A.07.23_W912GB19R0009.pdf

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until 12:00 PM local time 17 Jan 2019

A X B X C

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50 - 62 H 63 - 71

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 71

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912GB 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 0 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 30 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

32 - 33

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

34 - 40

PART II - CONTRACT CLAUSES

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

17 Dec 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912GB19R0009

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Task 1 - Contractor Plans

FFP

FOB: Destination

NET AMT

0002 1 Job Task 2 - Unscheduled Minor Repair

CPFF

Task 2 - Unscheduled Minor Repair Service Orders (RAF Fairford, RAF Lakenheath, RAF Mildenhall)*

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0003 1 Job Task 3 - Annual Fuels site Assessment

FFP

Task 3 - Annual Fuels site Assessment (RAF Fairford)

0004 1 Job Task 4 - Annual Fuels Site Assessment

FFP

Task 4 - Annual Fuels Site Assessment (RAF Lakenheath)

0005 1 Job Task 5 - Annual Fuels Site Assessment

FFP

Task 5 - Annual Fuels Site Assessment (RAF Mildenhall)

0006 1 Job Task 6 - Contract Manpower Reporting

FFP

Task 6 - Contract Manpower Reporting Application

1001 1 Job OPTION Task 1 - Contractor Plans

1002 1 Job OPTION Task 2 - Unscheduled Minor Repair

CPFF

Task 2 - Unscheduled Minor Repair Service Orders (RAF Fairford, RAF Lakenheath, RAF Mildenhall)*

1003 1 Job OPTION Task 3 - Annual Fuels site Assessment

FFP

1004 1 Job OPTION Task 4 - Annual Fuels Site Assessment

FFP

1005 1 Job OPTION Task 5 - Annual Fuels Site Assessment

FFP

1006 1 Job OPTION Task 6 - Contract Manpower Reporting

FFP

2001 1 Job OPTION Task 1 - Contractor Plans

2002 1 Job OPTION Task 2 - Unscheduled Minor Repair

CPFF

Task 2 - Unscheduled Minor Repair Service Orders (RAF Fairford, RAF Lakenheath, RAF Mildenhall)

2003 1 Job OPTION Task 3 - Annual Fuels site Assessment

FFP

2004 1 Job OPTION Task 4 - Annual Fuels Site Assessment

FFP

2005 1 Job OPTION Task 5 - Annual Fuels Site Assessment

FFP

2006 1 Job OPTION Task 6 - Contract Manpower Reporting

FFP

3001 1 Job OPTION Task 1 - Contractor Plans

3002 1 Job OPTION Task 2 - Unscheduled Minor Repair

CPFF

Task 2 - Unscheduled Minor Repair Service Orders (RAF Fairford, RAF

3003 1 Job OPTION Task 3 - Annual Fuels site Assessment

FFP

3004 1 Job OPTION Task 4 - Annual Fuels Site Assessment

FFP

3005 1 Job OPTION Task 5 - Annual Fuels Site Assessment

FFP

3006 1 Job OPTION Task 6 - Contract Manpower Reporting

FFP

4001 1 Job OPTION Task 1 - Contractor Plans

4002 1 Job OPTION Task 2 - Unscheduled Minor Repair

CPFF

Task 2 - Unscheduled Minor Repair Service Orders (RAF Fairford, RAF

4003 1 Job OPTION Task 3 - Annual Fuels site Assessment

FFP

4004 1 Job OPTION Task 4 - Annual Fuels Site Assessment

FFP

4005 1 Job OPTION Task 5 - Annual Fuels Site Assessment

FFP

4006 1 Job OPTION Task 6 - Contract Manpower Reporting

FFP

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) RAF Fairford, RAF Lakenheath, RAF Mildenhall

28 November 2018 REV 0.a

I. DESCRIPTION OF WORK

Under this Performance Work Statement (PWS), Contractor shall provide all labor, supervision, transportation, supplies, vehicles, tools, materials, equipment and incidental services required to execute and document Unscheduled Repair Services for Defense Logistics Agency (DLA) capitalized facilities at Royal Air Force (RAF) Fairford, RAF Lakenheath and RAF Mildenhall, United Kingdom. Contractor shall provide Unscheduled Repair Services through implementation of the necessary project deliverables defined within the performance work statement (PWS) below. The Contractor shall perform an annual assessment of facilities. The work will not be considered complete until a report in English or the language identified in the work request has been received, reviewed and approved by the USACE Contracting Officer’s Representative (COR). All required deliverables/documents will be reviewed by all project stakeholders.

II. DEFINITIONS

1.0 Unscheduled Maintenance

Unscheduled Maintenance consists of Service Orders (SO) that are issued to repair or replace non-functional elements of the system or to correct current deficiencies as related to DLA-E capitalized assets.

The Contractor shall identify, isolate, and rectify the deficiency or fault so that the failed equipment of system can be restored to an operational condition within the tolerances or limits established for in-service operations. Unscheduled maintenance may also be called corrective maintenance (CM).

Each Service Order proposal issued under the Unscheduled Maintenance Contract Line Item Number (CLIN) shall include all indirect labor, direct labor, material, and equipment costs associated with the preparation, assessment, troubleshooting, travel, and execution of repair.

III. SPECIFIC REQUIREMENTS

TASK 1.0: CONTRACTOR PLANS

The work will be accomplished through the performance of the tasks described below:

The following section discussion the development and implementation of contractor plans.

1.0 Work Plan (WP)

The Work Plan shall be prepared and implemented by the Contractor as part of their project work. The WP shall apply to all tasks/activities and products required by this contract. The WP shall be submitted in report format, and approved by the USACE Contracting Officer’s Representative (COR) before field activities can commence.

The Contractor shall provide a project specific WP including, at a minimum, the following:

a. Detailed Description of Project Activities

b. Detailed Project Schedule though entire period of performance that includes each task, milestone, and submittal under this PWS

c. Identification of Key Project Team Personnel with role and contact information

d. Plan to Obtain Installation Access

e. Permitting Plan (for all required permits to include, but not limited to, Hot-Work Permits, Dig Permits, Camera Passes/Permits, Confined Spaces Permit)

f. Checklist of DLA Capitalized Assets and quarterly, semi-annual, and annual maintenance requirements for each asset with reference to the inspection requirements of this PWS

g. Emergency Response Plan (to include, but not limited to, Emergency Contact Information and Emergency Reporting Procedures)

The Contractor shall provide one electronic copy of the Draft Final Work Plan to the U.S. Army Corps of Engineers (USACE) COR in accordance with the delivery schedule. Comments to the Draft WP may be provided by the Air Force (AF), USACE, and Defense Logistics Agency (DLA) stakeholders, from which the Contractor will submit a Final WP for approval. Field work shall not commence prior to approval of the Final WP.

2.0 Contractor Quality Control Plan (QCP)

The Contractor shall be responsible for contract performance quality control. To facilitate this effort, the Contractor shall establish an inspection system acceptable to the Government. The Contractor shall provide a Quality Control Plan (QCP), which addresses methods for meeting the requirements of this PWS.

The Contractor shall provide one electronic copy of the Draft Final Contractor Quality Control Plan to the U.S. Army Corps of Engineers (USACE) COR in accordance with the delivery schedule. Comments to the Draft WP may be provided by the Air Force (AF), USACE, and Defense Logistics Agency (DLA) stakeholders, from which the Contractor will submit a Final QCP for approval. Field work shall not commence prior to approval of the Final QCP.

3.0 Health and Safety Plan (HASP)

The Contractor shall prepare and submit a project specific Health and Safety Plan (HASP). The HASP shall comply with OSHA, the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1 current version), Host Nation and local regulatory requirements.

The HASP will address potential hazards that the investigation activities may present to the Contractor’s personnel as well as to the Army and local community. The HASP will clearly identify, at a minimum, the specific project Site Safety and Health Officer (SSHO), at least one other SSHO alternate, and a Competent Person (CP) meeting the requirements of EM 385-1-1 Section 1, current version. The plan will detail personnel training and responsibilities, project equipment, necessary personal protective equipment, decontamination, medical surveillance, and other applicable procedures and protocols for maintaining complete project safety. Any actions required protecting the surrounding environment, community and other third parties (e.g. visitors) will be discussed. The Contractor shall insure that his/her personnel are not only aware of, but also comply with the safety requirements. Adherence to the plan and protection of the environment is the responsibility of the Contractor.

The Contractor shall include a subsection titled “Activity Hazard Analysis Report” to address a project specific Activity Hazard Analysis (AHA) for expected tasks that fall under this contract. AHAs must be developed by the Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the USACE COR. AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. The AHA shall be formatted in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. AHAs must identify competent persons required for phases involving high risk activities, including confined space entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding, etc.

The AHA format shall be in accordance with USACE EM 385-1-1, Section 01.A.14. Subsequent AHAs shall be formatted as amendments to the HASP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls. Contractor shall submit the Draft HASP to the Contracting Officer (KO) or COR within 21 calendar days from contract award. Once reviewed and accepted by the KO or COR, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted HASP is cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.

The Contractor shall provide one electronic copy of the Draft Final HASP to the U.S. Army Corps of Engineers (USACE) COR in accordance with the delivery schedule. Comments to the Draft WP may be provided by the Air Force (AF), USACE, and Defense Logistics Agency (DLA) stakeholders, from which the Contractor will submit a Final HASP for approval. Field work shall not commence prior to approval of the Final HASP.

4.0 Accident Prevention Plan (APP)

The contractor prepare and shall submit a project specific Accident Prevention Plan (APP). The Contractor shall use a qualified person to prepare the written contract APP in accordance with the format and requirements of USACE EM 385-1-1- and as supplemented herein. The Contractor shall cover all paragraph and subparagraph elements in Appendix A of USACE 385-1-1 “Minimum Basic Outline for Accident Prevention Plans”. The APP must be project specific and address any unusual or unique aspects of expected to be encountered under this contract.

The APP shall be continuously reviewed and amended, as necessary, throughout the life of the contract.

Unusual or high-hazard activities for regular scheduled maintenance activities not identified in the original APP shall be incorporated in the plan as they are discovered.

Changes to the accepted APP shall me made only with the written concurrence of the Contracting Officers, Project Superintendent, SSHO, and Quality Control Manager.

The Contractor shall provide one electronic copy of the Draft Final APP to the U.S. Army Corps of Engineers (USACE) COR in accordance with the delivery schedule. Comments to the Draft WP may be provided by the Air Force (AF), USACE, and Defense Logistics Agency (DLA) stakeholders, from which the Contractor will submit a Final APP for approval. Field work shall not commence prior to approval of the Final APP.

5.0 Site Specific Equipment Inventory List

The Contractor shall prepare a site specific Equipment Inventory List (EIL) for all capitalized facilities, broken down by individual component (i.e. dispensers, tanks, meters, gauges, pumps, valves, etc.). The EIL shall be in a list format. The EIL shall, at a minimum, include the following information for each component:

a. Site Code

b. Installation

c. Facility Number

d. Location

e. Component Type

f. Description

g. Size

h. Identification Number

i. Manufacturer

j. Model/Part Number

k. Serial Number

l. Flow

m. Motor Ratio

n. Pressure Range

o. Test Tee

p. Operational? (Yes or No)

q. Date Installed

r. Condition or Replacement Date

The Contractor shall submit completed EIL for each installation within six (6) calendar months of the contract award and shall update the EIL annually for the life of the contact. The Contractor shall provide one electronic copy of the Draft Final EIL to the USACE COR in accordance with the delivery schedule.

Comments to the Draft EIL will be provided by AF, USACE, and DLA, from which the Contractor will submit a Final EIL for approval.

6.0 Installation Status Report

The Contractor shall coordinate with each Installation to determine if an Installation Status Report (ISR) has been completed within the last year that includes the Installation’s capitalized facilities. If an ISR exists, the contractor shall obtain a copy, verify its accuracy, and update the condition of capitalized facilities as appropriate. If an ISR does not exist, or the most recent version is more than one year old, the contractor shall prepare a site specific ISR for the capitalized facilities included in this contract. Completed ISRs shall be submitted to the USACE COR for verification of the accuracy and completeness. Upon sign-off from the COR, ISRs shall be submitted per the PWS Table of Submittals. The Contractor shall submit completed or updated ISRs for each Installation within one (1) year of contract award.

Sample Installation Status Reports are provided for information only in Attachment A and Attachment B.

The Contractor shall provide one electronic copy of the Draft Final ISR to the USACE COR in accordance with the delivery schedule. Comments to the Draft ISR will be provided by AF, USACE, and DLA, from which the Contractor will submit a Final ISR for approval.

7.0 Kick Off Meeting

The Contractor will schedule the kick-off meeting at the Contractor’s offices on Site with subcontractors present within fifteen (15) working days of contract award. The Contractor will attend the project kick-off meeting with the USACE COR and pertinent team members. Final clarification, preparation, and coordination will be made during the kick-off meeting. Access and “Installation Passes” requirements will be reviewed. The Contractor shall provide a proposed activity schedule, explain the intended approach in executing the Contract, provide a list of personnel to be involved in the project work, and provide additional information helpful in initiating the effort. Project details and background information will also be identified.

The Contractor shall be responsible for recording minutes, and providing a sign-in sheet for attendees. The Contractor shall coordinate the agenda for the kick-off meeting with the USACE COR at least five (5) working days before the meeting is scheduled to take place. The meeting minutes shall be provided in English to the USACE COR within five (5) working days after the meeting, via email. Upon approval of the meeting minutes, the USACE COR will direct the Contractor to deliver the meeting minutes to other meeting attendees via email.

8.0 Site Specific Comprehensive Warranty Report

The Contractor shall maintain warranty repair for the prime and service Contractors with the Contracting Officer and the COR during one year warranty periods, periods of extended warranties and/or other specified warranty periods for all Installations under this PWS. The Contractor shall coordinate and maintain a record of contact information and warranty repairs throughout the duration of the contract period in order to develop a Site Specific Comprehensive Warranty Report containing all equipment installed under this contract for both scheduled and unscheduled maintenance activities.

The warranty period begins on the date of Government acceptance and continues for one year or as otherwise specified in the PWS.

The information included within in the Site Specific Comprehensive Warranty Report shall include, at a minimum, the following:

a. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organization of the Contractors, subcontractors, manufacturers and suppliers involved.

b. A listing of Certificates of Warranty for extended warranty items, to include items such as pumps, motors, and any other commissioned systems such as lightening protection systems.

c. A list for each warranted equipment or item indicating:

i. Service Order Identifier (e.g. SIG-XXX, NPL-XXX or AVI-XXX)

ii. Description of work

iii. Name of Materials (with Model and Serial Numbers)

iv. Facility Number and/or Location where installed

v. Starting Warranty Effective Date

vi. Duration of Warranty (include one (1) year overall warranty). Items with extended warranties must be indicated with separate warranty expiration dates.

The Contractor shall submit a Site Specific Comprehensive Warranty Report, one for RAF Fairford, another for RAF Lakenheath, and another one for RAF Mildenhall, within ten (10) calendar days of the end of period of performance for review and acceptance by the Government.

2.0 TASK 2 Unscheduled Repair Service Orders (RAF Fairford, RAF Lakenheath, RAF Mildenhall) The Contractor shall provide all personnel, vehicles, equipment, tools, materials, supervision, and all other services necessary to provide corrective maintenance for the repair or replacement of non-functional elements supporting POL distribution points and DLA-E capitalized assets (Attachment C – RAF Fairford EBS List; Attachment D – RAF Lakenheath EBS List; and Attachment E – RAF Mildenhall EBS List) throughout period of performance at the locations covered under this task. Contractor shall conduct unscheduled repairs per approved Service Orders (SO). Individual SO proposal estimates submitted under the Cost Plus Fixed Fee (CPFF) Unscheduled Repair Contract Line Item Numbers (CLINs) shall include all indirect labor, direct labor (based on contractor’s cost experience in performing the task), material, and equipment costs associated with the preparation, assessment, troubleshooting, and execution of the repair.

Fee is not authorized at the service order level. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR. Performance metrics used by the Government to promote realism and accuracy of Contractor SO price estimates will measure the variance of the initial service order estimate compared to the invoiced amount. The Contractor shall not execute SOs in excess of total amount obligated against the unscheduled maintenance CLIN.

The Contractor shall honor a one (1) year warranty period on all repair work to include materials and workmanship.

2.1 Service Order Process

Service Orders (SOs) are initiated upon identification of a site/system deficiency and are submitted by the installation, USACE, or other approved entity for approval on a SO request from similar to the sample form provided in Attachment F (Sample SO Request Form). A Service Order (SO) is a corrective maintenance request which identifies a deficiency, the status of deficiency, the status of deficiency (Routine or Emergency), and provides a recommended solution (see Sample Service Order Submission Form, Attachment G). The technical scope and price proposal shall be submitted to the Government with sufficient detail and supporting documentation per contract requirements. The Government will validate requirement, determine priority, and attain approval. The SO and supporting documentation shall be submitted through the Contractor’s Computer Maintenance Management System (CMMS), or as otherwise directed by the COR.

The Contractor shall complete all the required information on the service order form accurately and completely and submit a cost estimate to the USACE PM (See Attachment G, Sample Service Order Submission Form). Additional sheets may be used for listing materials and safety related documents if there is insufficient room on the SO form. Supporting documentation required to be submitted with the SO proposal estimates include, but is not limited to, labor, bill of materials, cost of equipment etc.

Multiple quotes for material or services in excess of the $10,000 micro-purchase threshold are required and must be retained by Contractor. Contractor shall adhere to micro-purchase threshold limit changes to the FAR throughout the life of this contract. When multiple quotes are required but are not able to be obtained, the Contractor shall complete the Sole Source Justification Form (See Attachment F) and also be retained by the Contractor. The multiple quotes and Sole Source Justification is not required to be submitted with each service order proposal estimate; however, the documentation shall be provided at the request of the KO or COR. This information may be requested by the KO or COR at any time during the POP of the contract. The Contractor shall also submit a service order balance sheet along with each service order proposal estimate. The balance sheet shall include, at a minimum, the total EURO awarded capacity for unscheduled maintenance, the total EURO amount of all previously approved (to include completed) SOs, and the effect the subject SO proposal estimate will have on the remaining capacity.

Contractor shall submit electronic copy of the SO to the Government for review and approval. The Government will review the proposal and upon approval will generate a Notice-to-Proceed (NTP) for the specific task. Service orders may be subject to AF and HQ DLA review and approval. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR. The Contractor shall not proceed with any repairs prior to written notification from the COR, and the Contractor shall not execute SOs in excess of the total amount obligated against the unscheduled maintenance CLIN.

All Service Orders must be approved by the Contracting Officer or the COR before work commences.

2.2 Emergency Service Orders

Emergency service order is defined as the restoration of a piece of equipment, a system, or a facility where there is threat to life safety, significant damage to Government property or potential loss of a base’s mission or national security.

When notified by the COR, the Contractor shall respond onsite for repairs within twelve (12) hours of notification. The Contractor shall complete repairs within seventy-two (72) hours after NTP, 24 hours a day, 7 days a week.

If the Emergency service order system deficiency cannot be repaired within the requisite timeframe, the Contractor shall provide written notification to USACE COR and the KO via e-mail. The COR and KO notification shall include specific repair details of reason why the system deficiency cannot be mitigated or corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the seventy-two (72) hour period.

The Contractor shall contact the USACE COR on all Emergency Service orders when they are completed and submit all documentation the following business day.

2.3 Routine Service Orders

Routine service order is defined as any general repair not assigned a higher priority.

When notified by the COR, the Contractor shall respond onsite for repairs within eighteen (18) calendar days after notification. The Contractor shall complete repairs within thirty (30) calendar days after NTP. Routine service orders should be accomplished by the most economical and efficient manner, on a “first come, first serve” basis. Personnel shall not be diverted from Emergency service orders.

If the Contractor cannot meet the requisite timeframe to respond to and repair Routine service orders, the Contractor shall provide written notification to the COR via e-mail. The COR notification shall include specific repair details of reason why the system deficiency cannot be corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the routine service repair requirement listed above within this section.

2.4 Approval Authority

All Service Orders must be approved by the Contracting Officer, the COR, or the designated authority before work commences. The Contracting Officer may assign a Contracting Officer’s Representative (COR) to determine priority level and validate requirements as identified in their appointment letter.

The COR may approve routine and emergency service orders equal to or less than $10,000.00 (or Euro equivalent) or as authorized by the KO.

If during the execution of Emergency Service Order authorized by the KO, the Contractor feels that the total value of the SO work will exceed the $10,000.00 (or Euro equivalent) limit (or as authorized by the KO), the Contractor shall cease work, and notify (verbal or written) the KO. If verbal notification, it shall be followed up by written notification to the KO within one (1) working day. Contractor shall await further instructions from the KO.

Service Order support identified under this task may be utilized at other locations identified in this PWS per the approval of the KO or COR.

2.5 Monthly Progress Status Report

The Contractor shall track all Service Order costs and provide for all facilities within the Monthly Progress Status Report. The Contractor shall prepare and submit a monthly progress report describing the work performed since the previous report, work currently underway and work anticipated. The report shall state whether current work is on schedule. If the work is not on schedule, the Contractor shall state what actions are anticipated on order to get back on schedule.

In addition, the monthly report shall, at a minimum, include the following:

a. A Balance Sheet showing current available balance of funds for Service Orders tracked against the

Unscheduled Repair Service Order Capacity

b. Safety issues identified since the previous report

c. Any customer comments and ratings

d. Data Analysis (e.g. Service Orders approved/completed per month, scheduled maintenance funds spend per month, number of backlog Service Orders, average cost of Emergency SO’s and Routine SO’s, average time from identification to repair for and emergency SO’s, and top 10 recurring maintenance or repairs with frequency of maintenance/repair included)

e. Supporting Documentation

The report shall be submitted no later than the last Friday of each calendar month or other similar frequency approved by the COR, and shall discuss the current month’s activities.

2.6 Service Order Completion Report

The Contractor shall submit a service order completion report (SOCR) following the successfully completion of any service order.

The SOCR shall, at a minimum, include the following:

a. Narrative of Service Order Request

b. Narrative of Corrective Actions

c. Photo log

d. Updated As-Built Drawings and electrical/mechanical control diagrams resulting from completed service order

e. Updated equipment manuals and operating and maintenance instructions for new equipment installed under the completed service order

f. Estimated cost to completed

g. Final Costs

The report shall be submitted no later than ten (10) calendar days following the completion of field work. Following acceptance of the SOCR, the invoice for completion of the service order may be submitted for payment with all the necessary paper work for documentation of billing.

2.7 Site Specific Final Summary Report

The Contractor shall summarize and compile all monthly Progress/Status Reports into one comprehensive Annual Summary Report to be provided to the USACE COR prior to the end of the period of performance and prior to the submission of final progress payment invoice. The report shall discuss any observed trends or issues with maintenance and repair activities. The report shall contain a description, resolution, and cost of each service performed.

3.0 TASK 3 Annual Fuel Site Assessment (RAF Fairford)

The Contractor shall initiate a full site assessment of the fuel facilities at RAF Fairford (see attachment C – RAF Fairford EBS List) within 30 days after award. This site assessment shall be coordinated with the USACE COR and conducted with USACE, DLA, operations Terminal Managers, and/or other Government Representative as witness. The Contractor shall provide an assessment report with recommended repairs to DLA Capitalized Assets no later than 30 calendar days after completion of the site assessments. This report will be evaluated by the Government, and follow on work may be requested, and if approved, executed as a Repair Service Order.

The information included within in the Annual Fuel Site Assessment Report shall include, at a minimum, the following:

a. Contractor Personnel conducting the Assessment

b. A list of each assessed equipment of item indication the following:

i. Assessed Item/System Name

ii. Facility number and/or Location

iii. Type of Assessment Conducted (Visual, System Test, e.g.)

iv. Deficiencies Present/Issued Observed (Identify and reference)

v. Recommendation for repairs of present deficiencies and cost to perform the work (Rough Order of Magnitude)

The Contractor shall identify any potential health hazards and environmental concerns with the fuel facilities and their interconnected assets to include but not limited to containment, trench drains, piping to retaining basin, Oil Water Separators (OWS), leak protection systems on pipelines, and storage tanks.

Record (if any) environmental concerns from the POL distribution points and notify the USACE COR, Operations Terminal Manager, Base Quality Assurance Evaluators (QAEs), and Base Environmental Office immediately.

The Contractor shall provide one electronic copy of the Draft Final Annual Fuels Site Assessment Report to the USACE COR in accordance with the delivery schedule. Comments to the Draft Report will be provided by USACE, from which the Contractor will submit a Final Annual Fuel Site Assessment Report for approval. Upon approval, the Annual Fuel Site Assessment Report will be distributed to APC and DLA.

4.0 TASK 4 Annual Fuel Site Assessment (RAF Lakenheath)

The Contractor shall initiate a full site assessment of the fuel facilities at RAF Lakenheath (see Attachment D – RAF Lakenheath EBS List) within 30 days after award. The specific task details to be performed at RAF Lakenheath shall be identical to TASK 4 above.

5.0 TASK 5 Annual Fuels Site Assessment (RAF Mildenhall)

The Contractor shall initiate a full site assessment of the fuel facilities at RAF Mildenhall (see attachment E

– RAF Mildenhall EBS List) within 30 days after award. The specific task details to be performed at RAF Mildenhall shall be identical to TASK 5 above.

6.0 TASK 6 – Contractor Manpower Reporting Application

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Corps of Engineers via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year of contract performance. Contractors may direct questions to the help desk at: http://www.ecmra.mil to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/.

The Contractor shall send written confirmation of reporting inputs to the USACE PM no later than 31 October of each calendar year of contract performance. Contractor shall provide verification to COR that requirements have been met prior to payment of final invoice.

7.0 TASK 7 – Installation Access

The Contractor shall obtain Installation Access for all locations for this requirement prior to commencement of service tasks in accordance with this PWS. The Installation Access period shall begin at time of award and end on 30 November 2018. The remainder of the performance requirement tasks shall begin on 27 March 2019 for a 12 month period of performance to account for this requirement. This Task is a Not Separately Priced (NSP) item.

IV. WARRANTY

The system, all ancillary component, mechanical equipment, electrical equipment, subsystems, data transmission systems, and all Contractor provided software shall be covered by contract warranty. The Contractor shall warrant all products and services provided under this contract (material and labor) for a period of one (1) year from the date of Government acceptance or the offeror’s standard commercial warranty period, whichever is greater. Upon any product/service failure during the warranty period, Contractor’s response time to restore systems services shall be within the timeframes indicated herein. The Government may elect to procure extended warranties.

Upon notification by the USACE PM of a potential warranty issue, the Contractor shall respond onsite for repairs within seventy-two (72) hours of notification. The Contractor shall completed repairs within five (5) working days of arriving onsite.

V. PERIOD OF PERFOMANCE

The Contractor shall provide the requirements described in this document for a period of performance of 365 calendar days for the base year and four (4) separate year performance periods of 365 calendar days each. The Government may elect to exercise one or more performance periods and there are no guarantees that all performance periods will be exercised.

VI. SCHEDULE OF DELIVERABLES AND PAYMENT

1.0 Schedule

The Contractor shall provide a project schedule showing each task, milestone event and submittal required by this PWS where applicable. The project schedule shall be initial submitted and approved as part of the

WP.

2.0 Initial Administrative Milestone Payment Schedule

The following table outlines milestones required to be completed prior to initial payment for any task identified in this PWS. These initial tasks and deliverables are additionally required to be completed prior to beginning work activities that are covered under TASKS 2 – TASKS 6.

----- TABLE ON FOLLOWING PAGE ----

Milestone Payment Table Event Description % Required Date*

A

Government Acceptance of Site Specific Work Plan (WP)

Submitted No Later than 30 days After

Contract Award

Government Acceptance of Site Specific Health and Safety Plan (HASP) Submitted No Later Than 30 days After

Contract Award

Government Acceptance of Site Specific Accident Prevention Plan (APP) Submitted No Later Than 30 days After

Contract Award

Government Acceptance of Contract Contractor Quality Control Plan

(QCP)

Submitted No Later Than 30 days After

Contract Award

Kick-Off Meeting Conducted No Later Than 15 Days After

Contract Award

Kick-Off Meeting Agenda Submitted within 5 days prior to Kick-Off Meeting

Government Acceptance of Kick-Off Meeting Minutes Submitted No Later Than 5 Days After Kick-Off Meeting

Other Applicable Requirements (e.g. permits, access passes) Per Approved

Schedule Total 100

*Days = Calendar Days

3.0 Unscheduled Maintenance Payments

Unscheduled Maintenance efforts will be paid (invoiced no more often than monthly) after Government acceptance of each Service Order Completion Report. The Contractor shall include the Quality Assurance Representative signed SO form as an attachment with any payment request. The fixed fee that is included under the CPFF CLIN shall be divided evenly and invoiced on a monthly basis over the life of the POP.

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4.0 Table of Submittals

Submittals Form 4025 Required

Hard copy

CD /

DVD

Email

PM Customer

Contractor Plan Submittals Draft Final Work Plan YES √ Final Work Plan YES √ √ Draft Final HASP YES √ Final HASP YES √ √ Draft Final APP YES √ Final APP YES √ √ Draft Final QCP YES √ Final QCP YES √ √ Draft Final EIL* YES √ Final EIL* YES √ √ Draft Final ISR* YES √ Final ISR* YES √ √ √ Kick-Off Meeting Agenda NO √ √ Kick-Off Meeting Minutes NO √ √

Unscheduled Maintenance Submittals Monthly Progress Status Reports NO √ Service Order Completion Reports

(SOCR)

NO √

Final Summary Report YES √ Annual Fuels Site Assessment Submittals

Draft Final Annual Fuels Site Assessment

YES √

Final Annual Fuels Site Assessment YES √ √ √ Other Contract Requirement Submittals

CMRA Written Confirmation NO √ Accident Reports NO √

CMMS Submittal Requirements Located in PWS Section VIII Unless otherwise specified, all report format shall be Microsoft Office (Word and Excel) and/or Adobe

PDF

* Each DLA Site Code requires separate submittal documents: one for each installation, RAF Fairford, RAF Lakenheath, RAF Mildenhall

The USACE PM may require resubmission of any documents or electronic files that are determined to be in adequate for the intended purposes. The Contractor shall correct and resubmit the rejected documents within a timeframe identified (in writing) by the USACE PM at no additional cost to the Government.

All electronic deliverables shall be prepared so that the user can easily print the document in a presentable and readable format.

5.0 Invoicing

Milestone payments for FFP tasks and invoices for approved and fully completed Service Orders shall be submitted no more than once per month to NAU.EnvInvoices@usace.army.mil with the USACE PM copied on all emails. The Contractor and the USACE PM/COR will agree on payment milestones of FFP CLINs prior to the submission of the progress payment. The invoices shall be submitted utilizing the most recent version of the ENG Form 93.

VII. ANCILLARY WORK

1.0 Computer Maintenance Management System (CMMS)

The Contractor is required to provide a database management system to manage the maintenance and repair of all capitalized assets. Examples of an acceptable CMMS is Maximo, ExpressMaintenance, ECOBPM, or similar system. An Excel type database is not considered a CMMS. Excel may be utilized for minor reporting and tracking, but shall not be relied upon as the overall maintenance management system.

The Contractor shall create and maintain onsite maintenance records for each capitalized facility including associated components, equipment, and systems at each facility. The Contractor shall develop two (2) hard binds copies for each facility. One copy shall be maintained at the Contractor’s office and turned over to the Government upon completion of the contract. These records shall also be maintained within the Contractor’s CMMS and the Contractor shall upload any revisions to the CMMS. Hard copy records shall be updated during each maintenance visit to the facility. Records shall include, but not be limited to:

1. Work Plan

2. Manufacturer’s equipment manuals, warranty documents, and operating and maintenance instructions for all equipment

3. Regulations that apply to assets, systems, and accessories for the purpose of properly maintaining and repairing the system

4. Guarantee/warranty on all equipment and materials furnished by the Contractor

5. As-Built Drawings and electrical/mechanical control diagrams provided by the installation and/or updated drawings resulting from completed service orders.

6. Make, model, size, capacity, serial number, date, installed, and age of each facility asset, including real property information

7. Explosion projection documents and site specific spill response plans

8. Quarterly, semi-annual, and annual maintenance requirements for each facility asset

9. Dates of inspection, maintenance, and repair work performed

10. Up to date maintenance, inspection, and repair schedule

11. All recurring maintenance reports

12. Facility deficiency list with repair status

13. Copies of all permits, certifications, and inspection reports

14. Completed DD Form 1354 as applicable

All documents and records will be backed up on a separate medium (useable on military/civilian computer systems) to avoid loss of current/historical facility (maintenance/inspection) records and that the updated backup in its entirely shall be transferred to the Contracting Officer upon request or termination of contract.

All service orders will be computerized by the Contractor using a database program. The service order portion of the database will maintain, at a minimum, all minor/emergency repairs performed on specified equipment (to include government real property inventory information) at the designated facility per service order. Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the contractor developed database.

Contractor shall provide face-to-face training on an annual basis to Government and operations personnel at each field location requiring access to the system. Electronic versions of training material shall also be provided for each location.

1.1 Government Owned Web-Based Management System

In the future, the Government intends to institute a government owned web-based management system for the Fuels Program. This will be the system of records for the Fuels Program. Once this system is instituted, the Contractor shall utilize it.

2.0 Resident Management System

At the discretion of the KO, the Contractor may be required to use the USACE Resident Management System (RMS) to submit and track contract deliverables to include, but not limited to, invoices, contractor plans, submittals, etc.

3.0 Reporting of Problems

The Contractor shall notify the USACE PM of any circumstances that may delay the project within one (1) calendar day of discovering the problem. The Contractor shall describe the problem as well as present a proposed solution. The Contractor shall not incorporate such information into the project without first notifying the PM and obtaining written authority from the Contracting Officer. In situations requiring exigent action, the Contracting Officer can provide verbal authority, followed by written confirmation.

4.0 Permits and Responsibilities to Work

The Contractor shall, without additional expense to the Government, obtain all licenses and permits required for the execution of the work under this PWS. The Contractor shall be responsible for all damages to persons and/or property that occurs as a result of its fault or negligence in connection with the prosecution.

VIII. POINTS OF CONTACTS

The Contractor shall provide a POC to serve as the Contractor Project Manager. The Contractor shall additionally detail which personnel are authorized to communicate directly with USACE. These individuals shall be identified in the Work Plan.

The USACE Project Manager will serve as the Contractor’s technical point of contact (POC) for the contract following the award of the contract. USACE NAU Contracting section will serve as the contract point of contact. Any deviations, changes, inadequacies of any kind, and any questions related to this PWS shall immediately be brought to the attention of the USACE Project Manager for resolution.

Contracting Officer (KO) Robin Prince Robin.G.Prince@usace.army.mil +49-611-9744-2610

Contracting Officer’s Representative (COR) Angela-René Tugaoen Email: Angela-Rene.Tugaoen@usace.army.mil +49-611-9744-2750

IX. GENERAL REQUIREMENTS

1.0 Public Disclosures

The Contractor shall make no public announcements or disclosures relative to information contained or developed in this Contract, except as authorized by the Contracting Officer. This also applied to U.S.

Government-owned information made available to the Contractor.

2.0 Services, Materials, and Equipment

All services, supplies, plans, materials (except those furnished by the Government), labor, superintendence, and travel necessary to perform the work required under this contract are to be included in the price.

All new materials and equipment provided shall be compatible with existing equipment, infrastructure and control systems and must be performed by trained and certified technicians, Materials and equipment shall be installed in accordance with recommendations of the manufacturer to conform to this PWS.

In the event that equipment is added/removed/changed while this contract is active, this contract shall be re-baselined for the new equipment list. Maintenance tasks may be re-baselined based on operator level tasks conducted under separate contract to ensure holistic support of facilities.

3.0 Compliance with Laws and Regulations

The Contractor shall ensure all work performed under this contract is done in full compliance with all applicable US and HN laws and regulations. In cases of conflict between applicable laws and regulations, the most protective standard will prevail.

4.0 Transportation

The Contractor shall provide all his/her own transportation to carry out the requirements of this contract.

5.0 Access to Installation

The Contractor shall be responsible for obtaining a Temporary Pass and Long-Term Country Clearance, or designation, for all Prime Contractor and Sub-Contractor personnel who will perform work at the installations. The Contractor shall coordinate with the USACE COR for Access Submission requirements for each of the installations under this PWS.

Access to the project site is not always possible for fieldwork and may require specific coordination. These special requirements must be considered in the Contractor's bidding calculations, and shall not be used as the basis for additional compensation. Prior to the start of site visit, schedules shall be coordinated with the Terminal Manager.