A.07.24_W912GB18R0039-0004.pdf

W912GB18R0039

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Please see the continuation page.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Dec-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912GB18R0039

X 9B. DATED (SEE ITEM 11)

17-Sep-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Dec-2018

CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

W912GB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0004

The purpose of this post-closing amendment is to revise the Performance Work Statement and change the proposal due date to 4:00 PM CET on 14 January 2019.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Oct-2018 12:00 PM to 14-Jan-2019 04:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Recurring Maintenance and Minor Repair (RMMR) Services

Germany and Belgium 4 September 2018

26 September 2018 9 October 2018

28 November 2018 Revision 0.f

I. DESCRIPTION OF WORK

Under this Performance Work Statement (PWS), Contractor shall provide all labor, supervision, transportation, supplies, vehicles, tools, materials, equipment and incidental services required to execute and document Recurring Maintenance and Repair Services for Defense Logistics Agency-Energy (DLA-E) capitalized facilities at U.S. Army and Air Force Installations locations throughout Germany and Belgium. Contractor shall provide services through implementation of a Preventive Maintenance Plan which defines, schedules, and executes periodic quarterly, semi-annual, and annual facility inspections. The preventative maintenance program shall also include system/infrastructure repairs, emergency environmental support, and records management. The Contractor shall perform an annual assessment of facilities. The work will not be considered complete until a report in English or the language identified in the work request has been received, reviewed and approved by the U.S. Army Corps of Engineers (USACE) Contracting Officer’s Representative (COR). All required deliverables/documents will be reviewed by all project stakeholders.

Belgium U.S. Army Garrison (USAG) Benelux-Brussels

- Chievres Air Base Bulk & Retail Site (CHV), Chievres, Belgium

Germany USAG Ansbach

- Barton Barracks Retail Facility (BBK), Ansbach, Germany

- Katterbach Kaserne Bulk and Retail Facility (KTB) (to include Hot Point systems, pantographs, and filters), Katterbach, Germany

- Storck Barracks Bulk Facility (ILL) (to include Hot Point systems, pantographs, and filters), Illesheim, Germany

- Storck Barracks Retail Facility (ILT), Illesheim, Germany

USAG Bavaria

- Artillery Kaserne Retail Facility (ART), Garmisch, Germany

- Tower Barracks Bulk Facility (GRA), Grafenwoehr Training Area, Grafenwoehr, Germany

- Tower Barracks Retail Facility (GFW), East Camp Grafenwoehr, Grafenwoehr, Germany

- Hohenfels Training Area Bulk Facility (HOH), Hohenfels, Germany

- Hohenfels Training Area Retail Facility (HOE), Hohenfels, Germany

- Rose Barracks Bulk and Retail (VIL), South Camp Vilseck, Vilseck, Germany

USAG Rheinland-Pfalz

- Germersheim Army Depot Retail Facility (GER), Germersheim, Germany

- Husterhoeh Kaserne Retail Facility (PIR), Pirmasens, Germany

- Kaiserslautern Army Depot Retail Facilities (KIC) including Daenner Kaserne and Kaiserslautern

Industrial Center, Kaiserslautern, Germany

- Landstuhl Hospital Retail Facility (LST), Landstuhl, Germany

- Miesau Ammo Depot Retail Facility (MAD), Kaiserslautern, Germany

- Rhine Ordnance Barracks Retail Facility (RHI), Kaiserslautern, Germany

- Rhine Ordnance Barracks DLA Fuels Lab (DES), Kaiserslautern, Germany

- Sembach Kaserne Retail Facility (SEM), Sembach Germany

- Smith Barracks Bulk and Retail Facility (BMH), Baumholder, Germany

USAG Stuttgart

- Kelley Barracks Retail Facility (KEL), Stuttgart, Germany

- Panzer Kaserne Retail Facility (PAN), Stuttgart, Germany

USAG Wiesbaden

- Clay Kaserne Bulk Facility (WIE), Wiesbaden, Germany

- Clay Kaserne Retail Facility (WAB), Wiesbaden, Germany

Air Force Installations

- Ramstein Air Base Bulk and Retail Facilities (RAM), Ramstein, Germany

- Spangdahlem Air Base Bulk and Retail Facilities (SPA), Spangdahlem, Germany

II. DEFINITIONS

1.0 Scheduled Maintenance

Scheduled Maintenance consists of all scheduled, planned, and recurring maintenance of infrastructure and equipment with the goal of improving equipment life by preventing excess depreciation and impairment. This maintenance includes, but is not limited to, adjustments, cleaning, lubrication, minor repairs, filter and belt replacements.

2.0 Unscheduled Maintenance

Unscheduled Maintenance consists of Service Orders (SO) that are issued to repair or replace non-functional elements of the system or to correct current deficiencies as related to DLA-E capitalized assets. The Contractor shall identify, isolate, and rectify the deficiency or fault so that the failed equipment or system can be restored to an operational condition within the tolerances or limits established for in-service operations. Unscheduled maintenance may also be called corrective maintenance (CM).

Each Service Order proposal issued under the Unscheduled Maintenance Contract Line Item Number (CLIN) shall include all indirect labor, direct labor, material, and equipment costs associated with the preparation, assessment, troubleshooting, travel, and execution of repair.

III. CONTRACTOR PLANS

The following section discussion the development and implementation of contractor plans.

1.0 Work Plan (WP)

The Work Plan shall be prepared and implemented by the Contractor as part of their project work. The WP shall apply to all tasks/activities and products required by this contract. The WP shall be submitted in report format, and approved by the USACE COR before field activities can commence.

The Contractor shall provide a project specific WP including, at a minimum, the following:

a. Detailed Description of Project Activities

b. Detailed Project Schedule though entire period of performance that includes each task, milestone, and submittal under this PWS

c. Identification of Key Project Team Personnel with role and contact information

d. Plan to Obtain Installation Access

e. Permitting Plan (for all required permits to include, but not limited to, Hot-Work Permits, Dig

Permits, Camera Passes/Permits, Confined Spaces Permit)

f. Checklist of DLA Capitalized Assets and quarterly, semi-annual, and annual maintenance requirements for each asset with reference to the inspection requirements of this PWS

g. Emergency Response Plan (to include, but not limited to, Emergency Contact Information and Emergency Reporting Procedures)

The Contractor shall provide one electronic copy of the Draft Final Work Plan to the U.S. Army Corps of Engineers (USACE) COR in accordance with the delivery schedule. Comments to the Draft WP will be provided by the Army Petroleum Center (APC), USACE, Defense Logistics Agency (DLA), and installation stakeholders, from which the Contractor will submit a Final WP for approval. Field work shall not commence prior to approval of the Final WP.

2.0 Contractor Quality Control Plan (QCP)

The Contractor shall be responsible for contract performance quality control. To facilitate this effort, the Contractor shall establish an inspection system acceptable to the Government. The Contractor shall provide a Quality Control Plan (QCP), which addresses methods for meeting the requirements of this PWS.

The complete QCP shall be submitted to the USACE COR in accordance with the delivery schedule. Field work shall not commence prior to approval of the Final QCP.

3.0 Health and Safety Plan (HASP)

The Contractor shall prepare and submit a project specific Health and Safety Plan (HASP). The HASP shall comply with OSHA, the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1 current version), Host Nation and local regulatory requirements.

The HASP will address potential hazards that the investigation activities may present to the Contractor’s personnel as well as to the Army and local community. The HASP will clearly identify, at a minimum, the specific project Site Safety and Health Officer (SSHO), at least one other SSHO alternate, and a Competent Person (CP) meeting the requirements of EM 385-1-1 Section 1, current version. The plan will detail personnel training and responsibilities, project equipment, necessary personal protective equipment, decontamination, medical surveillance, and other applicable procedures and protocols for maintaining complete project safety. Any actions required protecting the surrounding environment, community and other third parties (e.g. visitors) will be discussed. The Contractor shall insure that their personnel are aware of and comply with safety requirements. Adherence to the plan and protection of the environment is the responsibility of the Contractor.

The Contractor shall include a subsection titled “Activity Hazard Analysis Report” to address a project specific Activity Hazard Analysis (AHA) for expected tasks that fall under this contract. AHAs must be developed by the Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the USACE COR. AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. The AHA shall be formatted in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. AHAs must identify competent persons required for phases involving high risk activities, including confined space entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding, etc.

The AHA format shall be in accordance with USACE EM 385-1-1, Section 01.A.14. Subsequent AHAs shall be formatted as amendments to the HASP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls. Contractor shall submit the Draft HASP to the Contracting Officer (KO) or COR within 21 calendar days from contract award. Once reviewed and accepted by the KO or COR, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted HASP is cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.

The Contractor shall provide one electronic copy of the Draft Final HASP to the USACE COR in accordance with the delivery schedule. Comments to the Draft WP will be provided by APC, USACE, and DLA, from which the Contractor will submit a Final HASP for approval. Field work shall not commence prior to approval of the Final

HASP.

4.0 Accident Prevention Plan

The contractor prepare and shall submit a project specific Accident Prevention Plan (APP). The Contractor shall use a qualified person to prepare the written contract APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. The Contractor shall cover all paragraph and subparagraph elements in Appendix A of USACE 385-1-1 “Minimum Basic Outline for Accident Prevention Plans”. The APP must be project specific and address any unusual or unique aspects of expected to be encountered under this contract.

The APP shall be continuously reviewed and amended, as necessary, throughout the life of the contract. Unusual or high-hazard activities for regular scheduled maintenance activities not identified in the original APP shall be incorporated in the plan as they are discovered. Changes to the accepted APP shall me made only with the written concurrence of the Contracting Officer, Project Superintendent, SSHO, and Quality Control Manager.

The Contractor shall provide one electronic copy of the Draft Final APP to the USACE COR in accordance with the delivery schedule. Comments to the Draft APP will be provided by APC, USACE, and DLA, from which the Contractor will submit a Final APP for approval. Field work shall not commence prior to approval of the Final APP.

5.0 Site Specific Equipment Inventory List

The Contractor shall prepare a site specific Equipment Inventory List (EIL) for all capitalized facilities, broken down by individual component (i.e. dispensers, tanks, meters, gauges, pumps, valves, etc.). The EIL shall be in a list format. The EIL shall, at a minimum, include the following information for each component:

a. Site Code

b. Installation

c. Facility Number

d. Location

e. Component Type

f. Description

g. Size

h. Identification Number

i. Manufacturer

j. Model/Part Number

k. Serial Number

l. Flow

m. Motor Ratio

n. Pressure Range

o. Test Tee

p. Operational? (Yes or No)

q. Date Installed

r. Condition or Replacement Date

The Contractor shall submit completed EIL for each installation within six eight (68) calendar months of the contract award and shall update the EIL annually for the life of the contact. The Contractor shall provide one electronic copy of the Draft Final EIL to the USACE COR in accordance with the delivery schedule. Comments to the Draft EIL will be provided by APC, USACE, and DLA, from which the Contractor will submit a Final EIL for approval.

6.0 Installation Status Report

The Contractor shall coordinate with each Installation to determine if an Installation Status Report (ISR) has been completed within the last year that includes the Installation’s capitalized facilities. If an ISR exists, the contractor shall obtain a copy, verify its accuracy, and update the condition of capitalized facilities as appropriate. If an ISR does not exist, or the most recent version is more than one year old, the contractor shall prepare a site specific ISR for the capitalized facilities included in this contract. Completed ISRs shall be submitted to the USACE COR for verification of the accuracy and completeness. Upon sign-off from the COR, ISRs shall be submitted per the PWS Table of Submittals. The Contractor shall submit completed or updated ISRs for each Installation within one (1) year of contract award and shall update the ISR annually for the life of the contract.

Sample Army Installation Status Reports are provided for information only in Attachment A and Attachment B.

The Contractor shall provide one electronic copy of the Draft Final ISR to the USACE COR in accordance with the delivery schedule. Comments to the Draft ISP will be provided by ACP, USACE, and DLA, from which the Contractor will submit a Final ISP for approval.

7.0 Kick Off Meeting

The Contractor will schedule and coordinate a face-to-face kick-off meeting with USACE, key Government stakeholders, and key subcontractors within fifteen (15) working days of contract award. The Contractor will attend the project kick-off meeting with the USACE COR and pertinent team members. Final clarification, preparation, and coordination will be made during the kick-off meeting. Access and “Installation Passes” requirements will be reviewed. The Contractor shall provide a proposed activity schedule, explain the intended approach in executing the Contract, provide a list of personnel to be involved in the project work, and provide additional information helpful in initiating the effort. Project details and background information will also be identified.

The Contractor shall be responsible for recording minutes, and providing a sign-in sheet for attendees. The Contractor shall coordinate the agenda for the kick-off meeting with the USACE COR at least five (5) working days before the meeting is scheduled to take place. The meeting minutes shall be provided in English to the USACE COR within five (5) working days after the meeting, via email. Upon approval of the meeting minutes, the USACE COR will direct the Contractor to deliver the meeting minutes to other meeting attendees via email.

8.0 Site Specific Comprehensive Warranty Report

The Contractor shall maintain warranty repair for the prime and service Contractors with the Contracting Officer and the COR during one year warranty periods, periods of extended warranties and/or other specified warranty periods for all locations covered under this PWS. The Contractor shall coordinate and maintain a record of contact information and warranty repairs throughout the duration of the contract period in order to develop a Site Specific Comprehensive Warranty Report containing all equipment installed under this contract for both scheduled and unscheduled maintenance activities.

The warranty period begins on the date of Government acceptance and continues for one year or as otherwise specified in the PWS.

The information included within in the Site Specific Comprehensive Warranty Report shall include, at a minimum, the following:

a. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organization of the Contractors, subcontractors, manufacturers and suppliers involved.

b. A listing of Certificates of Warranty for extended warranty items, to include items such as pumps, motors, and any other commissioned systems such as lightening protection systems.

c. A list for each warranted equipment or item indicating:

i. Service Order Identifier (e.g. GRA-XXX, ILT-XXX, RAM-XXX, etc.)

ii. Description of work

iii. Name of Materials (with Model and Serial Numbers)

iv. Facility Number and/or Location where installed

v. Starting Warranty Effective Date

vi. Duration of Warranty (include one (1) year overall warranty). Items with extended warranties must be indicated with separate warranty expiration dates.

The Contractor shall submit a Site Specific Comprehensive Warranty Report, one for each DLA site code, within ten

(10) calendar days of the end of period of performance for review and acceptance by the Government.

IV. SPECIFIC REQUIREMENTS

The Contractor shall be responsible to adhere to the applicable regulations when performing work. The Contractor shall adhere to all Host Nation regulations and provide staff trained in accordance with detailed requirements of the respective Host Nation authorities to perform maintenance, inspection, minor repair, and emergency response services at active fuel facilities containing water endangering substances.

The Contractor shall notify the USACE PM within 24 hours in the event that a problem is identified or potential environmental contamination is found. The USACE PM will coordinate with appropriate governmental entities to determine a resolution to the problem and provide direction to the Contractor on how to proceed.

Contractor shall identify any potential health hazards and environmental concerns with the fuel facilities and their interconnected assets to include but not limited to containment, trench drains, piping to retaining basin, OWS, leak protection systems on pipelines.

Record (if any) environmental concerns from the POL distribution points and notify the USACE PM and Operations Terminal Manager immediately.

The work will be accomplished through the performance of the tasks described below:

1.0 TASK 1 Scheduled Recurring Maintenance (USAG Sites)

The Contractor shall implement scheduled recurring maintenance to include inspections of all fuel receipt, storage, transfer, and distribution systems in accordance with systems maintenance (SM) tasks identified in UFC 3-460-03 (summarized in Appendix C of the UFC 3-460-03), dated 10 November 2017, other applicable US or Host Nation directives, manufacturer’s specifications, and best commercial practices. The Contractor shall implement a systematic plan contributing to the uninterrupted functioning of the fuel facilities and provide copy of inspection reports to the COR and the fuel facility operator, to include a list of recommended actions. Each contract year, the Contractor shall perform quarterly maintenance tasks on four separate occasions, the semi-annual tasks on two separate occasions, and the annual tasks on one occasion, as documented in Contractor’s approved maintenance schedule. Scheduled recurring maintenance under this requirement is for USAG sites identified in Section I of this PWS, their associated equipment, and system components. Attachment C of this PWS, ‘Army Europe EBS List’, includes Army real property and facility numbers.

Contractor shall inspect, at a minimum, the containment systems, Oil Water Separator (OWS) systems, leak detection systems, corrosion protection, power generation systems (permanently installed (non-equipment) to include stand-alone fuel tanks), Automatic Tank Gauge (ATG) systems, and other systems/components identified in UFC 3-460-03 as part of quarterly, semi-annual, and annual inspections. Any deficiencies with these systems shall be reported to the USACE in the inspection reports.

The Contractor shall ensure that fuels systems shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The Contractor shall immediately notify the COR and the PM of any maintenance downtime that could affect operational use of the system and the estimated time that the system will be back in operation.

The contractor shall ensure that fuel systems shall be available to receive, store, distribute and dispense mission essential fuel requirements at all facilities, by which performance shall be measured under a quality assurance surveillance plan. The Contractor shall determine the average percentage of system availability to receive, store, distribute, and dispense fuel at each fuel facility listed on a monthly and annual basis, which shall be provided to the USACE COR as a monthly and comprehensive annual report. The Contractor shall maintain a minimum of 95% quarterly availability for all facilities listed to receive fuel. This shall be calculated off the total availability for each facility. If DLA has approved for a specific fuel product to be removed or transferred to another location, the Contractor shall provide written documentation certifying volume of fuel product removed or transferred no later than 24 hours after the action.

1.1 Preventative Maintenance Frequencies: The Contractor shall provide scheduled maintenance services for DLA-E capitalized systems, equipment, and assets at USAG sites identified in Section I. Scheduled maintenance shall be conducted in accordance with the frequencies and procedures specified in applicable codes, specifications, and industry standards. Where there is disagreement between two standards, the most stringent standard shall prevail unless determined otherwise by the Government. The Contractor shall reset the maintenance schedule cycle for all DLA capitalized assets at the start of the contract. The Contractor shall complete Annual requirements within the first six (6) calendar months of the award.

1.2 API 510 Inspections: The Contractor shall perform API 510 Inspections on all capitalized pressure vessels, filter separators, and associated pressure relieving devices. Contractor shall coordinate with the USACE COR to schedule inspection activities. Inspections should be performed within six (6) months of contract award with all inspections completed within one (1) year of contract award. Inspections shall be completed in the base year and will not be repeated in the option periods. The proposed inspection schedule shall be submitted to the COR for review within tenthirty (130) calendar days of the last Kick Off meeting.

1.2.1 Inspection Plan: Develop and submit an Inspection plan for each Installation in accordance with API 510 that identifies the inspection team and their qualifications, the inspection requirements and procedures for applicable capitalized equipment, and other plan requirements as listed in API 510. The Inspection Plan shall be submitted for each Installation within 3060 calendar days of the Contract Award.

1.2.2 External Inspection: Perform External inspections for all applicable capitalized equipment in accordance with API 510. External Inspections shall be performed for all applicable equipment regardless of the date of the last external inspection in order to establish an inspection baseline for all capitalized equipment.

1.2.3 Internal Inspection: Perform internal inspections for all applicable capitalized equipment in accordance with API 510. Internal Inspections shall be performed for all applicable equipment regardless of the date of the last internal inspection in order to establish an inspection baseline for all capitalized equipment. Filters shall be replaced at the time of the internal inspection. It is the responsibility of the Contractor to open, have the filter separators vapor-free, emptied, and closed. The Contractor shall be responsible for providing and installing replacement gaskets, bolts, and washers for each inspection. Filter procurement, installation, and disposal is the responsibility of the Contractor.

1.2.4 Inspection Report: Develop an inspection report for each Installation in accordance with the requirements of API 510. The report shall at a minimum contain the inspection plan, all relevant information for the inspected equipment, inspection results and recommendations, and inspection report requirements of API 510.

1.2.5 Inspection Interval: The Government intends to set an inspection interval of 5 years for external inspections and 10 years for internal inspections. If the baseline inspections required above indicate heavy corrosion, or other conditions that warrant a shorter inspection interval for a particular piece of equipment, this recommendation should be included in the inspection report. Inspections on shorter inspection intervals shall be completed by service order.

1.3 Maintenance Reports: The Maintenance Reports shall be completed every three (3) months or every quarter, for a total of four (4) Maintenance Reports per annual performance period. The Contractor shall prepare and submit a maintenance report describing the work performed since the previous work, work currently underway, work anticipated, and an updated project schedule showing each task, milestone event and submittal required by this PWS where applicable. Within each report, the Contractor shall specify, the semi-annual and annual requirements, in addition to the quarterly requirements that are conducted during the specific maintenance report. The report shall state whether current work is on schedule. If the work is not on schedule, the Contractor shall state what actions are anticipated in order to get back on schedule. In addition, the quarterly report shall include, safety issues identified since the previous report, any customer comments and ratings, data analysis (e.g. scheduled maintenance funds spent, and top 10 recurring maintenance with frequency of maintenance included) and backup data as required. The Contractor shall also denote the frequency of the scheduled maintenance (e.g. quarterly, semi-annual, annual). The report shall reference the applicable UFC or host nation requirement to ensure that all requirement scheduled maintenance was completed.

The report shall be submitted no later than the fourteen twenty one (1421) calendar days after the end of each active quarter and shall discuss the previous month’s activities. (e.g. If Quarter 1 runs from 1 January through 31 March, the Quarter1 Maintenance report shall be submitted no later than 14 of April 2018). Quarter 4 Report shall be submitted prior to the submission of final progress payment invoice

2.0 TASK 2 Unscheduled Maintenance Service Orders (USAG Sites) The Contractor shall provide all personnel, vehicles, equipment, tools, materials, supervision, and all other services necessary to provide corrective maintenance for the repair or replacement of non-functional elements supporting

POL distribution points and DLA-E capitalized assets throughout period of performance at USAG sites identified in Section I and in Attachment C of this PWS. Contractor shall conduct unscheduled repairs per approved Service Orders (SO). Individual SO proposal estimates submitted under the Cost Plus Fixed Fee Unscheduled Repair Contract Line Item Numbers (CLINs) shall include all indirect labor, direct labor (based on contractor’s cost experience in performing the task), material, and equipment costs associated with the preparation, assessment, troubleshooting, and execution of the repair. Fee is not authorized at the service order level. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR. Performance metrics used by the Government to promote realism and accuracy of Contractor SO price estimates will measure the variance of the initial service order estimate compared to the invoiced amount. The Contractor shall not execute SOs in excess of total amount obligated against the unscheduled maintenance CLIN.

The Contractor shall honor a one (1) year warranty period on all repair work to include materials and workmanship.

2.1 Service Order Process: Service Orders (SOs) are initiated upon identification of a site/system deficiency and are submitted by the installation, USACE, or other approved entity for approval on a SO request form similar to the sample form provided in Attachment E (Sample SO Request Form). A Service Order is a corrective maintenance request which identifies a deficiency, the status of deficiency (Routine or Emergency), and provides a recommended solution (See Sample Service Order Form, Attachment G). The technical scope and price proposal shall be submitted to the Government with sufficient detail and supporting documentation per contract requirements. The Government will validate requirement, determine priority, and attain approval. The SO and supporting documentation shall be submitted through the Contractor’s Computer Maintenance Management System (CMMS), or as otherwise directed by the COR.

The Contractor shall complete all the required information on the service order submission form accurately and completely and submit a cost estimate to the USACE PM and COR (see Attachment G, Sample Service Order Submission Form). Additional sheets may be used for listing materials and safety related documents if there is insufficient room on the SO form. Supporting documentation required to be submitted with the SO proposal estimates include, but is not limited to, labor, bill of materials, cost of equipment etc. Multiple quotes for material or services in excess of the $5,000.00 $10,000 micro-purchase threshold are required and must be retained by Contractor. Contractor shall adhere to micro-purchase threshold limit changes to the FAR throughout the life of this contract. When multiple quotes are required but are not able to be obtained, the Contractor shall complete the Sole Source Justification Form (See Attachment F) and also be retained by the Contractor. The multiple quotes and Sole Source Justification is not required to be submitted with each service order proposal estimate; however, the documentation shall be provided at the request of the KO or COR. The Contractor shall also submit a service order balance sheet along with each service order proposal estimate. The balance sheet shall include, at a minimum, the total EURO awarded capacity for unscheduled maintenance, the total EURO amount of all previously approved (to include completed) SOs, and the effect the subject SO proposal estimate will have on the remaining capacity.

Contractor shall submit electronic copy of the SO to the Government for review and approval. The Government will review the proposal and upon approval will generate a Notice-to-Proceed (NTP) for the specific task. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR. The Contractor shall not proceed with any repairs prior to written notification from the COR, and the Contractor shall not execute SOs in excess of the total amount obligated against the unscheduled maintenance CLIN.

All Service Orders must be approved by the Contracting Officer or the COR before work commences.

2.2 Emergency Service Orders: Emergency service order is defined as the restoration of a piece of equipment, a system, or a facility where there is threat to life safety, significant damage to Government property or potential loss of a base’s mission or national security.

When notified by the COR, the Contractor shall respond onsite for repairs within forty eight (48) twelve (12) hours of notification. The Contractor shall complete repairs within seventy-two (72) hours five (5) calendar days after NTP, 24 hours a day, 7 days a week, and notify COR upon completion.

If the Emergency service order system deficiency cannot be repaired within the requisite timeframe, the Contractor shall provide written notification to USACE COR and the KO via e-mail. The COR and KO notification shall include specific repair details of reason why the system deficiency cannot be mitigated or corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the seventy-two (72) hour period.

The Contractor shall contact the USACE COR on all Emergency Service orders when they are completed and submit all documentation the following business day.

2.3 Routine Service Orders: Routine service order is defined as any general repair not assigned a higher priority.

When notified by the COR, the Contractor shall respond onsite for to troubleshoot deficiencies repairs and prepare repair estimates within eighteen (18) forty five (45) calendar days after notification or during the next scheduled quarterly inspection, whichever interval is sooner. The Contractor shall complete repairs within thirty

(30) forty five (45) calendar days after NTP or during the next scheduled quarterly inspection, whichever interval is sooner. Routine service orders should be accomplished by the most economical and efficient manner, on a “first come, first serve” basis. Personnel shall not be diverted from Emergency service orders.

If the Contractor cannot meet the requisite timeframe to respond to and repair Routine service orders, the Contractor shall provide written notification to the COR via e-mail. The COR notification shall include specific repair details of reason why the system deficiency cannot be corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the routine service repair requirement listed above within this section.

2.4 Approval Authority: All Service Orders must be approved by the Contracting Officer, the COR, or the designated authority before work commences. The Contracting Officer may assign a Contracting Officer’s Representative (COR) to determine priority level and validate requirements as identified in their appointment letter.

The COR may approve routine and emergency service orders equal to or less than $10,000.00 (or Euro equivalent) or as authorized by the KO.

If during the execution of Emergency Service Order authorized by the KO, the Contractor feels that the total value of the SO work will exceed the $10,000.00 (or Euro equivalent) limit (or as authorized by the KO), the Contractor shall cease work, and notify (verbal or written) the KO. If verbal notification, it shall be followed up by written notification to the KO within one (1) working day. Contractor shall await further instructions from the KO.

Service Order support identified under this task may be utilized at other locations identified in this PWS per the approval of the KO or COR.

2.5 Monthly Progress Status Report: The Contractor shall track all service order costs and provide for all facilities within the Monthly Progress Status Report. The Contractor shall prepare and submit a monthly progress report describing the work performed since the previous report, work currently underway and work anticipated. The report shall state whether current work is on schedule. If the work is not on schedule, the Contractor shall state what actions are anticipated on order to get back on schedule.

In addition, the monthly report shall, at a minimum, include the following:

a. A Balance Sheet showing current available balance of funds for Service Orders tracked against the Unscheduled Minor Repair Service Order Capacity

b. Safety issues identified since the previous report

c. Any customer comments and ratings

d. Data Analysis (e.g. Service Orders approved/completed per month, scheduled maintenance funds spendt per month, number of backlog Service Orders, average cost of Emergency SO’s and Routine SO’s, average time from identification to repair for minor and emergency SO’s, and top 10 recurring maintenance or repairs with frequency of maintenance/repair included)

e. Supporting Documentation

The report shall be submitted no later than the last Friday of each calendar month or other similar frequency approved by the COR, and shall discuss the current month’s activities.

2.6 Service Order Completion Report: The Contractor shall submit a service order completion report (SOCR) following the successfully completion of all service orders.

The SOCR shall, at a minimum, include the following:

a. Narrative of Service Order Request

b. Narrative of Corrective Actions

c. Photo log

d. Updated As-Built Drawings and electrical/mechanical control diagrams resulting from the completed service order

e. Updated equipment manuals and operating and maintenance instructions for new equipment installed under the completed service order.

f. Estimated cost to complete

g. Final Costs

The report shall be submitted no later than ten twenty one (1021) calendar days following the completion of field work. Following acceptance of the SOCR, the invoice for completion of the service order may be submitted for payment with all the necessary paper work for documentation of billing.

2.7 Site Specific Final Summary Report: The Contractor shall summarize and compile all monthly Progress/Status Reports into one comprehensive Annual Summary Report to be provided to the USACE COR prior to the end of the period of performance and prior to the submission of final progress payment invoice. The report shall discuss any observed trends or issues with maintenance and repair activities. The report shall contain a description, resolution, and cost of each service performed.

3.0 TASK 3 Unscheduled Maintenance Service Orders (Air Force) The Contractor shall provide all personnel, vehicles, equipment, tools, materials, supervision, and all other services necessary to provide corrective maintenance for the repair or replacement of non-functional elements supporting POL distribution points and other DLA-E capitalized assets throughout period of performance at Air Force locations identified in this PWS and Attachment D. Contractor shall conduct unscheduled repairs per approved SO.

Individual SO proposal estimates submitted under the Cost Plus Fixed Fee Unscheduled Repair CLINs shall include all indirect labor, direct labor (based on contractor’s cost experience in performing the task), material, and equipment costs associated with the preparation, assessment, troubleshooting, and execution of the repair. Fee is not authorized at the service order level. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR.

Performance metrics used by the Government to promote realism and accuracy of Contractor SO price estimates will measure the variance of the initial service order estimate compared to the invoiced amount. The Contractor shall not execute SOs in excess of total amount obligated against the unscheduled maintenance CLIN.

The Contractor shall honor a one (1) year warranty period on all repair work to include materials and workmanship.

3.1 Service Order Process: Service Orders are initiated upon identification of a site/system deficiency and are submitted by the installation, USACE, or other approved entity for approval on a SO request form similar to the sample form provided in Attachment E (Sample SO Request Form). A Service Order is a corrective maintenance request which identifies a deficiency, the status of deficiency (Routine or Emergency), and provides a recommended solution (see Sample Service Order Form, Attachment G). The technical scope and price proposal shall be submitted to the Government with sufficient detail and supporting documentation per contract requirements. The Government will validate requirement, determine priority, and attain approval. The SO and supporting documentation shall be submitted through the Contractor’s Computer Maintenance Management System (CMMS), or as otherwise directed by the COR.

The Contractor shall complete all the required information on the service order form accurately and completely and submit a cost estimate to the USACE PM and COR (See Attachment G, Sample Service Order Submission Form).

Additional sheets may be used for listing materials and safety related documents if there is insufficient room on the SO form. Supporting documentation required to be submitted with the SO proposal estimates include, but is not limited to, labor, bill of materials, cost of equipment etc. Multiple quotes for material or services in excess of the $5,000.00 $10,000 micro-purchase threshold are required and must be retained by Contractor. Contractor shall adhere to micro-purchase threshold limit changes to the FAR throughout the life of this contract. When multiple quotes are required but are not able to be obtained, the Contractor shall complete the Sole Source Justification Form (See Attachment F) and also be retained by the Contractor. The multiple quotes and Sole Source Justification is not required to be submitted with each service order proposal estimate; however, the documentation shall be provided at the request of the KO or COR. The Contractor shall also submit a service order balance sheet along with each service order proposal estimate. The balance sheet shall include, at a minimum, the total EURO awarded capacity for unscheduled maintenance, the total EURO amount of all previously approved (to include completed) SOs, and the effect the subject SO proposal estimate will have on the remaining capacity.

Contractor shall submit electronic copy of the SO to the Government for review and approval. The Government will review the proposal and upon approval will generate a Notice-to-Proceed (NTP) for the specific task. Once given a notice to proceed by the KO or COR to execute the service order repair, the contractor shall not exceed the costs proposed without first obtaining approval from the KO or COR. The Contractor shall not proceed with any repairs prior to written notification from the COR, and the Contractor shall not execute SOs in excess of the total amount obligated against the unscheduled maintenance CLIN.

All Service Orders must be approved by the Contracting Officer or the COR before work commences.

3.2 Emergency Service Orders: Emergency service order is defined as the restoration of a piece of equipment, a system, or a facility where there is threat to life safety, significant damage to Government property or potential loss of a base’s mission or national security.

When notified by the COR, the Contractor shall respond onsite for repairs within forty eight (48) twelve (12) hours of notification. The Contractor shall complete repairs within seventy-two (72) hours five (5) calendar days after NTP, 24 hours a day, 7 days a week, and notify COR upon completion.

If the Emergency service order system deficiency cannot repaired within the requisite timeframe, the Contractor shall provide written notification to USACE COR and the KO via e-mail. The COR and KO notification shall include specific repair details of reason why the system deficiency cannot be mitigated or corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the seventy-two (72) hour period.

The Contractor shall contact the USACE COR on all Emergency Service orders when they are completed and submit all documentation the following business day.

3.3 Routine Service Order: Routine service order is defined as any general repair not assigned a higher priority.

When notified by the COR, the Contractor shall respond onsite for repairs within eighteen (18) forty five (45) calendar days after notification. The Contractor shall complete repairs within thirty (30) forty five (45) calendar days after NTP. Routine service orders should be accomplished by the most economical and efficient manner, on a “first come, first serve” basis. Personnel shall not be diverted from Emergency service orders.

If the Contractor cannot meet the requisite timeframe to respond and repair Routine service orders, the Contractor shall provide written notification to the COR via e-mail. The COR notification shall include specific repair details of reason why the system deficiency cannot be corrected, a description and model number of the long lead part(s), the date the part was ordered, the date the part is expected to arrive and the expected completion dates/times. In a few cases, the parts required for repair may be long lead items, and in this case, the Contractor shall make a good faith effort to complete the equipment repair within the routine service repair requirement listed above within this section.

3.4 Approval Authority: All Service Orders must be approved by the Contracting Officer, the COR, or the designated authority before work commences. The Contracting Officer may assign a Contracting Officer’s Representative (COR) to determine priority level and validate requirements as identified in their appointment letter.

The COR may approve routine and emergency service orders equal to or less than $10,000.00 or as authorized by the KO.

If during the execution of Emergency Service Order authorized by the KO, the Contractor feels that the total value of the SO work will exceed the $10,000.00 limit (or as authorized by the KO), the Contractor shall cease work, and notify (verbal or written) the KO. If verbal notification, it shall be followed up by written notification to the KO within one (1) working day.