2010 JHK OM SOW.doc

Section C – Descriptions and Specifications

Technical Provisions

John H. Kerr Reservoir

TABLE OF CONTENTS

Section

Section Title

Page

TP-1

General Information

C-3

TP-2

Management

C-7

TP-3

Cleaning Services

C-12

TP-4

Day Use Park Attendant, Visitor Survey, Fee Collection

C-16 Services (This TP is omitted From This Contract)

TP-5

Maintain Buildings, Structures, Mechanical, Electrical, C-17

Water Supply and Sewage Disposal Systems

TP-6

Maintenance of Grass, Trees and Landscape Areas

C-21

TP-7

Maintenance and Repair of Equipment, Boats, Trailers, and C-25

Attachments

TP-8

Maintenance of Office Equipment and Communications

C-27

(This TP is omitted From This Contract)

TP-9

Maintenance and Repair of Earthen Dams, Dikes, Riprap, C-28

Ramps, Beaches, Berms and Bulkhead Walls

TP-10

Maintenance and Repair of Signs, Trails, Walkways, C-30

Roads, Barricades, Gates, Parking Areas, Wheel Stops, Fencing and Posts

TP-11

Natural Resource Management

C-33

TP-12

Boundary Line Maintenance

C-35

TP-13

Aids to Navigation, Refuse Removal, and Courtesy Dock C-38

Maintenance

TP-14

Minor Construction and Shoreline Stabilization

C-40

TP-15

Emergency Spill Response Support

C-41

TP-16

Operation of Reception Desk& Visitor Center

C-42

TP-17

Powerplant Cleaning Services

C-44

TP-18

Powerplant Lighting Systems

C-49

TP-19

Powerplant- Maintain buildings, structures, mechanical, C-50 electrical, water supply and sewage systems.

TP-20

Powerplant Industrial Cleaning

C-51

(This TP is omitted from This Contract)

TP-21

Powerplant Grounds and Vegetation Maintenance

C-52

TP-22

Powerplant- Maintenance and repair of Government

C-54 vehicles and equipment.

TP-23

Powerplant- load testing and cleaning of bridge and

C-55 gantry cranes.

TP-24

Elevator maintenance and inspections

C-56

TP-25

Cleaning of intake screens and grating

C-57

TP-26

Powerplant- Maintenance of office equipment

C-58 And communications radios.

TP-27

Crane Work and hauling services

C-59

ATTACHMENTS

Appendix 1 - Government Furnished Equipment

C-60

Appendix 2 - Project Facility Inventory

C-62

Appendix 3 - Grass Mowing Areas

C-64 Appendix 4 – Water Sampling Locations

C-66 Appendix 5 - Road Ends and Non-developed

C-68

Fishing and Access Areas

Appendix 6 – Operation and Maintenance of Potable

C-69

Waterworks and Sewage Treatment Works Appendix 7 - Herbiciding and Pest Control Procedures

C-77 Operations and Maintenance Descriptions, Specifications and Scope of Work

John H. Kerr Reservoir

TECHNICAL PROVISIONS

TP-1 - GENERAL INFORMATION

TP-1.2

Intent: The intent of the following specifications is to procure for the Government complete and efficient maintenance, repair, and minor construction on the John H. Kerr Project. The Project’s facilities include the Visitor Assistance Center, Environmental Education Center, volunteer dwelling, sewage plant and lift stations, thirteen (13) recreation areas, shoreline areas, waters of the reservoir, operational areas, forestry and wildlife lands, vehicles, vessels, and equipment, the dam and related structures. The contractor shall furnish all necessary management, personnel, materials, supplies, replacement parts, fuel, lubricants and other items as necessary to accomplish requirements as specified herein in an efficient manner. All materials, supplies and equipment funded by the Government will be and remain the property of the Government, except for authorized rental equipment.

TP-1.3

Site of Work: John H. Kerr Project is located on the Roanoke River and runs 39 miles upstream from the dam site at Buggs Island. The Project consist of 48,900 surface acres of water and approximately 50,000 acres of adjoining land located within Mecklenburg, Halifax, and Charlotte Counties in Virginia and Vance, Granville, and Warren Counties in North Carolina. The Project is approximately 93 miles south of Richmond, VA and 70 miles north of Raleigh, NC.

TP-1.4

Maps, Drawings and Lists: All maps, drawings, and lists made reference to in the following TP’s, including mowing and cleaning areas and general project layout may be reviewed at the John H. Kerr Project Visitor Assistance Center located at 1930 Mays Chapel Road, Mecklenburg County, Virginia during the hours of 8 am – 4:30 pm Monday through Friday, excluding Federal Holidays. Contract Inspectors will outline acreage in specific campground areas and define what shall be mowed if a map is not included.

TP‑1.5

Applicable Documents and References: The following individual standards, codes, manuals, and other documents are incorporated by reference herein and shall apply to performance of the work contracted for:

a. Underwriter's Laboratories, Inc.

National Electrical Code

National Warm Air and Air Conditioning Association National Association of Fan Manufacturers

National Fire Protection Association

American Society of Heating, Air Conditioning and Refrigeration Institution

Sheet Metal Manufacturers

Air Moving and Conditioning Association

American Society of Heating, Refrigeration and Air Conditioning Engineers

American Welding Society

American National Standards Institute

American Concrete Institute

Portland cement Associates

Asphalt Institute

American Institute of Steel Construction

National Assn. of Architectural Metal Manufacturers

National Plumbing Standards Code Illustrated

Architectural Aluminum Manufacturers Association.

The Aluminum Association

American Society for Testing and Materials

Flat Glass Marketing Association

American Association of Nurserymen, Incorporated Architectural Graphic Standards

Consumer Product Safety Commission's

Public Playground Safety Guideline, Vols. I & II

Southern Building Code

b. Equipment Manufacturer's Repair and Operating

Manuals

TP‑1.6

Other Contracts: The Government may award contracts or purchase orders for additional or similar work when the Contracting Officer’s Representative (COR) deems it more efficient or cost effective for the Government to do so. The contractor shall cooperate with other contractors and Government employees, as directed by the COR. The contractor shall not commit or permit any act of interference in the performance of other contractors or Government forces.

TP‑1.7

The Contractor's Facilities: The Government will furnish the contractor the following buildings:

RM-M03

RM-S06

RM-M04

RM-M06

Boat House (metal) – 2 enclosed bays reserved for Corps boats, 1 reserved for contractor.

The Government provides utilities for the buildings listed. A chain link security fence with lockable gate encloses all structures, except those denoted. The contractor may modify these facilities to meet work requirements following prior approval by the COR.

TP-1.8

Contractor’s Equipment: The contractor may supplement Government furnished equipment as described in TP-1.8.1. The contractor may utilize contractor- owned equipment, sub-contractor’s equipment (including rental), or propose the purchase of equipment by the Government. All contractor furnished equipment must be marked with the contractor’s name or mark so as to distinguish it from Corps owned equipment.

TP-1.8.1 Government Furnished Equipment: The government may furnish the contractor with vehicles, boats, heavy equipment, power tools, hand tools, supplies and equipment that can be used by the contractor to reduce the cost of this contract. All supplies, equipment, tools and supplies the contractor needs to perform the work specified in this contract, if available, will be hand-receipted, used and maintained by the contractor for the government in performance of work specified in this contract. For a current list of Government Furnished Equipment see Appendix 1. Any new equipment which has been approved for purchase by the COR and purchased by the contractor using government funds will become government property and hand receipted to the contractor. It should be expected that some specialty tools and equipment will be provided on a rental or sub-contractor basis as determined by the COR. The contractor will be responsible for all inventory of property to be submitted to the Government as required by the project in a timely manner.

TP-1.8.2 Government Employee Use of Equipment: Government employees may schedule the use of any idle hand-receipted Government furnished equipment with the contractor so long as the use does not interfere with the contractor accomplishing all TP’s found in this document. Some Government furnished equipment is blocked-out from use by the contractor on certain months to allow Corps employees to accomplish critical work. The contractor is expected to note these blocked-out periods and plan accordingly. In the event an unexpected emergency occurs requiring the use of Government equipment by Corps employees the contractor is expected to relinquish control of the equipment until such time the Corps does not need the equipment.

TP-1.16 Working with Volunteers/Donated Materials: The contractor is required to work with any approved volunteers providing them any needed equipment /materials as directed by COR. Generally volunteers are short-term workers and may require minor supervision or guidance as they work. A designated Corps employee assumes formal supervision responsibilities over any volunteers. Occasionally, construction materials and supplies are provided by utilizing grants and donations under the Corps Contributions Program. When directed, the contractor may be required to order and transport these donated materials. The contractor is expected to utilize these materials/supplies with no additional contractor fees being applied.

TP‑1.9

Identification of Contractor Employees: Within 30 days of contract award, the contractor shall provide his employees, other than office and receptionist employees, uniforms approved by the COR. Company identification shall be a patch on the breast pocket or left shoulder. Uniforms shall also be provided to subcontractors working on the project full time. All vehicles and equipment operated by the contractor shall be identified with company name or logo utilizing a magnetic stick-on sign or other similar identification approved by the COR.

TP‑1.10

Communication: The contractor shall furnish telephone facilities and sufficient phones to provide adequate telephone communications. The contractor will furnish a radio or a cellular phone to enable communication between the Corps and the contractor’s superintendent. The method of communication between the contractor and his employees should be addressed in the contractor’s proposal. In addition, the contractor should address the method of communication between park rangers and park attendants who receive daily reports of facilities needing repair, adjustment, etc.

TP‑1.11

Consolidation: The John H. Kerr Project is continually undergoing renovation and consolidation of recreation areas, which could cause the temporary or permanent closing of some public use areas or the increase, decrease, or alteration of facilities. The contractor's work schedule shall be flexible in order to meet these changing requirements.

TP‑1.12

Safeguarding Government Property: The contractor shall cooperate with Government personnel in safeguarding Government property. The contractor shall be responsible for reporting to the COR or any ranger on duty all acts of vandalism, larceny, pilferage, or other damage. Reports shall be made no later than 24-hours after discovery. Notification may be by telephone or radio, with follow-up in writing. In the event of damage or loss to GFE the contractor will be responsible for completion of all require3d forms, to include Report of Survey, in a timely manner defined by the Government.

TP-1.13

Interruptions to Systems: All work that requires an interruption of the use of the project, recreation facilities, buildings, or by the visiting public shall be fully coordinated and approved in advance by the COR. Interruptions shall be kept to an absolute minimum, and all repairs, replacements of equipment or components shall be performed in an expeditious manner.

TP‑1.14

Pre‑Work Conference: The contractor shall attend a pre‑work conference at which the COR will establish the line of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. The contractor shall submit, in completed form, the following items:

a. Certificates of Insurance (in amounts specified)

b. Letter of Authority for the Superintendent

c. Letter(s) Appointing Quality Control Personnel

TP‑1.15

Key Personnel & Plans: The contractor shall furnish a list of key personnel and separate plans of operation, along with the proposal, for the following.

a. Quality Control Plan

b. Accident Prevention/Hazardous Analysis Plan

c. Sub‑Contracting Plan

d. Cost/Schedule Plan with Work Breakdown Structure

e. Management Plan ‑ Personnel Staffing, Operational Aspects (planning and organizing utilization of equipment and facilities), etc.

f. Pest Control Plan

g. Security Plan for key control.

h. Oil Spill Plan

i. Hazardous Material Handling/Storage/Disposal Plan

j. Lockout/Tagout Plan

k. Confined Space Entry Plan

l. Safety Plan- Include but not limited to:

· Personnel required safety equipment

· Topics for weekly safety meetings

· Required safety training sessions

m. Blood Bourne Pathogen Plan

NOTE: The above shall be in final draft format as part of the Management Proposal. The Government reserves the right through a coordinated effort with the successful offeror to assist in final revisions before approval of the plan(s) after contract award.

Operations and Maintenance

Descriptions, Specifications and Scope of Work

John H. Kerr Reservoir

TECHNICAL PROVISIONS

TP-2 – MANAGEMENT

TP‑2.0 Scope of work: The contractor shall provide management services for tasks relating to the operation, maintenance, repair and work requirements set forth in this contract. Management service requirements in this contract regarding maintenance, repair, and operation, will fluctuate because of vandalism, weather, season, and recreational activity. Based on the expenditures during the past five years it is anticipated that approximately $4,000 in supplies and materials will be spent during the first contract year of this TP.

TP‑2.1 Reference and Compliance Documents:

a. ER 1130‑2‑550 ‑ "Recreation Operations and Maintenance Policies", dated September 2008.

b. EM 385‑1‑1 ‑ "Safety and Health Requirements Manual", revised Sep 1996

c. ER 700‑1‑1 ‑ USACE "Supply Policies and Procedures"

d. EP 1165‑2‑316 ‑ "Rules and Regulation Governing Public Use of Corps of Engineers Water

Resource Development Project"

e. DR 385-1-1 - "Safety and Occupational Health Program Management”

f. EP 310-1-6a - Sign Standards Manual

g. CFR Title 36 - Code of Federal Regulations

h. ER 1130-2-540 - “Environmental Stewardship Operations and Maintenance Policies”

TP‑2.2

Contractor Quality Control (CQC): The contractor shall develop, implement and maintain an effective CQC plan and program. No work shall be performed until the CQC plan is approved. The plan shall identify personnel and procedures to maintain acceptable productivity and quality levels. The COR will approve changes to the plan before implementation.

TP‑2.2.1 CQC shall inspect work to ensure conformance to specifications and regulations. Inspection shall also include monitoring of subcontractor performance, inventory control, property accountability and procurement actions. Quality control reports will be provided to the COR on a weekly basis.

TP‑2.2.2 Government inspectors will perform quality assurance inspections to assure that CQC is complete; the presence or absence of a Government inspector shall not relieve the contractor of responsibility for CQC or for the proper execution of work in accordance with specifications.

TP‑2.2.3 Compliance inspections shall be recorded on a form approved by the COR. Documentation to monitor quality control, to include records of deficiencies observed and corrective action(s) taken shall be furnished to the Government.

TP‑2.2.4 When recurrent deficiencies indicate that the quality control system is inadequate, corrective action shall be taken as directed by the COR.

TP‑2.2.5 The CQC system shall be organized with a chief and supplemental personnel as necessary to perform quality control. It is expected that CQC chief is a full time job and will be someone other than the project superintendent.

TP‑2.3

Supervision: The contractor shall give his personal superintendence to the work or have a competent Project Manager, superintendent, or foreman on site when work is in progress with authority to act for him. Such authorization shall be submitted in writing to the COR. All supervisory personnel should be knowledgeable of this contract's budgetary and personnel allocations.

TP‑2.3.1 Minimum Personnel Qualifications: Service mechanics, technicians, and consultants shall have the education or experience to enable them to comprehensively understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and qualified employees shall be used in performance of this contract. Employees shall be subject to Government regulations during time spent on Government property. Subcontractors may be utilized to perform highly specialized or infrequent repair work. A file containing the qualifications (education and experience) and/or certification and/or licenses of each employee and subcontractor shall be maintained by the Contractor. These files shall be made available to the COR upon request and will be used as part of the basis for determining the qualifications of personnel. Contractor shall perform background check prior to employment. Any persons convicted of a felony shall not be permitted to work at the Project.

TP‑2.3.2 Removal of Contractor's Employees: The COR (Contracting Officer Representative) may direct the immediate removal of any of the contractor’s employees who display attitude, behavioral or demeanor problems which affect the performance of this contract or the public perception of this project; are incompetent in the performance of their work; or otherwise endanger persons or property. Such direction may be made by telephone, and later confirmed in writing if time and circumstances warrant. The contractor shall take immediate action to remove any such employee from the contract. Personnel changes, regardless of cause, shall not reduce the contractor's obligation to perform work in accordance with contract specifications. Any person indicted on a felony charge will not be allowed to work at the project until a court decision has been made as to the employee’s innocence.

TP‑2.3.3 Minimum Manpower Requirements: The contractor shall provide an adequate staff of qualified personnel for the operation and maintenance of Government-owned facilities and equipment according to contract specifications. A minimum number of personnel required to meet contract requirements and handle emergency situations must be available on call 24 hours a day, 7 days a week. The contractor is expected to meet all labor requirements as submitted in the contractor’s approved proposal. Any deviations must be approved by the COR. Short-term budget deficits in option years, or contractor overruns, may be solved by temporary man power reductions as directed by the COR.

TP‑2.3.4 Emergency Repairs and Services: The contractor shall furnish, and keep current, a list of personnel to contact in the event emergency repairs or services become necessary. The contractor shall ensure contact can be made with these people either by telephone, or radio, within one (1) hour of notification. Appropriate response shall take place within two (2) hours after notification. Contact will be made by the COR or a person designated by him. In the event emergency repairs or services become necessary, the contractor shall take immediate action.

TP‑2.3.5 Inclement Weather and Holiday Work: The contractor shall maintain the schedule of service that is normally required despite inclement weather. A list of contractor’s essential personnel shall be submitted to the project for reference. Exceptions will be approved by the COR when severe conditions make it impracticable or hazardous to perform the work to include when the project office is closed by grant of administrative leave. In general, when non-essential Corps employees are granted weather related leave the same will apply to all non-essential contractor employees. During the recreation season between April 1 and October 31, recreation area cleaning services shall be provided seven days a week including holidays. During non-recreation season services must be adequate to provide clean, healthful, and safe buildings and facilities.

TP‑2.4

Determination of Work to be Performed: The contractor is responsible for managing and determining the work required to maintain and repair project facilities, buildings, structures, and systems in safe and efficient operating condition. The COR may direct the contractor to perform work when deficiencies are observed or the nature of the work is not considered recurring maintenance or routine repair. Work Order forms will be prepared by the Corps when this is the case. The contractor shall respond promptly as directed in the Work Order to accomplish such work items. Repetitive deficiencies will result in unsatisfactory performance in evaluation for award fees.

TP‑2.4.1 Work Schedules: The contractor shall submit an annual plan for routine maintenance covered by these specifications. In addition, the contractor shall prepare weekly schedules detailing planned activities. Weekly schedules shall be submitted to the COR before commencement of activity.

TP‑2.4.2 Incidental Work: Work incidental or related to contract work items, but not specifically identified or described in each section, shall be required of the contractor. This minor or non-recurring repair work shall be accomplished by the existing work force utilizing existing equipment. Occasionally, the contractor will be required to move and relocate office furniture, newly purchase equipment and supplies, and other items requiring heavy lifting and equipment. This work will be of short duration and will be accomplished utilizing existing manpower and equipment.

TP‑2.4.3 Improvement or Modification: An improvement or modification is defined as any change to the original design of a building or structure or installed system. Improvements and modifications shall not be initiated without approval of the COR. The contractor may be required to make restoration for unauthorized improvements or modifications. Improvements and modifications shall be governed by the procedures and limitations outlined below for major repairs.

TP‑2.5

Accident Prevention: The contractor shall submit a detailed Accident Prevention Plan, in accordance with Section 1, Para. 01.A.07, EM 385‑1‑1 dated 3 Sep 1996. Interim approval of this plan shall be obtained before starting work. EM 385-1-1 is periodically updated and the contractor will comply with all updates.

TP‑2.5.1 Monthly Exposure Report: The contractor shall submit accident exposure and experience incidental to this work, in accordance with EM 385‑1‑1. Reports will be submitted directly to the COR and District Safety Officer. Monthly exposure reports to be received from the contractor by the third business day of the month for the preceding month.

TP‑2.5.2 Public Safety: The contractor is responsible for safeguarding work sites in parks and public recreation areas. Appropriate signs, warning devices, and barriers shall be used to protect both the contractor’s employees and visitors to the park.

TP-2.6

Minor Purchase of Supplies, Materials, Spare Parts and Equipment: The contractor shall furnish all expendable items required to perform work in the Technical Provisions. Examples of these items are trash can bags, soap, detergents, paper supplies, lubricants, refrigerant, herbicides, insecticides, cleaning rags, cleaning solutions, flushing oils, electrical supplies, plumbing supplies, hardware, lumber, concrete, paint, vehicle and equipment repair parts, recreational equipment. Materials and supplies will be transferred to the contractor. The Government will hand receipt to the contractor parts, and equipment it has available at the outset of the contract. Those materials and supplies necessary to meet the Technical Provisions and not hand receipted to the contractor are to be procured by the contractor under his own procurement procedures. Additional items required for meeting the Technical Provisions will be procured by the contractor. All materials and supplies will remain the property of the Government.

TP-2.6.1 Stockage of Materials and Supplies: The contractor shall be responsible for maintaining the supplies, materials, and spare parts in a space approved by the Government. The stock shall be maintained in a neat and orderly fashion with a complete and accurate inventory available for review by the Government. Hazardous materials will be stored in compliance with all local state and federal regulations. A contractor’s list of stocked materials, parts, etc. shall show the quantities and locations of items on hand. The contractor will furnish the COR with a bi-weekly report on Friday detailing the daily usage of certain stocked property. Property required to be inventoried includes all stocked items with more than a 30 day supply. Examples of this type of property include signs, culverts, lumber, plywood, and buoys. The contractor shall maintain project MSDS Sheets in an area that is easily accessible to employees when needed.

TP‑2.7

Major Purchases: Major repair parts and property purchases with an acquisition cost of more than $500 per line item shall be submitted to the COR on separate lists for approval before purchase. This spending level is subject to change as the (Contracting Officer) deems necessary. After approval, these parts shall be procured locally. The contractor will be required to pick up these parts if the vendor cannot deliver by the time required. In the event emergency repair parts are required and it is not possible to obtain advance procurement approval from the COR, the contractor shall be authorized to obtain those parts necessary to effect immediate repair in order to protect personnel or property. The cost of these repair parts will be directly reimbursable in the same manner as specified above.

TP-2.8

Accountable Property: All items, regardless of cost, which will become accountable property items must be submitted to the COR for approval prior to purchase. Accountable property is defined as pilfer able and non-expendable personal property with a minimum value of $ 2,500.00. The contractor must mark such property as directed by the COR and a bar code provided by the Government. The contractor must perform an inventory using a government furnished bar code scanner to document accountable property assigned to the contractor, this task to be performed as deemed necessary by the Government Logistics Management office.

TP‑2.9

Major Repairs and/or Construction: Major repairs, renovations or substantial system changes not specifically detailed in TPs 1-22 and are estimated to be more than $25,000, are beyond the scope of this contract. When the contractor determines that any major repairs are required, it should be promptly reported to the COR. Major repairs will normally be accomplished by another contract or purchase order after soliciting competitive offers, but may be added as an amendment to this contract as an administrative convenience if this contractor submits the lowest offer. The Government reserves the right to award other contracts for work, or perform work with Government forces. Throughout the performance period of this contract the contractor agrees to cooperate with any other contractors and Government workers.

TP‑2.10

Records and Cost Schedule Plan: The contractor shall have a Cost Schedule Plan with a work breakdown structure of anticipated cost estimates incurred for each TP for each month of the contract. The Plan shall be updated monthly. Daily written records shall be maintained for all maintenance, repair, and operation activities. The contractor shall keep monthly records of these costs by proper cost codes and provide these to the COR. Cost data for each activity shall be maintained and is subject to Government audit. This cost data shall include labor (in hours and dollar value), supplies, materials, or parts costs for each separate scheduled work task. Costs shall be distributed to appropriate Government charge numbers.

TP-2.28 Per Park Cost Records: In addition to the invoicing requirements of TP 2.81 above, the contractor must provide monthly cost/charges per recreation area detailing any normal O&M services such as mowing, cleaning, trash and litter removal, sewage pump out cost, and any other routine maintenance events such as repairs/vandalism less than $5,000 per event as directed by the COR.

TP-2.18

Asset Record Documentation: When a new facility or asset is constructed by the contractor either by amendment or Work Order the contractor must keep accurate cost records. Upon completion, the contractor must provide the COR a detailed report showing the asset’s cost of labor, materials, and any appropriate fees and awards associated with the work.

TP 2.27 General Invoicing Requirements: Invoicing must occur no less than once per month. Invoices will detail all labor cost, purchased supplies and materials received sub-contracted services, and any other reimbursable cost. Time sheets must accompany the labor charges and each service or item purchased must be backed up with a copy of the original receipt. Charges shown on invoices must reference the appropriate TP to be charged to.

TP-2.11

Man-hour Report: Contractor shall provide the number of man-hours worked each month to the COR on the third business day of the following month. Reports are submitted directly to the COR and the District Safety Officer.

Operations and Maintenance

Descriptions, Specifications and Scope of Work

John H. Kerr Reservoir

TECHNICAL PROVISIONS

TP-3 - Cleaning Services

TP‑3.0

Scope of Work: The work shall include scheduling and providing cleaning services and refuse removal from all Corps-operated facilities and public use areas. Provide the COR with a weekly cleaning schedule.

TP-3.1 General: The contractor shall be flexible and capable of adjusting performance to satisfactorily clean, remove refuse, and maintain as necessary. The contractor shall provide approximately 10 - 15 chemical port-a-john facilities as directed at various locations on the Project. The contractor should plan and execute a dumpster trash collection system at parks and administrative areas having such. A list and description of all Corps operated buildings will be available at the John H. Kerr Visitor Assistance Center. . Based on the expenditures during the past five years it is anticipated that approximately $40,000 in supplies and materials will be spent during the first contract year of this TP.

TP‑3.2

Sanitary Facilities: (Chemical “Port-A-Johns”, Vaults, Waterborne Toilets, and Camper Wash houses): The contractor will ensure that sanitary facilities are sanitary, clean, free of objectionable odors, and contain an adequate supply of toilet tissue. All drains and lines should be inspected and clogs removed. All light fixtures should be working properly with burned out bulbs replaced.

TP‑3.2.1 Inspect, deodorize, and clean inside fixtures, partitions, floors, walls, ceilings, doors, and windows. Dry recently cleaned surfaces before use of the facility by the public. All floor surfaces must be damp mopped dry insuring that no standing water is left. Remove all insects, insect nests, and webs, from louvers, screens, doors, and windows, inside and outside walls, ceilings, recesses, and eaves. Shower stalls, curtains and other interior areas subject to wet or damp conditions shall be kept free of mold, mildew, fungi and other biological formations.

TP‑3.2.2 Furnish and distribute roll toilet tissue as necessary to make a continuous supply available to the public.

TP‑3.2.3 Clean outside grounds and facilities including walks, paved parking areas, water fountains, and benches. Replace inoperable light bulbs in both interior and exterior fixtures. Unclog sinks, toilets, and water fountains. Remove drawing, writing, or graffiti with commercially available cleansers, or repaint if necessary. Water fountains, sinks and toilets shall be kept clean, free from foreign matter and in a sanitary condition.

TP-3.2.4 Chemical (Port-a John) Toilets: The contractor will arrange to rent, maintain, and clean chemical (port-a-john) toilets at various locations on the Project. This need will vary according to season with as many as approximately fifteen (15) rental units being required during the year. The contractor must see to it that each unit is pumped out regularly and furnish chemicals in toilets and inspect levels during routine cleaning operations and recharge as necessary. Toilet waste must be hauled off-project to an approved State facility. As directed by the COR, when special uses or events require additional temporary facilities relocate or add additional chemical toilets and place in operation.

TP-3.2.5 Comfort Stations (Vault Toilets): The contractor will maintain and clean all comfort stations at various locations on the project. The contractor must see to it that each unit is pumped out regularly and the vault treated with an approved chemical to prevent objectionable odors. Cleaning will include, but not limited to sweeping interior, removing cobwebs and insect nests, scrubbing seats with detergent, treating seat and floor with disinfectant, cleaning outside of building and providing an adequate supply of toilet paper. Graffiti must be sprayed with paint on a daily basis. The list of numbers of units and locations are found in Appendix 2.

TP‑3.3

Impact Sites (Picnic Sites, Campsites, Picnic Shelters): The contractor must thoroughly clean all Corps operated impact sites and shelters on the Project. This includes cleaning tables, including seats, tops, and base slabs. Adjacent grounds and facilities such as parking areas, steps, and walkways must be cleaned of litter, trash, and debris. Gravel areas will be raked, leveled and all waste and vegetation, living and dead, shall be removed. Gravel will be replenished as required by the COR.

TP‑3.4

Grills and Fire Rings: The contractor will remove ashes and debris from within and around fire rings and grills and dispose of properly. Clean campsite and day use area grill cooking surfaces regularly throughout operational months to maintain sanitary and pleasing condition for user. Care must be taken in the disposal of hot ash material so as not to start fires, endanger visitors or contractor employees.

TP‑3.5

Trash Cans: The contractor must remove the contents of trash cans and replace liners regularly and as necessary to provide a clean and healthful recreation and operational areas. In addition, trash and debris on the ground and within sight of cans must be removed. Regularly clean and disinfect both inside and outside of cans. The contractor must inspect can holders regularly and assure that they work properly. Add, remove, or relocate trash cans as directed by the COR. Advise the COR promptly when any household or other outside garbage or debris is found on the Project.

TP-3.6

Dumpster Collection Sites: The contractor shall keep all dumpster sites neat in appearance and free of debris and litter. On a regular basis dumpsters must be repaired, painted, spray washed, and cleaned so as to prevent excessive odors and waste buildup on container sides, inside and out. Contractor is responsible for replacing unrepairable dumpsters. Gravel areas associated with dumpsters must be kept maintained and functional for both large dumpster trucks and campground users to deposit and remove trash. All campground areas have been converted to dumpster style trash removal.

TP‑3.7

Removal of Litter from Public Use Areas, (Ramps, Beaches, Playgrounds, Roadsides, Parking Lots, Mowed Areas, Rip-Rap, Etc.): The contractor must ensure the pick-up of trash, paper, bottles, dead fish, limbs, cans, animal carcasses, driftwood, etc. from all Corps operated recreation and operational lands on the Project. Perform this work also in hard‑to‑reach areas such as steep slopes and rip-rap areas and to water edge. Keep beaches and water edge areas free of vegetation, debris, glass, pop-tops, cigarette butts, trash, and litter. All litter and trash must be disposed of properly by hauling to an authorized landfill or when authorized by the COR placed in dumpsters located within parks.

TP-3.7.1 Small Litter Pickup: The contractor shall pick up all small litter, as necessary or directed by the COR, that can be seen to the water line such as cigarette butts, pop-tops, vegetative debris and other small litter from and around swimming beaches, attendant stations, playgrounds, impact sites (camping and picnic), picnic shelters, trails, around sanitary facilities, around walkways, overlooks, around fishing platforms around boat ramps and parking areas.

TP‑3.7.2 Removal of Litter, Debris, and Abandoned Property or Structures from Shoreline or Non-park Areas and Waters: Remove accumulations of trash, paper, bottles, cans, animal carcasses, tires, appliances, old barrels, drums, driftwood and any other material from shoreline areas, parks, or other areas identified and dispose of properly. Perform this work during low water periods, which occur in the fall. Occasionally, the contractor will be directed to remove, dismantle or, burn in place, old discarded docks, walkways, encroaching structures or other debris found along the shorelines and islands. The contractor may be directed to retrieve large animal carcasses from the lake and bury them on shoreline areas.

TP-3.8

Sanitary Dump Stations, Well Pumps and Drains: The contractor must ensure that regular cleaning occurs on all concrete slabs, wood and metal surfaces at all Corps operated dump stations, pump houses, and drains. Unclog drains, pump holding tanks, and disinfect as necessary.

TP‑3.9

Boat Docks & Fishing Pier: The contractor must clean as necessary concrete bulkheads, wood decks, handrails, walkways, benches, steps and sidewalks. Remove litter and refuse.

TP‑3.10

Operational Area Buildings: The contractor must ensure that all Corps and/or contractor operated buildings are kept clean, in proper working order, and free from objectionable odors. Clean inside and outside walls, floors, windows, carpets, fixtures, doors, and ceilings. Empty, clean, and disinfect trash cans to prevent odors.

TP‑3.11

Picnic Shelters and Overlook Structure: The contractor must ensure the proper cleaning of all Corps operated picnic shelters and overlooks on the Project. Structures including tables, benches, eaves, floors, and grills must be cleaned. In addition, clean outside grounds and associated facilities including walks, steps, water fountains, and benches. Pressure washing is required to remove stains and animal waste as necessary. The contractor must devise a method to closely monitor shelter reservations so that waste accumulations do not occur. Special emptying of cans may be required after such reservations before the next days use.

TP-3.12

Road Ends and Access Points: The contractor must inspect for litter, appliances, and other debris and remove all items found bi-monthly at approximately 75 separate road ends, roadsides, road crossings, bridge overpasses, and wildlife parking areas. These cleaning areas are widely dispersed throughout the project and the list is updated annually. A detailed list of cleaning areas is found in Appendix 5. Detailed maps of each cleaning area are maintained at the Visitor Assistance Center by the COR. Occasionally the contractor will be directed to pick up appliances and debris piles that have accumulated in other than designated locations.

TP-3.13

Visitor Assistance Center: The contractor must provide cleaning services as necessary for the John H. Kerr Visitor Assistance Center and Tanner Center. This complex contains approximately 8400 sq. ft. of floor space with carpet and tile floors that require cleaning and vacuuming and periodic stain removal. The numerous exhibits in the Visitors' Center portion of the building also require regular cleaning. The Visitor Assistance Center complex contains extensive plate glass doors and windows. Perform cleaning and recycling services at a time and in such manner to minimize the impact on staff and visitors. These tasks may be performed before or after normal business hours. The following is a guide for performing these services. Provide services as necessary to maintain an acceptable professional appearance.

TP‑3.13.1 Daily Requirements:

a. Empty and clean trash receptacles.

b. Clean and maintain rest rooms, kitchen counters and cabinets, replace tissue, soap and paper towels.

c. Sweep and keep clean all entrance/doorways free of leaves, cobwebs, debris, etc.

TP‑3.13.2 Weekly Requirements:

a. Dust furniture and office machines.

b. replace inoperable bulbs

c. Sweep, mop or vacuum floors (includes entrance areas).

d. Inspect area (inside and out) for insect nests and webs, remove same or treat.

e. Litter pick-up around building.

f. Empty recycling bins, store material, and carry to landfill

g. Clean exhibit room using specialized cleaners.

TP‑3.13.3 Quarterly Requirements:

a. Weed flower beds around building, scenic overlook, and entrance sign.

b. Clean windows, blinds, and light fixtures.

c. Water and fertilize live ornamental plants and remove dust from leaves.

d. Clean refrigerator, oven, microwave, counters, and cabinets

e. Strip old wax, wax tile floors and clean carpet (twice a year).

TP-3.13.4 Special Requirements: Special uses, requirements, or unusually heavy use could require additional Visitor Assistance Center cleaning at the direction of the COR.

TP-3.13.5 Visitor Assistance Center Recycling: The contractor must sort and recycle waste paper material at the Visitor Assistance Center. This includes the recycling of white office paper, newspaper, glossy magazines and cardboard. Recycling bins located throughout the office complex must be emptied before full, sorted by recycling product as described above, transported and stored neatly in the Maintenance Complex, and eventually transported to an approved facility for recycling. The contractor will be responsible for replacing or adding bins as necessary.

TP-3.14

Transient Quarters: The contractor must provide cleaning services at a transient quarter located near the dam. The contractor must ensure that this quarter is clean and sanitary before and after each occupant’s use. Each facility includes numerous beds, household furniture, a bathroom, and a full kitchen.

TP‑3.15

Water: Obtain water for cleaning from existing Government water supply systems or from other sources with prior approval of the COR. Transport water for cleaning to areas where water is not available. Do not use the same water and supplies used for cleaning rest rooms to clean campsites and picnic sites.

TP‑3.16

Disposal Areas: The contractor has full responsibility for locating and obtaining state approved disposal areas. No dumping or disposal is allowed on Government property without the approval of the COR. Generally, natural debris such as leaves, limbs, logs, vegetation can be placed in the government disposal sites at various locations as designated by the COR. Do not dump in any off-project lands, except at state approved landfills, without written approval of state or local health agencies.

TP‑3.17

Schedule of Services: Submit for approval to the COR the "Schedule of Services" for cleaning and refuse removal, indicating frequencies and days of the week, prior to commencing work or to changing schedule.

Operations and Maintenance

Descriptions, Specifications and Scope of Work

John H. Kerr Reservoir

TECHNICAL PROVISIONS

TP-4 - DAY USE PARK ATTENDANT, visitor survey, FEE COLLECTION SERVICES This TP Omitted From the John H. Kerr Contract

Operations and Maintenance

Descriptions, Specifications and Scope of Work

John H. Kerr Reservoir

TECHNICAL PROVISIONS

TP-5 - MAINTAIN BUILDINGS, STRUCTURES, MECHANICAL, ELECTRICAL,

WATER SUPPLY AND SEWAGE DISPOSAL SYSTEMS

TP-5.0 Scope of Work: Inspect and maintain all buildings, structures, electrical, mechanical, water and sewage systems. See specifications below.

TP‑5.1 General: The complete maintenance and repair of all project administrative and recreational facilities, buildings and structures, including mechanical, electrical, fire and security systems, plumbing, water, and disposal systems, and drain fields. Based on the expenditures during the past five years it is anticipated that approximately $100,000 in supplies and materials will be spent during the first contract year of this TP.

TP‑5.2

Buildings and Operational Facilities: The contractor must provide for the complete inspection, maintenance, and repair of all Corps operated buildings and plants on the Project. The term “buildings” includes, but is not limited to, the Visitor Assistance Center, all operations and maintenance buildings, temporary quarters housing, park attendant stations, sewage treatment plant, wells, waterborne toilets and other toilet types, wash houses, pump houses, storage buildings, and shelters.

TP-5.2.1 Maintenance and Repair or Buildings: The maintenance and repair of project buildings shall be timely and proper and include all items, interior and exterior, that requires maintenance or repair. Examples of services necessary to keep these facilities in a neat, attractive and satisfactory condition include lubrication, re‑fastening, refitting, replacing and repairing roofs, walls, ceilings, floors, ceramic tile, windows, sky lights, vents, radiant heaters, doors, trim, paint, partitions, building hardware and fixtures. Minor modifications of facilities to reduce maintenance efforts are occasionally necessary. Modifications will not exceed the previously referenced $25,000 limitation referenced in TP-2.9. This applies to all buildings and related systems. Many recreational buildings and park attendant stations are to be taken out of service and locked-down when portions of, or entire parks, close for the season. These facilities require special end-of-season and beginning-of-season cleanings and facility testing/inspection.

TP-5.2.2 Insect/Animal Pests: Insect/animal pests are defined as roaches, mice, rats, stinging insects, ants, spiders, ticks, and others that may be designated by the COR. Control of pest infestations is expected within and around Government buildings and around recreational facilities. An occasional removal of pest’s nest trees may be necessary.

TP-5.2.3 Removal of Undesirable Animals: As directed by the COR, the contractor will capture and remove animals within recreation areas that prove to be pests. Domestic animals will be captured alive by the use of traps and other approved methods. Animals may be temporarily stored in the animal compound located in the maintenance area. Within 24 hours animals will be taken to the nearest animal shelter, turned over to a County animal warden, or disposed of in a humane manner and in compliance with applicable local, state and federal laws. A reasonable effort will be made to notify the owner of the animal prior to disposal.

TP-5.2.4 Termite Control: Control of termites is required around foundations of all wood-structured administrative and recreational buildings unless specifically exempted by the COR.

TP‑5.3

Structures: The contractor must provide for the continuous and complete inspection, installation, maintenance, repair or replacement or, when directed, the demolition and disposal of all Corps owned structures on the Project. This includes, but is not limited to, amphitheaters, signs, park and wildlife area gates, play areas, dump stations, playground equipment, bulletin boards, campsites, picnic sites, bulkheads, sidewalks, steps, walkways, pedestrian bridges, boat ramps, courtesy boat docks, fishing platforms, curbs, tables, grills, lantern holders, speed bumps, fences, guardrail, and trail markers. Maintenance, repair or replacement of project structures is necessary to keep them in safe working condition. Examples of services to maintain these facilities includes total replacement, lubrication, re‑fastening, painting, refitting, adjusting, repairing and replacing boards, posts, hinges, bolts, framing, glass, shingles, hardware, rock screenings, gravel, campsite and picnic amenities, steps, walkways, etc.

TP‑5.4

Mechanical, Electrical, Water Treatment & Distribution, and Disposal Systems: The contractor must provide for the complete repair, maintenance, and replacement of all Corps owned heating, cooling, ventilating, electrical, water, and disposal systems within the Project’s various recreational areas, operational areas, and the Visitor Assistance Center.

TP‑5.4.1 Heating, Air Conditioning, and Ventilation Systems: The contractor must provide for the complete repair and maintenance of all heating, air conditioning, and ventilating systems in accordance with manufacture’s recommendations in all…