A22_SLRA_Maintenance_Service.pdf

SEE ADDENDUM

(No Collect Calls)

W912ES19T0028 25-Feb-2019

b. TELEPHONE NUMBER

651-290-5406

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 08 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912ES9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SCOTT E HENDRIX

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81G6790158485

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

USACE - ST. PAUL

180 5TH STREET E SUITE 700

ST. PAUL MN 55101-1678

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912ES 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SANDY LAKE

USACE - SANDY LAKE DAM

22205 531ST LANE

MCGREGOR MN 55760

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912ES19T0028

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

CUSTODIAL MAINTENANCE SERVICES

SANDY LAKE RECREATION AREA

Contents

1. GENERAL:

1.1. Scope of work

1.2. Basic Contract Requirements

1.3. Work consists of

1.4. Location:

1.5. Payment:

1.6. Contracting Officer’s Representative:

1.7. On-Site Point of Contact (POC)

1.8. Acceptance of Work

1.9. Suspension of Work:

1.10. Orientation:

1.11. Quality Control:

1.12. Physical Qualifications of Employees:

1.13. Employee Appearance/Uniforms:

1.14. Prohibited Behavior:

1.15. Employee Removal:

1.16. Detailed Work Schedule:

1.17. Safety:

1.18. Safety Data Sheets (SDS)/Workers Right to Know Program:

1.19. Sustainability Guidance

1.20. Security

1.21. Keys:

2. GARBAGE COLLECTION AND DISPOSAL:

2.1. Garbage Cans/Waste Containers

2.2. Fish and Game Waste

2.3. Hazardous Waste

3. SHOWER AND RESTROOM CUSTODIAL SERVICES

3.1. Space Cleaning

3.2. Restroom/Shower Services

3.3. Laundry Appliance Services

4. FISH CLEANING HOUSE CUSTODIAL SERVICES

4.1. Fish Cleaning House

5. SHORELINE MAINTENANCE

5.1. Swimming Beach

5.2. Boat Ramps

6. VISITORS CENTER/MUSEUM CUSTODIAL SERVICES

7. OFFICE CUSTODIAL SERVICES

7.1. Space Cleaning

7.2. Restroom Services

8. CAMPER CABIN CUSTODIAL SERVICES

9. MISCELLANEOUS

10. SITE SUMMARY

11. SUBMITTALS

ATTACHMENT 1 – SITE MAP

1. GENERAL:

1.1. Scope of work: The work to be performed under this contract consists of performing various maintenance services within the Sandy Lake Dam and Recreation Area per the schedule and as detailed below.

1.2. Basic Contract Requirements: The Contractor shall furnish maintenance services and supply required materials in order to maintain clean and sanitary conditions in the areas specified. The Contractor shall furnish and supply all necessary products to perform the servicing tasks listed below. The supply items to remain stocked include but are not limited to urinal deodorizers with screens, toilet paper, paper towels, hand sanitizer, and soap. The supply items furnished shall be compatible with the existing dispensers. Work will be required seven days a week (including holidays) from 1 May through 15 October (peak season). From 16 October to 30 April (off-peak season) only the Office Building Custodial Services shall be performed two days per week on Monday and Thursday.

1.3. Work consists of:

1.1.1. Garbage Collection and Disposal

1.1.2. Shower and Restroom Custodial Services

1.1.3. Fish Cleaning House Custodial Services

1.1.4. Shoreline Maintenance

1.1.5. Museum Custodial Services

1.1.6. Office Building Custodial Services

1.1.7. Cabin Custodial Services

1.4. Location:

1.4.1. The location of the areas requiring maintenance services are shown on

ATTACHMENT 1 – SITE MAP. Sandy Lake Recreation Area is located 13 miles north of McGregor, Minnesota on State Highway 65.

1.4.2. The site address is as follows:

Sandy Lake Dam and Recreation Area 22205 531st Lane McGregor, MN 55760

1.5. Payment: Payment will made monthly during the contract period for the total of each service performed during that month. The contractor must submit a monthly invoice that itemizes each service performed in accordance with the CLINs from Section SF 1449 – CONTINUATION SHEET of this contract. Charges on the monthly invoice must correspond with the Daily Quality Control Reports (QCR).

The work will be conducted under the general direction of the Contracting Officer and is subject to inspection by appointed inspectors to insure strict compliance with the terms of this contract. No inspector is authorized to change any provision of the specifications without written authorization from the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract. Invoices must contain the name and address that matches the information appearing on the contract. A hard copy invoice, or PDF file if submitting by email, must be submitted on the first business day of each month to:

Mailing Address:

U.S. Army Corps of Engineers, Sandy Lake Dam 22205 531st Lane, McGregor, MN 55760 Email: Tamryn.j.frauenshuh@usace.army.mil

1.6. Contracting Officer’s Representative: The Contracting Officer Representative

(COR) is Jason Hauser. His contact information is telephone 651-290-5791 or email Jason.A.Hauser@usace.army.mil.

1.7. On-Site Point of Contact (POC): Lead Ranger, Tammy Frauenshuh. Her email is Tamryn.J.Frauenshuh@usace.army.mil.

1.8. Acceptance of Work:

1.8.1. In accordance with the inspection of services provisions of the contract, clause 52.212-4(a) Inspection/Acceptance, the Contractor shall provide quality products in a timely manner. The Government may require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

1.8.2. When unacceptable performance occurs, the Contracting Officer will inform the Contractor. This will normally be in writing unless circumstances necessitate verbal communication.

1.8.3. When the Contracting Officer determines formal written communication is required, a Contract Discrepancy Report (CDR) will be given to the contractor.

1.8.3.1. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the Contracting Officer.

1.8.3.2. The response statement shall identify causes for failure to perform, and identify ways to prevent future occurrences of the same performance failures.

The Contracting Officer will assess the need for further action, based on past performance and written plan for future incident prevention.

1.8.4. Failure to perform required services in a timely manner may result in contract termination. Any CDRs may become a part of the supporting documentation for contract payment deductions or other actions deemed necessary by the Contracting Officer.

1.9. Suspension of Work: The Contractor may be instructed to suspend a portion of, or all work, due to wet conditions, extended periods of dry weather, construction activities taking place at the location of work, safety hazards, or other conditions that, in the determination of the government, make performance of the work unsafe, place government facilities at risk of damage or loss, or adversely affect the usefulness or value of the work. The contractor will not be compensated for work that has been suspended.

mailto:Tamryn.j.frauenshuh@usace.army.mil mailto:Jason.A.Hauser@usace.army.mil mailto:Tamryn.J.Frauenshuh@usace.army.mil

1.10. Orientation: After contract award, and prior to the start of work, the Government will provide an orientation meeting to the Contractor and its personnel which will include discussion of contract requirements, facility inventory, safety considerations, equipment, administration, and other pertinent information. The contractor will have opportunity to ask questions regarding work covered by this contract.

1.11. Quality Control: A quality control manager (QCM) shall be assigned in writing by the contractor during the time of the orientation meeting. The assigned QCM’s contact information to include telephone number (cell and office), fax number, and e-mail, shall be provided to the government. The assignment contact information shall be immediately updated in writing any time the contractor assigns a different QCM. The QCM is responsible for management of all aspects of this contract including safety, reporting & submission requirements, and insuring quality/timely completion of the contract specifications.

1.12. Physical Qualifications of Employees: The Contractor shall be responsible for ensuring that the Contractor’s, and subcontractor’s employees utilized in performing the work of this contract be physically qualified for performing the duties to which each is assigned.

1.13. Employee Appearance/Uniforms: The contractor shall furnish his/her employees with uniforms consisting of long or short sleeved shirts with collars, long pants or knee length uniform shorts and steel-toed shoes and all personal protective equipment required under Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual. To view go to:

(https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/ EM_385-1-1.pdf). 1. All uniforms shall be of the same color and style. Uniforms will be maintained in a serviceable condition without rips, holes, missing buttons, etc.

The contractor shall ensure that the uniform is regularly cleaned so that when worn it is clean, neat, and presentable. Workers not meeting the criteria specified above shall not be allowed to perform duties under this contract until such time as the uniform violations have been corrected.

1.14. Prohibited Behavior: The contractor shall ensure that all workers present themselves in a professional manner. The following practices are prohibited by contractor personnel and may be grounds for contract termination:

1.14.1. Carrying firearms in the park, or maintaining them in a vehicle while on

Government property.

1.14.2. Consumption alcoholic beverages during the on-duty hours

1.14.3. Conduct themselves in a manner unbecoming of their position so as to bring discredit to themselves or the Corps of Engineers.

1.14.4. Use any tobacco products while performing their duties.

1.14.5. Establish any type of animal house, cage, pen, or similar facility for pets or for raising animals.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1.14.6. Sell unauthorized camping supplies or engage in any type of commercial activity.

1.14.7. Accept any gratuities.

1.15. Employee Removal: The Contracting Officer may require, in writing, that the

Contractor remove from the work any employee which the Contracting Officer deems incompetent, careless, or otherwise objectionable. Examples of actions requiring dismissal include, but are not limited to the following: consumption of alcoholic beverages or intoxicants while on duty, cursing, harassment of visitors, unwarranted physical contact with visitors or Corps personnel, recurring written and/or verbal complaints from visitors on employee's attitude, lack of cooperation and resistance to implementation of policies and programs as directed in the contract.

Any such removal may be permanent. The Contractor shall be required to effect this direction immediately and without expense to the Government. Any such action under this section shall not relieve the Contractor from any and all responsibilities specified under this Contract including, but not limited to, timeliness and quality of performance.

1.16. Detailed Work Schedule: Detailed work schedules indicating the days and time of performance of all the work specified herein shall be submitted for approval within 10 calendar days after receipt of a fully executed contract. No deviations from the approved work schedule will be approved or permitted without direction from the Lead Ranger. Schedules must be approved prior to commencing the work specified in this contract. Schedule changes shall be submitted to, and approved by, the Lead Ranger. At no time shall the Lead Ranger direct or authorize any changes in scope regarding scheduled services for any given day.

1.17. Safety: The contractor shall comply with all requirements of the Occupational

Safety and Health Act (OSHA) and the standards of the Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual.

1.18. Safety Data Sheets (SDS)/Workers Right to Know Program: The contractor must maintain SDS for every chemical used while performing services under this contract. All chemicals used or stored must be listed on a master inventory, contain its correlating SDS, and submitted to the Contracting Officer’s Representative. This list must be updated and resubmitted each time the inventory changes. All containers must be labeled with its contents. All containers must be stored individually in secondary containers to prevent spills and from mixing with other chemicals. No highly toxic or flammable chemicals or liquids are allowed to be used or stored on-site. Only products used for this contract are allowed on-site. Quantities of products are not allowed to exceed amounts needed for 1-week supplies.

1.19. Sustainability Guidance:

1.19.1. In accordance with the U.S. Army Corps of Engineers (USACE) Acquisition

Instruction (UAI), USACE shall advance sustainable acquisition and the Army Green Procurement Guide by ensuring that all applicable new contract actions include relevant, federally mandated, sustainability requirements. This includes the use of: recovered material products; energy and water efficient products; alternative fuels and fuel efficiency, bio based products; non-ozone depleting substances;

priority chemicals; and environmentally preferable products. These products are described on the Office of Federal Sustainability website (https://www.sustainability.gov/resources.html).

1.19.2. The United States Department of Agriculture (USDA) designates certain bio based products for federal procurement and specifies minimum bio based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum bio based content level. Visit https://sftool.gov/ for the complete list of designated products and the associated minimum bio based content level requirements.

1.19.3. If cleaning products that meet these criteria are not available, or it is determined that a product does not meet contract performance requirements, only then can the cleaning Contractor use other type products. In such cases the Contractor shall continue to use to the extent possible the safest and most environmentally friendly products.

1.19.4. The Contractor shall provide a list of environmental product and equipment to the CO or his/her designee prior to commencement of work and when changes to that list are made.

1.20. Security:

1.20.1. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.20.2. Escorted in Restricted Areas: All contract employees, including subcontractor employees who are not in possession of the appropriate access privileges, will be escorted in areas where they may be exposed to sensitive materials and/or restricted areas.

1.20.3. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to https://www.sustainability.gov/resources.html https://sftool.gov/ http://www.uscis.gov/e-verify enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.21. Keys: The Contractor will be furnished a set of keys to those buildings and areas where access is necessary to perform the work described herein or as determined to be necessary by the Contracting Officer. The Contractor or the Contractor’s employees are not authorized to make duplicate keys. The Lead Ranger will furnish any additional keys required by the Contractor; the Contractor is not authorized to make duplicate copies of the keys issued. The security of the keys shall be the responsibility of the Contractor. Lost keys shall be reported to the Lead Ranger immediately.

2. GARBAGE COLLECTION AND DISPOSAL: The performance requirements of this section shall be met daily unless otherwise specified.

2.1. Garbage Cans/Waste Containers.

2.1.1. Emptying: All waste containers shall be emptied. If plastic liners are missing, leaking, soiled, or if odors/insects exist, the plastic liner shall be replaced with a liner sized for the container. Trash that was placed next to a waste container shall also be removed and disposed of. Trash that falls on the floor and outside on the ground during the waste removal process shall be disposed of by the Contractor.

2.1.2. Cleaning: When containers are soiled or when odors/insects exist, the containers shall be cleaned and disinfected with a biodegradable cleaning solution.

2.1.3. Disposal: Garbage and trash collected by the Contractor shall be disposed of in dumpsters on Government property that are provided by the Corps of Engineers. The Government shall be responsible for the cost of disposal of the garbage in the dumpsters.

2.2. Fish and Game Waste:

2.2.1. Disposal: Fish, game and related waste from the fish cleaning stations/shelters shall be disposed of by the Contractor in specified garbage dumpsters near the North entrance of the park on Government property.

2.2.2. Waste Containers/Liners: The Government will provide a minimum of four 5-gallon waste containers per cleaning station. The waste containers shall be double lined with a heavy duty liner to control odors and leakage when disposed of.

2.3. Hazardous Waste:

2.3.1. Discovery/Notification: Hazardous materials/waste discovered by the Contractor shall be immediately reported to the Lead Ranger.

2.3.2. Disposal: Disposal costs shall be the responsibility of the Government. The contractor must utilize proper handling techniques and safety equipment when handling hazardous waste and be in compliance with Occupational Safety and Health Administration (OSHA) guidelines, standards, and regulations.

3. SHOWER AND RESTROOM CUSTODIAL SERVICES: This section includes all buildings that are referenced to by name as: comfort station, laundry room, vault toilet, and pit toilet. The contractor shall provide custodial services as described below. Basic services shall be met daily or as specified. Scheduled cleaning times must be coordinated with and approved by the Lead Ranger. Performance requirements for these services include the following:

3.1. Space Cleaning: The following work requirements shall be performed when building services are scheduled:

3.1.1. Sweeping/Dust Mopping: Concrete, tile or resilient flooring shall be swept, vacuumed or dust mopped to remove all dirt, dust, and debris.

3.1.2. Emptying Waste Containers: All waste containers shall be serviced in accordance with the section 2: Garbage Collection and Disposal. Waste containers may consist of small 3 gallon waste containers up to 32 gallon waste containers.

3.1.3. Dusting/Washing: All equipment, horizontal ledges, sills, walls, doors, and partitions shall be wiped clean and disinfected (including glass in partitions and doors). Ceilings shall be kept free of dirt, spider webs, insect matter, stains, mold/mildew, and debris. Miscellaneous hardware and bright metal work shall be wiped clean and disinfected to a shine. Drinking fountains shall be cleaned and disinfected; all surfaces shall be free of stains, smudges, and scale.

3.1.4. Cleaning Walk-off Mats: Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area shall be cleaned and disinfected. Soil and moisture underneath mats shall be removed and the floors cleaned as appropriate along with the rest of the floor. Mats shall be returned to their original locations afterward. The contractor shall notify the Lead Ranger when walk-off mats are no longer effective because they are worn out.

3.1.5. Damp Mopping: Prior to damp mopping, floors shall be swept/dust mopped or vacuumed. Floors shall be damp mopped with an approved cleaning solution/disinfectant to remove dirt, streaks, smears, and stains; and then dried.

3.1.6. Cleaning Building Exteriors, Sidewalks, and Surrounding Area: Building exteriors shall be inspected daily and swept free of spider webs, insects, and bird matter as required. Sidewalks, benches and immediate area around the restroom and shower buildings shall be cleaned of dirt, spills, leaves, grass and other debris as required. Defacement of the building shall be reported to the Lead Ranger immediately.

3.2. Restroom/Shower Services: In addition to the requirements specified for space cleaning, the following requirements shall be performed when building services are scheduled:

3.2.1. Cleaning. Restroom fixtures, including mirrors, toilets, urinals, showers and sinks shall be washed inside and outside using a disinfectant, and shall be free of hard water, mildew and other stains and odors. An approved toilet bowl cleaner shall be used to remove stains from the urinals and toilets. Brushes, sponges, and cloths that have been used to clean any part of the restroom shall not be used to clean sinks, showers, or countertops. Mirrors shall be cleaned and polished. All metal fixtures and hardware shall be cleaned, disinfected and polished. The changing room mats shall be removed and scrubbed twice weekly to prevent the mats from molding.

Shower/toilet stalls and dressing rooms shall be considered part of the restroom and cleaned accordingly.

3.2.2. Servicing: Servicing restrooms shall include inspecting, cleaning, and replenishing supply dispensers. Restroom supplies include, but are not limited to, paper towels, toilet tissue, soap, hand sanitizer, waste liners, and deodorant cakes/urinal mats. The contractor shall stock restrooms with sufficient supplies to insure they will last until the next scheduled service. On occasion, if dispensers become empty due to extremely high visitation before the next scheduled servicing, the Government will replenish the dispensers with supplies provided by the Contractor at no servicing cost to the Contractor.

3.3. Laundry Appliance Services: The following requirements shall be performed each week:

3.3.1. Washers and Dryers. Washers and dryers shall be wiped off inside and outside using a disinfectant and shall be kept free of stains, soap residue, dirt and odors and then dried. Lint traps shall be cleaned of lint and other debris. Other laundry equipment and dispensers shall be wiped clean and dried.

3.3.2. Utility Sinks. Sinks, washtubs, etc. shall be cleaned as stated in restroom/shower services.

3.3.3. Cleaning and Unplugging Drains. All drains including sinks, toilet, urinals and floor drains shall be cleaned and kept free flowing during each building service.

Plugged drains shall be unplugged and cleaned up to and including the drain trap.

3.3.4. Utility Rooms. Utility rooms shall be maintained in a neat and clean condition.

The Contractor may utilize utility rooms to store cleaning equipment and materials.

Chemicals must be kept in labeled containers suitable for its contents and chemicals shall be stored in secondary containers to contain spills or leaks. Flammable materials must be kept away from furnaces and water heaters and stored in a fire proof cabinet. The contractor shall provide Safety Data Sheets (SDS) in a single binder to be kept onsite within the comfort station utility room for all chemicals used or stored on Government property.

4. FISH CLEANING HOUSE CUSTODIAL SERVICES: This section includes the two buildings that are referenced to by name as fish cleaning house, fish cleaning station, or cleaning station. The Contractor shall perform daily inspections of the fish cleaning houses and provide custodial services daily in accordance with the peak and off-peak season schedule. The required custodial services are described below.

4.1. Fish Cleaning House. Cleaning stations are primarily used for cleaning fish, but may also be used for cleaning game birds, such as ducks, geese and grouse, during applicable hunting seasons. The following requirements shall be performed when building services are scheduled:

4.1.1. Floors: Concrete flooring shall be swept to remove all dirt, dust, debris, fish scales, feathers, and other parts. The floor shall be thoroughly cleaned with water containing disinfectant and rinsed with clean water.

4.1.2. Tables: Tables shall be free of fish scales, fish parts, blood, feathers and other debris. The table shall be thoroughly cleaned with water containing a disinfectant and then rinsed with clean water.

4.1.3. Interior Walls: Fish scales, fish parts, cobwebs, insects, blood, feathers and all other debris shall be removed from ceilings, walls, screening, and other surfaces.

4.1.4. Building Exterior: The building’s exterior shall be free of cobwebs, insects, bird matter, grass clippings, and other debris. Defacement of the building shall be reported to the Lead Ranger.

4.1.5. Floor Drains: Drains shall be maintained free of trash and organic matter and be free flowing.

4.1.6. Waste Containers: All waste containers shall be serviced as directed in Section 2:

Garbage Collection and Disposal.

5. SHORELINE MAINTENANCE: The Contractor shall inspect and perform the requirements of this section as specified. Disposal shall be as directed in Section 2: Garbage Collection and Disposal unless stated otherwise. The performance requirements of this section shall be met daily. Performance requirements for these services include the following:

5.1. Swimming Beach:

5.1.1. All litter, debris, lake weeds, animal waste, dead fish, snails or other foreign matter shall be removed and disposed of as directed.

5.1.2. Lost and found items such as toys, towels, clothing, jewelry, watches, cellphones, etc. shall be immediately turned in to the Lead Ranger.

5.2. Boat Ramps: Three boat ramps exist within the Sandy Lake Recreation Area – two on the south side of the dam and one on the north. The following shall be performed on all boat ramps.

5.2.1. The concrete ramp shall be swept clean of gravel, rocks and bird droppings.

5.2.2. Lake weeds, dead fish & snails, garbage, and other debris deposited by wave action shall be raked up from the launch area and disposed of as directed.

6. VISITORS CENTER/MUSEUM CUSTODIAL SERVICES: One 19’ x 15.5’ visitor center building with educational display’s relating to Sandy Lake is located north of the dam.

The performance requirements of this section shall be inspected and performed daily or as specified.

6.1. Floors: Exterior concrete and interior decking and concrete floors shall be kept free of all dirt, litter and debris. Once per week the interior decking shall be thoroughly damp mopped using a cleaner approved for use on wood surfaces.

6.2. Walls, Hand Railings and Display Cases. All walls, handrails and display case exteriors shall be kept free of spider webs, dirt and debris.

6.3. Glass Surfaces. Doors, windows and display cases shall be kept free of all spider webs, debris, marks, smudges and prints.

7. OFFICE CUSTODIAL SERVICES: This section refers to the main office building consisting of a break room, one restroom, a manager’s office, a meeting room, two ranger offices, and a reception area; as well as all windows and doors on the building. Basic services shall be met three days a week on Monday, Wednesday and Fridays from May 1st through October 15th (peak season), and two days a week on Monday and Thursday from October 16th through April 30th (off-peak season). During off-peak seasons, should any scheduled work fall on a Federal Holiday, that work shall be performed on the next business day. Scheduled cleaning times must be coordinated and approved by the Lead Ranger. Performance requirements include the following:

7.1. Space Cleaning. The following work requirements shall be performed when building services are scheduled.

7.1.1. Sweeping/Dust Mopping. Concrete, tile or resilient flooring shall be swept,

7.1.2. Emptying Waste Containers. All waste containers shall be serviced in accordance with the section 2: Garbage Collection and Disposal.

7.1.3. Dusting/Cleaning: All equipment, horizontal ledges, sills, walls, doors, and partitions shall be wiped clean and disinfected. Miscellaneous hardware and bright metal work shall be wiped clean, disinfected, and polished.

7.1.4. Cleaning Walk-off Mats: Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area shall be cleaned. Soil and moisture underneath mats shall be removed and the floors cleaned as appropriate. Mats shall be returned to their original locations.

7.1.5. Damp Mopping: Prior to damp mopping, floors shall be swept/dust mopped or vacuumed. Floors shall be damp mopped with an approved cleaning solution/disinfectant to remove dirt, streaks, smears, and stains and then dried.

7.2. Restroom Services: In addition to the requirements specified for space cleaning, the following requirements shall be performed when building services are scheduled:

7.2.1. Cleaning: Restroom fixtures, including toilets, urinals, showers and sinks shall be washed inside and outside using a disinfectant, and shall be free of hard water, mildew and other stains and odors. An approved toilet bowl cleaner shall be used to remove stains from the urinals and toilets. Brushes, sponges, and cloths that have been used to clean any part of the restroom shall not be used to clean sinks, counters or other surfaces. Mirrors shall be cleaned and polished. All metal fixtures and hardware shall be cleaned and disinfected.

7.2.2. Servicing: Servicing restrooms shall include inspecting, cleaning, and replenishing supply dispensers. Restroom supplies include, but are not limited to, paper towels, toilet tissue, soap, hand sanitizer, waste liners, and deodorant cakes/urinal mats. The contractor shall stock restrooms with sufficient supplies to insure they will last until the next scheduled service. On occasion, if dispensers become empty due to extremely high visitation before the next scheduled servicing the government will replenish the dispensers with supplies provided by the contractor, at no servicing cost to the contractor.

7.2.3. Utility Rooms: Utility rooms shall be maintained in a neat and clean condition.

The Contractor may utilize utility rooms to store cleaning equipment and materials.

Chemicals must be kept in labeled containers suitable for its contents and stored in secondary containers to contain spills or leaks. Flammable materials must be kept away from furnaces and water heaters and stored in a Contractor provided, fire proof cabinet. Safety Data Sheets (SDS) will be kept onsite in a single binder within the main office utility room for all chemicals used or stored in this area.

7.2.4. Office Building Windows and Doors: The office building windows shall be cleaned inside and out during the first week of each month May through October.

Glass office doors shall be cleaned when office building services are scheduled.

7.2.4.1. Servicing. Office windows and doors shall be cleaned with an approved glass cleaner and be free of streaks, smears or finger prints. Care shall be taken by the Contractor not to harm the window screens or hardware when removing the screen from the windows to clean.

8. CAMPER CABIN CUSTODIAL SERVICES: This section refers to the camper cabin in the north loop of the campground which consists of a one room cabin with 3 single bunk beds, 2 double bunk beds, and 2 windows. Basic services shall be met one day a week when no guests are renting the cabin. Scheduled cleaning times must be coordinated with and approved by the Lead Ranger. Performance requirements include the following:

8.1. Space Cleaning. The following work requirements shall be performed when building services are scheduled.

8.1.1. Sweeping/Dust Mopping. Exterior decks and interior flooring shall be swept,

8.1.2. Emptying Waste Containers. All waste containers shall be serviced in accordance with the section 2: Garbage Collection and Disposal.

8.1.3. Dusting/Cleaning. All equipment, horizontal ledges, sills, walls, doors, and partitions shall be wiped clean and disinfected. Miscellaneous hardware and bright metal work shall be wiped clean and disinfected.

8.1.4. Bunks and Mattresses. Mattresses shall be cleaned of all loose dirt, stains and debris. Mattresses shall be removed from bunks and frames shall be vacuumed or otherwise cleaned to remove loose dirt, dust and debris. Once a week the mattresses shall be sprayed or otherwise sanitized for prevention of bed bugs and pests utilizing a non-toxic, low-odor treatment method.

8.1.5. Cleaning Walk-off Mats. Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area shall be cleaned. Soil and moisture underneath mats shall be removed and the floors cleaned as appropriate with the rest of the floor. Mats shall be returned to their original locations.

8.1.6. Damp Mopping. Prior to damp mopping, floors shall be swept/dust mopped or vacuumed. Floors shall be damp mopped with an approved cleaning solution/disinfectant to remove dirt, streaks, smears, and stains and then dried.

9. MISCELLANEOUS:

9.1. Protection of Government Property: During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government.

9.2. Lost and Found: Any items of value found on Government property shall be turned into the Corps office.

9.3. Vandalism: Acts of vandalism, witnessed or discovered by the Contractor, shall be reported immediately to the Lead Ranger and/or the Contracting Officer’s Representative.

10. SITE SUMMARY:

1) Trash/Garbage Containers 32 gal. 32

2) Trash/Garbage Containers 3-5 gal. 22

3) Vault Toilet Buildings 3

4) Comfort Station Buildings 4

5) Handicap Shower Building 1

6) Fish Cleaning Houses 2

7) Water Fountains 1

8) Visitor Center Building 1

9) Office Building 1

10) Camper Cabin 1

11) Boat Launches 3

12) Beach 1

13) Number of Campsites 60

14) Group Picnic Shelters 1

15) Annual Visitation (primarily May 1-October 15) 30,000

16) Average Office Staff Size – Summer 4

17) Average Office Staff Size – Winter 2

11. SUBMITTALS:

Item Frequency Submitted To:

Contact Information At time of contract award and as necessary Contracting Officer / Specialist

Detailed Work Schedule No later than 10 days after contract award

Contracting Officer / Specialist

Invoices for Payment Monthly COR Quality Control Manager Assignment

Prior to commencement of work and as necessary

Contracting Officer / Specialist

Safety Data Sheets (SDS) and Written Master Inventory

Lead Ranger / COR

Lost and Found Items As necessary Lead Ranger Reports of Vandalism & Repair Needs

As necessary Lead Ranger

ATTACHMENT 1 – SITE MAP.

Reset

ATTACHMENT 2 – CONTRACT DISCREPANCY REPORT (CDR)

CONTRACT DISCREPANCY REPORT

1. CONTRACT NUMBER 2. REPORT NUMBER FOR THIS DISCREPANCY

3. TO (Contractor and Manager's Name) 4. FROM (Name of QAE)

5. DATES (YYYYMMDD)

a. PREPARED b. RETURNED BY CONTRACTOR c. ACTION COMPLETE

6. DISCREPANCY OR PROBLEM (Describe in detail. Include reference to PWS Directive; attach continuation sheet if necessary.)

7. SIGNATURE OF CONTRACTING OFFICER

8a. TO (Contracting Officer) b. FROM (Contractor)

9. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND ACTIONS TO PREVENT RECURRENCE.(Cite applicable Q.C. program procedures or new Q.C. procedures. Attach continuation sheet(s) if necessary.)

10. SIGNATURE OF CONTRACTOR REPRESENTATIVE b. DATE (YYYYMMDD)

11. GOVERNMENT EVALUATION (Acceptance, partial acceptance, reflection. Attach continuation sheet(s) if necessary)

12. GOVERNMENT ACTIONS (Reduced payment, cure notice, show cause, other)

13. CLOSE OUT

NAM

E (1)

TITL

E

(2)

SIGNATUR

E (3)

DATE (YYYYMMDD)

(4) a.

CONTRACTO

R NOTIFIED

b. QAE

c. ACO

DD FORM 2772, SEP 1998 REPLACES MT FORM 352-R, WHICH IS

OBSOLETE. Adobe Professional 8.0

SUBMITTAL INSTRUCTIONS

Submittal Instructions:

This solicitation is a Request for Quotes (RFQ), which should result in one firm fixed price contract. This solicitation is not an invitation for bids (IFB) or request for proposals (RFP).

This procurement is being conducted under the auspices of FAR Part 13, Simplified Acquisition Procedures.

Please submit your quote as a PDF attachment to an email sent to Scott.E.Hendrix@usace.army.mil

Quotes shall be evaluated by price and past performance.

Quotes shall contain the following:

Complete Blocks 17 a-b and 30 a-c on the SF 1449 Complete the Schedule of Services (Price Schedule) Complete 52.212-3 Offeror Representations and Certifications--Commercial Items (Oct 2018)

Alternate I (Oct 2014) Provide up to five past performance references. Information should include contact information and reference the contract number if any references are government contracted services.

Contractor Experience Questionnaire

All pricing (unit, total, subtotal, grand total, etc.) must be in whole penny amounts.

Offeror shall be registered in SAM (System for Award Management) https://www.sam.gov to include the FAR and DFARS Reps and Certs sections with the NAICS code applicable to the solicitation.

For assistance with SAM, please contact:

SAM by GSA Hours of Operation: Monday – Friday 8am to 8pm ET, U.S. Calls 866-606-8220 Service desk website: http://www.fsd.gov/

Quotes must be received no later than the date and time stated in the solicitation. Quotes received after the deadline are Late, and may not be considered for contract award.

Please monitor www.FBO.gov for any amendments to the solicitation. It is the responsibility of the vendor to specifically acknowledge ALL amendments prior to the solicitation close. The preferred method of acknowledging an amendment is to return a signed copy of the amendment (form SF30) first page as a PDF email attachment with your quote. Failure to acknowledge amendments may result in your offer not being considered for award.

As a component of the U.S. Government, the U.S. Army Corps of Engineers is exempt from Federal, State and Local taxes, including sales taxes. Please do not include sales tax(es) in quoted price.

Experience Requirement

In order to be eligible for award, the Contractor and/or subcontractor performing the work on-site shall have at least two (2) years of Commercial Cleaning Experience. Offerors shall complete the following “Contractor’s Experience Questionnaire” and submit the completed questionnaire with their quote. Quotes received without a completed questionnaire will be considered incomplete.

CONTRACTOR’S EXPERIENCE QUESTIONNAIRE

mailto:Scott.E.Hendrix@usace.army.mil http://www.fbo.gov/

SOLICITATION NUMBER: W912ES19T0028

PROJECT TITLE: Sandy Lake Custodial Maintenance Service

PLEASE COMPLETE ALL REQUESTED INFORMATION

Name: _______________________________________________________ Company name: ________________________________________________ Street Address: _____________________________________________________ City: ____________________________ State: ________ Zip: _________ Phone number: ___________________________________________ DUNS: _________________________________ CAGE Code: ______________ Will you be performing this Work?

_____ Yes (list experience) _____ Yes, with help of Subcontractor (Please list experience of your firm and Subcontractor) Employee / Subcontractor’s Name: ___________________________________________

** FAR 52.219-14 requires that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

Number of Employees who will be working on this contract:

Full Time: _____________ Part Time: ___________ Seasonal: ___________

Do you and your Subcontractor have Commercial Cleaning Experience?

________ Yes Years: ____________ Months: __________ _________ No

EXPERIENCE #1

Self or Subcontractor? ___________________________________________ Job Title: _____________________________________________________ Date work performed: __________________________________________ Reference name: _______________________________________________ Reference Telephone Number: ___________________________________ Additional Information:

EXPERIENCE #2

Self or Subcontractor? ___________________________________________ Job Title: _____________________________________________________ Date work performed: __________________________________________ Reference name: _______________________________________________ Reference Telephone Number: ___________________________________ Additional Information:

EXPERIENCE #3

Self or Subcontractor? __________________________________________ Job Title: _____________________________________________________ Date work performed: __________________________________________ Reference name: _______________________________________________ Reference Telephone Number: ___________________________________ Additional Information:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

SANDY LAKE CUSTODIAL MAINTENANCE SERVICE

FFP

Base Period 01 May 2019 - 30 April 2020

MILSTRIP: W81G6790158485

PURCHASE REQUEST NUMBER: W81G6790158485

NET AMT

0001AA 6 Months 6 Months of Service (1 May - 15 Oct)

FFP

Garbage Collection & Disposal, Shower & Rest Room Custodial Services, Fish Cleaning House Custodial Services, Shoreline Maintenance, Museum Custodial Services, and Camper Cabin Custodial Services.

FOB: Destination

0001AB 12 Months 12 Months of Service (1 May - 30 April)

FFP

Office Building Custodial Services

OPTION SANDY LAKE CUSTODIAL MAINTENANCE SERVICE

FFP

Option Period One 01 May 2020 - 30 April 2021

1001AA 6 Months OPTION 6 Months of Service (1 May - 15 Oct)

FFP

Garbage Collection & Disposal, Shower & Rest Room Custodial Services, Fish Cleaning House Custodial Services, Shoreline Maintenance, Museum Custodial

1001AB 12 Months OPTION 12 Months of Service (1 May - 30 April)

FFP

OPTION SANDY LAKE CUSTODIAL MAINTENANCE SERVICE

FFP

Base Period 01 May 2021 - 30 April 2022

2001AA 6 Months OPTION 6 Months of Service (1 May - 15 Oct)

FFP

Garbage Collection & Disposal, Shower & Rest Room Custodial Services, Fish Cleaning House Custodial Services, Shoreline Maintenance, Museum Custodial

2001AB 12 Months OPTION 12 Months of Service (1 May - 30 April)

FFP

OPTION SANDY LAKE CUSTODIAL MAINTENANCE SERVICE

FFP

Base Period 01 May 2022 - 30 April 2023

3001AA 6 Months OPTION 6 Months of Service (1 May - 15 Oct)

FFP

Garbage Collection & Disposal, Shower & Rest Room Custodial Services, Fish Cleaning House Custodial Services, Shoreline Maintenance, Museum Custodial

3001AB 12 Months OPTION 12 Months of Service (1 May - 30 April)

FFP

OPTION SANDY LAKE CUSTODIAL MAINTENANCE SERVICE

FFP

Base Period 01 May 2023 - 30 April 2024

4001AA 6 Months OPTION 6 Months of Service (1 May - 15 Oct)

FFP

Garbage Collection & Disposal, Shower & Rest Room Custodial Services, Fish Cleaning House Custodial Services, Shoreline Maintenance, Museum Custodial

4001AB 12 Months OPTION 12 Months of Service (1 May - 30 April)

FFP

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 01-MAY-2019 TO

15-OCT-2019

N/A SANDY LAKE

USACE - SANDY LAKE DAM

22205 531ST LANE

MCGREGOR MN 55760

W912ES

0001AB POP 01-MAY-2019 TO

30-APR-2020

N/A (SAME AS PREVIOUS LOCATION)

1001 N/A N/A N/A N/A

1001AA POP 01-MAY-2020 TO

15-OCT-2021

N/A SANDY LAKE

USACE - SANDY LAKE DAM

22205 531ST LANE

MCGREGOR MN 55760

1001AB POP 01-MAY-2020 TO

30-APR-2021

N/A (SAME AS PREVIOUS LOCATION)

2001 N/A N/A N/A N/A

2001AA POP 01-MAY-2021 TO

15-OCT-2022

N/A SANDY LAKE

USACE - SANDY LAKE DAM

22205 531ST LANE

MCGREGOR MN 55760

2001AB POP 01-MAY-2021 TO

30-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

3001 N/A N/A N/A N/A

3001AA POP 01-MAY-2022 TO

15-OCT-2023

N/A SANDY LAKE

USACE - SANDY LAKE DAM

22205 531ST LANE

MCGREGOR MN 55760

3001AB POP 01-MAY-2022 TO

30-APR-2023

N/A (SAME AS PREVIOUS LOCATION)

4001 N/A N/A N/A N/A

4001AA POP 01-MAY-2023 TO

15-OCT-2024

N/A SANDY LAKE

USACE - SANDY LAKE DAM

22205 531ST LANE

MCGREGOR MN 55760

4001AB POP 01-MAY-2023 TO

30-APR-2024

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-4 Recovered Material Certification MAY 2008 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.245-1 Government Property JAN 2017 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7991 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law- Fiscal Year 2016 Appropriations

OCT 2015

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging,…