A_07.20_-_Pre-Proposal_Conf_18-R-0029_Croatia.ppt

BUILDING STRONGSM

WELCOME

Pre-Proposal Conference for Solicitation

W912GB-18-R-0029:

Maritime Disaster Response Training Center Renovation Rijeka, Croatia

22 May 2018

Introduction Sign In Sheet for Attendance

Questions

As a courtesy to all attendees, request all cellular telephones are turned off Slide *

Please ensure you sign in.

Please turn off, or put your cell phones on vibrate.

Please do not hesitate to stop us at any time for questions. We are here to educate you and the more questions you ask the better.

Slide * Agenda

Government Team

Dean DeFord, Contract Specialist Kristina Morrow, Contracting Officer Tarek Eljizi, Project Manager

Special Notice Any remarks or explanations given during this pre-proposal conference and site visit will not change the terms and conditions of the solicitation.

Any changes resulting from the conference or questions received will be in writing by the issuance of amendments.

USACE Points of Contact

Kristina Morrow, Contracting Officer E-mail: Kristina.morrow@usace.army.mil

Dean DeFord, Contract Specialist E-mail: dean.p.deford@usace.army.mil

Slide *

Any and all inquiries regarding this solicitation shall be addressed to …

Design-Build Contract Process

Design-Build Contract Process What is Design-Build?

The contractor is responsible for both project design and construction under one contract It is the contactor’s responsibility to obtain all design documents and all local (Croatian) construction permits

E7CT9K2K (E) - Agenda does not match the slides.

Additional Benefits:

Less risk to the government - contractor is responsible for the accuracy of the design and quality of construction (singular responsibility) Reduces change orders due to design errors and omissions.

Quicker Delivery Time One contract for the entire project Design and construction can overlap Better Cost Control Contractor has more flexibility to incorporate cost savings into the design.

Reduced administration Encourages builder innovation and alternate solutions to building challenges

Design–Build Contract What are the Benefits?

Contractor has the freedom to create a better product by having the ability to use experience to influence the design; encourages builder innovation More control to correct items before the start of construction; thus ensuring that the project progresses smoothly Quicker delivery time (one contract for the entire project) Cost savings Grows local contractors Challenges Limited knowledge in the process and resistance to change

Design Build Process Chart

Project Program and Prescriptive Design in RFP

Award Contract

Contractor Develops 100% Design for Approval after Award Contractor Uses RFP to Develop Proposal Based on His Own Design Concept.

Overview of our process

Questions

One Phase Source Selection

A One-phase source selection process will be used to evaluate the contractors for award.

Volume I – Technical Proposal

Volume I – Technical Proposal

Factor 1 – Past Performance

Factor 2 – Management Plan

Factor 1 – Past Performance

The Offeror must submit a Past Performance Questionnaire (PPQ), Attachment One (1), for three (3) projects. The completed Attachment One (1) shall be included in the Offeror’s proposal under Factor One (1), Past Performance. Offerors should follow-up with project owner points of contact / clients to ensure timely submittal of questionnaires.

IMPORTANT

Offerors should follow-up with project owner points of contact / clients to ensure timely submittal of questionnaires.

If the Offeror is unable to obtain a completed questionnaire from a client before the proposal closing date and time, the Offeror should complete and submit with the proposal the first page of Attachment One (1), Blocks One (1) through Six (6), which will provide contract and client information for the respective project(s). Please ensure correct client telephone number(s) and email address(es) are provided.

EVALUATION

What Do We Want to See Relevancy and Confidence!

Quality-The degree to which the Offeror has complied with the contract requirements Schedule/Timeliness of Performance-Whether the Offeror met contract completion dates including significant milestones

Customer Satisfaction-The degree to which end-users were satisfied with the project

and adherence to a safety plan

What Do We Want to See

Other Evaluation Criteria:

Relevance of past performance How recent the project was performed Trend in performance Evaluation letters/certificates of appreciation Positive, or negative comments impacting performance

No Past Performance?

IAW FAR Part 15.305(a)(2)(iv), An Offeror with no record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

Attachment 1 USACE Past Performance Questionnaire

Attachment 1 USACE Past Performance Questionnaire Slide *

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

Factor 2 – Management Plan

The Offeror shall provide a management plan for the successful execution of this project.

Evaluation Criteria What do we want to see

Documentation: A maximum of 12 pages shall be submitted. Any pages exceeding the 12 page limitation will not be considered as part of the proposal. Double sided pages are considered two pages. The proposal shall be submitted on standard sized paper, 8 ½ x 11” or A4, with a minimum of an 12-point font type. The resumes, and letter of Commitments are not considered part of the 12 pages.

A narrative description of the organization structure including roles, major responsibilities, and authorities of all JV Partners (if applicable), Key Subcontractors (if applicable), and key personnel shall be described. Offerors are encouraged to become familiar with personnel requirements located in specification sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; and 00 73 15 General Requirements.

(continued)

The Project Manager, or the on-site person that communicates with the U.S. Government if the PM is not on-site, and any other personnel authorized to communicate directly with the U.S. Government shall be clearly identified.

A narrative description of the organization structure including roles, major responsibilities, and authorities of all JV Partners (if applicable), Key Subcontractors (if applicable), and key personnel shall be described. The position titles used in the narrative must match those used in the organization chart. Offerors are encouraged to become familiar with personnel requirements located in specification sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; and 00 73 15 General Requirements.

What we want to see

The Offeror’s plan for management and start-up of a design-build contract for general building construction with a total value of between $250,000 and $1,000,000, including mobilization of the site; how to staff the field office with key personnel currently employed by the prime, and/or JV / Subcontractor; or letters of commitment from additional key personnel required to meet the minimum standards of the contract; and in general, work that will be done by the prime and that to be accomplished by the subcontractors.

Construction/Renovation licenses for Croatia that shows the Prime Contractor and/or JV entity hold the required licenses for all work that will be completed under this project. Note: this information is required for an eventual responsibility determination by the contracting officer and is not evaluated as part of the management plan.

Slide *

What we want to see

At a minimum qualifications (IE: a resume and letter of commitment) should be provided for the program manager, construction quality manager (QM), design quality construction manager (QCM), and designer of record. The QM and QCM positions may be fulfilled by the same individual if she or he meets both qualifications addressed in the specifications. The resumes and letters of commitment shall not count towards the 12 page maximum for this Factor. The PM should be responsible for the design and construction of the project indicated in the solicitation and must have at least one (1) year construction and construction management experience. The Designer(s) of Record must have at least one (1) year of design experience and must be able to certify designs based on local construction laws, or describe how designs will be certified under local construction laws.

Slide *

Management Approach

Check to ensure all required criteria is identified in the proposal Use the terminology required by the Specifications.

Demonstrate knowledge of US Army Corps of engineers processes by reading the specifications and following the specifications requirements.

Slide *

Factor 3 – Price / Administrative Proposal

Factor 3 – Price

Volume II Factor 3 – Price One (1) Base Item CLIN 0001 – All work associated with the design and construction of a renovation of the first floor of the Maritime Disaster Training Center in Rijeka, Croatia.

Three (3) Option Items CLIN 0002 – Option 1: Replacement of all Existing exterior windows and doors CLIN 0003 – Option 2: Security doors and video surveillance CLIN 0004 – Option 3: Renovation of the interior Mezzanine Area

Volume II Factor 3 – Price

Slide *

REMINDER-

Failure to complete all information may result in the Offeror’s proposal package being rejected after initial evaluation without further consideration.

Ensure you use the most current price schedule, including all issued amendments.

What Do We Want to See

The Offeror's price proposal will be evaluated to determine reasonableness, completeness, performance risk and affordability in order to assess the Offeror’s understanding of the scope of work for the project.

Slide *

Found on Page 15 of the solicitation.

Defense Base Act (DBA) Insurance

Basis for Award

Award will be made to one (1) Offeror, Responsible in accordance with the Federal Acquisition Regulation (FAR 9.1), Whose proposal conforms to the solicitation requirements, and is most advantageous to the Government based upon an integrated assessment of the evaluation factors Slide *

Performance Price Tradeoff (PPT)

The proposals will be evaluated based on the three (3) evaluation factors; Volume I: Factor One (1) Past Performance, Factor Two (2) Management Plan. Volume II: Factor Three (3) Price.

The Government reserves the right to award to other than the lowest proposed price.

Mandatory Registration

DUNS Number Obtain a Data Universal Numbering System (DUNS) Number:

If you do not have a DUNS number, contact Dun and Bradstreet to obtain one.

http://fedgov.dnb.com/webform

SAM

Mandatory Registration in System for Award Management: The Federal Government mandates that a contractor be registered in the System for Award Management (SAM) prior to the award of a Federal contract. Federal Acquisition Regulation (FAR) clause 52.204-7 states that in order to do business with the Government, the contractor must be registered in the SAM database. Firms interested in doing business with the Federal Government should now visit the “System for Award Management (SAM)”.

https://www.sam.gov/ The website contains a video overview briefing and user guides for assistance.

https://www.youtube.com/watch?v=9VPGVYPvch4&feature=player_embedded

CAGE/NCAGE Codes Obtain a Contractor and Government Entity Code (CAGE)/ North Atlantic Treaty Organization (NCAGE):

The CAGE code is a required piece of data for registering in the System for Award Management (SAM). If you are a vendor located in the United States and do not have a CAGE code, a CAGE code will be assigned to you when you register in the SAM database for the first time. Companies outside the U.S. must register with the NATO Support Agency (NSPA).

NSPA Website https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Note: You may still submit your proposal if not registered in SAM. However, you must be registered prior to award if you are selected as a successful Offeror. If your Firm is not registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful SAMS registered Offeror.

IT IS IN YOUR BEST INTEREST TO START THIS PROCESS NOW.

Submitting Your Proposal

The proposal shall be typed and submitted in English and easy to read.

The proposal shall be organized, concise, and submitted as two attachments. Volumes shall be clearly identified and tabbed. Each factor shall be described in a separate tabbed section.

Each volume shall be identified by the solicitation number, volume number, and name, address, and telephone number of the prime Offeror on the cover.

Each volume shall contain a table of contents and include at the bottom left side of each page the volume and page number.

Proposal Format

Volume I: Offerors shall verify that the information for all forms submitted is current, correct, and complete including name(s) of the point(s) of contact (POCs), email address(es), and telephone number(s), for the technical factors.

Volume II: Section 00 10 00 shall be completed in full, including all base and option CLINs and in U.S. Dollars.

Volume II: Offerors shall submit a signed Offer, Standard Form (SF) 1442 for this solicitation, including verification of all amendments received.

Proposals shall completely and adequately address the requirements of this solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary.

Contractors are cautioned against submitting conditional proposals.

Failing to submit attachments or failing to complete the proposal properly may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.

If applicable, required documentation:

A copy of the joint venture agreement in English, dually signed by each party, by an authorized representative of each firm.

More information regarding joint ventures can be found in the solicitation.

Joint Venture Agreement

More information regarding joint ventures can be found on Page 13 of the Amendment 0002 SF 30.

If an Offeror wishes to be credited with the experience of a key subcontractor or supplier (e.g. a firm that is not the prime contractor part of the joint venture), a letter of commitment signed by the key subcontractor and prime contract shall be submitted.

More information regarding joint ventures can be found in the solicitation.

Letter of Commitment

Proposal Package Volume I – Technical Proposal: Factor One (1) – Past Performance; Factor Two (2) – Management Approach; Letters of Commitment; Joint Venture Agreement

Volume II – Price / Administrative Proposal: Factor Three (3) – Price; Submit BLA with Price Schedule

E7CT9K2K (E) - Needs to be taken from the SSP.

Proposal Package Volume II- Price

The section 00 10 00 shall be completed in full, including all options.

Section 00 45 00 of the Solicitation, Representations and Certifications, fully completed

E7CT9K2K (E) - Needs to be taken from the SSP.

Bank Letter of Assurance Information Bank Letter of Assurance (BLA) – Please refer to Local Clause 52.000-4059, Letter of Assurance (RFP) (Sep 1993), and Sample Bank Letter of Assurance

Complete Page 2 of the SF-1442, Blocks 14 thru 20

This must be completed fully!

* Contractors commonly neglect to fill out the amendment acknowledgement portion.

* Contractors commonly neglect to fill out the amendment acknowledgement portion.

W912GB-18-R-0029

Offerors are to Electronically Submit their Proposals through AMRDEC:

(NO e-mail submissions will be accepted with the Exception of Questionnaire Attachment 3. Instructions are included in the solicitation. )

Electronic Proposal Submission Proposals may be submitted utilizing the AMRDEC SAFE https://safe.amrdec.army.mil/safe.

File names shall be titled:

Volume I: W912GB18R0029-CompanyName-VolumeI Volume II: W912GB18R0029-CompanyName-VolumeII See Pages 36 & 37 of Solicitation for more information on AMRDEC Submission

Slide *

If you choose to hand deliver your proposal, please notify Christine Dye of the date and time, so that she may meet you outside our security gate. If she is not available, she will ensure another individual is available to meet you.

Proposals (Volume I & II) are due on

18 June 2018 14:00 Hours CEST

Wiesbaden, Germany If there is a change in the proposal due date, you will be notified by an amendment to the solicitation.

Proposal Submittal Any changes in the proposal due date will be made through an amendment of the solicitation LATE is LATE!

Legal Briefing eel

Legal Briefing

CHOICE OF LAW (OVERSEAS)

(JUN 1997)

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

(End of clause)

Breach

United States law will apply to resolve any applicable claim of breach of this contract.

Miscellaneous Points

The US acts through warranted Contracting Officers (KOs).

Contracting Officers are assisted by Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) acting within the bounds of authority delegated to them by the Contracting Officer.

Only a warranted Contracting Officer (or designated ACO) may provide direction to a contractor on a U.S. Government contract.

The Government intends to award

WITHOUT DISCUSSIONS

(but reserves the right to conduct discussions)

Offerors shall provide their

BEST PROPOSAL

in their first submission (you may not get a second chance)

All questions related to this solicitation, pre-proposal conference, and site visit must be submitted IN WRITING via e-mail to Mr. Dean DeFord and Ms. Kris Morrow.

Cut Off Date for questions is 10 calendar days before the proposal due date.

All responses will be addressed via Projnet, please see section 00 21 16 for information relating to submitting questions.

All Questions are due on Friday, 25 May 2018 at 1400hrs

Please note:

“Any remarks or explanations provided during the pre-proposal conference and site visit will not change the terms and conditions of the solicitation. Any changes resulting from today or questions received will be addressed in writing by the issuance of an amendment.”

FedBizOpps

All amendments and revised attachments shall be posted on: www.fbo.gov

Introduction to USACE Construction Administration Mr. Tarek Eljizi

Project Description After Contract Award

A management plan should be prepared in the context of contract execution the Contract Clauses and Specifications

Project Description

The project requires design and construction of:

BASE BID

Renovation of Maritime Disaster Training Center

The facility shall accommodate 90 people. The floorplan shall be 3 distinct areas, Staff Area, Disaster Response Team Area and the Public Area.

OPTIONS

Exterior Wall Finishes

Exterior Doors and Windows First Floor

Security Doors and Video Surveillance

Mechanical/Electrical Room Renovation

PERIOD OF PERFORMANCE (POP)

Base Bid POP

365 calendar days from issuance of NTP

Options POP

Will be exercised up to 90 calendar days following NTP Optional work awarded shall be completed within in the Base POP

Liqudated Damages

$446 per day beyond the 540 calendar day POP.

After Contract Award

FBO View of Contract Clauses and Specifications These will be enforced in execution of a Contract Slide *

A management plan should be prepared in the context of contract execution the Contract Clauses and Specifications

SECTION 00 73 15 General Conditions

1.11 REFERENCED STANDARDS

Unless specifically called out in the specifications, Host Nation Building Standards shall be used for this contract.

Definition Construction Quality Management Specification Section 01 45 01USACE Quality Control The process to ensure that construction is performed:

According to design and specifications On time Within FIRM FIXED PRICE contract amount Safely

Discuss Conceptual Design and SPECS, Define ‘On Time’ within Construction Duration, Discuss firm fixed price contract (create own bill of quantities)

QUALITY CONTROL vs. QUALITY ASSURANCE

Quality Control is the Contractor’s Responsibility, and shall be considered as a component of the overall offered price of a contract. The contractor is primarily responsible for quality of the project delivered accurately in accordance with the Contract.

Quality Assurance is the Government’s responsibility. This includes a 3rd party construction inspector and Contracting Officer’s Representatives to ensure that the Quality Control by the awarded contractor is properly executed.

The contractor is responsible for: (1) producing the quality product on time and in compliance with the terms of the contract; (2) establishing and utilizing a construction quality control program of the scope and character necessary to achieve the quality of construction outlined in the contract; and (3) producing and maintaining acceptable records of its quality control activities.

The Government is responsible for:

(1) establishing construction standards and quality control requirements; (2) construction management activities including, among others, checking adequacy of contractor’s control (quality assurance for acceptance), performing specified tests and inspections as designated in the contract, determining that reported construction deficiencies have been corrected; (3) determining payments due to the contractor; and (4) assuring timely completion.

QC Organization Requirements QC Team Includes CQC Manager & Alternate Design Quality Manager (Design Build contract) QC Inspectors electrical, mechanical, civil, structural, architectural, materials Site Safety and Health Officer Submittals clerk

Submittals clerk – handles paperwork (could be the same person as the QC Manager)

Must accomplish these tasks with 1-5 people – as many as necessary

**Describe submittals on next slide

QC Manager Qualifications CQC Manger Requirements Employed by the prime contractor Graduate of engineering, architecture, or construction management, OR Minimum of 5 years relevant experience Completed USACE Construction Quality Management (CQM) course

CQM Training required and valid for 5 years

QC Manager Responsibilities On-site at all times during construction activities Must NOT be assigned other duties Has authority, in writing, to stop work Must be fluent in the English language and be able to communicate with the workers on site

Contract: Scope of work, technical requirements, submittals, QCS, CQC

Person overseeing the contract cannot be the person checking quality – checks and balances – no conflict of interest

Authority comes from ‘owner’ of the company – whoever has authority – not from gov

Effective Quality Control Management CQC Manager Duties Review, approve submittals Utilize three phases of inspection Quality Control tests Track deficiencies Submit daily Quality Control Reports Implementation of QCS prior to sending to government Includes daily activities by subcontractors

Describe three phases of inspection – Prep, Initial, Follow-up before each DFOW, Attending: QC manager, superintendent, safety manager, and foreman of work to be accomplished, Include in Reports

Training will be provided when a contract is awarded.

Payments – Fixed Price Contracts All Awarded Contractor’s must have a qualified Quality Control System Manager on Staff that has taken a specific Class, USACE Construction Quality Management (CQM) course offered in Wiesbaden Germany.

Retainage on Invoices up to 10% of payment may be held for unsatisfactory progress Withholdings can be held for various reasons including safety issues, quality control, and deficient work.

Monthly payments to be tied to schedule - % complete of each activity

SUBMITTALS

01 33 00 Submittal Procedures Construction material and shop drawing Submittals are required by the contract in order to regulate the timely flow of materials to be incorporated in the work. Awarded Contractor prepares submittal register and submittals based on the contractor’s design deliverable.

QCS/RMS

Important General Conditions and Administrative Requirements English-Speaking Representative (52.000-4038) At all times when performance of work at the site is being conducted by any member of the contractor or its subcontractors, an English-speaking shall be present. He shall be capable of explaining the work operations and receiving instruction in the English language. The Contracting Officer shall have the right to determine, without appeal of such decision, whether the proposed representative has sufficient technical and linguistic capabilities, and the contractor shall immediately replace any individual not acceptable to the Contracting Officer.

Important General Conditions and Administrative Requirements Continued Correspondence In English (252.225-7041) The contractor shall insure that all contract correspondences that are addressed to the U.S. Government are in English or with English translation. This includes contractor designs and submittals.

Superintendence By The Contractor (52.236-6) At all times during performance and until contract completion and acceptance the contractor shall directly superintend the work or assign a competent superintendent who is acceptable to the Contracting Officer and has authority to act for the contractor.

Important General Conditions and Administrative Requirements Continued Material And Workmanship (52.236-5) All material and equipment incorporated into the work shall be new and have the most suitable grade for the purpose intended, unless otherwise stated by the contract.

Permits And Responsibilities (52.236-7) The contractor shall, without additional expense to the government, obtain any necessary licenses and permits and for complying with all applicable laws, codes and regulations including all applicable local city codes and regulations. The contractor shall be responsible for all damages that occur as a result of his negligence.

SECTION 01 32 01.00 15 PROJECT SCHEDULE

A project schedule must be prepared and updated monthly for the contract.

The Schedule must be a cost loaded network analysis (Critical Path Method) using computer software.

The cost loaded project schedule is the basis for progress payments.

SECTION 01 45 01.10

USACE QUALITY CONTROL SYSTEM (QCS)

QCS is a mandated USACE computer software to administer aspects of the construction contract including:

Progress Payments Daily Reporting Quality Tracking Scheduling Request for Information

PERFORMANCE EVALUATION

Contractor Evaluation The rating is comprised of six major sections:

Quality Control Schedule Cost Control Management Compliance with Safety Standards Regulatory Compliance

Rating is important for Future contracts with the US Government

USACE Points of Contact

Kristina Morrow, Contracting Officer E-mail: Kristina.morrow@usace.army.mil

Dean DeFord, Contract Specialist E-mail: dean.p.deford@usace.army.mil

Thank you for your interest & attendance!