DRAFT PWS COPY.pdf

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Attached to: CONTRACT WORKING DOG (CWD) SERVICES FOR SIERRA ARMY DEPOT(SIAD)
Solicitation number: W912GY-20-R-0002
Issued by: Department of the Army Materiel Command TACOM Life Cycle Management Command

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PERFORMANCE WORK STATEMENT (PWS)

Drug/Explosive Working Dog Requirement

Sierra Army Depot (SIAD)

1 GENERAL: This is a non‐personnel service contract to provide Drug and Explosive Working Dog

Requirements at SIAD. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non‐personal services necessary to perform Contract Working Dog (CWD) requirements for two CWD categories;

Explosive Detector Dog (EDD) and Drug Detector Dog (DDD), as defined in this Performance Work

Statement (PWS) except for those items specified as Government furnished property and services (See

Part 3 of PWS). The contractor shall perform to the standards detailed in Part 6 of this PWS Applicable

Publications. PRIOR to contract award and commencement of work on SIAD, all CWD teams (dog and handler(s)) shall be certified by a Department of the Army (DA) Military Working Dog (MWD)

Certification Authority (CA) at the cost of the contractor. Forces Command (FORSCOM), Training and

Doctrine Command (TRADOC), Military Working Dog (MWD) and Installation Management Command

(IMCOM) have CA’s and HQ IMCOM MWD Program Manager will assist the Contracting Officer

Representative (COR) and contractor in scheduling certifications.

NOTE:

See AR 190‐12, Chapter 3. Also see Chapter 4‐6 for Use of CWDs.

Both EDD and DDD shall remain under complete control of its handler(s) when not performing searches.

No EDD will be used for DDD services and no DDD will be used for EDD services although both EDD and

DDD may be used for additional services as outlined in the statement of work.

1.2 Background: Reserved

DRAFT

1.3 Objectives: See Specific Task 5 in this PWS

1.4 Scope: Services include the use of EDDs and DDDs for the purpose of drugs and explosive material detection. The handler(s) shall direct the activities of the EDD/DDD to accomplish building, vehicle and outside area searches.

1.5 Period of Performance: The period of performance shall be for three (3) Ordering Years.

1.5.1 Quality Control (QC): Shall be completed in accordance with (IAW) CDRL A001.

1.5.2 Quality Assurance: The Government shall evaluate the contractor's performance under this contract IAW Quality Assurance Surveillance Plan (QASP). This plan is focused on what the Government must do to ensure that the contractor has performed IAW performance standards.

1.5.3 Recognized Federal Holidays:

Contractor personnel shall not perform services under this task order on standard Federal holidays without prior written approval from the PCO. If the holiday to be worked represents overtime, the overtime approval process applies. (CDRL A005)

1.5.3.1 Following are the standard Federal holidays:

New Year's Day

Martin Luther King Jr.'s Birthday

President's Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran's Day

Thanksgiving Day

Christmas Day

1.5.4 Hours of Operation: The contractor is responsible for conducting business typically between the hours of 0530 to 1730 Monday through Saturday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work beyond 40 require overtime approval IAW PWS Section 5.7. The contractor must maintain a workforce for the uninterrupted performance of all tasks defined within this

PWS. When hiring personnel, the contractor shall maintain stability and continuity of the workforce.

The DDD shall be on‐site at SIAD on an as needed basis during business hours mentioned above. The

EDD will only be on‐site for Explosive Ordinance Disposal (EOD) searches and when called to respond to an incident. Estimate is 6‐10 days on‐site per year.

1.5.5 Place of Performance: Work under this contract will be performed at all Sierra Army Depot (SIAD) properties.

1.5.6 Type of Contract: The Government will award a Firm Fixed Price (FFP) Services contract for monthly DDD Services (CLINs 1001, 2001 and 3001) and non‐ emergency EDD services (CLINs 1004, 2004 and 3004). EDD defined search days will be at the discretion of the COR with an estimate of 6‐10 visits per year. There will also be Time and Material (T&M) CLINs for overtime DDD services and weekend

(CLINS 1002, 2002, 3002, 1003, 2003 and 3003) and for on‐call emergency EDD services (CLINS 1005, 2005 and 3005).

1.5.7 Security Requirements: Contractor personnel performing work under this contract shall have base security access within fourteen (14) days after contract award, and shall maintain the level of security

(background check from local security office) required for the life of the contract.

1.5.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use (See Part 3 in the PWS). At the close of each work period, Government facilities, equipment, and materials shall be secured IAW AR 190‐51.

The contractor will be escorted by SIAD Police/Security. The contractor shall be unarmed, while the

Government employee is armed.

1.5.7.2 Key Control. Shall be completed IAW local SIAD procedures, AR 190‐51, AR 190‐13, AR 190‐11, and AR 190‐16.

1.5.7.2.1 In the event keys other than master keys, are lost or duplicated, the contractor shall, upon verbal direction of the Contracting Officer or COR, re‐key or replace the affected lock or locks. Verbal direction shall be followed up with an email sent to the Contracting Officer and COR within 24 hours for written confirmation for the contract file. When the replacement of locks or re‐keying is performed by the Government, the total cost of re‐keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. A copy of the replacement of locks or re‐keying receipt shall be submitted with the monthly invoice for payment to show the subtotal, deduction and total in the monthly invoice request. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.5.7.2.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than contractor employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas.

1.5.7.3 Lock Combinations: the contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. These procedures shall be included in the contractor's Quality Control Plan.

1.5.8 Special Qualifications: The contractor is responsible for ensuring dog handlers and CWD’s possess and maintain current certification per California and Nevada Peace Officer Standards and Training

(P.O.S.T.) requirements during the execution of this contract. Additonal certifications will also be required IAW AR 190‐12.

1.5.9 Periodic Meetings: The contractor agrees to attend in person or on the phone any post award

Meetings during normal duty hours (identified in 1.6.4) convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of their performance including any problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.5.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of

Government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR. Only the Contracting Officer has the authority to make changes to the contract terms and conditions including price. The COR is not authorized to change any of the terms and conditions of the resulting order. NOTE: IMCOM Command will train/inspect the

Government COR. The COR will perform random inspections per the PRS table, enclosed in this PWS.

Contractor shall provide the total number of utilization hours for EDD and DDD to the COR NLT the 5th of each month for the prior month. COR will submit the monthly CWD Monthly Report (CDRL A002) (to be provided by HQ IMCOM MWD Program Manager) NLT the 7th of the month. SIAD will coordinate with the TACOM Law Enforcement Program Manager to ensure certifications on the contracted working dogs teams are coordinated with the IMCOM MWD, HQ IMCOM MWD Program Manager.

1.5.11 Key Personnel: A list of Key Personnel shall be provided within 7 business days after contract award (CDRL A004). The follow personnel are considered key personnel by the Government: The contractor shall provide a Contract/Program Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available Monday through Saturday except

Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.5.12 Identification of contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor will be escorted by police services per each search.

PART 2

DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated

With the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non‐ manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.12 WORK DAY. SIAD work days are 10 hour days.

2.1.13 WORK WEEK. Monday through Saturday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial‐Off‐the‐Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD CWD EDD Department of Defense Contract Working Dog Explosive Detector Dog

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

CWD DDD Contract Working Dog Drug Detector Dog

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide office space. The office space is shared with other SIAD employees.

3.2 Utilities: The Government will provide utilities ‐ Electric and water. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning the contractor’s K9 vehicle and equipment.

3.3 Equipment: The Government will provide an office, desk and chair in order for the contractor to write search status reports. Contractor shall supply its own computer (if necessary) but will have no access to the Government’s network.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND SERVICES:

4.1 General: The contractor shall furnish all supplies, equipment, K9 food, facilities and services (kennel) required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 SIAD Clearance: Upon contract award the contractor shall provide personnel data for all dog handlers in order to process contractor background checks for access to SIAD (See CDRL 0004).

Personnel data must be provided to SIAD Security Office within 7 days after contract award.

4.3 Materials: The contractor shall provide all materials required by the handler, EDD or DDD to meet

The requirements of this contract. The contractor shall be responsible for all expenses related to replacement of the CWD, boarding and veterinarian requirements/expenses IAW (AR‐190‐12). The contractor shall maintain all equipment necessary for boarding, transportation, and training of DDD or

EDD.

4.4 Equipment: The contractor shall provide all equipment necessary for the handler, EDD or DDD to perform their duties as per the PWS.

PART 5

SPECIFIC TASKS

5.SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide CWD services for explosive or drug detection at SIAD.

The contractor shall meet the requirements of AR 190‐12 for the life of this contract. The contractor shall provide appropriately certified CWD’s with corresponding certified handler(s). One CWD will be primarily used for drug detection (DDD). One CWD will be primarily used for explosives detection (EDD).

5.2 The contractor shall be responsible for all expenses related to replacement of the CWD, boarding and veterinarian requirements/expenses IAW (AR 190‐12). The contractor shall maintain all equipment necessary for boarding, transportation and training of DDD or EDD.

5.3 CWD’s will not be classified as or referred to as Military Working Dogs (MWDs).

5.4 Use of an EDD shall consist of clearing designated buildings, vehicles, and suspicious packages. EDD’s shall be trained to detect: Commercial dynamite, gelatin, Ammonium nitrate (AN), Military dynamite, Water gel (TOVEX), Trinitrotoluene (TNT), Smokeless powder, Composition plastic explosive (C4), British plastic explosive number (No.) 4 (PE4), Semtex H, Ammonia Nitrate (AN) mixed with fuel oil (ANFO), AN mixed with Sugar (ANS), Detonating cord, Artillery rounds, Mortar rounds, Small arms ammunition, Potassium chlorate, Sodium Chlorate, and Weapons.

5.6 Use of a DDD shall consist of clearing designated buildings, vehicles, and suspicious packages.

The DDD and handler shall be on call when not conducting active searches. The DDD will be trained to detect; cannabinoids, marihuana, hashish, opiates, heroin, cocaine, methamphetamine, and methylenedioxy methamphetamine (MDMA) (ecstasy). Court testimony services are not required. SIAD police will accompany all contraband searches.

5.7 DDD / EDD Working Dog Requirement. Searches should be conducted per line items 5.7.1, 5.7.2, 5.7.3, and 5.7.4. on an as needed basis. Searches can include any physical location at SIAD as well as parked vehicles and traffic entering and exiting the installation checkpoints. The contractor shall track and record the number of monthly searches in the Quality Control Report (CDRL A003). There will be a two hour response target for both dogs.

5.7.1 Building Search. All building searches will comply with the applicable laws, regulations and depot requirements noted in Part 6 below. Searches will be coordinated by the COR to meet mission needs.

5.7.2 Vehicle Search. All vehicles searches will comply with the applicable laws, regulations and depot requirements noted in Part 6 below. Searches will be coordinated by the COR to meet mission needs.

5.7.3 Outside Area Search. All outside area searches will comply with the applicable laws, regulations and depot requirements noted in Part 6 below. Searches will be coordinated by the COR to meet mission needs.

5.7.4 On‐spot Searches as required. On‐spot searches differ from normal searches in that they are unplanned/ emergent events requiring immediate EDD or DDD services. All on‐spot searches will comply with applicable laws, regulations and depot requirements noted in Part 6 below. Searches will be coordinated by the COR to meet mission needs. The contractor will be notified in advance during normal duty hours of on‐spot search requirements and may be required to work on Fridays, which are not normal duty hours.

5.7.4.1 K9 and Handler Training. All training will comply with the applicable laws, regulations and depot requirements noted in Part 6. The COR will review all training requirements before training commences.

Teams will be certified by a DA MWD Certification Authority (no on the job training).Certifications for

CWD’s and handlers shall be IAW AR 190‐12. CWD teams working at SIAD must comply with all Army

Provost Marshal and other certification requirements contained in AR 190‐12.

5.7.5 Overtime. In order to be eligible for overtime, all overtime requests shall be requested by the

Government and approved by the COR no later than 24 hours in advance of the event.

5.7.5.1 Weekly Overtime Report. In the event that Overtime is approved and authorized, the contractor shall submit a Weekly overtime report (CDRL A005). This report shall include, at a minimum, hours worked, number of personnel who performed work and corresponding positions, and a summary of mission and tasks accomplished while on overtime hours. This report shall be submitted to the COR weekly on Tuesday reporting overtime hours worked the previous week. A sample of this report can be found at Attachment 2 Daily Attendance and Weekly Overtime Report.

5.7.5 Search Reports. Shall be completed IAW CDRL A002. HQ Installation Management (IMCOM)

MWD Monthly Report (to be provided by HQ IMCOM MWD Program Manager) will be submitted NLT the 5th of each month for CWD’s previous months statistics.

5.7.6 Quality Control Plan. Shall be completed IAW CDRL A001.

5.7.7 Quality Control Report. Shall be completed IAW CDRL A003.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1 AR 190‐12 (MAR 2013) – Military Working Dogs

6.2 DA PAM 190‐12 (SEP 1993) – Military Working Dog Program

6.3 AR 190‐11

6.4 AR 190‐13

6.5 AR 190‐16

6.6 AR 190‐51

6.7 AR 190‐56

6.8 Title 49 CFR Hazmat and Transportation

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objectives

Standards Performance Thresholds

Methods of Surveillance

Building Search

All building searches will comply with the applicable laws, regulations and depot requirements. The searches will be coordinated by the COR to meet mission needs.

0 defects random sampling, random inspection, 100 percent inspection, periodic surveillance, and validated customer complaint

Vehicle Search

All vehicles searches will comply with the applicable laws, regulations and depot requirements The searches will be coordinated by the COR to meet mission needs.

0 defects random sampling, random inspection, 100 percent inspection, periodic surveillance, and validated customer complaint

Outside Area Search

All outside area searches will comply with the applicable laws, regulations and depot requirements The searches will be coordinated by the COR to meet mission needs.

0 defects random sampling, random inspection, 100 percent inspection, periodic surveillance, and validated customer complaint