W912GB-17-R-0038,_Synopsis_Attachments_1-3.pdf

Announcement W912GB-17-R-0038

Attachment (1) – Sample Letter of Commitment

SAMPLE

LETTER OF COMMITMENT

(PRIME CONTRACTOR LETTERHEAD)

US Army Corps of Engineers (Insert Date) Europe District Konrad Adenauer Ring 39, Box 7 ATTN: Contracting Officer 65187 Wiesbaden, Germany

Subject: Letter of Commitment for Solicitation No. W912GB-17-R-0038, FY17 Indefinite Delivery, Indefinite Quantity (IDIQ) Architect Engineering Contract within Israel.

In the event that Prime Contractor X is awarded a contract under the subject solicitation, Prime Contractor X commits to using Subcontractor Y as a subcontractor for the services described in this Letter of Commitment and Subcontractor Y agrees to perform as a subcontractor to Prime Contractor X for those services.

Prime Contractor X will perform as the prime contractor while Subcontractor Y will perform the following services as a subcontractor under the resultant contract:

(Describe the work to be performed by the subcontractor, i.e. electrical, mechanical, civil, etc.)

Prime Contractor X may be credited with the experience, expertise and/or past performance of Subcontractor Y as they relate to the services described in this Letter of Commitment.

In the event that Prime Contractor X is awarded the resultant contract, another firm cannot be substituted for Subcontractor Y without prior written approval of the contracting officer. Approval or disapproval of a substitute subcontractor is a matter within the sole discretion of the Contracting Officer, considering such factors as whether the contracting officer considers the proposed substitute to be equally qualified and the substitution to be in the best interests of project execution.

In approving a substitution, the contracting officer may impose such conditions on the substitution as the contracting officer deems appropriate in the exercise of his/her sole discretion.

In the event Prime Contractor X is not awarded a contract under the subject solicitation, this Letter of Commitment is null and void.

John D. Prime Susan Sub Prime Contractor X Subcontractor Y Title Title

W912GB-17-R-0038, Attach 1 Letter of Commitment

W912GB-17-R-0038, A-E IDIQ-Israel NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture

Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

W921GB-17-R-0038, Attach 2 Past Performance Questionnaire (PPQ)

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF

THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR EVALUATION OF THE

CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary).

STATEMENT OF WORK

General A-E Services in

Israel

May 2017

W912GB-17-R-0038

Attach 3-Statement of Work (SOW)

1. GENERAL INFORMATION: The Architect-Engineer (A-E), as an independent contractor and not as an agent of the Government, shall, in accordance with terms and conditions set forth below, provide professional and non-professional support services for projects assigned to the US Army Corps of Engineers, Europe District. The A-E shall furnish all required personnel, management, facilities, supplies, equipment, instruments, transportation, materials (other than those to be furnished by the Government as hereinafter provided or in individual task orders), and all other items and services as necessary to accomplish the required services and furnish to the Government reports and other data together with supporting material developed during the period of service. During prosecution of the work, the A-E shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and timely progress of the work. The general A-E services will be primarily for U.S. Army Corps of Engineers Europe District, however other US agencies may utilize the contract.

2. LOCATION OF THE PROJECT: One contract will be awarded for work that will involve the engineering services and design of various U.S. military projects within Israel.

Firms must be able to meet all Israeli laws and permitting requirements.

3. GENERAL SCOPE OF WORK: This Statement of Work (SOW) sets forth the general requirements for the performance of various services required under the contract. Multi-disciplined A-E services are required primarily for general A-E, Construction and Environmental Services of miscellaneous U.S. and Israeli military facilities and related work in Israel.

Sustainable design using an integrated design approach may also be required. Design work shall be in accordance with all standards, permitting requirements, and applicable laws of Israel and the United States. Anticipated facilities to be designed may include U.S. and Israeli military buildings, structures, and facilities including, utility systems, community centers, administrative facilities, and barracks. The services included in this SOW involve but are not limited to:

A-E Services: The design work involves new construction, alteration, repair or rehabilitation projects. Work may also include development of design criteria, architectural engineering designs, specifications, design-related analyses and studies, Request-For-Proposal packages for design/build projects that conform to Israeli requirements, and engineering assessments and systems analysis of existing facilities and infrastructure for military facilities. Projects may also involve security upgrades, anti-terrorism/force protection (AT/FP) assessments and design, site investigations, structural analysis and testing, feasibility studies, energy conservation and fire protection. Additionally, support may also include planning services such as comprehensive master plans, installation real property master planning, and planning & design charrettes. A-E services may also be required for feasibility studies, other special studies, geotechnical investigations and topographical mapping services, programmatic support services, as-builts, cost estimating and estimate analysis; value engineering studies, CAD/GIS mapping, and other general engineering and design services in conformance with Israeli requirements. Also, the A-E services may include certification by an engineer licensed in Israel that the construction is in conformance with the design.

Construction Services: Development of project schedules and network analysis, construction inspection, quality assurance, engineering and design during construction, safety inspections, and materials and equipment testing including systems commissioning.

Environmental Engineering Services:

o Environmental-related studies, such as

Geological and hydrogeological studies, Corrective action plans and projects for soil and groundwater contamination Groundwater Monitoring for corrective action plans for contaminated site cleanup projects

Threatened and Endangered Species surveys in support of construction projects (planning, permitting) o Design of Environmental projects, such as sanitation landfills, and contaminated site clean up o Design for Sanitary landfill rehabilitation projects and construction supervision o Erosion control designs and studies o Natural and Cultural Resource Studies in support of construction projects (planning, permitting) o Demolition design, including destructive testing and analysis o Construction Supervision and evaluation of excavation methods and related contaminated soil disposal management o Asbestos surveys and abatement design (sampling and analysis for lung penetrating fibers in building insulation materials, including removal design) o Geographic Information Systems (GIS): Development and update of data layers in support of construction projects and installation planning o Design of repair or rehabilitation, maintenance, or new construction projects o Engineering and feasibility studies for real property o Site investigations and surveys related to real property o Structural investigations related to real property o Construction supervision and inspection

Task orders may also include other incidental environmental tasks such as site surveys; work plans; quality control and quality assurance plans; health and safety plans; sampling and analytical testing for soil borings, well installation and groundwater, surface water, sediment, air monitoring and any other field work to obtain data for engineering analysis to support real property; environmental site surveys and topographic surveys; environmental consultation;;

environmental claims support; training; pilot studies; cultural and natural resource services;

petroleum site assessments;; planning level surveys; supporting GIS, aerial photogrammetry, and satellite imagery; disposal of investigative derived waste associated with real property.

Firms must apply required Israeli standards, materials and equipment, produce all documents in the English and Israeli languages and properly coordinate all deliverables, permits, surveys, etc., with the Israeli customer (Air Force, Army, Navy etc). The lead Project Manager or Project Engineer must be fluent in English. All support and design services shall include associated travel and necessary subsistence, reproduction, compliance with US and local (where work/project is to be performed) laws, regulations, construction practices, and procedures. A quality assurance/quality control plan will usually be required for each individual task order.

Actual work to be performed by the A-E will be requested under individual task orders. A project-specific Statement of Work will accompany each individual task order to meet the special site and problem requirements of the Army or other federal agency covered by that particular task order.

All necessary permits, licenses and approvals shall be obtained from local, state and federal authorities as necessary for the performance of the A-E services. Should it become necessary in the performance of the work and services for the A-E to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the A-E shall secure the consent of the owner, his representatives, or agent, prior to effecting entry on such property. In the event the owner requires the payment of any fee for a license to enter upon and/or use such property, the task order will need to be modified to incorporate these costs before proceeding with work.

4. TASK ORDER EXECUTION

a. Request For Proposal. As each project is identified for execution under this contract, the A-E will be notified by a Request for Proposal (RFP) letter. Each RFP letter will include a Statement of Work.

b. Task Order Scopes of Work. RFPs under this contract will include a site or project specific Statement of Work. Scopes will vary in detail and clarity but will provide an adequate description of the actual services required. Typically the individual task orders will provide the A-E the start of work, location, description of work, and performance schedule. Additional specific requirements will be identified with the RFP and the related site specific Statement of Work. Some of the more common requirements are discussed below.

c. The A-E shall be required to commence work required by a task order at the time specified in that task order. The A-E shall execute the work, and complete the entire project not later than the completion time specified in the task order.

d. As required under the task order, the A-E must receive approval from the Contracting Officer or the Contracting Officer's Authorized Representative on all site specific plans (i.e., Health and Safety Plan (HASP), Work Plans, QA/QC Plans, etc.) prior to initiating any on-site activity.

e. The A-E will be notified of the authorized Point of Contact for each task order at award of that task order.

f. All submissions shall be in English unless otherwise indicated in the task order.

g. As attachments to the Statement of Work the Government will provide, as necessary, applicable project background information.

h. Notifications. The A-E is reminded that neither they nor any of their sub-contractors are to accept direction or to proceed with any activity they feel is outside of the scope of any particular task order without the written authority of the Contracting Officer. Any discrepancy in interpretation of the Statement of Work for that task order shall be brought to the attention of the Government Project Manager for resolution. In the event of conflict, the issue will be decided by the Contracting Officer. Upon completion of a task order, the A-E shall notify the Contracting Officer or authorized representative.

i. Task orders may cover the entire range of general A-E services.

5. GENERAL REQUIREMENTS. The A-E in each task order must adhere to the following general requirements:

a. Release and Use of Information. The A-E shall refer all inquiries concerning the contract to the Contracting Officer or Government Project Manager. Under no circumstances shall any statement be released to the news media directly by the A-E or any of the employees of the A- E. The information developed, gathered and assembled in fulfillment of the contract requirements, as defined in or related to the Scope of Work shall not be released by the A-E, his consultants, his subcontractors or their associates without prior coordination and approval by the Contracting Officer or his designee. The said information upon completion of work will become the complete property of the Government and shall not be used by the A-E for any purpose without the written consent of the Contracting Officer. The A-E shall be aware of and take such precautionary measures as necessary to maintain the confidential nature of all work prepared under this contract. The obligation to maintain the confidentiality of this information shall extend beyond the completion of a task order.

b. Laws and Regulations. The A-E shall perform all studies and/or design efforts in full compliance with applicable Host Nation laws and/or the country's specific Final Governing Standards. The A-E shall also comply with all the Occupational Safety and Health Administration, Environmental Protection Agency, Corps of Engineers and Host Nation federal and local safety requirements. In case of conflict between these regulations, the most protective standard will prevail. The A-E shall be responsible for insuring that his agents, employees and sub-contractors perform the work in a safe manner. The A-E shall ensure that all personnel involved in the sampling of soil and groundwater are trained in the appropriate field and first aid procedures. The A-E, sub-contractors, employees and his agents shall all have the required certifications and licenses for performance of the work. Regardless of the lack or omission of information within a specific task order, the A-E is still responsible for meeting the requirements of all applicable U.S and Host Nation regulations. Specific regulations to reference consist of the Final Governing Standards, AR 200-1, UR 200-1, DODI 4715-8 and EUCOM Directive 80-2.

c. A-E Responsibilities. For investigations, whenever possible, the US Government will furnish maps showing the location of the proposed work. When borings are required, the US Government will provide some assistance in obtaining utility clearances. The amount of assistance will vary from location to location and will be negotiated as part of the individual task order. All other aspects of the contract are the A-E's responsibility. The A-E understands that all offers of assistance or work directives (verbal or written) by US Government personnel other than the Contracting Officer or authorized representative are unauthorized and that the A-E shall not accept any such offers, other than that which is directed by the Contracting Officer or the Contracting Officer's Authorized Representative.

d. Security Requirements. From time-to-time there will be projects that are of a secure nature. Security requirements will be addressed per Task Order. In order to be eligible to perform under these security requirements the contractor must possess or be able to obtain, at a minimum, a Department of Defense (DoD) Secret facility security clearance (FCL) with Secret safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Specifically designated personnel requiring access to classified information or to the Controlled Access Areas (CAA) must also possess a Secret personnel security clearance issued by DSS.

e. Passes/Identification. Installation passes may be required for A-E personnel before the A-E may be able to proceed with any fieldwork. The A-E may be required to provide names of sub-contractor personnel to be added to the access roster for the facility to be visited. Each task order will state whether passes are required and provide instructions on obtaining these passes. The A-E shall be responsible for furnishing identification to each employee and for each employee on the work site to display such identification as directed by the Contracting Officer or authorized representative. The A-E shall submit personnel lists and vehicle lists to the Contracting Officer or Government authorized Point of Contact prior to the commencement of work and with reasonable notice to allow for processing of the information which for inclusion in the Facility Access Roster shall be at a minimum two weeks.

f. Documented Information. The A-E shall provide a record of all meetings, conferences, discussions, or verbal directives that are participated in by the A-E or its representatives. These records shall be dated and shall identify participating personnel, subjects discussed and conclusions reached. The A-E shall forward to the Authorized Government Point of Contact a copy of the memorandum of the meetings within ten (10) calendar days of the occurrence.

g.Annotated Review Comments. The A-E shall provided written responses to all review comments provided by the Government or deliverables provided. The responses shall clearly reference the comment made and the specific paragraph referenced. The A-E shall also indicate what type of action they will be taking as a result of the comment. This may consist of acceptance of the comment and incorporation of the recommended change or need to further discuss to resolve differences.

h. Quality Control. The A-E is responsible for the completeness and accuracy of all work performed under this contract, and for compliance with all parts of the contract, task order, and with properly identifying the correct design and/or study conclusions requirements under all laws and regulations. The Government will rely upon the professional quality of the work that the A-E will perform. The A-E’s quality assurance/quality control plan (QA/QC) shall be prepared in accordance with ER 1110-1-12 Quality Management. A corporate level QA/QC plan shall be submitted for review and acceptance by the Government prior to award of any task orders.

i. Deliverables. Any CADD files prepared and delivered as part of any task order under this contract may be submitted in AutoCAD or AutoCAD Revit format.

6. ARCHITECT-ENGINEER SERVICES. The A-E under each task order shall perform all work required to accomplish the intent of the task order, and unless otherwise specifically provided therein, shall perform the required services in accordance with the following requirements.

a. Studies and Reports.

1) Investigations. All field and office work as required to accomplish specific studies shall be performed.

2) Drawings and Sketches. Drawings and sketches shall be prepared as required to present the details and results of the study. Drawings and sketches shall be prepared at approved scales utilizing the approved CADD format and folded, if requested. All drawings should be prepared in both the English and/or another language as more specifically indicated in the individual task order.

3) Cost Estimates. Required estimates of cost shall be prepared for any indicated components or features of the project and for the project as a whole. Estimates shall be broken down into items of construction as approved by the Government Project Manager, shall be based upon current material and labor costs, and shall be in sufficient detail as will permit analysis of the adequacy of the estimates. Estimates shall not contain lump sums that cannot be broken down.

4) Reports. Reports shall present the following:

a) Discussion of the study and investigation.

b) Description of all plans and schemes considered for obtaining the desired end result of the study.

c) All drawings and sketches required to present and illustrate the details and results of the study.

d) Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes.

e) Results, conclusions and recommendations.

b. Preliminary Design.

1) General.

a) Prepare preliminary designs based upon the project criteria and instructions.

Preliminary designs are required for all features of the project, including the siting of facilities, expect as noted in subparagraph c) below.

b) Preliminary designs shall be submitted as scale line drawings prepared at contract plan scale as required in the task order statement of work and in sufficient detail to show adequacy of design, the utilization of the item involved, and conformance of the design with the intent of the project as set forth in the instructions.

c) For facilities involving site adaptation of available plans, preliminary designs are not required for any construction feature that will be incorporated in the project without change from the design shown on the basic plans. Hence, if the plans can be site adapted without changes in the superstructure, preliminary designs are required for the modifications only.

2) Site Plans.

a) General. Prepare and submit site plans showing the location of each proposed building and facility, critical grades, contours, drainage and relation of buildings and facilities to existing buildings, facilities, street systems, above and underground utilities, entrances and finished grades. Present grades shall be indicated. Cultural features shall be indicated. At locations where survey control (coordinate systems or base lines) has been established, buildings and facilities shall be tied-in to such control as directed by the Government Project Manager. Site plans shall be prepared in a scale as required in the task order statement of work, with all necessary details.

b) Submission. At the earliest practicable date, and in no case later than the limiting dates established in a task order, the A-E shall submit for preliminary approval, prints of the site plans developed to the extent necessary to show the siting of each building or facility involved in relation with adjacent buildings, facilities and street systems.

3) Buildings and Structures. Preliminary designs shall be two-line drawings showing floor plans, elevations and locations of principal items of installed equipment in accordance with the following:

a) All required controlling dimensions shall be clearly indicated.

b) Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs and utility spaces properly related to exterior access, roads, parking and service areas, etc. Individual treatment shall be given to items involving special design and/or deviations from accepted standards and of complex design. Floor and roof framing and loading shall be indicated. Built-in, installed and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown.

Design live and wind loads shall be shown.

c) Elevations shall include story heights, fenestration and adaptation to finished grades at the site.

d) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be shown.

e) Typical wall sections shall be shown at a sufficiently large scale. Sections shall include material and thickness, methods of attachment, and type of windows, with relation thereof to supporting structural columns or walls.

f) For heating, air conditioning, mechanical ventilation and plumbing, and special mechanical features such as elevators, hoists, kitchen equipment, flight simulators, etc., indicate the location, capacity and space requirements of all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and ductwork is exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning and refrigeration equipment shall be clearly stated.

g) For electrical systems, indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the using services, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits shall be shown. Cable sizes, current demand factors and the switch and panelboard descriptions are not required. Location, capacity and space requirements of all major items of equipment shall be shown including interior substations service equipment and panels. Power, communication and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

h) Separate lists of all contractor-furnished equipment, all Government-furnished equipment to be installed by the contractor, and equipment furnished and installed by the Government.

4) Utilities, Site Improvements and Similar Construction. Preliminary designs shall be drawings showing the layouts and preliminary design of all facilities and appurtenances and the location of all facilities served. General layouts for this type of construction shall be shown on site plans described in subparagraph 2) above. Detail preliminary designs shall be prepared, as separate drawings if necessary, showing the following:

a) All required controlling dimensions, clearly indicated.

b) Layouts sufficiently detailed to show the system and design proposed. Details shall include necessary plans, elevations and sections of special features. Capacities or sizes, subject to later revision, of major features and items of equipment shall be indicated. Types of materials shall be indicated.

c) Grading and typical sections of all project areas.

d) Profiles of pipelines.

e) Drainage features.

5) Roads, Walks, Open Storage, Parking Areas and Similar Construction. Preliminary designs shall be drawings showing the layouts and preliminary design of all facilities and appurtenances and the location of all facilities served. General layouts for this type of construction shall be shown on site plans described in subparagraph 2) above. Detail preliminary designs shall be prepared, as separate drawings if necessary, showing the following:

a) All required controlling dimensions, clearly indicated.

b) Transverse cross section of all roads, walks, and open storage areas, depicting the depth and type sub-base, bases, and pavement courses.

c) Layout and profile of each individual road and street, including drainage systems and structures, together with location and results of all soil investigations. Buildings and other features, controlling grades and dimension of roads shall be shown on these plans.

d) Layout, existing and finished contours of all parking areas and open storage areas, together with adjacent and contiguous buildings and other structures, including drainage system and structures, and location and results of all soil investigations.

e) Layout of all typical street intersections, culverts, and major drainage structures.

f) Necessary plans, elevations and sections of special features.

6) Airfield and Heliport Paving and Drainage. Preliminary designs for this type of construction shall be prepared in accordance with the requirements set forth above for site plans and utilities subject to the following data being shown on the drawings.

a) Existing pavement and location of proposed work.

b) Grading and drainage

c) Results of foundation investigation, including soil profiles.

d) Details of drainage structures.

e) Profile indicating furnished grades of facilities.

f) Clear and approach zones.

g) Lateral clearances from all paved areas to fixed and moveable objects.

h) Jointing-plan juncture details and types of joints.

i) Details of thickness and types of pavements to be constructed.

j) Layout of tie-down anchors and details.

k) Marking indicating traffic and non-traffic areas of airfield pavements.

7) Coordination with outline specifications. Preliminary drawings shall be coordinated with the outline specifications too clearly indicate type and sizes of materials, utilities, etc., and specifically to list separately all Contractor-furnished equipment and all Government-furnished equipment to be installed by the Contractor.

8) Basis-of-Design.

a) General. Prepare and submit, for original designs to be accomplished by the A- E, a basis-of-design showing typical analyses for basic parts of the project, including structural, mechanical and electrical features and each utility, and stating all loadings, hydraulic computations including computations for deluge sprinkler systems, criteria, factors, assumptions and codes on which the design is to be based. Where applicable, the basis-of-design shall include the planned utilization, relocation or removal of existing facilities. Basis-of-design shall include but not be limited to specific features set forth in this paragraph.

b) Airfield and Heliport Pavement and Drainage. The basis-of-design shall include all applicable items indicated in the latest applicable technical guidance.

c) Submission. Copies of each basis-of-design shall be submitted as required in the task order statement of work.

9) Outline Specifications.

a) Prepare outline specifications covering all contemplated construction materials and equipment to be incorporated in the project as the result of original designs by the A-E.

The type of building requirements utilized, permanent or semi-permanent, shall be as noted in the task orders or as directed by the Government Project Manager.

b) Out line specifications shall be coordinated with the requirements for Preliminary Design Drawings.

c) Outline specifications shall present the following:

- Description of each of the facilities involved.

- Approximate capacities of the major mechanical items, with a brief description of their function and operation of the system.

- All data required for preliminary engineering and architectural analysis of the project that is not shown on the preliminary drawings or included in the basis-of-design.

- List of any contractor's options to be incorporated in the project design.

d) Copies of the outline specifications shall be submitted as required by task order statements of work.

10. Cost Estimates.

a) Preliminary cost estimates shall be based on contract drawings completed to the percentage established in the task order and other designated data. The estimates shall be accurate and realistic, reflecting current prices for work and materials, and taking into account probable labor shortages that may occur because of other known proposed projects in the area.

The estimates shall be broken down into major items of construction, as approved by the Government Project Manager. Each major item shall be further broken down into component units of labor and materials with the quantity and cost of each unit shown. Lump sum amounts for major items that cannot be readily analyzed will not be accepted. Preliminary cost estimates shall present separate costs for each line item, broken down into costs for individual buildings, facilities and components thereof, as directed by the Government Project Manager. Copies of preliminary cost estimates shall be submitted as required by the task order statement of work.

b) Classification. The requirements set forth herein for classification of cost estimates shall apply to preliminary cost estimates.

c) Submission. Copies of the preliminary designs shall be submitted as required by the task order statement of work or as herein before indicated.

c. Final Design.

1) Accomplish the final detail design of the project complete with all component parts and appurtenances. The final designs shall be based upon the project criteria and where furnished or required, upon the approved preliminary design. The final design shall be within the target construction cost and completed within the approved preliminary cost estimate, as applicable within the approved funding for the project involved.

2) For structures involving site adaptation of plans, the final design shall be for all modifications, additions and appurtenances required to adapt the design of structures as shown on the plans to local site conditions.

3) Design Analyses. Prepare and submit design analyses for all original designs prepared by the A-E, comprising statements of all criteria, loads, factors, assumptions and codes used in the final design, diagrams and charges developed in connection with designs and the computations made thereon. Design analyses for airfield pavements shall be prepared strictly in accordance with the format furnished by the Government Project Manager. Design analyses shall be submitted as required by the task order statement of work.

3) Drawings. Prepare complete detailed drawings for use in the contract construction of the project. Final drawings shall be based on approved designs and layouts and shall be developed on sheets sized as required in the task order statement of work. The scales shall be as approved by the Government Project Manager. The coordinates or ties to base lines of at least two adjacent corners of each building and structure and of principal points on utility lines, roads, railroads, pavements and similar construction features shall be shown on the drawings.

The contract drawings shall be prepared for the entire project designed under the contract, and shall provide for the solicitation of bids and award of construction contracts in accordance with the provisions of the contract specifications. All drawings shall be prepared utilizing a CADD format that is 100 percent compatible with Europe District standards or as approved by the Government Project Manager. Check prints will be required during the prosecution of the work, the number of such prints shall be required by the task order. All reproduction of completed drawings for bidding and construction purposes will be by the Government.

4) Technical Provisions.

a) Prepare complete specifications for the contract construction of the entire project utilizing word processing software that is 100 percent compatible with the Europe District standard or as approved by the Government Project Manager. The contract specifications shall be prepared in a single volume covering all items of work. The volume shall include the complete Statement of Work, Special Conditions and Technical Provisions and a list of bid Items and Quantities for the project involved. The intent is to prepare complete specifications in such a manner that the project construction included in a specification volume may be readily advertised for bids and contracted for as a whole or in parts. The Government Project Manager shall be consulted in developing the bid items. Bid items shall be developed so that total construction costs of line items may be determined.

b) The Government Project Manager will furnish the basic standard necessary for use in preparation of the Special Conditions.

c) The Technical Provisions shall comprise a master technical specification covering all items of work common to all line items included under the task order, and shall be prepared with separate sections covering the various trades and work classification.

d) Final specifications, including complete technical provisions, shall be submitted in a format as required by the task order statement of work or as acceptable to the Government

Project Manager.

5) Contractor's Approval and Test Schedule. A schedule of Construction Contractor's Approvals and Tests shall be prepared listing all shop drawings, samples, materials, fixtures, equipment, plant materials and color schedules to be submitted and all tests to be performed by the construction contractor in accordance with the contract specifications. Each item listed shall be referenced to the paragraph in the contract specifications that requires the contractor's action thereon. The schedule shall be submitted at the time of final contract specifications submission.

6) Quantity Survey. Quantity surveys shall present separate quantities for each line item broken down into individual buildings, facilities and components thereof, as directed by the Project Manager. The quantity surveys shall be broken down into component units of work, materials and equipment, together with the amounts of the same, in accordance with a breakdown approved by the Government Project Manager. Quantity surveys shall be in sufficient detail to permit proper Government review and shall not include lump sum items that cannot be readily analyzed. The quantity survey for each building shall also contain a list of the square foot areas by floors and cubages for the buildings computed in accordance with Government procedure.

7) Cost Estimate.

a) General. Final cost estimates shall be based upon the completed contract drawings and specifications. This estimate comprises a revision of the preliminary cost estimate.

b) Construction Costs. The estimates shall be accurate and realistic, reflecting prices for work and materials escalated to the midpoint of construction, and take into account probable labor shortages that may occur because of other known proposed projects in the area.

The estimates shall be broken down into major items of construction, as approved by the Government Project Manager. Each major item shall be further broken down into component units of labor and materials with the quantity and cost of each unit shown. Pricing of quantity surveys shall include the pricing of square foot areas and cubages. Lump sum amounts for major items that cannot be readily analyzed will not be accepted. Cost estimates shall present separate costs for each line item, broken down into costs for individual buildings, facilities and components thereof, as directed by the Government Project Manager. The total amounts for each line item or other directed project components and for the project as a whole shall be computed.

c) Submission. Cost estimates shall be submitted concurrently with the associated contract drawings and specifications. Copies of each estimate shall be submitted as required by the task order statement of work.

d) Classification. The estimates of cost will be utilized in preparing Government estimates for evaluating bids and as such will become confidential material for official use only.

Such material cannot be divulged to other than accredited Government personnel. In the event that the A-E intends to employ parties other than his own staff in preparing cost estimates, written approval of the Contracting Officer of such parties will be required. The Government will not grant approval of construction contractors or subcontractors, or any employee of the same, unless assurances are submitted that the Contracting firm will keep the cost estimates confidential and will not later submit a bid or sub-bid on the construction contract. Quantity surveys and cost estimates shall remain the sole property of the Government, and shall not be made available to others for any purpose. The sale of take-offs of quantities and costs to prospective bidders by estimators is prohibited. (These conditions shall also apply to all other types of cost estimates prepared under this contract.)

d. Engineering Advice during Construction Period. Furnish, during the project construction period, such engineering advice in connection with the design as may be requested by the Government Project Manager.

e. Record Drawings.

1) When required by a task order, review Government furnished documents and drawings that indicate changes in the construction and determine from said documents and drawings all departures in the project construction from that delineated on the original contract drawings.

2) When required by a task order, prepare a set of record drawings indicating the as-built construction…