FY15_Site_Visit_Slides_BulgariaMacedoniaMATOCv5.ppt

US Army Corps of Engineers

BUILDING STRONG®

Pre-Proposal Conference Bulgarian & Macedonia Multiple Award Task Order (MATOC) Solicitation Number:

W912GB-16-R-0008

15 December, 2015

Agenda

Welcome - Solicitation Information Terry Walker, Contracting Branch

How to fill out proposal Derek Cudd, Program Manager

Legal Matters Megan Tooman, Counsel

Welcome

Terry Walker Contracting Branch

Pre-Proposal Conference Multiple Award Task Order Contract (MATOC) Bulgaria & Former Yugoslav Republic of Macedonia

Please save questions for the end Turn off cell phones Slide *

Make sure people sign in and turn off cell phones.

Disclaimer Information Provided During Pre-proposal Conference Any remarks or explanations provided during this Pre-proposal Conference are for general information and will not change the terms and conditions of the solicitation.

Any changes resulting from the conference or responses to questions received will be done in writing by the issuance of amendments.

Contracting Officer Authority Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of a contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of a contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

CORs cannot change the contract in terms of time or money They can only enforce what is written in the contract Slide *

U.S. Procurement Laws and Regulations Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil/vffara.htm

Defense FAR Supplement (DFARS) http://farsite.hill.af.mil/vfdfara.htm

Army FAR Supplement (AFARS) http://farsite.hill.af.mil/vfafara.htm

USACE Acquisition Instructions http://www.usace.army.mil/Portals/2/docs/Contracting/UAI_FINAL_UPDATE1_HCASigned_07APR14.pdf

Federal Business Opportunities Announcement of Opportunities: The synopsis, solicitation and all subsequent amendments are posted through the Army Single Face to Industry (ASFI) to the Federal Business Opportunities (FedBizOpps) website below. It is the Offeror’s sole responsibility to obtain the solicitation and any subsequent amendments through this website. You must register to receive notices.

FedBizOpps Website http://www.fbo.gov

User guides are located under the “Getting Started” tab

Federal Business Opportunities

Type Solicitation or Name/ Number here and then press Search

Click here

Click on the Packages tab to access the Zip file

Opens the document in a separate browser window Allows the document to be downloaded as a zip file

System for Award Management Mandatory Registration in SAM: The Federal Government mandates that a contractor be registered in the System for Award Management (SAM) database prior to the award of a Federal contract. Federal Acquisition Regulation (FAR) clause 52.204-7 states that in order to do business with the Government, the contractor must be registered in the SAM database. Firms interested in doing business with the Federal Government should now visit the “System for Award Management (SAM)” website, which consolidates Federal procurement systems such as CCR and ORCA.

https://www.sam.gov/

The website contains a video overview briefing and user guides for assistance.

Note: All CCR data has been migrated into SAM. If already registered, please wait to create an account in SAM until a month prior to your registration expiration.

DUNS Number Obtain a Data Universal Numbering System (DUNS) Number:

If you do not have a DUNS number, contact Dun and Bradstreet to obtain one.

http://www.dnb.com

CAGE Code Obtain a Contractor and Government Entity Code (CAGE):

The CAGE code is a required piece of data for registering in the System for Award Management (SAM). If you are a vendor located in the United States and do not have a CAGE code, a CAGE code will be assigned to you when you register in the SAM database for the first time.

CAGE Websites

The CAGE welcome information page is at: http://www.dlis.dla.mil/CAGE/cage_welcome.aspx

What is a MATOC?

Indefinite-Delivery Indefinite-Quantity (IDIQ)

Multiple Award Task Order Contract

Task Orders

Multiple Award Task Order Contract (MATOC)

MATOC

Period of Performance

Base Period of one year Four Option Periods of one year each Maximum Contract Value

$49,999,950 for the life of the contract Minimum Guarantee

$5,000 for the life of the contract base period and option periods

EVALUATION FACTORS FOR AWARD

The source selection process will use a two phase selection approach (10 U.S.C. 2305a).

First phase evaluation against factors in Phase I outlined in the solicitation.

The five Contractors whose proposal are considered among highly qualified in Phase I, will be allowed to submit Phase II proposals.

Slide *

ERICA (ERICA) - Grammatically incorrectl

2015 NDAA Authorization. SEC. 2804. USE OF ONE-STEP TURN-KEY CONTRACTOR SELECTION PROCEDURES FOR ADDITIONAL FACILITY PROJECTS - We are now authorized to utilize the one step design build process for MILCON, repair projects equal or less than $4,000,000, and for FMS and HA projects.

What do I need to Submit?

Section 00 10 00 “Instructions to Bidders/Offerors” of the solicitation outline the format for your proposals

Factor One (1) – Experience Factor Two (2) – Past Performance Factor Three (3) – Management Approach

Phase II: One Technical & One Price Factor

Factor Four (4) - Qualifications of Key Personnel Factor Five (5) - Price

Read pages 14 – 28 thoroughly

How Many Copies Do I need to Submit?

Slide *

Reminder that volumes must be binders – not spiral or heat bound documents.

Please keep the Bid Schedule an Excel Spreadsheet with a PDF copy – the PDF will prevail.

Proposal Package

Hard Copy

Originals

Copies

CD

Phase I

Factor One (1) – Experience

Factor Two (2) – Past Performance

Factor Three (3) – Management Approach

Phase II

Volume I

Factor Four (4) – Qualifications of Key Personnel

Volume II – Price

Factor Five (5) – Price

Section 00 10 00 Pricing Schedule Hard Copy

Electronic Pricing Schedule

This volume shall include the information as detailed in “PROPOSAL FORMAT FOR VOLUME II,” below.

Basis for Award

Phase I, Volume I Other Documents to be Submitted*

Phase I shall also include the following:

Letter(s) of Commitment for Key Subcontractors

Joint Venture Agreement (if applicable)

Organizational Chart

*not all inclusive; see Solicitation Section 00 10 00

Phase I, Volume I Other Documents to be Submitted*

The name, address, telephone and fax numbers, e-mail addresses of the Point(s) of Contact with the authority to legally bind the Contractor.

Name, Address, DUNS, CAGE, and TAX Identification Number of the Contractor submitting the proposal.

*not all inclusive; see Solicitation Section 00 10 00

Standard Form 1442 Complete Page 2 of the SF-1442, Blocks 14 thru 20

This must be completed fully!

* Contractors commonly neglect to fill out the amendment acknowledgement portion.

Standard Form 1442 (Page 2)

* Contractors commonly neglect to fill out the amendment acknowledgement portion.

Evaluation of Phase I

Slide *

Highly qualified is AE. Most highly rated, evaluated.

Phase II Evaluation Factors Phase II Proposals will be evaluated on 2 factors (Section 00 22 00) Qualifications of Key Personnel Price

Phase II, Volume II Other Documents to be Submitted with Volume II (not all inclusive)

Offer Standard Form 1442 Amendments Standard Form 30 Section 00 45 00 Representations and Certifications (Online Representations and Certifications Application (ORCA): https://orca.bpn.gov/ Section 00 10 00, Pricing Schedule.

Slide *

When are Proposals Due?

Phase I Proposals are due on or before

19 January, 2016 15:00 hours Central European Time (CET)

If there is a change in the proposal due date, you will be notified by an amendment to the solicitation which you must acknowledge.

Late proposals will be handled in accordance with FAR 15.208(b)(1)

“LATE IS LATE”

What if my Proposal is Late?

Late proposals are handled in accordance with FAR 15.208

Please use extra care to make sure your proposal packages are addressed correctly, and that the entire proposal arrives at the address stated in the solicitation on or before the designated time and date.

LATE is LATE!

Delivery Methods Methods - By Mail, Courier or In-Person

Proposals cannot be FAXED or E-MAILED.

Where do I Deliver my Proposal?

Address:

U.S. Army Corps of Engineers Attn: Preston Hayward or Jeff Harrington Konrad-Adenauer- Ring 39 65187 Wiesbaden, Germany +49(0)611 9744 2834/ 2129 +49(0)611 9744 2660

Proposal Must be received at this location.

Proposal Delivery Location Security Issues

The location is guarded by security personnel.

These people cannot and will not accept proposals.

There may be delays due to security procedures.

Please Account for these Situations.

15.208 -- Submission, Modification, Revision, and Withdrawal of Proposals.

(a) Offerors are responsible for submitting proposals, and any revisions, and modifications, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Offerors may use any transmission method authorized by the solicitation.

Quality Offerors are advised to provide their

BEST PROPOSAL

in the first submission

What is the Best Value Determination?

Award will be made to the offeror whose total evaluated price and technical proposal provides the best value to the Government.

The Government reserves the right to accept other than the lowest price offer and to reject any or all offers.

What About Discussions?

The Government reserves the right to conduct discussions, if in the best interest of the Government.

The primary purpose of these exchanges is to maximize the Government's ability to get the best value, based on the requirements and evaluation factors stated in the solicitation.

Slide *

If discussions are held, all exchanges will be conducted in accordance with the regulations, policies and procedures established by FAR 15.306 and the U.S. Army Source Selection Guide.

The contracting officer establishes a competitive range before conducting discussions.

The competitive range consists of all of the most highly rated proposals.

Proposals are determined within the competitive range based on the evaluated price and other evaluation factors included in the RFP.

The number of proposals in the competitive range may be limited to the greatest number that will permit an efficient competition among the most highly rated proposals Establishing the competitive range:

Results in greater efficiency by limiting the number of offerors with whom discussions are held, Precludes offerors who have relatively weaker proposals from having to spend additional resources just to make their proposals competitive with the rest of the field.

After discussions, only Contractors still considered to be in the competitive range will be asked to submit a final revised proposal.

Contract Award

What is a Debriefing?

Pre-Award – FAR 15.505

Post-Award – FAR 15.506 Slide *

PRE: (1) The agency’s evaluation of significant elements in the offeror’s proposal;

(2) A summary of the rationale for eliminating the offeror from the competition; and

(3) Reasonable responses to relevant questions about whether source selection procedures contained in the solicitation, applicable regulations, and other applicable authorities were followed in the process of eliminating the offeror from the competition.

(1) The offeror may request a preaward debriefing by submitting a written request for debriefing to the contracting officer within 3 days after receipt of the notice of exclusion from the competition.

(2) At the offeror’s request, this debriefing may be delayed until after award. If the debriefing is delayed until after award, it shall include all information normally provided in a postaward debriefing (see 15.506(d)). Debriefings delayed pursuant to this paragraph could affect the timeliness of any protest filed subsequent to the debriefing.

(3) If the offeror does not submit a timely request, the offeror need not be given either a preaward or a postaward debriefing. Offerors are entitled to no more than one debriefing for each proposal.

Who do I contact in Contracting?

Terry Walker (Contract Specialist) Preston Hayward (Contract Specialist) Telephone: +49 611 9744 2834/ 2129 Preston.j.hayward@usace.army.mil Terry.e.walker@usace.army.mil

Jeff Harrington(Contracting Officer) Telephone: +49 611 9744 2600 Jeffrey.j.harrington@usace.army.mil

Solicitation Instructions and How to Complete Proposal

Derek Cudd

Proposal Format Basic Proposal Submission Requirements:

Typed In English Organized Tabs for Factors Phase I:

Factor 1 - Experience Factor 2 - Past Performance Factor 3 - Management Approach

Phase II:

Factor 4 – Qualifications of Key Personnel Factor 5 – Price

Failing to submit attachments or failing to complete properly, may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if the instructions are not understood.

JOINT VENTURES/Subcontractors Ensure that any Joint Ventures (JV) comply with the requirements and submit a JV agreement addressing all requirements stated in section 00 10 00 "***The authorized member noted in the Joint Venture Agreement shall sign the SF 1442 and the Bank Letter of Assurance or Bid Bond. Make sure to include as part of Phase I. ***".

If an Offeror wishes to be credited with the experience of a Key Subcontractor or supplier (i.e., a firm that is not the prime contractor or part of the JV) a letter of commitment signed by the Key Subcontractor and the prime contractor shall be submitted. The commitment letter shall be submitted even if the firm is in some way related to a JV Partner (for example, the Key Subcontractor is a subsidiary of a JV Partner, or a subsidiary of a firm to which the JV partner is also a subsidiary). If a letter of commitment is not submitted, the experience will not be considered. Include this information as part of Phase I.

Section 00 20 00 Proposal Format Volume I, Factor 1 – Experience Submissions Requirements:

For Factor 1 – Experience, Offerors shall submit two attachments, Attachment 1 and Attachment 2, detailing previous work experience projects meeting the requirements of this solicitation.

1.Information for completing Attachment 1 and Attachment 2:

a. Offerors shall complete an Experience Overview Sheet, Attachment 1, with a total listing not-to-exceed five (5) projects, performed within the last 6 years or currently being performed and at least 50% complete, that best represent the Offeror’s work experience required on this solicitation. If more than five projects are submitted, only the first five projects will be evaluated.

b. Offerors shall provide an Experience Information Sheet, Attachment 2, for each project listed on Attachment 1 Experience Overview Sheet.

Section 00 21 00 Proposal Format Volume I, Factor 1 – Experience Submissions Requirements (continued):

2. Projects provided for experience should show the Offeror’s ability to manage multiple projects performed simultaneously. Projects also should show experience of performance in Bulgaria. Macedonia or the European Union; be between €50,000 and €5,000,000 and including the elements listed below. Projects in Bulgaria and Macedonia will be considered more relevant. Offerors may submit higher valued contracts if there is a scope of work with a measurable performance period and measureable monetary value within a larger project. An example could be a single contract that includes separate facilities, or buildings, or phased construction. Offerors shall clearly describe this project and how it related to the overall contract. Smaller projects bundled into a larger project in order to meet this cost element are not considered relevant.

Attachment 1 Slide * PROJECT TITLE: Bulgaria & Macedonia MATOC FY 16 PROJECT LOCATION: Bulgaria & Macedonia

SOLICITATION NUMBER: W912GB-16-R-0008

Attachment 2 Example Be Very Detailed

FACTOR 1- EXPERIENCE

Evaluation Criteria:

The Offeror will be evaluated on the depth and the relevancy of the experience as submitted in the proposal in accordance with the following criteria:

Projects that demonstrate experience working in Bulgaria, Republic of Macedonia, and the European Union. Projects in Bulgaria and Macedonia will be considered more relevant.

Experience managing multiple projects performed simultaneously.

If Key Subcontractor or JV experience is submitted for evaluation purposes, project examples that demonstrate experience working with those Key Subcontractors and/or JV Partners are considered more relevant.

Projects with a cost of €50,000 to €5,000,000. Offerors may submit higher valued projects if there is a scope of work with a measurable performance period and measureable monetary value within a larger project. An example could be a single contract that includes separate facilities, or buildings, or phased construction. Offerors shall clearly describe this project and how it related to the overall contract. Smaller projects bundled into a larger project in order to meet this cost element are not considered relevant.

Projects that demonstrate experience in all the required categories listed in PROPOSAL FORMAT FOR FACTOR 1 – EXPERIENCE, Submission Requirements. Offerors demonstrating multiple projects with experience in multiple categories are considered more relevant than Offerors submitting one example.

Section 00 22 10 Proposal Evaluation

Factor 1 – Experience Evaluation Criteria (continued):

2. Offerors may provide projects completed within the last six (6) years from this solicitation’s due date or at least 50 percent complete. Projects considered relevant shall be completed or at least 50% complete; performed in Bulgaria Macedonia or the European Union; performed within the last six years; between €50,000 and €5,000,000; including the following trades (all of which are equally important).

3. For Projects that are not considered fully relevant, the Government will consider in its evaluation how the projects demonstrate various aspects of relevancy.

Phase I Experience Remember to follow solicitation instructions ‘exactly’ Check that all criteria is met, or as much as possible Check that Attachment 1 and 2 (for each project) are filled out completely and accurately

Questions on Experience?

return envelope, official, or company stamp.

Factor 2 – Past Performance

Or If no CPARS evaluation exists, the Offeror may submit a Past Performance Questionnaire (PPQ). The PPQ included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2, Past Performance. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 3), which will provide contract and client information for the respective project(s).

Submission Requirements (continued):

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government via email at cenau.proposal@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, JV, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

Attachment 3 Slide * Be as detailed as possible!!

Firm Name:

Address:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number: CAGE Code:

DUNS Number:

2. Work Performed as: ❑ Prime Contractor Percent of project work performed:

Contract Number:

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

conditions, etc.)

Name:

Title:

Phone Number:

Email Address:

Factor 2 – Past Performance (Evaluation Criteria)

There are two aspects to the past performance evaluation. The first aspect is to evaluate the offeror’s past performance to determine how relevant project work is, as described in Factor 1 Experience, for recent projects. The second aspect is to evaluate the offeror’s performance to determine a confidence assessment of the offeror’s performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Past Performance will be evaluated for projects completed in the last 6 years as of the RFP due date or currently ongoing (at least 50% complete) only.

Section 00 20 00 Proposal Evaluation

Factor 2 – Past Performance (Evaluation Criteria continued) The Offeror's past performance will be evaluated based on performance on projects submitted under Factor 1 Experience, to include the past performance of any Subcontractors or Joint Venture partners whose projects the Offeror may have submitted. Proposals will be evaluated based on the information provided and any other Past Performance information obtained by the Government. Past performance will be evaluated in accordance with the following criteria:

Evaluation Criteria (continued):

1. The Government reserves the right to verify statements the Offeror makes regarding its past performance to determine whether they are substantiated.

2. The Government will consider past performance information in evaluating overall risk associated with a particular Offeror. When evaluating these criteria, the following will be taken into consideration for evaluation purposes:

3. Unavailability of Past Performance Information: IAW FAR 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror may not be evaluated favorably or unfavorably on past performance.

Phase I Past Performance Fill in and include Attachment 3 for each project submitted under the Past Performance Tab.

Provide additional information, problems solved, letters of appreciations, final evaluations.

Questions on Past Performance?

Factor 3 – Management Approach Submission Requirements:

For Factor 3 – Management Approach, the Offeror shall submit a graphical description (an organization chart) of its planned organization structure for successful execution of the contract. There is a limit of thirty (30) single spaced typed pages (A4 or letter size), using at a minimum a 12 pitch font, front and back equal two pages. If more than 30 pages are submitted, only the first 30 pages will be reviewed and evaluated. The organization chart, resumes, and letters of commitment are not considered part of the 30 pages. The Management Approach shall include the following:

1. An organization chart that shows the lines of authority and communication for the execution of the contract and clearly shows the lines of authority of the Offeror’s Project Manager, Quality Control and Safety Organization, key positions, including all JV Partners and Key Subcontractors, when applicable. The chart shall identify all offices involved in this contract from the Offeror’s Headquarters to the Offeror’s site office(s), and how they are related. All positions shall be identified on the organization chart by title, organization, and physical location. The Project Manager, or the on-site person that communicates with the U.S. Government if the PM is not on-site, and any other personnel authorized to communicate directly with the U.S. Government shall be clearly identified.

Submission Requirements (continued):

2. A narrative description of the organization structure including roles, major responsibilities, and authorities of all JV Partners, Subcontractors, and key personnel shall be described. The position titles used in the narrative must match those used in the organization chart.

3. The Offeror’s plan for management and start-up of five (5) task orders for general building construction, with design build, with a total value of €1,500,000, including mobilization to the site; how to staff multiple field offices with key personnel currently employed by the prime, and/or JV, Subcontractor, and letters of commitments from additional personnel required to meet the minimum standards of the contract; and in general, work that will be done by the prime and that to be accomplished by subcontractors. Offerors are encouraged to become familiar with personnel requirements located in specification Sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; and 00 73 15 General Requirements.

Factor 3 – Management Approach Evaluation Criteria:

Proposals will be evaluated for reasonableness, risk, and logic and the extent to which the proposal illustrates a basic understanding of managing the contract. The Government will evaluate the following:

Whether the organization chart clearly delineates lines of authority and communication with the Government in a precise and logical manner, including all offices involved with the management of the contract, including Subcontractors and JV partners.

Whether the proposal contains a comprehensive descriptions of duties, roles, major responsibilities, and authorities for the PM, QC Manager, and Safety Manager, including roles of authorities for Key Subcontractors and JVs presented as a logical approach to perform the work throughout the contract.

The extent to which the proposal describes a reasonable and logical plan for performance of a task order, illustrates a thorough understanding of general task order requirements, proposes personnel that meet the specification requirements, and provides subcontractor and personnel letters of commitment or Joint Venture agreements, when applicable.

The Management Approach must be in sufficient detail to clearly demonstrate the offeror’s understanding of the principal components of work, specifications and/or drawings as well as the offeror’s understanding of the information and other conditions that could impact schedule. The narrative should contain sufficient information to allow the Government to perform a basic analysis of the proposed approach.

Factor 3 – Management Approach Evaluation Criteria:

The Government will evaluate the soundness and workability of the offeror’s approach and method to design and construct a task order. As a part of its evaluation, the Government will consider whether the Offeror’s approach appears reasonable, achievable and reflects logical sequencing and progression of events and activities, including addressing the following considerations:

Staffing of personnel and how they relate to the contract specifications (see 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; and 00 73 15 General Requirements etc.).

How the offeror will obtain Defense Base Act (DBA) insurance and Bank Letter of Guarantee (BLG) The proposal outlines how the USACE Quality Control System (see specifications 01 45 01 USACE Quality Control and 01 45 01.10 USACE Quality Control System (QCS)) will be implemented in support of each task order The offeror shall describe how their design complies with the most current regulations, standards, codes, and Design Requirements.

Demonstrates that the offeror is a licensed and registered construction company in Bulgaria and Macedonia, or describes how they will obtain those licenses and registrations.

Quality Control Construction Quality Management

The process to ensure that construction is performed:

According to conceptual design and specifications On time Within firm fixed price contract amount Safely Contractor Responsibilities

Effective quality control (QC) system Preventive versus reactive Produce/maintain acceptable records

Daily Site Reports

Quality Control QC Manager Qualifications & Responsibilities

On-site at all times during construction activities Must NOT have duties as superintendent Has authority, in writing, to stop work Reviews contract, plans and specifications Ensure work conforms to plans and specifications Employed by the prime contractor Graduate of engineering, architecture, or construction management, OR Minimum of 5 years relevant experience Completed USACE Construction Quality Management (CQM) course

DBA Insurance Defense Base Act (DBA) Insurance Coverage: DBA coverage is required for work performed on this project by all contractors and subcontractors. No other insurance can serve as a substitute.

Defense Base Act (DBA) insurance is commercially available from carriers and self-insured employers authorized by the Department of Labor (DOL). The DOL table of authorized carriers and self-insured employers is available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Refer to 52.000-4133 Workers Compensation Insurance (Defense Base Act) – Countries with Waivers (January 2014) for more DBA Insurance and how to obtain DBA Insurance.

Proof of DBA insurance MUST be received by the Contracting Officer prior to start of work, or issuance of the notice to proceed (NTP)

Responsible for providing DBA insurance certificates within 14 calendar days of the date of award.

Contractors are finding the actual cost to be higher than their estimated cost; the estimate for this cost most be accurate as a request to increase cost after award may not be permissible.

DBA Insurance DBA insurance carriers and their respective brokers require detailed information prior to quoting and/or setting prices for DBA insurance policies. In order to ensure contractors forward DBA insurance brokers a complete and detailed application, and to avoid delays in the application process, the below information/documentation is required, but is not limited to the following:

Full Name of Insured or Company and Complete Mailing Address Telephone Number and Fax Number Contact Person Email for Contact Person Coverage Effective Date Contract or Task Order Number Clear description of operations (scope/statement of work, etc.)

Performance location(s) Estimated size of payroll (total labor cost) Description of security measures at each site, if applicable Description of medical facilities at each site, if applicable Description of evaluation plans, if applicable Description of loss (claims) information, if applicable

Phase I Management Approach Check to ensure all required criteria is identified in the proposal.

Use the terminology required by the specifications.

Logical description of personnel used

Questions on Management Approach?

PHASE II, VOLUME II

DO NOT SUBMIT PHASE II, VOLUME II with Phase I submission.

Offerors evaluated as most qualified will be notified by the Contracting Officer to submit the Phase II Proposal Requirements.

Phase II FACTOR 4: Qualifications of Key Personnel

Submission Requirements:

The Offeror shall submit their plan for obtaining Designer(s) of Record appropriate for the anticipated work that may be ordered under this contract. At a minimum the plan shall include the following:

Criteria for selection of the Designer(s) of Record Certification requirement(s) for the Designer of Record within the Republic of Bulgaria and Macedonia Clearly identified roles and involvement of the Architect-Engineer design firm for a project, and ability to certify design IAW host nation requirements

PHASE II

FACTOR 4: Qualification of Key Personnel

Evaluation Criteria:

The Government will evaluate the Offeror’s plan for completeness, reasonableness, and logic and the degree to which the plan describes a viable strategy to execute design for an ordered project. The Government will evaluate the Offeror’s plan in relation to their design capabilities described below as follows:

Criteria for selection of the Designer(s) of Record Certification requirement(s) for Designer(s) of Record for Bulgaria and the Republic of Macedonia Clearly identified roles and involvement of the Architect-Engineer design firm for a project, and ability to certify design IAW host nation requirements

The Government will also consider the risk associated with the Offeror’s plan and the degree to which the plan describes a viable strategy to execute the project

Factor 5 – Price Submission Requirements:

1. Offerors shall submit the following:

Factor 5 – Price Submission Requirements:

2. Coefficient Definitions

Factor 5 – PRICE Submission Requirements:

3. Section 00 10 00 Pricing Schedule is broken into three categories: Books Ordered Most Often; Books Ordered Often; and Books Ordered Less Often.

a. Books Ordered Most Often Offerors shall propose a Coefficient for each book under the category “Books Ordered” Most Often. A weight factor of 8 shall be used for proposal evaluation.

b. Books Ordered Often Only one Coefficient shall be proposed for the category of “Books Ordered Often”. The weight factor is based on an average of 6, which shall be used for proposal evaluation.

c. Books Ordered Less Often Only one Coefficient shall be proposed for the category of “Books Ordered Less Often”. The weight factor is based on an average of 2, which shall be used for proposal evaluation.

The coefficients are proposed by Offerors as a numerical factor as an increase, (e.g., 1.10) or decrease (e.g., 0.95) to the UPB. Coefficients proposed on Section 00 10 00 Pricing Schedule are accepted upon award and shall be applied to prices in the correlating Unit Price Book when ordering Task Orders under this contract on a non-competitive basis.

Section 00 10 00 Proposal Format Factor 5 – Price Submission Requirements:

5. Column Definitions of Section 00 10 00 The following is offered as definitions of columns as numbered on Row 3 for Section 00 41 00 Bidding Schedule:

a. The first column is a ‘Line Item Number’ that is used for administrative tracking and ordering.

b. The second column is the ‘Book Number’ that refers to the associated construction discipline book in the Unit Price Book (UPB).

c. The third column is a short ‘Description’ of the construction discipline book.

d. The fourth column is the proposed ‘Coefficient’ and shall be used for evaluation purposes and to administer this contract.

e. The fifth column is the Government assigned Weight Factor. These Weight Factors range from two (2) least often used to eight (8) most often used.

f. The sixth column is the ‘Line Item Weight’ which is a product derived by multiplying the ‘Coefficient’ by the ‘Weight factor’ and shall be used for evaluation purposes.

g. The ‘Bottom Line Sum’ for each year which is the sum of all ‘Line Item Weights’.

FY 16 MATOC Bulgaria & Macedonia- Section 00 10 00 Pricing Schedule

Pricing Schedule Slide *

Pricing Schedule Slide *

Section 00 10 00 Proposal Evaluation Factor 5 – Price Evaluation Criteria: An evaluation will be performed on the proposed Coefficients for the base period and all option periods. The evaluation will not be assigned an adjectival rating, yet it will be evaluated for completeness and reasonableness as follows:

1. Completeness - To be complete, the Offeror shall provide coefficients for all base and all option line items. The Government will assess the extent to which the proposed coefficients comply with the content and format requirements set forth in this solicitation.

2. Reasonableness - The Offeror's proposal is evaluated through price analysis techniques as described in FAR 15.404-1. For Price to be Reasonable, it must represent a Price that provides best value to the Government. The Offeror's proposed prices will be evaluated to determine reasonableness IAW with FAR 15.404-1(b) and FAR15.404-1(g). The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price.

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Comparison of proposed prices received in response to the solicitation.

Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items.

Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.

Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

Comparison of proposed prices with independent Government cost estimates.

Comparison of proposed prices with prices obtained through market research for the same or similar items.

Analysis of data other than certified cost or pricing data provided by the offeror.

Section 00 10 00 Proposal Evaluation Factor 5 – Price Evaluation Criteria:

The Government will evaluate ‘Total Bottom Line Sum’ which is the sum of the ‘Bottom Line Sum’ for the Base Period plus all Option Periods (including the option period for FAR Clause 52.217-8, Option to Extend Services). If any inconsistencies exist, whether real or apparent, between the proposed performance and proposed coefficients (price), these inconsistencies shall be clearly explained in the Price Proposal. For example, if unique and innovative approaches or conditions are the basis for an unbalanced and/or inconsistently priced proposal, the nature of these approaches and the impact on price shall be completely documented.

Line Item Weight - The ‘Line Item Weight’ is used as part of the evaluation of price offers and is the maximum price allowed to administer this contract. The ‘Line Item Weight’ is the product of the proposed Coefficient multiplied by the Weight Factor. The ‘Line Item Weight’ for “Books Ordered Often” and “Books Ordered Least Often” is the product of the number of books (11) multiplied by proposed Coefficient multiplied by the Weight Factor.

Section 01 00 00 Proposal Evaluation Factor 5 – Price Evaluation Criteria:

Determination of the Bottom Line Sum - The ‘Bottom Line Sum’ is used for evaluation of price offers in addition to the ‘Line Item Weight’. The ‘Bottom Line Sum’ is the sum of all Line Item Weights located in Column Six. Basis for award is based on the ‘Total Bottom Line Sum’, which is the sum of the Base Period ‘Bottom Line Sum’ plus the ‘Bottom Line Sum’ for all Option Periods.

In order to be considered acceptable, proposals shall contain coefficients for all of the pricing schedule pre-priced line item coefficients for the base period and all option periods.

7. In the event of a conflict between Section 00 10 00 Pricing Schedule and the CD containing the completed EXCEL Electronic Pricing Schedule, Section 00 10 00 Pricing Schedule hard copy shall prevail.

Volume II, Qualification of Key Personnel & Price

Criteria for selection of the Designer(s) of Record

Design Certification requirement(s)

Check to ensure line items are complete Pricing Schedule Section 00 10 00

Provide a hard copy and CD

Legal Matters

Megan Tooman Assistant Counsel, Europe District

United States Law Contracts are awarded and executed under United States Procurement laws and regulations

U.S. Procurement Laws and Regulations

Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil/vffara.htm

Defense FAR Supplement (DFARS) http://farsite.hill.af.mil/vfdfara.htm

Army FAR Supplement (AFARS) http://farsite.hill.af.mil/vfafara.htm

FAR Chapters FAR 35 Research…