W912HN24Q5004-Petersburg and Winfield Thurmond Park Attendant.pdf

SEE ADDENDUM

(No Collect Calls)

W912HN24Q5004 23-Jan-2024

b. TELEPHONE NUMBER

912-652-5165

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 09 Feb 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912HN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHERMAINE D MALONE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE - SAVANNAH DISTRICT

100 W. OGLETHORPE AVE

SAVANNAH GA 31401

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$10,000,000

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF104

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912HN24Q5004

Section A - Solicitation/Contract Form

SOLICITATION / CONTRACT FORM

COMBINED SYNOPSIS/SOLICITATION

This notice is being posted as an avenue to provide Request for Quotes, W912HN24Q5004. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE

ISSUED. This will be a 100% Small Business Set-aside. The NAICS code is 721211 with a standard of $10M. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-06.

Title of Requirement: 2024 - 2025 Park Attendant Services at Petersburg and Winfield Campgrounds

Description of Requirement: The contractor shall provide Park Attendants Services for one (1) position each at specific locations. The Government will award no more than one (1) Park Attendant position (i.e., one Park Attendant position consists of a two-person team, the Contractor and Partner) to any offeror(s). Please see the detailed Performance Work Statement (PWS) attached for the full description of the requirement.

Submission Requirements: Fill out and return pages 3 – 5, 8-9 and 17-18 of this document. Attach resume for both persons with bid submittal. Also please make sure to follow all additional guidance in TP-T-1.1.8 for submission of past performance information. Quotes are due no later than 10:00 AM, EASTERN TIME, 09 February 2024 via email to Shermaine.d.malone@usace.army.mil. Please CC the Contracting Officer Glenda Canty at Glenda.A.Canty@usace.army.mil.

Basis for Award: The Government has the right to reject any and all offers. The award will be made to the lowest priced, responsible, responsive quote, with a responsibility determination that meets or exceeds the requirements stated in the Letter of Instructions. This is in accordance with Federal Acquisition Regulations (FAR) 52.212-2, Evaluation – Commercial Items, and FAR 9.104.

Technical acceptability will be determined on the basis of:

Past Performance

AND

Contractor and Partner Experience/ evidence of ability to perform Park Attendant Services

Past Performance information shall demonstrate recent (within the last 5 years) and relevant past performance for a minimum of one (1), but no more than three (3) Work locations/contracts/ projects in which the contractor has successfully executed services similar in scope to that of the statement of work and which demonstrates the capability to provide these services. Past Performance information shall not exceed 1 (one) page in length per each previous work location/contract/ project and shall include: 1) Work location/agency/ project name, 2 ) contract and/or task order number, if applicable 3 ) period of performance, 4) Reference Point of Contact information to include the name, title, email address and phone number of the customer or reference Point of Contact for each respective project submitted, 5) description of work performed, including roles and responsibilities.

Note: The Government reserves the right to include its own past experience with the Offeror, in addition to provided references, as well as other sources of past performance information available to the Government

(i.e. CPARS reports, COR reports or other sources). The Government will use information submitted by the offeror and any other sources of information available to assess past performance.

Contractor and Partner Experience/ Evidence of ability to perform Park Attendant Services. The Contractor and Partner shall provide a resume for each individual, demonstrating that they meet or exceed the qualifications to successfully perform the requirements listed in the in the PWS. The Contractor shall include a signed commitment letter (page #5) from the partner that reflects their intention and willingness to perform in the event the Contractor is awarded the contract.

Failure to provide the requested information with the quote submission by the quote due date and time will render the quote as non-responsive and it will not be considered for award. The award will be made to the lowest priced offeror who is deemed technically acceptable.

Submissions may be submitted via PDF format. Any submission not conforming to the above requirements will not be considered.

The Government reserves the right to cancel this solicitation.

REQUEST FOR QUOTE (RFQ)

US Army Corps of Engineers – Savannah District

POC: Shermaine Malone Phone: (912) 652-5165

Email: shermaine.d.malone@usace.army.mil

CONTRACTOR: ______________________________________________________

UNIQUE ENTITY IDENTIFIR NO.: ______________________________________

CAGE CODE: ________________________________________________________

TAX ID NO.: _________________________________________________________

E-MAIL: ____________________________________________________________

PHONE NO.: _________________________________________________________

DATE OF QUOTE: ____________________________________________________

QUOTE PREPARED AND CERTIFIED BY:

(Printed Name and Title)

CONTRACTOR INFORMATION SHEET

**THIS SHEET MUST BE COMPLETED and RETURNED WITH YOUR QUOTE PACKAGE**

PRIMARY CONTRACTOR – Person Listed in www.SAM.gov (all fields required)

NAME:________________________________________

Cage Code________________________EIN or TIN (if possible) in SAM.gov:____________________

Phone Number(s):__________________ Yrs of Experience:___________________

E-mail:__________________________________ Age:_______

Health (circle one):

Excellent Good Under Dr. Care Need Assistance Poor

PARTNER (All fields required) *

Name:_____________________________ Yrs Experience:____ ___________________________

E-mail:__________________________________ Age:_________________

Health (circle one):

Excellent Good Under Dr. Care Need Assistance Poor

NOTE: A signed statement from each individual’s physician regarding each bidder’s current state of health must be provided at orientation/training.

*Please note that only the individuals whose information is submitted and approved with the solicitation documentation (Contractor AND Partner, also known as the Park Attendant Team) are authorized to perform the duties of the respective contract. It is expected that the offeror and their partner fulfil the contractual obligation for the entire duration of the contract. No other individual/s may take over the duties of the partner listed on the contract. Any proposed change in partnership or individual acting as a partner must first be reported to the COR and Contracting Officer in writing and if approved approval must be received before any person other than the one listed on the contract may assume these duties. ALL changes must be authorized in writing.

Partner Commitment

“I, __________________(Name of Partner), provide this letter to attest to my intention and willingness to fulfill the contractual obligation for the entire duration of the contract in the event that ______________( Contractor Name) is awarded this contract.

Signature of Partner and date

NOTES TO OFFERORS

Note 1: Quote must ONLY be entered for the Park Attendant position/s in which you are interested in bidding on.

Please refer to Page # 23, TP-T-1.1.1 for the dates and Campgrounds list.

Note 2: The Government will award no more than one (1) Park Attendant position to any offeror(s).

Note 3: If offeror turns down an offer that was bid on, they may not be eligible for another position under the same solicitation.

Note 4: Quotes shall meet the specifications in the Statement of Work to be eligible for an award. PARTIES INTERESTED IN RESPONDING TO THIS RFQ may submit their Quote in accordance with standard commercial practice (i.e. Quote form, letterhead, etc.) and MUST INCLUDE THE FOLLOWING INFORMATION: Solicitation number; offeror's complete mailing and remittance addresses; discount terms, DUNS number, and Tax Identification Number.

Note 5: Any prospective awardee shall be registered and active in the SAM database prior to any award of a contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.acquisition.gov or by calling 866-606-8220

Note 6: All questions are to be directed no later than 11:00 a.m. Eastern time 4 (four) business days prior to quote due date to Shermaine Malone at Shermaine.D.Malone@usace.army.mil. Please courtesy copy Mrs. Glenda Canty at Glenda.A.Canty@usace.army.mil

Note 7: The Taxpayer Identification Number may be used by the Government to collect and report on any delinquent amounts arising out of the contractor’s relationship with the Government.

Note 8: This acquisition will utilize Simplified Procedures pursuant to FAR 13.1. Quotes must be submitted via email to the Contract Specialist at Shermaine.D.Malone@usace.army.mil. Please CC the Contracting Officer, Glenda.A.Canty@usace.army.mil.

Note 9: All quotes on unit prices will include all cost associated with this contract.

Note 10: Contract period of performance for will vary depending on the location, per the Statement of Work.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 129 Days

BASE: Petersburg/Winfield CampgroundFFP 20Mar2024-10Sep2024 (129 days of work)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: M1PA

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 129 Days

OPTION 1: Petersburg/Winfield CampgroundFFP 19Mar2025-09Sep2025 (129 days of work)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: M1PA

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 134 Days

OPTION 2: Petersburg/Winfield CampgroundFFP 18Mar2026-15Sep2026 (134 days of work)

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: M1PA

NET AMT

Section C - Descriptions and Specifications

SOW/PWS

The duty performance for the contract for Petersburg Campground and Winfield Campground will be:

Base Year: 20 March 2024 to 10 September 2024.

Option Year 1: 19 March 2025 to 9 September 2025

Option Year 2: 18 March 2026 to 15 September 2026

NOTE 1: Please refer to TP-1.1, General Information below, for actual campground Attendant Duty Performance Periods.

NOTE 2: Basis for Award: The Government has the right to reject any and all offers.

The Government will make an award to the lowest priced Offeror who is deemed technically acceptable, responsive, with a responsibility determination that meets or exceeds the requirements stated, and whose proposed price has been determined to be fair and reasonable. This is in accordance with Federal Acquisition Regulation (FAR) 52.212-2, Evaluation – Commercial Items, and FAR 9.104.

Technical acceptability will be determined on the basis of:

Past Performance

AND

Contractor and Partner Experience/ evidence of ability to perform Gatehouse Attendant Services.

Past Performance information shall demonstrate recent (within the last 5 years) and relevant past performance for a minimum of one (1), but no more than three (3) projects in which the contractor has successfully executed services similar in scope to that of the statement of work and which demonstrates the capability to provide these services. Past Performance information shall not exceed 1 (one) page in length per each project and shall include: 1) project name, 2 )contract and/or task order number, 3 ) period of performance, 4) customer reference Point of Contact information to include the name, title, email address and phone number of the customer reference Point of Contact for each respective project submitted, 5) description of work performed, including roles and responsibilities.

The Government reserves the right to include its own past experience with the Offeror, in addition to provided references, as well as other sources of past performance information available to the Government (i.e CPARS reports, COR reports or other sources). The Government will use information submitted by the offeror and any other sources of information available to assess past performance.

Contractor and Partner Experience/ Evidence of ability to perform Gatehouse Attendant Services. The Contractor and Partner shall provide a resume for each individual, demonstrating that they meet or exceed the qualifications to successfully perform the requirements listed in the in the PWS. The Contractor shall include a signed commitment letter from the partner that reflects their intention and willingness to perform in the event the Contractor is awarded the contract.

Failure to provide the requested information with the quote submission by the quote due date and time will render the quote as non-responsive and it will not be considered for award. The award will be made to the lowest priced offeror who is deemed technically acceptable.

Submissions may be submitted via PDF format. Any submission not conforming to the above requirements will not be considered.

The Government reserves the right to cancel this solicitation.

NOTE 3: In accordance with FAR Clause 52.217-5, Evaluation of Options, the Government will evaluate offers for award purpose by adding the total price for the option years to the total price for the basic requirement. Evaluation of the option will not obligate the Government to exercise the option. The contracting officer will exercise the option, subject to the availability of funds and contractor performance.

NOTE 4: The award will be based on price and price only. Proposals must meet the minimum criteria stated in the Letter of Instructions in order to be eligible for award. The Government reserves the right to reject any and all offers. Offerors are reminded to include their best price terms in their initial offer and not to automatically assume they will have an opportunity to revise their offer.

NOTE 5: Throughout this Statement of Work the contractor may be referred to as attendant, contractor, caretaker, or contracting team.

TP-1, GENERAL INFORMATION

TP-1.1, Campgrounds under Contract:

This contract provides Gatehouse Attendant with additional Caretaker Services for Petersburg Campground and Winfield Campground.

Campground Contract Year

Start Date

End Date

Actual Days of Work

Petersburg Base Year 2024-2025

Mar

Sep

Option Year 1 2025-2026

Mar

Sep

Option Year 2 2026-2027

Mar

Sep

Campground Contract Year

Start Date

End Date

Actual Days of Work

TP-1.1.1, PRE-WORK CONFERENCE

TP-1.1.2, Schedule:

All contractors shall attend a required pre-work conference. The pre-work conference will establish the line of authority and Government procedures for contractual and administrative duties, user fee collection, and other work-related matters, including customer service and conflict management training. Pre-work conference will begin at 8:30 am and conclude no later than 4:00 pm, with a one-hour lunch break, as indicated in the tables below. Contractors will be paid their daily rate as awarded in their contract for orientation and training.

Attendants must bring the following items to Pre-Work Conference:

Bonds (see section TP-T-1.5.4 Bonds ) Proof of Insurance for motor vehicles Driver’s License Doctor’s clearance for work Copy of Signed Contract

Scheduled Training Days

The contractor must attend all dates for Pre-Work Conference

TP-1.2, The Contracting Team:

The contraction team is comprised of contractor and partner for positions of Attendant / Caretaker. Contractor must provide a two (2) person team, at least of legal age to work in the state where the work will be performed. The members of the contractor team are required to live on the premises for the duration of the period of performance as stated in the statement of work.

Winfield Base Year 2024-2025

Mar

Sep

Option Year 1 2025-2026

Mar

Sep

Option Year 2 2026-2027

Mar

Sep

PRE-WORK CONFERENCE

2024 2025 2026 27-28 March

26-27 March

25-26 March

Please note that only the individuals whose information is submitted and approved with the solicitation documentation (Officer and Partner) will be authorized to work unless otherwise approved in writing by the KO.

TP-1.3, Scope of Work:

Services to be accomplished under this contract shall be in accordance with the Scope of Work, Park Attendant training, and in the Park Attendant Handbook provided during orientation.

TP-1.4, Ability:

Individuals must be physically and mentally capable of performing the contractual responsibilities specified here and in local policies provided at the project, for the duration of the contract. Potential contractors for positions of Gatehouse Attendant must possess basic computer skills (ability to operate preinstalled programs on a government-furnished computer, using a keyboard and mouse).

TP-1.5, Supplies:

Supplies will be furnished as described in the appropriate TPs.

TP-1.6, Contracting Officer:

The term “Contracting Officer” (KO) means the person having authority to enter into, administer, or terminate contract and make related determinations and findings. KOs are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract and safeguarding interests of the United States in its contractual relationships.

The term “Contracting Officer’s Representative” (COR) shall be a person or persons at the field locations designated by the Contracting Officer. The COR represents and reports to the Contracting Officer.

TP-1. 7, Terms of Contract / Duty Hours:

The terms of the contract and duty hours are specified in TP-T-2.1: Scope of Work and TP-T-2.3: Schedule of Operation.

TP-1.8, Past Performance:

The Government will make an award to the lowest priced Offeror who is deemed technically acceptable, responsive, with a responsibility determination that meets or exceeds the requirements stated, and whose proposed price has been determined to be fair and reasonable. This is in accordance with Federal Acquisition Regulation (FAR) 52.212-2, Evaluation – Commercial Items, and FAR 9.104.

Bidders shall submit with their bid, the following information to aid in the determination of responsibility:

(1) Location, Name, General Description (Scope of Work) of at least three (3) to a maximum of five (5) contracts for similar size; complete with monetary value, and completion date. If no previous contract experience provide, at least three (3) to a maximum of five (5) previous work-related experience(s) within a similar industry (customer service, management, operations, etc).

(2) Point of contacts (names and telephone numbers) for all submitted references, so individuals may be contacted for verification.

(3) Any supporting documentation detailing past performance within a similar industry, specific to skills in areas of customer service, gatehouse operations, computer experience, NRRS software experience (Park Suite, Field Manager, ORMS, Active Works), management experience, financial experience, etc.

TP-1.9 Security:

TP-1.9.1 Access and General Protection/Security Policy and Procedures:

All contractor and all associated sub-contractor employees shall comply with applicable installation, facility, and area commander installation/facility access procedures and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for a background investigation to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

TP-1.9.2 Pre-screen candidates using E-Verify Program:

Contractor personnel are required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer Representative and shall become part of the official contract file.

TP-1.10, End of Season Campground Closure and Check-out:

Attendant check-outs will be scheduled at the end of the duty period of performance in accordance with TP-1., General Information (Contractor Duty Performance Periods) and based on contractor work schedules.

Check-out procedures are as follows: Gatehouses should be left clean, and all personal items should be removed. Computer equipment should remain connected. Attendants should create a final deposit and have the last Deposit Summary envelope ready for pick-up. All equipment should be accounted for and the property release form should be signed. All keys, User Fee and Annual Pass books, America the Beautiful Passes, logs, and stickers shall be accounted for and turned in to the campground coordinator.

TP-1.11, LIVING AREA and GATEHOUSE MAINTENANCE

TP-1.11.1, Authorized RV Unit:

The contractor shall furnish a factory-build, self-contained recreational vehicle (RV) of the travel trailer or motor home type in good working condition, to serve as temporary living quarters for the contracting team for the duration of the contract as approved by the Government Representative. The contractor shall provide a recent picture of their RV, within the previous 30 days of bid submission, to confirm suitability.

TP-1.11.2, Unauthorized RV Unit:

Pick-up truck shell-type campers, pop-up tent trailers, tents, mini-travel trailers, mobile homes, converted buses, or other RVs that do not meet requirements will not be acceptable.

Note: The contractor team shall be sole occupants of their site. Family members and friends will not live with or reside with the contractor.

TP-1.11.3, RV Site:

One (1) full hook-up RV site/pad will be provided for each contractor at their location of work. For those campgrounds that have more than one contract, park attendant pads will be designated by the Contracting Officer Representative (COR) or another authorized representative, based on contract letter awarded. The contractor shall always maintain their RV site and gatehouse in a clean and sanitary condition.

Attendants shall leave the site in the same or better condition as when they arrived.

TP-1.11.4, Pets:

No livestock will be allowed on US Army Corps of Engineers property. Pets, as approved by the Government Representative, shall be on a leash no longer than six (6) feet in length or confined at all times. Contractor shall restrain pets to prevent contact with visitors. Except for service animals, pets are prohibited in or near the gatehouse.

Contractors shall be responsible for daily cleanup and proper disposal of pet waste.

The COR may require the removal of pets that are disruptive and impact park operations (barking dogs, aggressive behavior, etc.). Contractors shall keep pets clean, free of foul odors, have all vaccinations current, and maintain current records. Current vaccination records must be submitted at the pre-work conference for the pets to be approved. Contractors shall be liable for any damage to government facilities, damage to park visitors’ property, or personal injuries caused by their pets. Failure to comply with these provisions could result in termination of the contract.

TP-1.11.5, RV Personal Property:

No washers, dryers, deep freezers, or excessive personal items will be permitted around contractor’s site, in or around storage sheds, or inside the gatehouse.

TP-1.11.6, Government Property:

Gatehouses are Government property and a place of business. It must be treated as such. Items may not be placed on the walls, interior or exterior, unless approved by the Chief Ranger, Recreation Section, or his / her authorized representative. All personal items (radios, televisions, microwaves, coffee machines, etc.) must be approved by the

Chief Ranger or his / her authorized representative. No cooking appliances of any kind except a microwave or coffee pot will be placed in or around the gatehouse. Personal satellite dishes or antennas will not be installed on or around the gatehouse unless approved by the Chief Ranger, Recreation Section.

TP-1.11.7, Gatehouse:

The Attendant will maintain the gatehouse building interior and exterior, including all computer equipment and cables, floors, counters, light fixtures, interior and exterior walls, windows, eaves, restroom, walkways, sidewalks, etc. to maintain a clean and professional appearance for all customers. Attendants will police the immediate area of the gatehouse and park entrance for litter. Attendants shall furnish a garden hose and will be required to water plants, shrubs, and flowers. Attendants shall remove weeds in the median, entrance areas, and around the gatehouse. Plants and flowers will not be in excess as to make the area look unprofessional. The cleaning of the gatehouse and maintenance of above-mentioned ground areas shall be completed on a weekly basis.

TP-1.11.8, Gatehouse Supplies:

Attendants will furnish all office supplies (pens, pencils, stapler, tape, post-it notes, paper, printer ink, etc.). Attendants will furnish all gatehouse cleaning and sanitary supplies.

TP-1.11.9, Internet Service:

Attendant duties require internet access for Recreation One Stop software. Access to internet in the gatehouse is supplied by the government. Internet connection, email accounts, and all other internet related activities by gatehouse attendants will be limited to work-related use only. The contractor will be required to provide an email for work correspondence and Recreation One Stop access. Computer policy and rules will be covered during the pre-work conference and will be strictly enforced for the duration of the contract. All attendants will be required to sign an acknowledgement that they have been advised and understand the internet policy. Contracts may be terminated for inappropriate and / or unlawful use of government provided internet.

TP-1.12, VISITORS

TP-1.12.1, Visitors:

All visitors that wish to stay as guests of the Attendant will be required to lodge in the contractor’s RV (maximum of 14 days) or, if in their own campers, will be required to park at a campsite and pay the regular camping fee for that site.

TP- 1.12.2, Hook-up:

No visitors shall be allowed to use the contractor hook-ups at any time.

TP- 1.12.3, Reserving Sites:

Attendants will not save any sites for relatives, friends, acquaintances, or guests. The contractor must also ensure that none of his / her guests, visitors, relatives, etc. remain for any prolonged period (15 minutes or more) within the gatehouse or immediate premises.

TP-1.12.4, Minors:

The Attendant may not have minors in their care for the duration of the contract at the campground. No baby-sitting is allowed in or at the gatehouse or campground.

TP-1.13, USER FEES

TP-1.13.1, Handling of Fees:

Attendants will be required to handle user fees for reservations, point of sale items, USACE Annual Passes, and America the Beautiful Passes within the campground as directed by the Contracting Officer Representative, Recreation Chief Ranger, or his/her authorized representative. Currently, the J. Strom Thurmond Project is cashless.

Attendants will only accept credit/debit cards as payment. In the event the J. Strom Thurmond Project returns to accepting cash, attendants will then be required to accept cash and create deposits as instructed. Deposits will be created using the R1S system and contractors will be expected to provide supporting documentation with deposits as required in the Park Attendant Handbook. In the event a camp store is opened attendants will be required to handle all associated fees.

TP-1.13.2, Documentation:

Attendants shall track sales of USACE Annual Passes and America the Beautiful Passes using a spreadsheet to easily identify how many of each type sold and type of payment used for purchasing to allow for remittance of fees to be effectively calculated.

Pass tracking sheets will be turned in weekly with weekly finance reports. Attendants must retain a copy of all paperwork for a minimum of 120 days after the completion of their contract. In the event the J. Strom Thurmond Project resumes accepting cash, attendants will be required to prepare and submit all monies and appropriate documentation / paperwork to R1S as well as a copy of all documentation, paperwork, and monies to approved locations. Attendants are responsible for the cost of envelopes, money orders, postage, certified mail receipt, etc. to send monies, paperwork, and documentation to R1S.

TP-1.13.3, Copies:

Specific guidelines concerning the collection and transmittal of fees are covered in the Attendant Handbook and will be addressed pre-work conference. Designated representatives will pick-up copies of all financial paperwork.

TP-1.13.4, Bonds:

Army regulations require contractors, contractors’ employees, and all associated sub-contracts’ employees who collect fees to be fully bonded or insured to protect the government against theft, misappropriation, or loss of Government funds and/or property under control of the contractors. The contractor is required to furnish to the Contracting Officer proof of such a bond in the minimum amount of $5,000.00. The contractor shall not begin performance until proof of such a bond is furnished. NOTE: If you obtain one bond, all persons must be listed on the single bond.

These services are available through a local insurance company or bank. If unable to locate a source, please contact the Campground Coordinator of Thurmond Lake at phone number 1-800-533-3478, ext. 1129 or the Chief Ranger of Recreation at ext.

1126.

TP-1.14, UNIFORM DRESS and PERSONAL APPEARANCE

TP-1.14.1, Uniform:

Attendants shall provide khaki-colored long pants, shorts, or skirts with a solid color collared button down long or short sleeve shirt or blouse. Solid color Polo type shirts are also acceptable. No jeans will be permitted. Any headgear worn by the contractor while on duty must be a baseball type cap that is solid in color. Shoes shall be always worn and not consist of sandals, flip-flops, or open-toed shoes.

TP-1.14.2, Patches:

The Government may provide a maximum of 10 identification patches per contract. It shall be the attendant’s responsibility to sew the patches to shirts, blouses, and hats.

TP-1.14.3, Nametag:

Both members of the Contracting Team shall wear Government furnished nametags while on duty. The desired name for the nametag will be collected at the orientation.

The nametags shall be worn above the left shirt or blouse pocket if pin type or around the neck on a plain lanyard if badge type.

TP-1.14.4, Appearance:

All clothing shall be neat and clean to present a professional image to our customers.

The uniform shall be always worn during gatehouse hours while attendants are on duty as listed in TP-1.6.1 as well as while performing caretaker duties.

TP-1.15, ALCOHOL, WEAPONS, SMOKING

TP-1.15.1, Alcohol:

At no time are the contractors permitted to possess or consume beer, wine, or other alcoholic beverages in the park while on or off duty.

TP-1.15.2, Weapons:

Contractors will not carry or possess firearms in the park while on duty. The exception to this will be storage in RV of firearms used for hunting in approved areas. Should the contract possess a firearm permit from the U.S. Army Corps of Engineers, Savannah District, they may not possess their firearm in the performance of their duties. Objects that would be considered weapons will not be displayed at any time during the term of this contract.

TP-1.15.3, Smoking:

Smoking will not be permitted within the gatehouse or 20 feet immediately surrounding the entire gatehouse. Contractors are to be discrete when using tobacco products.

Violations of these provisions may result in immediate termination of contract.

TP-1.16, GOVERNMENT PROVIDED PROPERTY, UTILITIES, AND SUPPLIES

TP-1.16.1, Attendant RV Site:

The Government will designate and provide for the contracting team a camping site with electric, sewer, and potable water service connections. Occupancy of the site is limited to the contractor’s recreational vehicle or camping unit and personal vehicle(s)/vessel(s) only. No excessive amount of personal items will be on the site to give the site a cluttered appearance. Contractor campsites will not be renovated or otherwise modified to accommodate a particular RV / camping unit. Existing sites are suitably sized to accommodate vehicles up to 45’ in length.

TP-1.16.2, Telephone:

The Government shall provide one business line with telephone number to the gatehouse. The Government is responsible for the monthly payments of the telephone bill. The Government shall provide a telephone in the gatehouse. The contractors will not accept collect calls or make personal long distance phone calls using the provided phone. The contractor will maintain a log of all long-distance calls made and submit it to the lake office upon request. All calls, local or long distance, shall be limited to a reasonable amount of time. One (1) answering machine will be used on the Government provided phone line located in the gatehouse. The Attendants are responsible for checking and properly following up on all messages during their shift, as indicated on the work calendar handed out at orientation/training. Phone calls received during scheduled days off will be returned no later than the following scheduled workday.

TP-1.16.3, Computer Equipment:

The Government will provide a computer, printer, credit card equipment, other necessary hardware cables, and a weather radio at each gatehouse. The attendants will be held liable for all equipment and supplies issued by the Government that is lost, damaged, and/or misplaced due to carelessness or negligence. All equipment will be signed for by the attendants on a hand-receipt.

TP-1.17, PAYMENT

TP-1.17.1, Pay Request / Invoice:

It is the responsibility of the contractor to ensure that the pay request/invoice for the month the work is performed is submitted to the Project Office by the end of that month.

It is the responsibility of the contractor to ensure all pay requests/ invoices are correct and free of error. USACE will not be liable for errors in contractor pay requests/invoices.

USACE personnel may be authorized to pick-up the pay request/ invoice upon approval of the Campground Coordinator or Recreation Chief Ranger.

TP-1.17.2, Mailing Address:

The Contractors shall furnish a mailing address to which proof of direct deposit payment remits and other necessary correspondence can be sent. It is the responsibility of the contractor to promptly notify the COR, or his/her authorized representative of any change in address. No personal mail shall be delivered to or accepted at the project office. It is the responsibility of the contractor to also update their address or other changes in www.sam.gov or with the Savannah District Contracting Office if applicable.

TP-1.17.3, Payment:

Payment will be made only for the actual number of days worked. Payment request may not exceed the daily-prorated amount of the contract (amount per day). For example, the amount of the request may not exceed the number of days worked during the month.

TP-1.17.4, Absences:

All absences must be approved in advance in writing by the Chief Ranger, Recreation or COR. The Recreation Chief Ranger or his / her authorized representative should be given as much advanced notice as possible about anticipated absences. Contractors will not be paid for approved or unapproved absentee days. An absence of either member of the contracting team, without prior approval, is grounds for termination of the contract.

TP-1.17.5, Final Payment:

The Final Payment voucher will not be paid to the contractor until all funds are reconciled. Any shortage of funds may be deducted from the contractor’s final payment.

TP-1.18, TERMINATION OF CONTRACT

TP-1.18.1, Contractor Failure:

Failure of the contractor to provide the items and complete services listed in the Contract Specifications, Scope of Work, and the Park Attendant Handbook will be grounds for termination. Actions in the opinion of the Government to be unbecoming on the part of the contractor will be grounds for immediate termination. These actions include, but are not limited to:

Consumption of alcoholic beverages or intoxication while on duty

Use of illegal drugs or controlled substances Use of inappropriate sexual language, conduct, jokes, mannerisms, expressions, cursing or harassment of visitors, customers, other contract personnel, volunteers, and/or USACE personnel

Theft or misuse of supplies, permits, passes, etc.

Inappropriate or illegal use of Government provided computer equipment or internet services Unwarranted physical contact with visitors or USACE personnel Recurring verbal and/or written complaints from visitors, other contract personnel, and/or USACE personnel for excessive control, harassment, rudeness, lack of cooperation, etc.

Resistance to implementation of policies and programs, as directed by Operations Project Manager, or his/her authorized representative(s)

Unauthorized possession or discharge of a firearm/weapon while on duty Failure to abide by any provision in Title 36.327, Code of Federal Regulations Theft or improper accounting/handling of user fees collected Discrimination against customers, visitors, other contract personnel, USACE

Personnel, on the basis of race, color, religion, sex, national origin, marital status, disabilities, etc.

Violations of public health and safety, including smoking in the gatehouse Failure to maintain a neat, clean, well-groomed personal appearance Inability to perform duties and job responsibilities in accordance with the Contract

Specifications, Scope of Work, and Attendant Handbook

TP-1.18.2, Unforeseen Closure of the Campground:

Contracts may be terminated if the Government determines the contractor’s services are no longer required due to unforeseen closures of the campground or its major facilities (e.g.: beach, boat ramp, restroom, campground). Unforeseen closures may include, but are not limited to, closure resulting from budget constraints, management changes, natural disasters, floods, storm damage, infrastructure failure, and/or previously unknown safety hazards. In the event of a partial or full Government shutdown, the contractor may not be paid for the days he / she does not work if the campground is closed. In addition, if the camping season is shortened, the contractor may not be paid for the days he or she does not work if the campground is not open for the full number of days listed in the contract.

TP-1.18.3, Duty of the Contractor to Finish the Contract:

The Contractor may not terminate this contract. The contract may be subject to re-procurement costs if there is a breach of contract and/or voluntary termination of contract without sufficient cause, or if the contractor fails to complete the contract through the specified term. The contractor’s failure to comply with the contract specifications may be grounds for suspension or disbarment for an unspecified period of time, not to exceed three years. Acceptance of the contract shall be evidence of such knowledge, approval, or acquiescence of all contract specifications.

TP-1.19, CAMPGROUND FACILITIES INVENTORY

TP-1.19.1, Renovations:

Any renovations, upgrades, remodeling, additions to site/facilities, etc. that may occur at any time during this contract will be acknowledged in writing and signed by both the Government and the Contractor. The Government will not consider any renovation, upgrade, remodel, and/or addition to site/facility as a valid condition or term for negotiating an increase in contract price.

TP-2 SCOPE OF WORK: GATEHOUSE DUTIES

TP-2.1, Shifts (5-Days-On/2-Days-Off):

Gatehouse Attendants will provide attendant services twenty-four (24) hours a day, on a five (5) days on two (2) days off schedule

TP-2.1.2, 24-Hours:

The twenty-four hour shift begins at 7:00 am each morning and ends at 7:00 am the following morning. Please refer to TP-2.3 Schedule of Operations for specific campground gatehouse hours. A work schedule defining days on/off for each campground will be provided to all attendants at the pre-work orientation / training.

TP-2.1.3, Contractor Duties and Communication:

All gatehouse attendants are responsible for ensuring that the results of their work performance do not negatively interfere with another contractor’s ability to effectively and productively fulfill their contractor obligations (i.e.: lack of properly entering data into computer, not posting reserved signs, not cleaning the bathhouse, etc.). In addition, all contractors are responsible for ensuring professional and effective communication with the other contractors working at the same campground to ensure consistent operation of the gatehouse and campground. If a misunderstanding, disagreement, conflict, etc.

should arise, it is the responsibility of contractors to effectively and professionally try to resolve the issue in a professional and swift manner. If a reasonable resolution cannot be reached by both parties, the COR or his/her authorized representative should be notified as soon as possible. Failure to effectively communicate with other USACE contractors may be grounds for termination of this contract.

TP-2.1.4, Email Communications:

The contractor will be required to provide an email for work correspondence and Recreation One Stop access. Email accounts will be used to communicate between the gatehouse and the Project Office. Contractors may receive updates on work orders and maintenance schedules, public service announcements, tip sheets, and other non-emergency communications. Contractors will notify the Project Office of zero-dollar deposits. Contractors are required to check email throughout the day during scheduled workdays.

TP-2.2, CAMPGROUND ENTRANCE GATE and LAW ENFORCEMENT

TP-2.2.1, Entrance Gates:

Attendants will unlock and open entrance gates every morning at 7:00 am and close/lock the entrance gate at 10:00 pm. Attendants will immediately open the gate for any and all requests from users to leave the park. Contractors will allow entry of emergency or law enforcement personnel at any time including the hours the campground gate is closed and locked (10:00 pm – 7:00 am).

Attendants will exercise good judgment when dealing with campers and gate closure hours. Specific policy and rules will be covered during the pre-work orientation and training sessions.

TP-2.2.2, Extended Gate Hours:

Attendants may be required to keep the entrance gate open until midnight during the camping season for various events, such as sporting events, fireworks, special events, etc. as directed by the COR or Recreation Chief Ranger.

TP-2.2.3, Log:

Attendants shall maintain a daily log of time and dates of park activities including, but not limited to: accidents, incidents, emergencies, complaints, and problems.

Contractors shall maintain a written record of vehicles entering the park with Courtesy Passes and a separate record of other vehicles entering the park for other purposes (e.g. maintenance contractors, law enforcement personnel, utility workers, service vehicles, etc.). Logs must be kept and turned over to the lake office monthly or upon request. Contractors shall report complaints and incidents to Ranger on Duty.

Attendants may also be required to distribute loaner life jackets, promote water safety, and fill out log sheets to track these activities. Additional logs and tracking forms may also be added throughout the contract season.

TP-2.2.4, Combination Locks:

Combination locks may be implemented at the direction of the Recreation Chief Ranger at campground entrance gates to allow registered campers after hour access between the hours of 10:00 pm and 7:00 am. Should combination locks be implemented, attendants will be required to issue new lock combinations to registered campers on a regular basis according to project guidance issued at the pre-work orientation.

TP-2.3, SCHEDULED HOURS OF OPERATION

TP-2.3.1, Gatehouse Hours of Operation:

All contractors are responsible for proper execution of work and duties in accordance with the following specifications:

Gatehouse Schedule for Petersburg Campground and Winfield Campground:

GATEHOUSE

SCHEDULE

OPEN CLOSE

Sunday 10 a.m.

6 p.m.

Monday 10 a.m.

6 p.m.

Tuesday Off Wednesday Off Thursday 10 a.m.

6 p.m.

Friday 10 a.m.

8 p.m.

Saturday 10 a.m.

8 p.m.

Holidays 10 a.m.

10 p.m.

Note: Gatehouse hours may be changed at the direction of the Recreation Chief Ranger or COR. Any changes will be provided in writing.

TP-2.3.2, Holiday Hours of Operation:

Holiday hours of operation for gatehouses will be worked on Memorial Day, Juneteenth, 4th of July, and Labor Day.

TP-2.4, CAMPGROUND TOURS

TP-2.4.1, Tours / Log:

Attendants will conduct tours of the entire campground a minimum of four (4) times per day. At least one (1) in the morning, one (1) in the afternoon, one (1) in the evening, and one (1) at the end of shift. Vehicles, golf carts, or scooters are permissible to complete these tours. A complete tour of the area includes checking all campsites, pit toilets, bathhouse(s), playgrounds, beaches, and all other facilities to determine if any maintenance issues have occurred or are developing, and to notify the lake office accordingly. During routine tours, the Attendants shall check for violations such as littering, vehicles parked on the grass or off-site, pets off leashes, lanterns hung on trees, dumping of black or gray water on or around sites, check all facilities for cleanliness and maintenance issues, etc. All campground tours and findings will be recorded on a patrol log and made available to the lake office upon request.

Additional tours may be…