W912HP-13-R-0002.pdf

REQUEST FOR PROPOSAL FOR MULTIPLE AWARD TASK ORDER CONTRACT (MATOC) FOR DESIGN-BUILD FIRE

PROTECTION MULTIPLE

AWARD TASK ORDER CONTRACT (MATOC) IN THE CONTINENTAL UNITED STATES(CONUS).

The estimated magnitude of the initial Task Order is betw een $100,000 and $15,000,000. The total MATOC Program capacity is $49,000,000. The aw arded contract w ill be for one base year and four one year option periods. See local clause 52.216-4009 MULTIPLE AWARD CONTRACT CAPACITY IN SECTION 00800. The NAICS Code is 236220. The size standard is $33.5M. THIS ACQUISITION IS A 100% Small Business (SB) SET-ASIDE.

NOTICE: The proposal of the successful offerors shall be considered incorporated by reference upon aw ard of the contract.

NOTICE: This acquisition w ill be conducted under a Tw o (2) Phase process. Phase 1 w ill evaluate the performance capability proposals in accordance w ith the criteria described herein and w ill select the highest rated Off erors to participate in Phase 2. PHASE 1 PROPOSALS ARE DUE AT THE PLACE SPECIFIED IN ITEM 8 ON OR BEFORE September 5, 2013, 2:00 P.M. EST.

In Phase 2 of this process, the Government w ill evaluate both Technical Capability and Price.

PHASE 2 PROPOSALS DUE DATE AND TIME

WILL BE ANNOUNCED WITH THE SEED PROJECT.

LISA S SIMMONS 843-329-8086

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

06-Aug-2013

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______ calendar days and complete it w ithin ________ calendar days after receiving aw ard, notice to proceed. This performance period is mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________4 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________16 Sep 2013 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U.S. ARMY CORPS OF ENGINEERS, CHARLESTON

DISTRICT, CONTRACTING DIVISION

69-A HAGOOD AVENUE

CHARLESTON SC 29403

W912HP

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

843-329-2322FAX:TEL: 843-329-8060 TEL: FAX:

W912HP-13-R-0002 30

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912HP-13-R-0002

Section 00010 - Solicitation Contract Form

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

MULTIPLE AWARD TASK ORDER CONTRACTS Design-Build Fire

Protection for the installation or repairs (new construction and renovations) with design-build capabilities.

FOB: Destination

NET AMT

OPTION MULTIPLE AWARD TASK ORDER CONTRACTS Design-Build Fire

Protection for the installation or repairs (new construction and renovations) with

OPTION MULTIPLE AWARD TASK ORDER CONTRACTS Design-Build Fire

Protection for the installation or repairs (new construction and renovations) with

OPTION MULTIPLE AWARD TASK ORDER CONTRACTS Design-Build Fire

Protection for the installation or repairs (new construction and renovations) with

OPTION MULTIPLE AWARD TASK ORDER CONTRACTS Design-Build Fire

Protection for the installation or repairs (new construction and renovations) with

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

Section 00100 - Bidding Schedule/Instructions to Bidders

INSTRUCTION TO BIDDERS-PHASE 1

SECTION 00100

GENERAL REQUIREMENTS

PHASE 1

1.0 OVERVIEW OF PHASE 1 SELECTION PROCEDURES

1.1 This solicitation is a two-phase competitive small business set-aside for a Multiple Award Task

Order Contract (MATOC) with up to five (5) separate Indefinite Delivery Indefinite Quantity (IDIQ) contracts, which will be awarded using the Best Value Trade-Off Process.

1.2 The Preliminary scope of this contract includes, but is not limited to, design and construction of new, replacement, maintenance and heavy repair type renovation work on fire protection (sprinkler and fire alarm) systems in DLA warehousing facilities across the United States. These systems may include: selective demolition of existing systems including lead and asbestos abatement;

installation of dedicated fire loops; installation of fire pumps; grade-level fire protection water supply; wet pipe and dry pipe fire sprinkler systems. Much of the work will include the requirement to phase renovations among multiple buildings on a single complex, or within a single large structure so that a portion of the complex or building remains occupied and in use while renovations proceed in and around other areas. Incidental work will be required to support the main fire protection effort, including but not limited to construction of building additions, installation or replacement of water lines, cathodic protection, electrical upgrades, structural upgrades, roadway and pavement and similar items. The Offeror’s team will include registered fire protection engineers and certified installers, architect(s), mechanical engineer(s), electrical engineer(s), structural engineer(s), civil engineer(s), and general contractor(s). Work will be performed primarily on DLA warehousing facilities located at the DLA Distribution Depots across the western United States however work may also be performed at other Federal Facilities located within the geographic boundaries of the US Army Corps of Engineers South Atlantic Division.

Work may also be performed at other Federal Facilities outside the above-stated geographical boundary on an excepted basis as determined by the Contracting Officer. This procurement will result in the award of a MATOC with a total contract capacity of $49M, and will consist of up to five (5) separate IDIQ Construction Contracts. The range of future task orders is anticipated to be from $100,000 to $15,000,000. Each contract is for one year with four option years. Each task order will be a Firm-Fixed price (FFP) contract utilizing the Best-Value Trade-Off selection process. The Offerors providing the highest rated “Best Value” proposals will be awarded an IDIQ contract with a minimum guarantee of $5,000; the highest rated Offeror in Phase II will be awarded the seed project that will be their first task order placed against their IDIQ contract

1.3 Phase 1. The first phase consists of a process known in commercial design-build as the “Request for Qualifications” or the acronym: “RFQ”. This solicitation refers to it as “Phase 1”. In Phase 1 of the 2 Phase design-build selection procedure, interested firms or joint venture entities (referred to as “Offerors”) submit specified performance capability proposals, demonstrating their capability to successfully execute the design-build construction contract resulting from this solicitation. The Government will evaluate the performance capability proposals in accordance with the criteria described herein and will select up to ten (10) of the highest rated Phase 1 Offerors to compete for the design-build MATOC contracts in Phase 2. Issuance of this RFQ does not constitute a commitment for an award on the part of the Government. Phase 2 will be issued at a later date.

1.3.1 The Phase 1 proposal must describe the capability of the Offeror to perform the work, describe the Offeror’s understanding of the requirements contained in the Statement of Work and set forth full, accurate, and complete information as required by the RFQ. Offerors must demonstrate a clear understanding of the requirement or capability to perform. Providing a statement of the intent to perform; simply copying, or quoting criteria do not reflect a thorough understanding.

The proposal should be prepared simply and economically and be legible, clear and coherent.

1.3.2 Offerors will not be participating in a sealed bid procurement process under this acquisition method.

2.0 GENERAL SUBMISSION INSTRUCTIONS

2.1 Who May Submit: Any legally organized small business concern (and recognized affiliations) that satisfies the SBA size standard of $33.5M for NAICS code 236220.

2.1.1 Contractor Team Arrangements.

2.1.1.1 Recognition of Contractor Teams. In accordance with FAR Subpart 9.6, it is Government policy to recognize the integrity and validity of contractor team arrangements. For a teaming arrangement to be recognized for purposes of source selection evaluation and the application of non-price factors and sub-factors, there must be full disclosure of the teaming arrangement and company relationships in the team's proposal. The proposal must include a narrative that explains the major or critical aspects of the work to be performed by each team member. The proposal must also include an agreement that has been or will be executed prior to award between/among all team members. The proposal and agreement must be consistent;

substantive inconsistencies between the proposal and agreement may be construed against the offeror. In the case of prime-sub teams, the prime contractor remains fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors. However, consistent with FAR 9.104, the Government may consider the responsibility of subcontractor team members when it may adversely affect the prospective prime contractor’s responsibility or when it is in the Government’s interest to do so.

2.1.2 Team Agreement. The team agreement submitted with the proposal will govern the performance of the work by the team. The agreement must address the following items: identification of team members, a full delineation of roles and responsibilities of team members, and the duration of the agreement. In the case of Joint Ventures or other partnerships seeking award to the team as a prime contractor, the agreement must indicate the percentages of the participants, in particular the percent of the controlling party. In the case of a prime-sub team, the agreement must reflect that the prime contractor is vested with control and responsibility for the daily management of the work, and that it remains responsible for contract performance, including those items allocated to a subcontractor on the team. Contractor teams should not submit an agreement in their proposal that is subject to substantive revision because the agreement will be part of the evaluation process. The timely submission of the executed teaming agreement prior to award shall be a precondition to a finding of responsibility. In the case of prime-sub teams, any resulting subcontract(s) may not deviate from the substantive provisions of the teaming agreement.

2.1.3 Restriction on Substitution. Regardless of any provision to the contrary in a team or subcontract agreement, all members of a recognized team arrangement are bound to perform any resulting contract and options by means of the same team. There can be no substitution of subcontractor team members except that, in the case of a prime-sub team arrangement, the Government may (in its sole discretion and without any obligation whatsoever), at the request of the prime, permit the substitution of a subcontractor with equivalent or greater capability for a subcontractor on the identified team. The failure of the Offeror to perform with one or more subcontractors on a recognized team may be grounds for termination for default.

2.2 Where to Submit: Offerors shall submit their proposal to the Charleston District at the address shown in Block 7 of Standard Form 1442.

2.3 Submission Deadline. Proposals shall be received by the Charleston District no later than the time and date specified in Block 13 of the Standard Form 1442.

2.4 In order to effectively and equitably evaluate all proposals, the Contracting Officer must receive information containing sufficient detail to allow review and evaluation by the Government.

Proposal clarity, organization, and cross-referencing are mandatory. Failure to submit and organize proposals as requested may adversely affect an Offeror’s evaluation. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked. The offeror’s proposal shall be submitted in hard copy, with accompanying digital copies, as set forth below.

2.4.1 The Contracting Officer may remove any Offeror from further consideration during any phase of the procurement if the Offeror fails to meet the submittal requirements of the RFP or to reduce the competitive range for purposes of efficiency pursuant to FAR 15.306.

2.4.2 Tabs. Proposals shall be organized and tabbed as shown below:

Location Factor Description

Tab A - Solicitation Data Tab B Factor 1 Specialized Experience Tab C Factor 2 Past Performance Tab D Factor 3 Organization & Technical Approach

2.4.3 Written proposal materials shall be submitted in standard three ring loose-leaf binders. Proposals shall be tabbed and labeled in a manner to afford easy identification from a Table of Contents.

Font size shall not be less than 12 point. Arial or New Times Roman fonts are required. Do not use condensed font. Each page shall be identified with the appropriate page number centered at the bottom of the page. Sheet size of the proposal contents shall be 8-1/2 inches x 11 inches where sheets are prepared specifically for this proposal; however, if drawings, charts, or other graphics are submitted, sheets no larger than 11 inches x 17 inches and folded to 8-1/2 inches x 11 inches shall be used. One 11 x 17 inch sheet shall be counted as two 8-1/2 inch x 11 inch sheets. Phase 1 proposals shall not exceed 90 single-sided pages, excluding the cover sheet and Table of Contents. The Government will not review any information submitted in an appendix or attachment to the proposal. The Offeror shall not submit verbatim sections of this solicitation as part of their proposal. Offers that do not meet these requirements may be subject to rejection.

2.4.4 The proposals shall contain a detailed table of contents. If more than one binder is used, the complete table of contents shall be included in each. A cover sheet identifying the Offeror (name, address, point of contact), project description, and solicitation number shall be provided. The second sheet shall be a Table of Contents. Offers that violate these rules unnecessarily delay the evaluation process and may be rejected by the Government after the initial evaluation without receiving any further consideration. The Government will not evaluate any information beyond the page limitation noted.

2.4.5 Electronic Format: The Offeror shall provide the complete proposal on a CD-ROM (read-only).

The CD-ROM shall contain the entire proposal in .pdf format using Adobe Acrobat software to print to a .pdf file; do not scan or copy the documents into a .pdf file. The text portion of the proposal shall be contained as a single .pdf file. Sections of the proposal shall be linked to the index in logical order through use of bookmarks. Table of Contents to the .pdf shall be shown when the .pdf file is opened. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited. **Please note – Self extracting exe files are no longer accepted**. If the hard-copy proposal differs from the electronic version, the hard copy will govern.

2.4.6 Number of Copies: Submit one original and 4 copies of bound printed matter. Submit the original and 4 copies of the CD-ROM.

2.4.7 Proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g., bold face print or underlining. The source of the revision, e.g., Error, Omission, or Clarification, or amendment shall be included and be annotated for each revision. Proposal replacement pages shall be numbered, shall be clearly marked “REVISED”, shall show the date of revision, shall be submitted in appropriate number of copies (e.g., if two (2) copies of the original page was required, then two (2) copies of the revised page will also be required. A revised copy of the entire proposal in .pdf format shall be provided on two (2) CD-ROM copies.

3.0 PHASE 1 PROPOSAL AND RELATED EVALUATION FACTORS

Location Factor

Number Description Relative Importance

Tab A - Solicitation Data N/A Tab B Factor 1 Specialized Experience Most Important Factor Tab C Factor 2 Past Performance 2nd Most important factor Tab D Factor 3 Organization & Technical Approach 3rd Most important factor

4.0 TAB A – SOLICITATION DATA

4.1 Firms failing to provide all of the information required for Tab A shall be removed from further consideration. Tab A shall include the following:

Submit the SF 1442 completed and signed by authorized individual(s) of the Offeror. Offers submitted in the name of a Joint Venture must be signed in accordance with the terms and conditions specified in the joint venture agreement as evidenced in the proposal.

Section 00600 – Representations and Certifications

Proposal Data Sheet – See Attachment 1 provided at the end of this section. Offerors should ensure telephone a number, fax number, e-mail address and DUNS number are all included.

DUNS number will be used to access ACCASS and CCASS data. Offerors should also provide any other assigned number that identifies them in the PPIRS database. If a separate DUNS has been created for a joint venture (J-V) it must be submitted. A DUNS number shall also be provided for each company identified in any other proposed association of firms, or agreements.

The offeror should also submit their Tax ID number on the proposal data sheet.

Joint Venture or Teaming Agreements (if applicable)

Financial Information & Bonding Capability Provide financial statements, annual reports, Dun & Bradstreet Ratings and/or number. Provide a list of all current contracts held, total dollar value, anticipated completion, performance and payment bond amount. Provide a letter from the government approved bonding surety listing the individual and aggregate bonding capacity for the firm or firms (if applicable).

5.0 TAB B – FACTOR 1 - SPECIALIZED EXPERIENCE

5.1 SUBMISSION REQUIREMENTS

5.1.1 The Specialized Experience portion of the proposal shall address the following as a minimum:

Using the Specialized Experience form (Attachment 2) at the end of the section, the Prime and respective key subcontractors shall each submit a minimum of 3 and no more than 5 relevant projects that are designed and at least 60% construction progress completed; or completed and turned over no longer than five (5) years preceding the date of this solicitation. Projects will be considered relevant to this procurement if they involve design and construction of fire protection systems (e.g. sprinkler systems) for large warehouses, aircraft hangars, or similar facilities and are similar in complexity, scope and magnitude to the work to be performed under this RFP. Projects shall have a minimum value of $250,000 for the fire protection portion of work. Joint Venture or team partners should each demonstrate experience commensurate with their role for this solicitation or explain in the supplemental narrative how their experience qualifies them for their role on this project. If any firm has multiple functions or divisions, limit the project examples to those performed by the division or unit submitting the offer or by the team member. If projects were design-build, so identify them. Offeror shall clearly demonstrate their capability and experience to perform the requirements of the solicitation.

Key subcontractors are identified as the design firm and the fire suppression system installation firm.

5.1.2 The offeror may provide a supplemental narrative (not project lists), not to exceed two pages, explaining how any corporate experience that is not directly related to the specific projects above is applicable to this project and how the Government will benefit.

5.1.3 The offeror should describe any previous teaming experience between current team members, if not described in the project list. Offeror may describe design-build experience on other type projects. The above information is limited to projects defined in paragraph 5.1.1.

5.2 EVALUATION CRITERIA:

5.2.1 The Government will evaluate the extent of recent, related experience of the prime contractor and design firms in design, construction or design-build, as relevant to their role on this project.

Where design will be accomplished in-house by the prime contractor, the design element of the specialized experience will be evaluated. Experience on the similar projects identified in the project lists will receive more consideration than experience provided in the supplemental narrative. The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

5.2.2 The Offeror must submit the requested information to demonstrate a record of recent, related experience in both design and construction, for the facility types (which may include similar state or local government or private counterparts) included in this contract, as described in paragraph

1.2 and 5.1.1.

5.2.3 The Government reserves the right to verify the experience record of cited projects or other recent projects by reviewing the Corps of Engineers Construction Contractor (or Architect-Engineer) Appraisal Support System (CCASS/ACASS), other DOD or Government appraisal systems or to interview owners or references. The Government may check any or all cited references to verify supplied information.

5.2.4 To receive credit for extent (amount) of experience, the Offeror and its proposed design firm(s) shall demonstrate a history of recent, relevant experience. A firm will not receive credit under this factor for the relevant experience of key personnel proposed for this project.

5.2.5 The Government will consider extent of recent experience, degree of relationship of such experience to this project, demonstrated familiarity with applicable codes and local conditions.

Some examples of relevancy to this project may include, but not be limited to:

1. Number, size, type work, complexity, location

2. Firm's role and extent of work self-performed (brokering out all work and simply “pouring the sidewalks” on a cited project are examples of less relevant experience)

5.2.6 Previous design-build experience is not necessary for an acceptable rating. The Government may consider previous design-build experience a strength. Similarly, the Government may consider previous recent teaming experience among the team members as value added. The more relevant the experience, the more credit will be given.

6.0 TAB C – FACTOR 2 - PAST PERFORMANCE

6.1 SUBMISSION REQUIREMENTS:

Past performance refers to the quality of recent project experience from the owner's perspective.

The Offeror and its design firm(s) (or prime contractor if design is to be self-performed) shall provide customer reference name(s), company affiliation and current phone numbers on the specific project experience sheets provided for in TAB B. Offerors shall provide a Past Performance Questionnaire (PPQ) Form (Attachment 4), to the point of contacts specified on each Specialized Experience sheet (Attachment 2) that is submitted. Include the performance rating by the owner on the form, if the Offeror was rated. Completed questionnaires shall be submitted as indicated on the form. Completed questionnaires must be received by the date and time established for receipt of proposals. It is incumbent upon the Offeror to ensure completed questionnaires are received by the proposal due date.

6.1.1 Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered.

6.1.2 Do not request past performance questionnaires on projects that have final ACASS, CCASS, or

CPARS evaluations. If a past performance questionnaire is received on a project where a final ACASS, CCASS, or CPARS evaluation exists, the ACASS, CCASS, or CPARS evaluation shall be included in the proposal under Factor 2, and will serve as the official rating of record for evaluation purposes.

6.1.3 Additional past performance examples may be submitted for consideration on any member of the

Agreement or Partnership that will perform a major or critical aspect of the project. If any firm has multiple functions or divisions, limit the project examples to those performed by the division, unit or team member submitting the offer.

6.1.4 The Government may contact and interview the points of contact and reserves the right to interview other individuals acting for the listed reference, if the listed reference is not available.

The team members may also briefly provide information on problems encountered on identified contracts and the team member’s corrective action.

6.1.5 The Government reserves the right to conduct telephone interviews with points of contact identified in the proposal and/or to review other recent projects rated in CCASS/ACASS or other agency performance databases, review and/or contact offeror-furnished references, or to review documented personal knowledge.

6.2 EVALUATION CRITERIA:

6.2.1 The Government will perform a past performance evaluation that results in an assessment of the offeror’s probability of successfully meeting the contract requirements, considering the degree of success of the design build team’s recent and relevant experience.

6.2.2 The Government will first assess and rate the relevancy of recent projects accomplished by the offeror to the scope of this contract for overall application to the performance confidence assessment ratings described hereinafter. The projects will include those submitted under the Specialized Experience Factor as well as from other sources described above. This rating is not a separate proposal rating but is only used in developing overall past performance confidence assessment rating assigned to the Past Performance Factor. The past performance relevancy rating are described below:

Very Relevant: Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant: Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant: Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

6.2.3 The Government will next consider how well the offeror performed on the contracts. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. With respect to relevancy, past performance on projects with more relevance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment rating than past performance on projects of lesser relevance. If any firm has multiple functions or divisions, the Government will only evaluate past performance of the division or unit submitting the offer or respective team member. Owners/references may be asked to comment on items such as quality of design or construction, timeliness, management of the work, subcontractor management, including timely payment to subs or suppliers, safety, relations between owner and designer or contractor, level of support for such things as as-built documentation, O&M manuals, training, correcting design or construction errors, warranty work, etc. The Government will target areas covered in the requirements of this proposal including records of confirming to quality, schedule, cost control, customer satisfaction, and level of support for such things as as-built documentation, O&M Manuals, training, problem resolution for design or construction errors, warranty work, and safety. The Government will not release any Interview Forms to the Offeror at any time, in order for the Government to solicit candid, unbiased interview comments.

The Government also places a higher value on projects, which document successful outcomes and are supported by outside source confirmation, for example, but not limited to telephone databases, offeror-furnished references, or personal knowledge. The Government also places a higher value on projects, which provided particularly difficult or unique challenges and the innovative methods the contractor used to resolve problems successfully. The rating for this factor will be expressed as a degree of confidence in the offeror’s ability to successfully accomplish the contract requirements. The rating system used for the performance confidence assessment is described below.

6.2.4 Each entity (firm) will be rated on its own performance or that of its predecessor, if relevant. An entity may establish past performance based on the past performance of its proposed key personnel, apart from that of the entity. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, past performance will be rated neither favorably nor unfavorably. The performance confidence assessment will be considered “Unknown Confidence”.

7.0 TAB D – FACTOR 3 - ORGANIZATION AND TECHNICAL APPROACH

7.1 SUBMISSION REQUIREMENTS:

7.1.1 Provide information that describes the offeror’s organization and intended technical approach to executing the design-build contract per the detailed requirements herein. Limit the information to ten (10) pages or less. The ten (10) pages do not include resumes, specialized experience or past performance data sheets. Clearly but concisely describe the organizational and technical approach to project management and execution.

7.1.1.1 Offeror Understanding: Describe the Offeror’s understanding of the design challenges, risks and technical approach with respect to warehouse or high-piled storage occupancies, distribution centers and the fire protection engineering for these occupancies. Specifically address commodity classifications, use of ESFR and CMSA sprinklers. The response shall reference UFC 3-600-01-Fire Protection Engineering for Facilities and the respective National Fire Protection Association (NFPA) standards. The response must clearly illustrate the Offeror’s understanding of these documents; do not simply quote UFC, NFPA and similar references.

7.1.1.2 Organization: Describe what firms, their resources and how their resources will be utilized.

Identify the roles, responsibilities and qualifications of team members (firms) that will perform major or critical aspects of both the design and construction phases. At a minimum; explain the role of the Designer of Record as it applies to the scope of this RFP, explain who (firm) will perform; fire protection design, perform fire protection system installation, perform incidental design work, and perform general construction work. Describe the proposed management structure for the team, describing how the design and construction process will be managed and the authorities and the delegations of authority within the team. Include a key personnel organization chart that clearly depicts the key positions by function, name, responsibilities, firm affiliations, office locations and authority, along with supporting one-page resumes for each key position addressing the minimum requirements identified above. For recognized contractor team arrangements, the organizational chart must integrate Key Personnel of the different team members. The resume must clearly substantiate that each proposed person currently meets the minimum qualification criteria for the position. Phase 2 offerors will be required to identify the specific firms chosen for other civil, mechanical and electrical installation.

7.1.1.3 Technical Approach for Design and Construction: Describe your technical approach to performing design and construction for these facilities. Include any considerations of fast-tracking design and construction. Discuss how design and construction is completed on short time-lined renovation projects typical to government operation and maintenance (O&M) requirements. Describe your proposed phasing plan for design and construction of fire systems in multiple occupied warehouses; high piled storage facilities given that you may only be given access to two (2) facilities at a time and only a portion (for Phase 1 assume 25%) of each facility at a time.

7.1.1.4 Collaborative Approach for Design and Construction: Describe interactions within the team and with the Corps of Engineers during design and construction. Discuss how the configuration management system will track and control design evolution and changes during design for quality control and to facilitate quicker Government reviews. Describe the role of the construction team members during design. Specifically address the roles of the fire protection engineer Designer of Record. Describe the role and interaction of the design team with the construction team during construction, addressing, as a minimum, maintaining configuration management of the design during construction, including control and approval of revisions to the accepted design; requests for information; shop drawing and submittal reviews and approvals; progress meetings; site visits, if any; contract completion, closeout, as-built and completion documentation.

7.1.1.5 Subcontractor Approach and Management: Describe how subcontractors are managed by the contractor. Discuss how subcontract relationships are structured to assure proper balance and flow-down of contract requirements, duties, responsibilities, and properly balanced and proportioned risk management. Discuss how non-performance by subcontractors is handled by the general contractor.

7.1.1.6 Planning and Scheduling: Describe the time control capabilities and systems to be used to plan design and construction and how the schedule will be used to manage design and construction.

Discuss internal procedures for handling delays to minimize time growth or ‘schedule creep”.

Discuss experience with interfacing scheduling software with Resident Management System (RMS) if applicable.

7.1.1.7 Quality Control: Describe the team’s quality control management approach. Describe the proposed quality control organization, including the proposed staffing plan. Provide specific information on how you will manage design quality, track design evolution and changes, and coordinate schedules to facilitate more efficient Government reviews. Provide information on how you will handle internal and external requests for information, shop drawings, submittal reviews, progress meetings, site visits, contract completion, closeout, as-built, and completion documentation. In addition to the required designer-of-record roles specified within the RFP for maintaining integrity of the design, describe any other DOR involvement in the quality control process, if any. There is no need to submit a quality control plan as the successful offeror will provide that after award. In phase 1, the Government is interested in demonstrable capabilities to maintain design and construction quality to the RFP criteria and how the offeror can achieve or exceed the contract’s minimum quality control system requirements.

7.1.1.8 Key Project Personnel Capabilities and Experience: Provide a consolidated list of key personnel with name, position title and description of project responsibility for each. Provide past performance experience and evaluations of these key individuals. Indicate whether each individual has had a significant role in any of the cited project examples. If re-assignment of personnel is considered possible, provide alternate professionals in each assignment. For each person provide a brief resume, using the Key Personnel Resume forms (Attachment 3) at the end of this section. Include the prime contractor's project manager responsible for design and construction, prime contractor’s design manager, the designers of record for fire protection, and fire system installers. Other disciplines such as structural, civil, geotechnical, electrical, mechanical/plumbing, and permit preparers can be provided in Phase II. Permit preparers must be professionally registered in the state the project is located. Where projects are located in states that require a separate registration for design of structures, the structural designer of record must be registered in that state. All other designers of record must be registered in accordance with contract clause: 52.236-25, Requirements for Registration of Designers. A qualified fire protection engineer is defined as a registered professional engineer (P.E.) who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES). Provide unequivocal letters of commitment from all proposed key personnel not currently employed by the team members. In connection with this contract, any in-house personnel, subcontractors, and outside associates or consultants will be limited to individuals or firms that were specifically identified in the Contractor’s accepted Phase I Proposal for the Phase II Proposal submittal.

7.2 EVALUATION CRITERIA:

7.2.1 The Government will evaluate the strengths, weaknesses and any deficiencies in the organization and technical approach. The Government will evaluate the firm’s understanding of D-B (and the requirements described in the Division 01 requirements of the Solicitation) and the capability to execute the project. Some additional specific evaluation considerations are listed below. This list is not all-inclusive.

7.2.2 The Government will evaluate clarity and strength of the overall organization, the structure and staffing to execute the entire scope of work. The Offeror is required to select and commit to design firms to achieve an “acceptable” rating. Joint venture participant’s contribution to the organization should be commensurate with their skills and background.

7.2.3 Offeror Understanding: The government will evaluate the offeror’s understanding for clarity and conciseness of the challenges and risks of the proposed design and construction as well as the ability to synthesize UFCs 3-600-01 and respective NFPA standards as they apply to this design and construction effort.

7.2.4 Technical Approach for Design and Construction: The Government places a higher value on an offer that provides proposed methods to streamline design and construction, manage labor and other resource constraints in an effort to reduce costs and support aggressive schedules. In addition, clear and concise proposed phasing plans for design and construction of fire systems in multiple occupied warehouses; high piled storage facilities given that access may only be given to two (2) facilities at a time and only a portion of each facility (for Phase 1 assume 25%) at a time are highly valued and rated higher.

7.2.5 Collaborative Approach for Design-Build: The Government will evaluate the integration of the design and construction firms and the staff during design and construction. The contractor’s construction management key personnel must be actively involved in the design process, not just leaving it up to the designer (see Special Contract Requirement (SCR: “Contractor’s Role During Design Process”). The offeror must have an effective configuration management system to control and track revisions to the designs. The Government will evaluate the offeror’s understanding of the design process and the roles of the designers of record and the Government reviewers. The Government will evaluate the role of the designer in maintaining design integrity throughout the process, including its key roles during construction. Additional consideration will be given to a team that includes as many subcontractors as possible (e.g., the key subs for electrical and mechanical, the fire protection subcontractor, fabricators, etc.) during design development, prior to release of the applicable design packages for construction, so that systems and trade coordination can reduce interferences, increase constructability and speed up construction operations. Contractors that include fire protection/mechanical commissioning agents at the design phase of their projects are important to the government and demonstrate the contractors’ ability to resource and plan early in project stages to prevent cost growth and schedule creep during the later stages of project finishing and close out.

7.2.6 Subcontractor Approach and Management: The government will evaluate the general contractor’s ability to develop and maintain strong subcontractor and small business relationships. The government will evaluate the general contractor’s subcontractor management model and processes.

7.2.7 Planning and Scheduling: The Government will evaluate the offeror’s scheduling capabilities to manage an integrated fast track design-build schedule as it relates to design and construction of fire systems in occupied warehouse; high piled storage facilities given that access may only be given to two (2) facilities at a time and only a portion of each facility (for Phase 1 assume 25%) at a time.

7.2.8 Quality Control: The Government will evaluate the offeror’s capabilities and understanding of the contractually required quality control processes for both design and construction. The Government places value upon continued participation by the designers of record during the construction quality control process. The Government will evaluate the adequacy of the staffing plan to cover all required tasks and responsibilities.

7.2.9 Key Personnel Capabilities and Experience: The Government will evaluate the required information to determine how well the offeror identifies and demonstrates that its key personnel meet or exceed minimum qualifications necessary, which includes previous satisfactory experience in similar type work, to manage, control and perform the design, and to perform construction. Performance of key personnel proposed for this project may be taken into account when it comes to the attention of the Government. Evaluate how well the Offeror demonstrates that it has the necessary structure and experienced, qualified personnel within its organization to effectively manage, control, administer and execute the integrated design and construction operations, quality control program and subcontracts. This shall be achievable with other projected on-going work. Give additional consideration to previous design-build experience.

Evaluate whether designers of record are registered (a requirement), experienced and qualified, that permit preparers are qualified in the jurisdiction (a requirement) and that, if the project is located in a state with separate structural engineering registration, that the structural designer of record is properly registered in that state (a requirement). The fire protection engineer of record shall be a registered professional engineer (P.E.) who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES).

8.0 PHASE 1 EVALUATION PROCEDURES

8.1 SOURCE SELECTION EVALUATION BOARD (SSEB)

8.2 The SSEB will be established to conduct the evaluation of proposals received in response to this solicitation. The evaluation will be based on the content of the proposal, proposal corrections and any information obtained from other sources, e.g. past performance information. The SSEB will not consider any proposal incorporated by reference, except as expressly allowed by this solicitation.

8.3 EVALUATION

8.3.1 The SSEB will evaluate the proposals and assign a consensus rating for each evaluation factor and sub-factor. Offerors are cautioned to put forth their best efforts for the Phase 1 submission, and to furnish all information clearly to allow the Government to determine their performance capability. Offerors should not assume that they will have an opportunity to clarify or correct anything in their proposal after submitting it in response to Phase 1.

8.3.2 The Government reserves the right to allow proposal corrections, if deemed necessary to determine the most highly qualified offerors to participate in Phase 2.

8.3.3 The Contracting Officer, independently exercising prudent business judgment, will select up to ten (10) of the most highly qualified offerors to participate in Phase 2.

8.4 DEFINITIONS

8.4.1 Deficiency - A material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. Any Deficiency will automatically result in an “unacceptable” rating.

8.4.2 Weakness - A flaw in the proposal that increases the risk of unsuccessful contract performance.

8.4.3 Strength - An aspect of an offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

8.4.4 Relevancy - Pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future…