) are weighted equally and each factor individually is more important than Factor 3 (Past Performance), Factor 4 (Work Management) and Factor 5 (Knowledge of Locality) and significantly more important than Factor 6 (Capacity to Accomplish Work), and Factor 7 (Volume of DoD Contract Awards). Past Performance, Work Management and Knowledge of Locality are weighted equally and each factor individually is more important than Capacity to Accomplish Work and Volume of DoD Contract Awards which are weighted equally.

Information on each factor should be submitted FOR THE OFFICE AND/OR EMPLOYEE PERFORMING THE WORK IN RESPONSE TO THIS ANNOUNCEMENT. It is recognized that for firms with multiple offices, a project team may be formed from personnel from more than one office. If more than one office is represented, this must be stated clearly in the work management plan and the Selection Board will consider the performance risk associated with that team not being co-located and the geographical proximity to the supported projects.

FACTOR 1 - SPECIALIZED EXPERIENCE AND TECHNICAL

COMPETENCE: Specialized experience and technical competence in (in descending order of importance within this category):

a. Rehabilitation of existing facilities or utility systems of various types, sizes, and complexities (see NOTE below),

b. Design of new facilities or utility systems of various types, sizes, and complexities;

c. Design of projects on DOD installations;

d. Application of Anti-Terrorist/Force Protection criteria;

e. Cost engineering using MCACES;

f. Sustainable design utilizing LEED rating tools;

g. Preparation of the development of the technical information for design-build

Request for Proposals;

h. Construction phase services including shop drawing review and preparation of

O&M manuals.

NOTE: Technical competence will be judged based on a minimum of satisfactory performance and experience of the firm and its design team, longevity and previous working relationships among the working parties on recent (within the last 5 years) similar projects, and most recent firm and employee history of experience on similar projects.

FACTOR 2 – KEY PERSONNEL: All key personnel for whom resumes are provided shall be shown on the organizational chart in Section D of SF 330. Additional staff available for work on this contract shall be indicated on the chart by numbers.

Resumes shall be provided for qualified professional personnel in Section E of SF 330 in the numbers indicated in parenthesis and in the following key disciplines, that are required to be licensed, registered, and/or certified: architect (2), structural engineer (2), civil engineer (2), mechanical engineer (2), electrical engineer (2), fire protection engineer (1), geotechnical engineer (1), land surveyor (1), and certified industrial hygienist (1).

Resumes shall be provided for other key personnel as follows: project manager (2), interior designer (1), cost estimator (1), and landscape architect (1). Registration/certification for all is encouraged. The fire protection engineer must be: (1) an engineer having a BS or MS degree in fire protection engineering from an accredited university engineering program, plus a minimum of 5 years work experience in fire protection engineering; (2) a registered PE who has passed the NCEE fire protection engineering written exam; or, (3) a registered PE in a related engineering discipline with a minimum of 5 years experience dedicated to fire protection engineering. Other personnel should be shown on the organizational chart by discipline in the total number available for utilization on task orders assigned under this contract. Show lines of responsibility and communication between project team leaders and team members. The evaluation of all key personnel will consider education, training, registration, overall and relevant experience, and longevity with the firm.

FACTOR 3 - PAST PERFORMANCE: Past performance on DoD and other contracts with respect to quality of work, compliance with performance schedules and cost control. Indication of favorable performance ratings, awards, and repeat clientele in Section H of SF 330 is recommended. Past performance will be based on ACASS ratings and other data presented by the offeror and as determined by the Government. The evaluation of this factor will be based on the past performance information from the previous five years.

FACTOR 4 - WORK MANAGEMENT: A proposed management plan shall be presented in Section H of SF 330. The plan will be judged on experience producing quality designs based on an evaluation of the firm’s design quality management plan. The design quality management plan should include an organization chart in Section D of SF 330 and briefly address the management approach, team organization, quality control procedures, cost and schedule control, coordination of in-house disciplines and consultants, and prior relationships of the prime firm and any of their significant consultants on similar projects. The SF 330 shall clearly indicate the primary office where the work will be performed and the staffing at this office. Any work not done out of the primary office shall be addressed within this work management plan.

FACTOR 5 – KNOWLEDGE OF LOCALITY: Knowledge of locality as it pertains to design and construction methods of military projects in the Southeastern United States.

FACTOR 6 - CAPACITY TO ACCOMPLISH WORK: Firms must address and demonstrate the capacity to execute several large Task Orders or multiple small Task Orders simultaneously. The evaluation will also consider the capacity of key personnel available and dedicated to complete routine Task Orders within mandated schedules.

Provide no more than five (5) specific examples in Section H, to include the total design value(s) for each large Task Order, small Task Order, and routine Task Order accompanied with the original submittal schedule(s) and the actual completion schedule(s). The information submitted must indicate and support the ability to successfully manage and execute multiple projects of varying dollar magnitudes. The evaluation will consider key personnel identified in Sections D, E and G, as well as other available staff.

FACTOR 7 - VOLUME OF WORK: Volume of DOD contract awards in the last 12 months.

4. SUBMISSION REQUIREMENTS:

1. SUBMISSION REQUIREMENTS:

a. Deadline. Interested parties shall submit responses no later than the date on this announcement page. Submissions after the deadline may be emailed to Walter Gordon, Contract Specialist (walter.l.gordon@usace.army.mil), but be advised they will be considered late and as such will be processed in accordance with FAR 15.208.

b. Electronic Proposals. In an effort to reduce paperwork and costs, ALL RESPONSES TO THIS ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY. Electronic proposal submission is required through the fedbizopps (fbo.gov) “electronic submission” feature. The FBO vendor user guide has information & instructions on how to utilize this feature (https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf). Hand carried delivery or USPS/UPS/Fedex delivery of hard copies and/or CD-ROMs is not authorized.

Facsimile submission is not authorized. Email submission is not authorized.

c. File Names. To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) “W912HP-15-R-0003 RESPONSE Firmname SF330 Part I.pdf”

(2) “W912HP-15-R-0003 RESPONSE Firmname SF330 Part II.pdf”

(3) “W912HP-15-R-0003RESPONSE Firmname SF 330 Part I Sect E.docx”

(4) “W912HP-15-R-0003 RESPONSE Firmname SF 330 Part I Sect H.docx”

d. File Organization, Formatting, Size, and other instructions. Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Part I of the SF330 should not exceed 50 pages in total, including 15 pages for Section H. Font size shall be 10 or larger. Resumes in Section E and example projects in Section F shall not exceed one page each. Indicate in Section C.11 if the prime has worked with the team members in the past five years. In Section G.26, include the firm each of the key personnel is associated.

FIRMS MUST INCLUDE THE DUNS NUMBER FOR THE OFFICE OF THE FIRM

PERFORMING THE WORK IN SECTION B.5 OF THE SF 330. Cover letters and extraneous materials (brochures, etc.) will not be considered.

2. INQUIRIES:

Interested parties with technical inquiries shall submit their inquiries in writing via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. The bidder inquiry key is VCSC2-TZ6NK4. The government reserves the right to decline addressing certain questions. Further, no questions, unless in the government’s interest, will be answered any later than ten business days prior to the stated deadline for responses to this announcement.

All Offerors are encouraged to register on ProjNet for alerts so as to stay abreast of Q&A’s that are posted in reference to this solicitation. Only self-registered users on ProjNet can submit & review inquiries. To self-register, go to the webpage, click BID tab, select Bidder Inquiry, select agency USACE, enter the key for this solicitation listed above and your email address. After initial login, enter all the required information to create your user ID.

Verify the information on the next screen and from there you may submit and view inquiries. Those submitting inquiries will receive a system generated email notification when their inquiry has been processed and answered. It is the Offeror’s responsibility to monitor for inquiries and responses.