FY17_Georgia_MATOCslides_FINAL.pdf

US Army Corps of Engineers

BUILDING STRONG®

FY 17 Republic of Georgia

MATOC

Pre-Proposal Conference Solicitation No.

W912GB-17-R-0023

1 February 2017

Am-0002

Agenda

• Welcome - Solicitation Information •Candace Lotomau & Delos Halterman, Contracting Division

• Solicitation Requirements & Evaluation Criteria

•Lisa Fiedler, Program Manager

Welcome

Candace Lotomau and

Delos Halterman – Contracting Division

Pre-Proposal Conference

Multiple Award Task Order Contract (MATOC) Georgia

• Please sign in

• Turn off cell phones

Slide 4

Disclaimer Information Provided During Pre-proposal Conference

Any remarks or explanations provided during this Pre-proposal Conference are for general information and will not change the terms and conditions of the solicitation.

Any changes resulting from the conference or responses to questions received will be done in writing by the issuance of amendments.

Contracting Officer Authority Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of a contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of a contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

CORs cannot change the contract in terms of time or money They can only enforce what is written in the contract

Slide 5

Federal Business Opportunities

Announcement of Opportunities: The synopsis, solicitation and all subsequent amendments are posted through the Federal Business Opportunities (FedBizOpps) website below. It is the Offeror’s sole responsibility to obtain the solicitation and any subsequent amendments through this website.

FedBizOpps Website http://www.fbo.gov

User guides are located under the “Getting Started” tab

Slide 6

Federal Business Opportunities

Type Solicitation or Name/ Number here and then press Search

Click here

BUILDING STRONG®9

Click on the links to access the files

System for Award Management

Mandatory Registration in SAM: The Federal Government mandates that a contractor be registered in the System for Award Management (SAM) database prior to the award of a Federal contract. Federal Acquisition Regulation (FAR) clause 52.204-7 states that in order to do business with the Government, the contractor must be registered in the SAM database. Firms interested in doing business with the Federal Government should now visit the “System for Award Management (SAM)” website, which consolidates Federal procurement systems such as CCR and ORCA. The JV must be registered prior to award with a unique Duns and Bradstreet Number and CAGE Code. You can not use one of the JV partner’s registration.

https://www.sam.gov/

The website contains a video overview briefing and user guides for assistance.

Note: All CCR data has been migrated into SAM. If already registered, please wait to create an account in SAM until a month prior to your registration expiration.

DUNS Number

Obtain a Data Universal Numbering System (DUNS) Number:

If you do not have a DUNS number, contact Dun and Bradstreet to obtain one.

http://www.dnb.com

CAGE Code

Obtain a Contractor and Government Entity Code (CAGE):

The CAGE code is a required piece of data for registering in the System for Award Management (SAM). If you are a vendor located in the United States and do not have a CAGE code, a CAGE code will be assigned to you when you register in the SAM database for the first time.

CAGE Websites

The CAGE welcome information page is at:

http://www.dlis.dla.mil/CAGE/cage_welcome.aspx

Who do I contact in Contracting?

Candace Lotomau (Contract Specialist) Telephone: +49 611 9744 2819

Candace.C.Lotomau@usace.army.mil

Delos Halterman (Contracting Officer) Telephone: +49 611 9744 2218 delos.c.halterman@usace.army.mil

Slide 13

U.S. Procurement Laws and Regulations

Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil/vffara.htm

Defense FAR Supplement (DFARS) http://farsite.hill.af.mil/vfdfara.htm

Army FAR Supplement (AFARS) http://farsite.hill.af.mil/vfafara.htm

USACE Acquisition Instructions http://www.usace.army.mil/BusinessWithUs/Contracting/Resources.aspx

Slide 14

What is a MATOC?

Multiple Award Task Order Contract Indefinite-Delivery Indefinite-Quantity (IDIQ) Awarded to more than one firm (Multiple Award)

But, not more than five firms.

Best Value Procurement Contractors compete for Task Orders

Slide 15

Task Orders

Contract clauses in the base contract are applicable to each Task Order.

Bank Letter Guarantee (BLG) will be required for each Task Order at 25% of Task Order Award Value.

Design/Build. Level of design is anywhere from 0%–100%.

Slide 16

Multiple Award Task Order Contract

(MATOC)

The geographical area covered by this contract will include work throughout the Republic of Georgia.

Period of Performance

• Base Period of three years

• Two Option Periods of one year each

Slide 17

MATOC

Maximum Contract Value

• Shared capacity of $30,000,000 for the life of the contract

Minimum Guarantee

• $5,000 for the life of the contract (base period and option periods)

Slide 18

What do I need to Submit?

Section 00 21 16 “Instructions to Bidders/Offerors” of the solicitation outline the format for your proposals

Review Section 00 21 16 carefully! Failure to submit all required documentation may result in rejection of your proposal

Phase I: Three Non-cost Technical Factors Factor One (1) – Experience Factor Two (2) – Past Performance Factor Three (3) – Management Approach Key Subcontractors Letters of Commitment (if applicable) Joint Venture Agreement (if applicable) Signed SF 1442 including acknowledgement of amendments.

Slide 19

What do I need to Submit?

Phase II: Two (2) Volumes Required

• Volume I – Technical Proposal Factor Four (4) – Design Capability Letters of Commitment (if applicable) Joint Venture Agreement (if applicable)

• Volume II – Price / Administrative Proposal Factor Five (5) – Price Bank Letter of Assurance (electronic and hardcopy) Signed SF 1442 including acknowledgement of amendments.

Slide 20

How Many Copies Do I need to Submit?

• Phase I: Three Non-price Technical Factors One (1) Electronic copy Proposals shall be submitted utilizing AMRDEC SAFE

Application, https://safe.amrdec.army.mil/safe Please see section 00 21 16 “Proposal Format", in the RFP, for a full description

Phase II: Two (2) Volumes Required

• Volume I – Technical Proposal One (1) Electronic copy, as submitted for Phase 1

• Volume II – Price / Administrative Proposal One (1) Electronic copy, as submitted for Phase 1

Slide 21

EVALUATION FACTORS FOR AWARD

The source selection process will use a two-phase selection approach as authorized under 10 U.S.C. 2305a.The first phase of the selection process will be evaluated against the factors listed in Phase I outlined in the solicitation. If a contractor’s proposal is considered among the highly qualified in Phase I, they will be required to submit additional information for Phase II for evaluation.

Slide 22

Phase I Phase I: Three Non-Price Technical Factors

► Factor One (1) – Experience ► Factor Two (2) – Past Performance ► Factor Three (3) – Management Approach

Other Documents to be Submitted:

► Offer Standard Form 1442 (including Amendments SF30s) ► Letter(s) of Commitment for Key Subcontractors ► Joint Venture Agreement (if applicable) ► The name, address, telephone and fax numbers, e-mail addresses of the Point(s) of Contact with the authority to legally bind the Contractor.

► Name, Address, DUNS, CAGE, and TAX Identification Number (if applicable) of the Contractor submitting the proposal.

Slide 23

Phase II

• Phase II Proposals will be evaluated on 2 factors (one non-price)

• Factor Four (4) - Design and Construction Capability

• Factor Five (5) - Price

• Other Documents to be Submitted with Volume II

• Offer Standard Form 1442

• Amendments Standard Form 30

• Section 00 45 00 Representations and Certifications (System for Award

Management (SAM))

• Pricing Schedule

Slide 24

When are Proposals Due?

Proposals are due on or before

10 February 2017 1000 hours

Central European Time (CET)

If there is a change in the proposal due date, you will be notified by an amendment to the solicitation which you must acknowledge.

Slide 25

What if my Proposal is Late?

Late proposals are handled in accordance with FAR 15.208

Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and—

(i) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(ii) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or

(iii) It was the only proposal received.

Slide 26

Delivery Methods

Methods – via AMRDEC SAFE Application, https://safe.amrdec.army.mil/safe

Please see section 00 21 16 “Proposal Format” in the RFP for a full description

Proposals cannot be FAXED, E-MAILED or HAND DELIVERED.

Slide 27

Quality

Offerors are advised to provide their

BEST PROPOSAL

in the first submission

Slide 28

What is the Best Value Determination?

Award will be made to the offeror whose total evaluated price and technical proposal provides the best value to the Government.

The Government reserves the right to accept other than the lowest price offer and to reject any or all offers.

Slide 29

What About Discussions?

The Government reserves the right to conduct discussions, if in the best interest of the Government.

The primary purpose of these exchanges is to maximize the Government's ability to get the best value, based on the requirements and evaluation factors stated in the solicitation.

Slide 30

Basis for Award Subject to the provisions contained herein, award will be made to two (2) but not more than five

(5) Offerors in accordance with Section 2305a of title 10, United States Code who are deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose proposal conforms to the solicitation requirements, and judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Best Value to the Government. This source selection approach, called Best-Value Tradeoff, includes an evaluation of five factors: experience, past performance, management approach, design capability and price.

Experience is a pass/fail element. The Offerors have to submit at least three (3) of the five (5) projects that were performed as the prime (i.e. the offeror). In case of a Joint Venture, the work must have been performed by at least one of the JV partners. Offerors who do not meet the minimum requirement are not eligible for award. Once the proposal is rated “Pass” for this aspect, the relative weight of the evaluation factors is as follows:

Experience is significantly more important than Past Performance, Past Performance is significantly more important than Management Approach, and Management Approach is significantly more important than Design Capability, and when combined, the four technical factors are significantly more important than Price.

Slide 31

Basis for Award The Government reserves the right to award to other than the lowest proposed price. The greater the equality of technical proposals, the more important price shall become in selecting the Best Value to the Government. Unreasonably high proposed prices may be grounds for eliminating a proposal from the competitive range. The awarded contract will incorporate the successful Offeror’s proposal to the extent it offers betterments and does not conflict with the solicitation requirements.

Additionally, this procurement will utilize “On-Ramp, Off-Ramp” procedures, which are outlined in Section 00 70 00 Conditions of the Contract. The Government reserves the right to re-open competition at any time during the term of the contract, to either remove or add awardees after a thorough review process to have a total of two (2) but no more than five (5) Contractors in the MATOC, if it is determined to be in the best interest of the Government.

Slide 32

Contract Award

Two (2) but not more than five (5) contracts.

Responsible in Accordance with FAR

9.104. Contractor Qualification:

contractor determined to be responsible Conforms to Solicitation Requirements Proposal Represents Best Value to

Government Slide 33

What is a Debriefing?

Pre-Award – FAR 15.505

Post-Award – FAR 15.506

Slide 34

BUILDING STRONG®Slide 35

Submission Requirements and

Evaluation Criteria

Lisa Fiedler Program Manager

Section 00 21 16 Instructions to Proposers

Basic Proposal Submission Requirements:

Typed In English Organized Tabbed sections for Factors

Phase I: Three Non-priced Technical Factors Factor One (1) – Experience Factor Two (2) – Past Performance Factor Three (3) – Management Approach

Phase II: Two (2) Volumes Required Volume I – Technical Proposal

Factor Four (4) – Design Capability

Volume II – Price / Administrative Proposal Factor Five (5) – Price

Failing to submit attachments or failing to complete properly, may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if the instructions are not understood.

Slide 36

JOINT VENTURES/Subcontractors

Ensure that any Joint Ventures (JV) comply with the requirements and submit a JV agreement addressing all requirements stated in the solicitation.

All authorized members noted in the Joint Venture Agreement shall sign the SF 1442 and the Bank Letter of Assurance or Bid Bond. Make sure to include as part of Phase II, Volume 2.

If an Offeror wishes to be credited with the experience of a Key Subcontractor or supplier (i.e., a firm that is not the prime contractor or part of the JV) a letter of commitment signed by the Key Subcontractor and the prime contractor shall be submitted. The commitment letter shall be submitted even if the firm is in some way related to a JV Partner (for example, the Key Subcontractor is a subsidiary of a JV Partner, or a subsidiary of a firm to which the JV partner is also a subsidiary). If a letter of commitment is not submitted, the experience will not be considered. Include this information as part of Phase I.

Slide 37

Phase I, Factor 1 Experience

Submission Requirements:

Offerors shall submit Attachment 3, Experience Overview Sheet, and Attachment 4, Experience Information Sheet, detailing previous work experience projects meeting the requirements of this solicitation.

1. Information for completing Attachment 3 and Attachment 4:

a. Offerors shall complete an Experience Overview Sheet, Attachment 3, with a total listing not-to-exceed five (5) projects that best represent the Offeror’s work experience required on this solicitation. Projects must be performed within the last six

(6) years from the date of this solicitation or currently being performed if at least 50% complete, as of the date of this solicitation, If more than five projects are submitted, only the first five projects will be evaluated. If the project is older than 6 years, it may be considered less relevant.

b. Offerors shall provide an Experience Information Sheet, Attachment 4, for each project listed on Attachment 3, Experience Overview Sheet.

Slide 38

Experience

Submission Requirements:

2. Projects provided for experience should demonstrate the experience in managing multiple projects performed simultaneously. Projects also should show experience in performance in the Republic of Georgia; be between $50,000 to $5,000,000; and including the elements listed below. Offerors may submit higher valued within a larger project if there is a distinct scope of work with a measurable performance period and measurable monetary value within a larger project. An example could be a single contract that includes separate facilities, or buildings, or phased construction.

Offerors shall clearly describe the scope and how it related to the overall contract.

Small projects bundled into a larger project in order to meet this cost element are not considered relevant. Projects should demonstrate experience in:

Offerors are encouraged to submit a combination of projects demonstrating experience with as many relevant characteristics as possible.

a. Renovations of buildings

b. New Construction;

c. Concrete and/or asphalt roads, pavements, airfield runway work;

d. Design/Build construction projects.

Slide 39

Experience

Submission Requirements:

3. If a Key Subcontractor’s experience is submitted for evaluation purposes, clearly address the experience with those Key Subcontractors. If a Joint Venture, clearly address the experience of each of the Joint Venture Partners and the relationship of the JV partners on any ongoing or previous projects. The proposal may receive a higher rating if the proposal contains evidence of the Joint Venture Entity or the Prime and Key subcontractor working successfully together on relevant previous projects.

NOTE: The prime contractor must have performed at least three (3) of the five (5) projects submitted for experience. This aspect of experience is a pass/fail element. In case of a Joint Venture, the work must have been performed by at least one of the JV partners. Offerors who do not meet this minimum requirement are not eligible for award.

Slide 40

Attachment 3: Experience Overview Sheet

Slide 41

Attachment 4: Experience Information Sheet

Slide 42

Experience

Evaluation Criteria:

1. The Government will evaluate the depth and the relevancy of the experience as submitted in the Offeror’s proposal in accordance with the following criteria:

a. Projects that demonstrate experience working in the Republic of Georgia

b. Experience managing multiple projects performed simultaneously

c. Project examples that demonstrate experience working with proposed Key Subcontractors and/or the proposed JV Partners working together are considered more relevant

d. Projects with a cost of $50,000 to $5,000,000. Offerors may submit higher valued projects if there is a scope of work with a measurable performance period and measureable monetary value within a larger project that is relevant to this procurement. An example could be a single contract that includes separate facilities, or buildings, or phased construction that shows relevant experience. Offerors shall clearly describe this project and how it related to the overall contract.

Projects outside the relevant range may be considered less relevant. Smaller projects bundled into a larger project in order to meet this cost element are not considered relevant

Slide 43

Experience

Evaluation Criteria:

2. Projects considered relevant shall be completed within the last six (6) years from the date of the solicitation or at least 50% complete by the date of this solicitation; performed in the Republic of Georgia; between $50,000 and $5,000,000; and include the following:

a. Renovations of buildings

b. New Construction

c. Concrete and/or asphalt roads, pavements, airfield runway work

d. Design/Build construction projects

Offerors demonstrating experience with multiple projects in multiple trades are considered more relevant. Projects older than six (6) years may be considered, but will be considered less relevant.

Projects that do not meet these criteria above may be given a lower relevancy rating. Projects meeting all criteria will be given a higher relevancy rating.

NOTE: The prime contractor must have performed at least three (3) of the five (5) projects submitted for experience. This aspect of experience is a pass/fail element. In case of a Joint Venture, the work must have been performed by at least one of the JV partners.

Offerors who do not meet this minimum requirement are not eligible for award.

Slide 44

Phase I: Factor 1 - Experience Remember to follow solicitation instructions

EXACTLY

Check that all criteria is met, or as much as possible

Check that Attachment 3 and 4 (for each project) are filled out

COMPLETELY and ACCURATELY

Questions on Experience?

Slide 45

Phase I, Factor 2 Past Performance

Submission Requirements:

Slide 46

The Past Performance Questionnaire (PPQ), Attachment 5, included in the solicitation is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal for Factor 1, Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ (Attachment 5), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Candace Lotomau via email at candace.c.lotomau@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Offerors may provide a completed Department of Defense, DD2626 form or a Contractor Performance Assessment Report (CPAR), in lieu of Attachment 5. DD2626s shall be signed by all designated authorities for consideration of evaluation.

Offerors may also include performance recognition documents received within the last six (6) years, such as awards, award fee determinations, customer letters of commendation, commercial and foreign government evaluations and any other forms of performance recognition.

Attachment 5: Past Performance Questionnaire

Slide 47

USACE PAST PERFORMANCE QUESTIONNAIRE ATTACHMENT 3

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name:

Address:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

CAGE Code:

DUNS Number:

2. Work Performed as: ❑ Prime Contractor Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

❑ Sub Contractor ❑ Joint

Venture ❑ Other (Explain)

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

❑ Other (Please specify):

Contract Type: ❑ Firm Fixed Price ❑ Cost Reimbursement Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work ❑ High ❑ Med ❑ Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client's role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client's Signature:

Attachment 3

Slide 48

Attachment 3

Slide 49

Past Performance Evaluation Criteria:

The Government will evaluate the Offeror’s past performance to determine how relevant project work is, as described in Factor 1 Experience, for recent projects. The Government will evaluate the Offeror’s performance to determine a confidence assessment of the Offeror’s performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Past Performance will be evaluated for projects completed in the last six (6) years from the date of this solicitation or currently ongoing (at least 50% complete).

The Offeror's past performance will be evaluated based on performance on projects submitted under Factor 1 Experience, to include the past performance of any Subcontractors or JV partners whose projects the Offeror may have submitted.

Proposals will be evaluated based on the information provided and any other Past Performance information obtained by the Government. Past performance will be evaluated in accordance with the following criteria:

Slide 50

Quality Schedule/Timeliness of Performance Customer Satisfaction Management Personnel/Labor Cost/Financial Management Cost/Financial Management Safety/Security.

Slide 51

Phase I, Factor 2 Past Performance

Evaluation Criteria (cont):

Past Performance

Evaluation Criteria (cont):

1. The Government reserves the right to verify statements the Offeror makes regarding its past performance to determine whether they are substantiated.

2. The Government will consider past performance information in evaluating overall risk associated with a particular Offeror. When evaluating these criteria, the following will be taken into consideration for evaluation purposes:

a. The relevance of the past performance;

b. how recently the project submitted was performed;

c. trends in the Offeror’s performance;

d. evaluations, letters of appreciation, and commendations from customers;

and

e. positive and/or negative comments that impact evaluation of Offeror’s past performance.

3. Unavailability of Past Performance Information:

IAW FAR 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror may not be evaluated favorably or unfavorably on past performance.

Slide 52

Phase I: Factor 2 - Past Performance

Fill in and include Attachment 5 for each project submitted under the Past Performance Tab

Provide ADDITIONAL INFORMATION, problems solved, letters of appreciations, final evaluations

Questions on Past Performance?

Slide 53

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will not be evaluated by the Government. The Offeror shall submit a graphical description (an organization chart) of its planned organization structure for successful execution of the contract. There is a limit of thirty (30) single spaced typed pages (A4 or letter size), using at a minimum a 12 pitch font, front and back equals two pages. If more than thirty (30) pages are submitted, only the first thirty (30) pages will be reviewed and evaluated. The organization chart, resumes (if provided), and letters of commitment are not considered part of the thirty (30) pages. The Management Approach shall include the following:

1. An organization chart (graph) that shows: a) lines of authority and communication for the execution of the contract; b) clearly shows the lines of authority of the Offeror’s Program Manager, Project Manager, Site Superintendent, Quality Control Manager, Design Quality Control Manager and Safety Manager, c) the organization chart shall also include all JV Partners and Key Subcontractors, when applicable; and d) the chart shall identify all offices involved in this contract from the Offeror’s Headquarters to the Offeror’s site office(s), and how they are related; all positions shall be identified on the organization chart by title, organization, and physical location. The Project manager, or the onsite person that communicates with the U.S. Government if the PM is not on-site, and any other personnel authorized to communicate directly with the U.S. Government shall be clearly identified.

Slide 54

Phase I, Factor 3 Management Approach

Submission Requirements:

Phase I, Factor 3 Management Approach

Submission Requirements:

2. A narrative description of the organization structure including roles, major responsibilities, and authorities of all JV Partners, Key Subcontractors, and key personnel (Program Manager, Project Manager, Site Superintendent, Quality Control Manager, Design Quality Control Manager and Safety Manager) shall be described. The position titles used in the narrative must match those used in the organization chart.

Offerors are encouraged to become familiar with personnel requirements located in specification Sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; and 00 73 15 General Requirements.

3. The Offeror’s plan for management and start-up of five (5) task orders for general building construction, with no design-build, with a value of all five (5) task orders totaling $10,000,000, including mobilization to the site; how to staff multiple field offices with key personnel currently employed by the prime, and/or JV, Subcontractor, and letters of commitments from additional personnel required to meet the minimum standards of the contract; and in general, work that will be done by the prime and that to be accomplished by subcontractors.

Slide 55

Phase I, Factor 3 Management Approach

Evaluation Criteria:

Proposals will be evaluated for reasonableness, risk, and logic and the extent to which the proposal illustrates a basic understanding of managing the contract. In performing the evaluation, the Government will evaluate the following:

1. Whether the proposal clearly delineates lines of authority, and communication with the Government, on the organizational chart (graph) organized in a precise and logical manner, including all offices involved with the management of the contract, including Key Subcontractors and JV partners.

2. Whether the proposal contains comprehensive descriptions of duties, roles, major responsibilities, and authorities for the a) Program Manager, b) Project Manager , c) Site Superintendent, d) Quality Control Manager, e) Design Quality Control Manager and f) Safety Manager, and other key personnel (e.g. contracts manager, security manager, logistics specialist, subcontracts manager, etc). Include the roles and major responsibilities and authorities for Key Subcontractors and JVs, presented in a logical manner.

3. The extent to which the proposal describes a reasonable and logical plan for the performance of five (5) simultaneous task orders that illustrates a thorough understanding of multiple task order requirements, proposes personnel that meet the specification requirements, and provides subcontractor and personnel letters of commitment or JV agreements, when applicable.

Slide 56

Phase I: Factor 3 - Management Approach

Check to ensure ALL REQUIRED CRITERIA is identified in the proposal

Use the terminology required by the specifications

LOGICAL DESCRIPTION of personnel used

Demonstrate knowledge of USACE specifications

Questions on Management Approach?

Slide 57

PHASE II, VOLUME I & II

DO NOT SUBMIT PHASE II, VOLUME I & II

with Phase I submission.

Offerors evaluated as most qualified will be notified by the Contracting Officer to submit the Phase II Proposal Requirements.

Slide 58

PHASE II, VOLUME I, Factor 4 Design Capability

Submission Requirements:

For Factor Four (4) – Design Capability, the Offeror shall submit their plan for obtaining Designer(s) of Record appropriate for the anticipated work that may be ordered under this contract (Design- Build: Pavements, New Work, and Renovation of Major Building Systems). At a minimum the plan shall include the following:

1. Criteria for selection of the Designer(s) of Record

2. Plan shall demonstrate Offerors’ understanding of certification and registration requirements for companies in the Republic of Georgia, and the ability to meet these requirements

Slide 59

PHASE II, VOLUME I, Factor 4 Design Capability

Evaluation Criteria:

The Government will evaluate the Offeror’s plan for completeness, reasonableness, and logic and the degree to which the plan describes a viable strategy to execute design for an ordered project. The Government will evaluate the Offeror’s plan in relation to their design capabilities described below as follows:

1. Criteria for selection of the Designer(s) of Record

2. Plan shall demonstrate Offerors’ understanding of certification and registration requirements for design in the Republic of Georgia, and ability to meet these requirements.

The Government will also consider the risk associated with the Offeror’s plan and the degree to which the plan describes a viable strategy to execute the project.

Slide 60

Phase II, Volume 2, Factor 5 Price

Submission Requirements:

Offerors shall submit a completed Pricing Schedule (see Attachment 6) for all base and option periods as part of the Price Proposal Package.

Failure to submit a Price Schedule and failure to complete all Line Items on the Price Schedule, including the Base and all Option years, may result in the Offeror’s proposal package being rejected by the Government after initial evaluation without further consideration.

Contractors shall complete the Price Schedule utilizing U.S. Dollars.

Award of the IDIQ contract and Task Orders will be in U.S. Dollars.

Slide 61

BUILDING STRONG®Slide 62

Price

Evaluation Criteria:

An evaluation will be performed on the proposed pricing for the base period and all option periods.

The evaluation will not be assigned an adjectival rating, yet it will be evaluated for completeness and reasonableness as follows:

1. Completeness - To be complete, the Offeror shall provide man-day rates for all base and option periods. The Government will assess the extent to which the proposed man-day rates comply with the content and format requirements set forth in this solicitation. The total evaluated price will include a possible 6-month extension as outlined under Contract Clause 52.217-8, Option to Extend Services.

2. Reasonableness - The Offeror's proposal is evaluated through price analysis techniques as described in FAR Subpart 15.404-1. For price to be reasonable, it must represent a price that provides best value to the Government. Price analysis techniques and procedures to ensure a fair and reasonable price which may include, but is not limited to, the following:

� Comparison of proposed prices received in response to the solicitation � Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items…

Slide 63

Price

Evaluation Criteria:

� Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.

� Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

� Comparison of proposed prices with independent Government cost estimates.

� Comparison of proposed prices with prices obtained through market research for the same or similar items.

� Analysis of data other than certified cost or pricing data provided by the offeror.

Basis of award for price is based on the ‘Total Bottom Line Sum’ which is the sum of the ‘Bottom Line Sum’ for the Base Period plus all Option Periods (including the option period for FAR Clause 52.217-8, Option to Extend Services). The man-day rates for Option Period 2 (Year 5) will apply to the additional six months of service beyond year 5, if awarded per FAR 52.217-8.

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Phase II, Design Capabilities & Price

Criteria for selection of the Designer(s) of Record

Design Certification requirement(s)

Check to ensure line items are complete Pricing Schedule

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CONCLUSION

Questions?

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