Amendment_1_.pdf

W81G6783547814

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add zip code distribution lists to help calculate the cost of postage and add language to the scope of w ork, paragraph 2E, in regard to the address databases.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912ES19T0018

X 9B. DATED (SEE ITEM 11)

28-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Apr-2019

CODE

CONTRACTING DIVISION

USACE - ST. PAUL

180 5TH STREET E SUITE 700

ST. PAUL MN 55101-1678

W912ES 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ES19T0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

SCOPE OF WORK

SCOPE OF WORK

“OUR MISSISSIPPI”- MISSISSIPPI RIVER BASIN

PUBLIC OUTREACH/CORPORATE COMMUNICATIONS CONTRACT

1. General Scope

A. General Information: Under this Scope of Work (SOW), the contractor will provide writing and editorial services for production of printed newsletter on the entire Mississippi River system, including the programs on the Upper and Lower River portions. This contract shall consist of all aspects in production (writing, editing, designing and artwork) and mailing 3 editions of the Corps of Engineers “OUR MISSISSIPPI” newsletter, inclusive of printing and distribution.

Option years to repeat the basic terms of the contract for an additional 2 years are at the discretion of the Government.

B. Location of Work: The primary work is located within the entire Mississippi River system.

Initial focus areas are in the states of Minnesota, Wisconsin, Iowa, Illinois, and Missouri. Work will also come from the lower Mississippi River region to the Gulf of Mexico. The primary work will be design work from remote areas and daily travel will not be needed to attend work group stakeholder meetings. All work group stakeholder meetings are to be phone in teleconference.

Quarterly newsletter initiation and brainstorming meetings will require travel to participate in, and facilitate discussions.

C. Study Description: Over the past 25+ years, efforts of the Upper Mississippi River District offices have resulted in the generation of enhanced public and stakeholder interest and participation in Corps initiatives. In 1991 quarterly mailings were to roughly 1,000 persons and has grown to over 20,000 persons with bulk distribution to 30,000 additional persons. The publications started as basic informational newsletters and have evolved into a very interesting, tabloid style, full color publication with information and facts from various angles from all around the Mississippi Valley region.

2. Services Required

All work shall be in accordance with requirements as specified in this Scope of Work.

A. The required work in this contract is to produce a professional newsletter that is consistent with the current “Our Mississippi” brand and promote/enhance that program.

The contractor will initiate, create, coordinate, conduct field investigations, write, design, layout, proof, arrange for comments, incorporate changes, finalize and print/distribute the OUR MISSISSIPPI newsletter to 20,000 addresses in the Mississippi Valley Division (MVD) mailing list and 30,000 pieces to another 350 locations in the Mississippi Valley region. There are an additional 10 distribution locations outside the region and 4 international shipments. The newsletter is to be produced and distributed quarterly (spring, summer and fall only) starting with the first quarter after award of this contract.

The distribution dates are below to ensure time for shipping and mailing of the newsletters to their final locations.

Spring Newsletter – 15 June 2019 Summer Newsletter – 15 August 2019 Fall Newsletter – 15 October 2019

Opt. 1 Spring Newsletter – 15 May 2020 Opt. 1 Summer Newsletter – 15 July 2020 Opt. 1 Fall Newsletter – 15 September 2020

Opt. 2 Spring Newsletter – 15 May 2021 Opt. 2 Summer Newsletter – 15 July 2021 Opt. 2 Fall Newsletter – 15 September 2021

The Our Mississippi newsletter is a 12 page document (approximate word count is 11,000) to be created using environmentally friendly inks and paper. The artwork and photos (all created/taken/paid for by the Contractor) are to be high resolution, color items, and inserted electronically into the publication and follow the industry standards for printing and on-line publications.

B. During the execution of the work, the Contractor will consult with the Public Outreach

Team (PORT) team members to ensure the newsletter is consistent with the current message and theme (explained in paragraph C below) and to obtain required information pertinent to writing stories and articles for the newsletters. This may include travel to other Corps District offices within the location of work. The Rock Island District in Rock Island, IL is the most likely travel location but may include travel to a number of other Corps Districts. The newsletter will be comprised of several stories and articles, with creative and high quality graphics/photos, to be written and developed by the contractor. The template for the newsletter is to follow the past editions of OUR MISSISSIPPI newsletter and include similar design elements and cues to keep continuity for the reader. The consistent message, look, and feel are extremely important in the branding work that has been in place since 2008. The articles of the newsletter should be reflective of the Corps and Stakeholder needs and encompass a wide variety of activities relevant to the entire Mississippi River, including the Navigation and Ecosystem Sustainability Program (NESP), the Environment Management Plan (EMP), Mississippi River and Tributaries (MR&T) Regulatory, Operations and Emergency actions of the

Corps of Engineers, plus activities of partner and stakeholder organizations along the Mississippi River from Minnesota thru Louisiana.

C. Contractor is responsible for the initial development of an idea list and the research and writing of magazine quality text that is accessible and interesting to the general public, but also sophisticated enough for lawmakers and long-time river interests represented to have their needs met. Some story source names will be provided by the Corps, but most of the idea and article development relies on contractor initiative, and a variety of sources representing collaboration will be expected for a given piece. Contractor is responsible for shooting and/or purchasing photography/art work and for securing high-resolution photography (if available) from the Corps or other relevant organizations / agencies.

Stories should strive for a timely hook, when appropriate, but also be written in a way timeless enough to keep them relevant through the three-month period during which each issue is in circulation. The story mix must support a watershed-wide approach to river sustainability now championed by the Corps and its partners but also a format established with earlier issues that includes segments such as: “My Mississippi” personality profiles, and educational but fun and graphically interesting Kids Page and multiple stories that connect to various Corps missions.

All story development and review will be agreed upon by the PORT team prior to start of work and final story development by the contractor. All development is to be consistent with the current Our Mississippi outreach program and the Corps of Engineers design standards. Each newsletter is subject to reviews conducted by the COR and study team members. These reviews will further refine the draft articles and help shape the final newsletter. The Contractor will be present for all draft review teleconferences and will be responsible for making all required changes to the newsletter to create the next version.

The review process is iterative and usually will require a minimum of three draft reviews and a maximum of five reviews. Changes and comments will be received in various forms from email and verbal. The Contractor is responsible for making all changes and rewriting the articles based on study team comments. The Contractor will respond in writing to all written comments received. The Contractor is responsible for proper grammar usage and assuring there are no spelling errors in draft versions of the newsletters.

D. The final draft of the newsletter will be approved by the COR in consultation with other internal Corps study members. Once the newsletter is approved for printing, a high resolution PDF of the final document will be emailed to the COR for final approval. The COR will have one day to review, make changes, and approve proof copy. If mistakes are found in the proof that are significant errors/omissions, corrections will be required and a new proof copy delivered to the COR for final approval. Proof copies can be overnight delivered using any overnight service.

The Contractor is responsible for the subsequent printing and distribution of 50,000 copies of the newsletter. The newsletter is to be printed on white, heavy paper, 14”x21” recycled paper, using soy ink in full color processing. Printing is a full bleed document. Printer plates are to be created at a minimum of 133 line screen resolution for maximum clarity. For mailing, the newsletter is to be folded in half, folded in half again, and tabbed on the center of the open end (same as shown on past newsletters).

E. The distribution is to be done using the U.S. Post Office, third class bulk rate mail (the piece does not qualify for bulk rate discounts). Two databases in Microsoft Excel will be provided by the COR prior to each mailing for the most current addresses. The list is currently at 50,000 addresses but is subject to change throughout the term of the contract. The preferred mailing method utilizes ink jetting the addresses on the newsletters and presorting the newsletters before they are mailed to save the Government money. The newsletters must be post marked by the dates indicated in paragraph 4.A of this scope of work. The Contractor will also distribute bulk mailings to the other District and Division offices involved in the study. All extra copies of the newsletter are to be mailed to the COR.

F. The final step in distribution of the newsletter is an electronic PDF version of the newsletter for use on the Corps Internet Web Page. This needs to be delivered to the COR within 2 days after each final newsletter is submitted. Both a high-resolution and low-resolution PDFs are required to be submitted.

3. Contract Pricing

The Contractor's pricing shall include all costs associated in the production of the newsletter, printing, postage and distribution. Including the cost of all data collection, writing, photos, artwork and editing of newsletter articles, travel, teleconferences, and associated costs to accomplish the work under the contract, except as may be otherwise specifically provided for in this contract.

4. Schedules and Submission

A. All work under this contract shall be completed and submitted in a timely manner to meet target distribution dates (located in 2A above) throughout the contract period. Work will begin as soon as the contract is in place. Work will conclude on 30 October 2019 (and 30 September 2020 and 2021 if options are exercised), so the contractor is expected to be ready and able to work efficiently and effectively to keep the tight schedule and avoid delays to the schedule.

1. The newsletter is to be in preliminary form at least two weeks before the target distribution date. Final draft newsletter shall be submitted one week before distribution date.

Proof copy of original being sent to printer shall be provided to COR 3 days prior to distribution date.

B. The COR will complete review and advise the Contractor of any required revision within one week after receipt of draft newsletters and two days after receipt of final proof newsletters.

C. The Contractor shall make required revisions in accordance with review comments of the COR or as coordinated with other authorized representatives of the Corps.

D. All general information, computations, graphs, computer and facsimile supplies, and other needs made under this contract shall be obtained by the contractor. The COR will assist in reviews and obtaining comments from internal Corps study members. All photographs, computer files, and data gathered for use in this contract become the exclusive property of the Government.

5. Coordination

During the progress of the work, the Contractor shall confer with the COR regularly to assure that the completed articles and draft newsletters meet the approval of the COR. The COR is authorized to call and check the progress of newsletters periodically. The contract price shall include attendance at meetings between the COR and the Contractor in St. Paul, MN, on site, to be called by the COR, (maximum of four meetings per newsletter) and such additional conferences in St. Paul and visits to the study area as the Contractor deems necessary for the proper execution of the work.

6. Data Provided by the Government:

The Government will provide the following for use by the Contractor in completion of the contract requirements specified above:

(a) The Government will provide background information, past newsletters from the UMR. All correspondence related to the UMR Corps programs and communications, past template information for newsletter layout/design, and current Excel database for mailing names.

(b) The Government will provide assistance for the clarification of information the contractor will gather during the story development and layout design elements and offer any other explanation, clarification where needed.

(c) The Government will provide meeting arrangements for all face-to-face meetings and call in teleconference numbers for all call in meetings with the entire team (one-on-one meetings and participation for writing stories and collecting data will not be coordinated by the Government).

7. Contractor Deliverables:

The contract shall provide to the St. Paul District via portable hard drive all artwork and images created under this contract.

(a) Newsletters printed in the quantity of 20,000 pieces to be ink jetted and mailed using the USPS, thru best practices.

(b) Newsletters bulk, in the quantity of 30,000 to some 350 locations, to be boxed and shipped using any common parcel carrier. A portion of this bulk delivery, approximately 8,000 pieces is to be boxed and divided equally to: the St. Paul District, the Rock Island District, the St. Louis District, the Memphis District, the Vicksburg District, and the New Orleans District U.S. Army Corps of Engineers.

(c) Electronic versions, both high-resolution print and web quality pdf files. The web file is to be in a flip booklet format so a typical E-reader can view pages separately and easily navigate thru the document.

(End of Summary of Changes)