A.02.02_Attachment_4_-SOW_Poland_APS_DRAFT.pdf

STATEMENT OF WORK FOR ARCHITECT-ENGINEER SERVICES

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area

Powidz Air Base, Poland P2 # 465276, Project Number 2FS15002-04

12 July 2017

1.0 GENERAL

This Statement of Work (SOW) sets forth the performance requirements for the Architect-Engineer (A-E) services required for the Army Prepositioned Stocks and Maintenance Complex (APS) and a Munitions Storage Area (MSA) project at Powidz Air Base, Poland.

The A-E shall furnish all labor, management, investigations, studies, travel, facilities, supplies, equipment, and materials to perform the required services. The A-E is responsible for determining what disciplines and skill sets are required for accomplishing the work under this SOW and form a team accordingly. The A-E shall accomplish the required services and furnish to the Government reports and other data together with supporting material developed during the period of service as set forth herein. During the execution of work, the A-E shall provide adequate supervision and quality control to assure the accuracy, quality, timeliness and completeness of the work.

1.1 Objective

Develop multiple design packages, in stages, to 100%, to then enable the Government to put in place multiple contracts for construction of the project. In addition to design, responses to requests for information during construction contract solicitation, participation in pre-proposal site visits and support during construction (optional item) are to be provided. The overall project is to follow a Design-Bid-Build process. Based on the Project Definition Report (Draft Submittal, May 2017, European Reassurance Initiative Army Prepositioned Stocks and Maintenance Complex), the Government plans to design and construct the APS and MSA. The overarching requirement is to deliver a 100% design package for the project, containing all the necessary documentation required for solicitation for construction under a Design-Bid-Build Contract methodology, fully approved by all relevant National, and Customer entities, and with all necessary permits acquired to start construction.

1.2 Requirements

• This Contract includes preparation of 100% design documents adequate to construct complete and usable facilities as outlined in this SOW and attachments.

• The A-E Contractor shall coordinate all design documents with the Project Design Team (PDT), Installation personnel, and local utility providers, as necessary.

• All geotechnical investigation, topographic survey, UXO survey and design requirements shall be provided by the A-E.

• The Construction Cost Estimate/Current Working Estimate shall be provided by the A-E.

• The statutory limitation for basic A-E design services is 6% of the Construction Cost Limitation.

Non-design services are not subject to this limitation. As such, the proposal will be evaluated per requirements of the Brooks Act.

• A-E fee proposals must be clearly delineated between design and non-design.

• All design submittals (including plans and specs, studies and analyses) shall be provided in both

English and Polish languages.

1.3 Period of Performance

STATEMENT OF WORK

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

The period of performance is 475 calendar days from notice to proceed.

1.4 Point(s) of Contact

The Government’s primary Points of Contact for this Contract are:

Erica Taylor DSN 570-2106 Contracting Officer Tel. 0611-9744-2106 E-mail erica.j.taylor@usace.army.mil

Whittni Hiscox DSN 570-2797 Contracting Officer’s Representative Tel. 0611-9744-2797 E-mail whittni.c.hiscox@usace.army.mil

The Government’s day-to-day point of contact (POC/PM) for this Contract is:

Bryan Merrill DSN 570-2779 Project Manager Tel. 0611-9744-2779 E-mail bryan.t.merrill@usace.army.mil

The above POCs will be the A-E firm’s primary points of contact with the Government. However, with the exception of the Contracting Officer (KO), they do not have the authority to modify the SOW. The A-E shall take direction that deviates from the terms of the SOW when the KO gives direction or formally modifies the SOW.

The A-E shall appoint a Project Manager to serve as a single point of contact and liaison between the A-E team and the Government. The A-E’s Project Manager shall be responsible for the complete coordination of all work developed under this Contract. Use of verbal communication is encouraged to the greatest extent possible for discussions and issues resolution. E-mail is encouraged to document guidance and decisions.

1.4 Project Stakeholders.

The execution of this project requires the coordinated cooperation of all the stakeholders and all other authorities involved in the approvals and authorizations process. The main stakeholders are:

- Client/Customer – US Army Corps of Engineers Europe District, NATO Investment Committee, USAREUR

- Designated Host Nation (HN) – United States

- End User - NATO

- Territorial HN - Poland

2.0 PROJECT DESCRIPTION

2.1 Overview

The overall project includes two major components at two separate project sites at Powidz Air Base, Poland. The two sites will be the Army Prepositioned Stocks and Maintenance Complex (APS) and Munitions Storage Area (MSA). The APS site is a greenfield site and the MSA is a partially developed site. The proposed sites can be seen in Attachment A.

mailto:erica.j.taylor@usace.army.mil mailto:whittni.c.hiscox@usace.army.mil mailto:bryan.t.merrill@usace.army.mil

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

2.1.1 Army Prepositioned Stocks and Maintenance Complex (APS)

The primary facilities for this portion of the project include the following: care and vehicle controlled-humidity warehouse, care and preservation vehicle maintenance, canopy-overhead protection, organizational storage, POL and hazardous waste storage, vehicle maintenance and storage shed, operations facility, wash rack/platform, guardbooth and search canopy, and fuel storage tanks. Supporting facilities include all site development infrastructure, utilities and connections, lighting, paving, parking, walks, curbs and gutters, storm drainage, landscaping, fencing, signage, etc. Further details, including sizes of these facilities, can be found in Attachment A.

2.1.2 Munitions Storage Area (MSA)

The primary facilities for this portion of the project include the following: igloos (stradley earth-covered magazines), administration building, general purpose maintenance shop, and ammunition surveillance shop. Supporting facilities include all site development infrastructure, utilities and connections, lighting, paving, parking, walks, curbs and gutters, storm drainage, landscaping, fencing, signage, etc. Further details, including sizes of these facilities, can be found in Attachment A.

2.2 Phasing

The project will be designed and constructed in the following phases: tree cutting, site preparation/utilities, APS facilities, and MSA facilities.

2.2.1 Phase 1: The first phase of the project will be tree cutting and this effort will be handled by others and is not part of this contract.

2.2.2 Phase 2: The second phase of the project will be site preparation and utilities and will include all necessary site preparation prior to construction of facilities. This may include clearing and grubbing, unexploded ordnance (UXO) removal (if required), site grading, and utilities infrastructure (electrical, natural gas, stormwater, non-potable water, potable water, sanitary sewer, etc.).

2.2.3 Phase 3: The third phase of the project will be facilities of the APS.

2.2.4 Phase 4: The fourth phase of the project will be facilities of the MSA.

The design and construction of the third and fourth phases may occur simultaneously.

2.3 Funding

2.3.1 NSIP.

The project is a NATO Security Investment Program (NSIP) funded project.

2.3.2 Construction Cost Limitation.

Construction Cost Limitation (CCL): approximately € 165,000,000

The CCL includes all costs of the construction contract (base and options). It excludes construction contingencies and supervision, inspection, and overhead. The A-E shall keep the facilities within limitations of scope and funding as set herein and above.

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

Price Schedule Options: The A-E shall prepare a price schedule with multiple line items and/or priced options to allow for flexibility in addressing availability of funds. Options should account for approximately 15% of the overall estimated construction cost. The Government has some limited authority to request authority to award bid options above the CCL provided funding is available. However, the base items must result in a complete and useable facility and be within the CCL.

2.4 Tasks

2.4.1 Task 1: Site Visit and Design Charrette

This task consists of a site visit to Powidz Air Base, Poland (2 days) and a Design Kickoff and Charrette (3 days). The main deliverables of this task shall be a Site Visit Report and a Design Charrette Report.

2.4.2 Task 2: Concept Design (35%) Submittal

This task consists of completing the 35% design submittal and holding a design review meeting (2 days).

The main deliverables of this task shall be a 35% design submittal.

2.4.3 Task 3: Pre-Final (65%) Submittal

This task consists of completing the 65% design submittal and holding a design review meeting (2 days).

The main deliverables of this task shall be a 65% design submittal and a 100% complete and final set of contract documents ready for solicitation/construction of Phase 2 (site preparation/utilities).

2.4.4 Task 4: Final (95%) Submittal

This task consists of completing the 95% design submittal and holding a design review meeting (3 days).

The main deliverables of this task shall be a 95% design submittal.

2.4.5 Task 5: Corrected Final (100%) Submittal

This task consists of completing the 100% design submittal and holding a design review meeting (1 day).

The main deliverables of this task shall be a 100% design submittal and a 100% complete and final set of contract documents ready for solicitation/construction of Phases 3 and 4 (APS and MSA).

2.4.6 Task 6: Construction Solicitation Support

This task consists of providing responses to requests for information during construction contract solicitations and participation in pre-proposal site visits for each phase.

2.4.7 Task 7: Construction Support (Optional Item)

This task consists of providing A-E expertise to review RFIs for conformance to the construction contract requirements and related criteria as defined by the approved specifications and drawings and reviewing and providing feedback on construction submittals.

3.0 SERVICES

3.1 Design Quality Control Plan

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

The A-E is responsible for the completeness and accuracy of all work performed under this contract, and for compliance with all parts of the contract and with properly identifying the correct design and/or study conclusions requirements under all laws and regulations. The Government will rely upon the professional quality of the work that the A-E will perform. The A-E’s quality assurance/quality control plan (QA/QC) shall be prepared in accordance with ER 1110-1-12 Quality Management. A corporate level QA/QC plan shall be submitted for review and acceptance by the Government.

3.2 Review Existing Conditions

The A-E shall review the existing documents pertaining to the site and existing buildings and shall visit the site and its immediate vicinity to evaluate observable existing conditions. It is the responsibility of the A-E to evaluate existing conditions in the immediate proximity of the project to determine if such conditions may affect, or be affected by the proposed construction. If there are site conditions which appear to affect the proposed construction the A-E shall inform the Government Project Manager, in writing, before proceeding with the project. The A-E shall photograph the site and/or structures in connection with the project, as necessary, to portray the initial conditions affecting the design. One copy of all pictures taken shall be furnished to the Government PM at the time of the first review of the project. The A-E must comply with the local requirements governing the use of photographic equipment on this military installation. Permission to take the photographs shall be coordinated with the installation representative. Any on-site investigations or field work including topographic survey, geotechnical investigations, etc. must be coordinated with the Installation personnel. A digging permit is required for intrusive operations.

The A-E shall update or supplement record drawings of facilities to be moved or demolished on the project site so that this portion of the project is reasonably depicted on the Contract Documents and the work is biddable by prospective contractors.

3.3 Design Charrette

The A-E shall conduct a Design Charrette to determine the customer’s functional requirements, scope, budget and schedule. The Charrette Meeting shall include, but not be limited to, gathering and developing requirements concerning User activities, number of personnel, operations requirements, floor layouts and room sizes, equipment requirements, utilities, security, Due Diligence studies, sustainable design, commissioning, ATFP and general site requirements. Key discussion items shall include project/design alternatives, key ‘show stoppers’, and team buy-in for final design requirements.

Minimum full time attendees include the Project Manager and Architect, Civil Engineer, Mechanical Engineer, Electrical Engineer, Cost Estimator, Structural Engineer, with part time attendance by a Plumbing and Fire Protection Engineer. By the end of the Charrette, the A-E shall develop conceptual floor plans, site plans, and management out-brief. Final deliverables for the Charrette include meeting minutes, floor plans, site plans, utility plans, ATFP documentation and cost estimate. ATFP deliverable for charrette shall be Design Basis Threat Assessment in accordance with the requirements of HQUSEUCOM ATFP OPORD 16-03 and UFC 4-020-01.

During the Charrette, USACE and the A-E will also establish the format of the contract specifications.

3.4 Geotechnical Investigation

The A-E shall conduct a field investigation including borings and/or test pits to characterize the subsurface conditions to the maximum depth impacted by the anticipated structural loads but not less than 5 meters. Whenever possible, all borings and test pits shall be performed at locations that fall within the anticipated footprint of the proposed structures and roadways. Based on the soil types encountered the A-E shall conduct a laboratory testing program to determine engineering properties

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland that includes (as appropriate) in-place moisture content, maximum dry density/optimum moisture content, grain size distribution (sieve analysis), Atterberg limits, swell potential, shear strength parameters (for bearing capacity calculation), one-dimensional consolidation (for fine grained soils), CBR or equivalent test required for pavement design, electrical resistivity and sulfate contents. If required for storm water system design the A-E shall perform infiltration tests to establish the permeability properties of the near surface soils. The A-E shall prepare a report and include as a minimum the following information:

A description of site subsurface conditions, including depth to groundwater (if encountered) and any geological or seismic conditions at the site that could impact the project.

Site plan showing location of all borings and test pits.

Boring/test pit logs.

Results of laboratory testing and discussion regarding expansion potential, and suitability of onsite soils for use as compacted fill.

Recommendations for allowable bearing capacity, expected settlement, type of foundation, minimum footing and grade beam dimensions, minimum depth of foundation for footing and grade beams.

Recommendations for slab-on-grade construction, if required.

Recommended lateral earth pressures for design of retaining walls, if required.

Recommendations for preparation and compaction of onsite soils including treatment required if soils are expansive, structural fill, and trench backfill placement procedures.

Recommendations for asphalt concrete pavement design and construction.

Recommendations for pavement section using concrete pavers in parking area, if required.

3.5 Soil Contamination Analysis

The Contractor shall provide contaminant analysis in case of peculiarity encountered for any soil probing gathered in the scope of the geotechnical exploration. In case of positive result the contractor is required to provide risk assessment and evaluate requirement of continuative survey. Analysis and assessment shall be implemented in compliance with all applicable Host Nation standards and regulations, Documentation and recommendation shall be submitted with the report.

3.6 Planimetric, Topographic, and Utilities Surveys

3.7 Utility Connection Points

Perform the necessary analysis to identify the characteristics of all required existing utilities. Determine connection points and new infrastructure requirements to service the project.

3.8 Asbestos/Lead/HTRW Survey

If Environmental remediation is required for this project, the A-E should include (as an Option), the cost for all applicable surveys to determine the extent of HAZMAT materials. Provide plans showing locations and quantities of hazardous materials requiring abatement and specifications and instruction for the removal and disposal of same as necessary to accomplish the renovations in accordance with all applicable criteria.

3.9 Demolition Plans

Provide demolition plans to denote all labor/materials required to be performed and or provided by the Construction Contractor.

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

3.10 Structural Analysis

Provide a complete structural analysis as required to support this SOW including relevant ATFP measures required for each facility.

3.11 Geotechnical Design Requirements

The A-E shall complete the design with respect to the recommendations included in the Geotechnical Investigation.

3.12 Energy Modeling

A-E shall create an energy model at the 35% design phase and update it at the 65%, and 95% design phases based on the current version of the design. The A-E shall submit the energy model results concurrently with the respective design submittal that the model was based upon (i.e. 65% design energy model is submitted in the 65% design package). At the 100 percent corrected final design phase, the A-E shall update the energy model based on the corrected final design.

3.13 Energy Modeling/Building Physics

A-E shall provide calculations and documentation demonstrating compliance with local energy requirements at the 35% and 95% design phases. If there are major design changes affecting energy requirements between the 95% design and 100% corrected final design, the energy requirement documentation shall be updated at the 100% design.

3.14 Construction Cost Estimates

A MII Micro-Computer Aided Cost Estimate (MCACE) is required for the 35%, 65%, 95% and 100% Design submittals. See additional requirements in the attached exhibit. The requirements of this exhibit override and replace the requirements listed in the AEIM.

3.15 Design Analysis (DA)

A design analysis is a document that contains written material covering general parameters, functional and technical requirements, design objectives, design assumptions and that provides calculations applicable to a project’s design. The DA shall be based on the provisions within ER 1110-345-700. An updated DA shall be submitted with each design submittal. Design analysis shall include at a minimum:

- Requirement document/basis of design

- Scope of Work/Project Description

- Project Narratives: overall project and each individual discipline

- Design Requirements and provisions for all disciplines

- Soil Report/Soil Boring/Subsurface Exploratory Report

- All other relevant reports or studies

- All relevant calculations

- Correspondence relevant for the design review

- Copies of DrChecks comments from previous review phase

- Code alignment report: Shall describe the requirements for the design of construction mehtods, types and elements, techincal systems and equipment. This alignment is necessary, where there are contradicting requirements coming out of Host Nation, US or other regulations. For those issues, the codes and requirements are juxtaposed and a recommendation shall be given

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland by the related technical planner, which code should prevail. The design and cost estimation shall be based on those recommendations.

3.16 Concept Design (35%) Submittal

3.18.1 Design Analysis

- As indicated in section 3.17.

- Calculations: Calculations must be complete and in sufficient detail to support the items outlined in the Basis of Design and indicated on the drawings. Provide calculations required by this document and as follows:

⋅ Electrical and communication: Preliminary Design Analysis including Preliminary load calculations for utility connections.

⋅ Structural: Preliminary Design Analysis including Preliminary structural calculations.

General information about dimensions of main elements such as columns, beams, bearing wall, foundation methods, etc.

⋅ Mechanical (HVAC): Preliminary design analysis including preliminary load c alculations.

⋅ Civil: Preliminary design analysis including preliminary calculations for utilities such as water, sewer, and storm drain pipes; rainfall data and calculations; stormwater conveyance and management facilities; existing and proposed drainage areas;

earthwork volumes for cut and fill; sight distances for roads; traffic analysis; etc.

⋅ Geotechnical: CBR values and pavement cross section design.

3.18.2 Architectural:

- Floor Plans – Provide all floor plans, new and demolition, indicating room names and basic dimensions.

- Building Elevations – Provide all building elevations indicating all exterior materials.

- Building Section – Indicate heights of critical building elements.

- Wall Section - Provide a typical wall section for each building – describe wall materials.

- Built-in Color Board: Provide a preliminary material and color board.

3.18.3 Civil:

- Narrative description of the existing site conditions and utilities, proposed site grading, new utilities and new infrastructure. Explain design criteria used as basis of design, design vehicle used for roadway and pavement design, assumptions for drainage design and any other information to facilitate review of the design documents.

- Conceptual Overall Site Layout Plan(s) and Conceptual Building Site Layout Plans - Indicate above and below grade utility lines and superposition, vehicular circulation paths, buildings, and existing site features to remain. Coordinate site plan with ATFP requirements including mitigation of moving vehicle threat required per HQUSEUCOM OPORD 16-03.

- Utility Plan(s) and Profiles.

- Pavement Plan and typical cross sections of asphalt and concrete roadways, parking, and pedestrian paths.

- Longitudinal Road Profiles.

- Existing and Proposed Drainage Area Maps and hydrological report.

- Traffic Control Plan.

3.18.4 Site Development:

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

- Conceptual Overall Site Development Plan and Conceptual Site Development Plans by group of buildings.

3.18.5 Mechanical:

- Narrative description of the proposed mechanical systems.

- Code review for the project.

- Floor and roof plans showing the location of major equipment, ductwork (single line) and piping

- Basic schematic control diagrams and sequences of operation

3.18.6 Electrical and Communication:

- Narrative description of the proposed electrical and communication systems.

- Single Line Diagram.

- Preliminary floor plans with dedicated space clearly identified for electrical and telecommunications rooms.

- Legend and abbreviations.

- Lighting illuminance calculations.

3.18.7 Life Safety and Fire Protection:

- Code Compliance Summary Sheets

- Life Safety Floor Plan

- Principles of the safety plan

- Fire/Life Safety Egress Analysis including plan showing interior egress aisles

- Water Pressure/Flow Test Analysis

3.18.8 Geotechnical: as described in Section 3.1

3.18.9 Specifications: Provide complete general specifications, not detailed, including Special Requirements sections 0, 1, 2 and 3.

3.18.10 Interior and Exterior Finish Documentation Binders: Provide preliminary interior and exterior color documentation binders indicating all proposed material and color selections.

3.18.11 Sustainability: Provide preliminary list of sustainability measures.

3.18.12 Parametric cost estimate.

3.17 Pre-Final Design (65%) Submittal

This 65% design submittal shall include a complete and final set of contract documents ready for solicitation/construction of Phase 2 (site preparation/utilities)

In addition to the below requirements, this submittal must include all requirements for the 35% design submittal and all previous government review comments must have been addressed and documents updated per comments from the 35% review meeting.

3.19.1 Updated Design Analysis

- As indicated in section 3.17.

- Calculations:

⋅ Electrical and communication - Design analysis including load calculations for utility connections.

⋅ Electrical Calculation Package-include voltage drop calculation, short circuit and ground fault calculation, short circuit coordination study, and lightning risk assessment.

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

⋅ Structural: Design analysis including structural calculations. Full design of structural elements including dimensions of main elements such as columns, beams, bearing wall, foundation methods, etc.

⋅ Mechanical (HVAC): Design analysis including all load calculations.

⋅ Building Heating and Cooling Load - Provide a bound copy of the computerized load calculations with input and output data in their entirety.

⋅ Civil: Design analysis including detailed calculations for utilities such as water, sewer, and storm drain pipes; stormwater conveyance and management facilities; existing and proposed drainage areas; earthwork volumes for cut and fill; sight distances for roads;

traffic analysis; etc.

⋅ Life Safety and Fire Protection - Submit all calculations supporting fire alarm/detection systems for the project. Calculations for systems, features, or elements other than detection will be required as applicable.

3.19.2 Architectural:

- Floor Plans – Provide all floor plans, indicating room names and dimensions.

- Roof Plan – Provide a plan of all roof areas, indicating direction of slope and method of drainage.

- Reflected Ceiling plans – Provide reflected ceiling plans, indicating light fixtures, ventilation registers, room names and dimensions.

- Building Elevations – Provide all building elevations indicating all exterior materials.

- Building Section – Indicate heights.

- Wall Sections – Provide typical wall section(s) to indicate all typical materials.

- Preliminary stair and handrail details.

- Preliminary enlarged toilet plans with toilet accessories identified and located.

- Section and Plan Details - Provide typical section and plan details.

- Finish Schedule – Provide a preliminary interior finish schedule.

- Built-in Color Board: Provide an updated material and color board.

- Built-in Furniture/Equipment Plan – Provide a preliminary Furniture / Equipment plan.

- CFCI/GFGI equipment coordination drawings

3.19.3 Civil:

- Legend and Notes.

- Existing Conditions.

- Overall Site Layout Plan.

- Building Site Layout Plans.

- Grading Plans.

- Water and Sewer Plans and Profiles.

- Storm Drain/Stormwater Management Plans and Profiles.

- Pavement Plan and typical cross sections of asphalt and concrete roadways, parking, and pedestrian paths.

- Longitudinal Road Profiles.

- Existing and Proposed Drainage Area Maps and hydrological report.

- Erosion and Sediment Control Plans.

- Traffic Control Plan.

- Utility and Typical Site details.

- Preliminary Erosion and Sediment Control Details.

- Demolition Plan.

3.19.4 Site Development:

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

- Overall Site Development Plan, Site Development Plans by group of buildings.

3.19.5 Structural:

- Foundation Plans - Include for all typical structures, showing dimensions, arrangements, elevations, locations referred to a column line grid system, type of foundation and foundation obstructions. Include the layout of all slabs, footings, piers, grade beams, piles, etc., showing all foundation features of the design.

- Framing Plans – Include a framing plan for each structural level of the facility, showing dimensions, elevations, and column locations and numbering referenced to a column line grid system, and overall sizes of major members and components. Show the layout of beams, joists, stringers, etc.

- Structural Details – Show typical details of construction, indicating the connection and relationship between major components of the structural system.

3.19.6 Mechanical:

- Floor Plan - Floor and roof plan drawings showing equipment locations, two-line duct layout and piping runs.

- Sections – Typical sectional and elevation views.

- Details – Typical mechanical detail drawings.

- Flow and riser diagrams.

- Preliminary equipment schedules.

- Preliminary control diagrams and sequences of operation.

3.19.7 Electrical and Communication:

- Legend and abbreviations

- Demolition plans, showing existing conditions and demolition work.

- Power Floor plan(s), showing the location of MDP’s(Main Distribution Panels) , SDP’s

(Sub-Distribution Panels), transformers, wire ways, power receptacles, ground bars, and electrical connections for mechanical and other equipment. Circuit information shall be shown at this phase. This shall also show any edits and additions for the communications systems.

- Cable tray layouts showing the size of new trays.

- Communications plans showing rack locations, data outlets and other specialized systems equipment.

- Lighting Reflected Ceiling plan(s), including lighting fixture schedule, lighting layout, emergency fixtures, control switches, and exit signage. Circuit information shall be shown at this phase.

- Power one-line diagrams

- Panel schedules

- Special Systems plans

3.19.8 Life Safety and Fire

Protection:

- Code Compliance Summary Sheets (Updated from Concept Design Submittal).

- Life Safety plan (Updated from Concept Design Submittal).

- Fire Alarm and Mass Notification System Plans.

- Preliminary Detail Sheets.

3.19.9 Geotechnical: as described in Section 3.1 above

3.19.10 Specifications: Provide preliminary specification including SR0-3.

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

3.19.11 Interior and Exterior Finish Documentation Binders: Provide updated interior and exterior color documentation binders indicating all proposed material and color selections.

3.19.12 Sustainability: Provide updated list of sustainability measures with supporting calculations and documentations.

3.19.13 The Working Cost Estimate shall capture all updates since the issuance of the parametric cost estimate.

3.18 Final Design (95%) Submittal

The 95% design submittal shall provide a complete and final set of contract documents essentially ready for construction by a construction contractor. In addition to the below requirements, this submittal must include all requirements from previous design submittals and all previous government review comments must have been addressed and documents updated per comments from the 65% review meeting.

Include the following documents as applicable to the project:

3.20.1 Updated Design Analysis

- As indicated in section 3.17.

- Calculations:

⋅ Electrical and communication - Design analysis including load calculations for utility connections.

⋅ Electrical Calculation Package-include voltage drop calculation, short circuit and ground fault calculation, short circuit coordination study, and lightning risk assessment.

⋅ Structural: Design analysis including structural calculations. For all load bearing elements, to include all required details and connections. Structural calculations shall correlate to the structural position plans

⋅ Mechanical (HVAC): Design analysis including all load calculations.

⋅ Building Heating and Cooling Load - Provide a bound copy of the computerized load calculations with input and output data in their entirety.

⋅ Civil: Design analysis including detailed calculations for utilities such as water, sewer, and storm drain pipes; stormwater conveyance and management facilities; existing and proposed drainage areas; earthwork volumes for cut and fill; sight distances for roads;

traffic analysis; etc.

⋅ Life Safety and Fire Protection - Submit all calculations supporting fire alarm/detection systems for the project. Calculations for systems, features, or elements other than detection will be required as applicable.

3.20.2 Architectural:

- Floor Plans – Provide all floor plans, indicating room names and dimensions.

- Roof Plan – Provide a plan of all roof areas, indicating direction of slope and method of drainage.

- Reflected Ceiling plans – Provide all reflected ceiling plans, indicating light fixtures, ventilation registers, room names and dimensions.

- Building Elevations – Provide all building elevations indicating all exterior materials.

- Building Section – Indicate heights.

- Enlarged toilet plans and elevations with all toilet accessories identified and located.

- Enlarged plans and elevations of lobbies and other spaces with special features and/or built in cabinets/equipment.

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

- Wall Sections – Provide sufficient wall section(s) to indicate all materials and different conditions.

- Stair and handrail details.

- Section, Plan and Roof Details.

- Door schedule with head and sill details.

- Window schedule.

- Finish Schedule – Indicate all proposed finishes.

- Built-in Furniture/Equipment Plan.

3.20.3 Civil:

- Legend and Notes.

- Existing Conditions.

- Overall Site Layout Plan.

- Building Site Layout Plans.

- Grading Plans.

- Water and Sewer Plans and Profiles.

- Storm Drain/Stormwater Management Plans and Profiles.

- Pavement Plan and typical cross sections of asphalt and concrete roadways, parking, and pedestrian paths.

- Longitudinal Road Profiles.

- Existing and Proposed Drainage Area Maps and hydrological report.

- Erosion and Sediment Control Plans.

- Traffic Control Plan.

- Utility and Site details.

- Erosion and Sediment Control Details.

- Demolition Plan.

3.20.4 Site Development:

- Overall Site Development Plan, Site Development Plans by group of buildings.

3.20.5 Structural:

- Foundation Plans - Include for all structures, showing dimensions, arrangements, elevations, locations referred to a column line grid system, type of foundation and foundation obstructions. Include the layout of all slabs, footings, piers, grade beams, piles, etc., showing all foundation features of the design.

- Framing Plans – Include a framing plan for each structural level of the facility, showing dimensions, elevations, and column locations and numbering referenced to a column line grid system, and overall sizes of members and components. Show the layout of beams, joists, stringers, etc.

- Structural Details – Show all details of construction, indicating all structural connections and relationship between components of the structural system.

3.20.6 Mechanical:

- Floor Plan - Complete floor and roof plan drawings showing equipment locations, two-line duct layout and piping runs.

- Sections - Complete sectional and elevation views.

- Details - Mechanical detail drawings.

- Flow and riser diagrams.

- Complete equipment schedules.

- Complete control diagrams and sequences of operation.

3.20.7 Electrical and Communication:

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

- Complete floor plan drawings showing all equipment locations

- Electrical detail drawings

- Complete equipment schedules

- Complete wiring diagrams

3.20.8 Life Safety and Fire Protection:

- Code Compliance Summary Sheets (Updated from 65% Design Submittal).

- Life Safety plan (Updated from 65% Design Submittal).

- Fire Alarm and Mass Notification System Plans.

- Detail Sheets.

- If sprinklered, define which areas receive different design densities, show location of risers and associated sprinkler equipment, and identify location and size of fire water tank and pumping system

3.20.9 Geotechnical:

- Geotechnical Report.

- Results of subsurface investigation.

- Boring Location Plan and Logs.

3.20.10 Specifications: Provide complete, final specifications including SR0-3

3.20.11 Interior and Exterior Finish Documentation Binders: Provide final interior and exterior color documentation binders indicating all proposed material and color selections.

3.20.12 A Working Cost Estimate capturing all updates shall be submitted.

3.19 Corrected Final Design (100%) Submittal

The 100% Submittal provides a complete and final set of contract documents ready for solicitation/construction for Phase 3 (APS) and Phase 4 (MSA). Include all updated drawings, specifications and calculations from the 95% Submittal. This submittal must include all requirements from previous design submittals and all previous government review comments must have been addressed and documents updated per comments from the 95% review meeting.

The A-E shall submit the design data as denoted below following the Government’s Biddability, Constructability, Operability, Environmental, and Sustainability (BCOES) Review of the previous package. The A-E shall perform a compliance check to ensure all review comments have been incorporated prior to submission of the corrected Final Design. A final Working Cost Estimate capturing all corrections/amendments shall be submitted. Final specifications are required.

All Final 100% drawings to be stamped and signed by the professional responsible for the contents.

3.20 Design and Performance Requirements

The A-E will complete 100% Design Documents. The A-E will only complete efforts applicable to this Contract.

- Landscaping, Fencing

- Parking, Roadways, Exterior Lighting.

- Storm Drainage, Storm Water Pollution Prevention Plan – Shall be based on the Proposed

Site Plan. Must be coordinated with Installation personnel to define local requirements.

- Site Utilities - Following verification of existing utilities, new infrastructure requirements and points of connection to service the project must be determined by the A-E. Domestic Water, Sanitary Sewer, and Natural Gas lines must be sized to handle project loads and

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland then terminate into existing mains. Electrical conductors shall be sized to handle project loads and then terminated into required electrical transmission equipment. Privatized utility requirements will be denoted.

- Architectural - To the maximum extent possible within the CCL, the buildings shall conform to the architectural style (look, feel, colors) of adjacent facilities and to the Installation’s Master Plan or Area Design Guide.

- Renderings – two renderings are required at final design submittal.

- Comprehensive Interior Design - The A-E shall coordinate with the Installation, to determine specific requirements such as signage to ensure a functional / efficient facility.

- Furniture, Fixtures, & Equipment (FF&E) - The A-E shall include general placement plans for the items necessary to meet the functional, operational, sustainability, and aesthetic needs of the facility. The using organization will select and procure the actual FFE.

- Structural – Based on Installation specific wind, snow, and seismic loading. A-E shall research these requirements and include them in the design analysis.

- Mechanical/Plumbing – HVAC systems must meet ASHRAE 90.1-2007 requirements to the maximum extent possible based on funding limitations. As a minimum, motor and HVAC system efficiencies should meet or exceed the prescriptive requirements.

- Electrical - Coordinate design of the primary electrical distribution with the local utility provider, Installation personnel and the USACE PDT. Identify who and how power will be provided to the facility transformer primary and secondary sides.

- Fire Protection - Determine Installation specific Fire Alarm Control Panel and Knox Box requirements. Determine fire protection system requirements following determination of water system supply pressure/capacity.

- Telephones, Computers, CCTV, Intrusion Detection, Mass Notification.

- Lightning Protection, Grounding.

3.21 Design Review and Responses

See paragraph 5.1.1.1 below

3.22 Bidder Inquiries, Amendments

The A-E shall respond to Bidder Inquiries via the ProjNet (Dr. Checks) system and provide updated Design Documents. The Government will issue the actual amendment.

3.23 Estimating Requirements - Construction Cost Estimates: MII MCACE

3.24 Amendments to Bid Documents

During the time that this project is advertised for construction contract bids, it may be necessary for the A-E to provide revisions to the advertised plans and specifications. Drawing revisions shall be provided as reissued or additional drawings. Reissued or additional drawings shall be incorporated into the bid documents, in the form of amendments. All amendments shall be incorporated into project specifications and drawings. All plan sheets revised to incorporate amendments, along with the CADD and PDF files shall be provided as specified or referenced herein. At the discretion of the Contracting Officer, drawing revisions may be provided in narrative form and sketches. Amendments within the project's scope, including design errors, omissions and conflicts will be done promptly, to prevent or minimize slipping of the proposal due date, with no increase in the A-E Contract price. In most instances, the final amendment must be available to bidders ten days before the due date for technical and price proposals.

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

3.25 Pre-Prosposal Site Visit

The A-E shall attend a pre-proposal site visit

3.26 Option – Construction Phase Services:

3.28.1 Respond to thirty (30) Requests for Information (RFI): Provide architectural and engineering expertise to review RFIs for conformance to the construction contract requirements and related criteria as defined by the approved specifications and drawings. We expect each RFI to involve three designers. The A-E firm is expected to respond to the RFIs within five working days.

3.28.2 Answer seventy (120) Submittals: Provide all necessary architectural and engineering expertise to review submittals for conformance to the construction contract requirements and related criteria as defined in the approved specifications and drawings. Performance of this task shall be based on a negotiated submittal unit price which shall be applicable for the entire period of performance. This unit price shall include mid-level architects and engineers and other disciplines as may be necessary to review submittals. It is anticipated that no travel to the project site will be required. It is also anticipated that no other direct costs for reproduction, supplies, materials, or equipment will be required. If these items are determined necessary during the contract, then a modification shall be negotiated to incorporate these additional requirements. It is anticipated that the task will be accomplished at the AE’s home office with the home office overhead rate. It is anticipated that the AE will review a total of 70 submittals. The response time shall not exceed five (5) business days from the date of receipt of the submittal, unless otherwise approved by the USACE Resident Engineer. The AE shall notify the Resident Engineer of specific submittal reviews that will require more than five (5) business days response time. Upon notification, the AE shall coordinate an agreeable response time with the Resident Engineer.

3.28.3 Attend two (2) Meetings: Four members of the A-E firm and its subcontractors will attend two meetings. Each member will be a professional engineer or registered architect accredited in either the United States or Poland. Each member will be on the A-E firm’s design team for this project. The meeting will be conducted in English. Each meeting will be three days in length.

4.0 SCHEDULE AND DELIVERABLES

4.1 Schedule

4.1.1 The Table below shows the schedule of services and deliverables covered in this Contract. The A-E Contractor shall submit a schedule showing dates for all key submittals.

Schedule of Services and Deliverables

KEY SERVICE OR DELIVERABLE DUE DATE

Design Quality Control Plan Within 7-days of Award Design Charrette Within 30-days of Award Concept Design (35%) Submittal Within 150-days of Award Pre-Final Design (65%) Submittal Within 270-days of Award Final Design (95%) Submittal Within 390-days of Award Corrected Final Design (100%) Submittal Within 420-days of Award

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

KEY SERVICE OR DELIVERABLE DUE DATE

Construction RFP Amendment(s) To Be Determined.

Contract Award CD To Be Determined.

Administrative Tasks Confirmation Notices (Email only – Numbered) Within 3-days.

4.1.1 The days listed above are calendar days, including Saturdays, Sundays, and Federal holidays. The Government must receive the deliverable by the start of the next business day. If the due date falls on a Saturday, Sunday, or Federal holiday, the Government expects receipt by the start of the next business day.

The A-E Contractor should assume 14-days for receipt of Government comments for review of major submittals. On-site review conferences or conference calls can be scheduled no sooner than 30-days prior to receipt of the submittal.

4.1.2 The Government may accept submittals prior to the due date provided they are complete and have received a quality control check. The Government will not accept partially complete submittals early or otherwise.

4.2 Deliverables

4.2.1 The table below shows the list of deliverables and their required distribution.

Deliverable Distribution Schedule

Number of Copies Deliverables A B C D E

Electronic Copies (Native and/or .pdf formats) Design Quality Control Plan 1 1 1 1 1 Minutes, Confirmation Notices, Status Reports 1 1 1 1 1 Due Diligence Reports (Draft, Final) 1 1 1 1 1 Design Analysis (35%, 65%, 95%) 1 1 1 1 1 Design Data/CADD Drawings (35%, 65%, 95%, 100%) 1 1 1 1 1 Specifications (35%, 65%, 95%) 1 1 1 1 1 Specifications (100%) 1 1 1 1 1 Bid Schedules 1 1 1 1 1 Contract Award Documents 1 1 1 1 1

CD-ROMs Due Diligence Reports (Draft, Final) 1 1 1 1 1 Design Analysis 1 1 1 1 1 Design Data/CADD Drawings (35%, 65%, 95%, 100%) 1 1 1 1 1 Specifications (35%, 65%, 95%) 1 1 1 1 1 Specifications (100%) 1 1 1 1 1 Bid Schedules 1 1 1 1 1 Contract Award Documents 1 2 1 1 1

Hard Copies (8” x 11 ½”) Design Quality Control Plan 1 1 1 1 1

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

Number of Copies Deliverables A B C D E

Due Diligence Reports (Draft, Final) 3 3 3 3 3 Design Analysis 3 3 3 3 3 Architectural Color Boards (photos) 1 2 1 1 1 Specifications (35%, 65%, 95%, 100%) 3 3 3 3 3 Bid Schedules 1 2 1 1 1 Contract Award Documents 1 2 1 1 1

Half Size Drawings (11” x 17”) CADD Drawings (35%, 65%, 95%, 100%) 5 2 3 3 3

Full Size Drawings (DIN A1) CADD Drawings (35%, 65%, 95%, 100%) 5 2 3 3 3 Renderings (Framed and Matted) 2 1 1 1 1

4.2.2 The table below lists the Points of Contact that correspond to the letters (A, B, C, etc.) in deliverable distribution schedule above.

Address List

A) USACE POC/PM (also send D and E to this address)

U.S. Army Corps of Engineers, Europe District Attn: CENAU-PP-P, Box 6 (Bryan Merrill) Konrad Adenauer Ring 39 65187 Wiesbaden

U.S. Army Corps of Engineers, Europe District Attn: CENAU-PP-P, CMR 410, Box 6 (Bryan Merrill)

APO AE 09049

B) U.S. Army Europe (USAREUR)

HQ USAREUR

ODCS-ENG

Unit 29351, Box 109

APO, AE 09014-9351

4.2.3 The A-E firm shall coordinate submittal distribution with the POCs. The original transmittal letter will be addressed to the POC and will note that by information copy of that transmittal, appropriate review agencies are being provided copies of the work products and are requested to provide comments electronically to the POCs and to the A-E firm by the due date. The original transmittal letter and all copies will include a schedule showing data distribution.

5.0 REVIEWS AND CONFERENCES

5.1 Quality Assurance Reviews

Army Prepositioned Stocks and Maintenance Complex and Munitions Storage Area, Powidz Air Base, Poland

5.1.1 Formal Reviews

5.1.1.1 The Government will perform a formal Quality Assurance (QA) check on the following:

USACE’s web-based Design Review and Checking System (DrChecks) at www.projnet.org shall be the primary means for recording and tracking resolution of QA comments. The A-E shall use this system. The Government will set up DrChecks for this project. The A-E shall coordinate with the Government Project Manager to ensure the Government has set up rights for each pertinent member of the A-E team that needs to evaluate and respond to comments.

The QA team may not record all QA comments in DrChecks. They may provide comments on other media. If such is the case, the POC will be responsible for providing those comments to the A-E and the A-E shall be responsible for responding (and incorporating, if appropriate) into the…