18T0077_Final.pdf

PDF 702 KB Posted Jun 5, 2018

Attached to: Gear Oil IDIQ
Solicitation number: W912ES18T0077
Issued by: Department of the Army Corps of Engineers Engineering District St Paul

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SF-1449

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SEE ADDENDUM

(No Collect Calls)

W912ES18T0077 05-Jun-2018

b. TELEPHONE NUMBER

651-290-5444

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 19 Jun 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912ES9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JESSE L ONKKA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81G6780886918

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

USACE - ST. PAUL

180 5TH STREET E SUITE 700

ST. PAUL MN 55101-1678

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

324191

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912ES18T0077

Section SF 1449 - CONTINUATION SHEET

SCOPE OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AMERICAN GEAR MANUFACTURES ASSOCIATION (AGMA)

AGMA 9005 (2016) Industrial Gear Lubrication

ASTM INTERNATIONAL (ASTM)

ASTM D445 - Standard Test Method for Kinematic Viscosity of Transparent and Opaque Liquids (and Calculation of Dynamic Viscosity)

ASTM D2270 - Standard Practice for Calculating Viscosity Index from Kinematic Viscosity at 40°C and 100°C

ASTM D97 - Standard Test Method for Pour Point of Petroleum Products

ASTM D943 - Standard Test Method for Oxidation Characteristics of Inhibited Mineral Oils

ASTM D2272 - Standard Test Method for Oxidation Stability of Steam Turbine Oils by Rotating Pressure Vessel

ASTM D665 - Standard Test Method for Rust-Preventing Characteristics of Inhibited Mineral Oil in the Presence of Water

ASTM D130 - Standard Test Method for Corrosiveness to Copper from Petroleum Products by Copper Strip Test

ASTM D1401- Standard Test Method for Water Separability of Petroleum Oils and Synthetic Fluids

ASTM D4172 - Standard Test Method for Wear Preventive Characteristics of Lubricating Fluid (Four-Ball Method)

ASTM D2711 - Standard Test Method for Demulsibility Characteristics of Lubricating Oils

ASTM D2782 - Standard Test Method for Measurement of Extreme-Pressure Properties of Lubricating Fluids (Timken Method)

ASTM D2783 - Standard Test Method for Measurement of Extreme-Pressure Properties of Lubricating Fluids (Four-Ball Method)

ASTM D2893 - Standard Test Method for Oxidation Characteristics of Extreme-Pressure Lubrication Oils

ASTM D5704 - Standard Test Method for Evaluation of the Thermal and Oxidative Stability of Lubricating Oils Used for Manual Transmissions and Final Drive Axles

INTERNATIONAL STANDARDS ORGANIZATION (ISO)

ISO 3448 (1992) Industrial liquid lubricants -- ISO viscosity classification

ISO 4406 (1999) Hydraulic fluid power -- Fluids -- Method for coding the level of contamination by solid particles

1.2 OVERALL SCOPE

The Contractor shall provide full synthetic PAO gear oil in the quantities required per contract clauses and bid schedule. The gear oil will be installed by others and utilized in both helical gearboxes and worm gearboxes. The gear oil will be replacing existing Mobil SHC 630 full synthetic PAO gear oil and Schaefer partial synthetic 293 gear oil.

1.3 SUBMITTALS

The following items shall be submitted electronically with the contractor’s quote.

Qualification Statement

Product Data:

Type of lubricant, engineering and performance data Oil drums Flushing fluid

The following items shall be submitted electronically or in hard copy with each delivery under this contract.

Certificates:

Cleanliness rating Manufacturing Date

1.4 DELIVERY, STORAGE, AND HANDLING

General

Oil shall be shipped in standard drums, loaded on pallets and shall be sealed and weather protected.

Shipment

Shipping shall be FOB Destination and pricing shall include the cost of delivery to any site listed below. Shipment address is the following:

Lower St. Anthony Falls Lock 1875 West River Parkway Mpls, MN 55434

Lock and Dam 1 5000 West River Parkway Mpls, MN 55417

Lock and Dam 2 1350 Lock and Dam Road Hastings, MN 55033

Lock and Dam 3 4330 Lock and Dam Road Welch MN 55089

Lock and Dam 4 Hwy 35 & Cedar Street Alma WI 54610

Lock and Dam 5 12554 Highway 61 Minnesota City MN

Lock and Dam 5A W679 State Highway 35 Fountain City WI

U.S. Army Corps of Engineers – Fountain City Service Base 431 North Shore Drive Fountain City, WI 54629-0397

Lock and Dam 6 W24055 Lock and Dam Road Trempealeau WI 54661

Lock and Dam 7 33018 Highway 61 La Crescent MN 55947

Lock and Dam 8 4405 Highway 35 Genoa WI 54632

Lock and Dam 9 24545 State Highway 35 Eastman WI 54626

Lock and Dam 10 5 Lock and Dam Lane Guttenberg IA 52052

The Contractor shall notify the government of the shipment at least 48 hours before the scheduled delivery date.

Delivery shall be between the hours of 7:00 A.M. and 5:00 P.M. Monday thru Friday, except on Government holidays. Any delivery arriving after 5:00 P.M. will not be accepted by Government personnel until the next work period as designated above.

Orders shall be delivered NLT 30 days after receipt of order.

Period of Performance for the Base contract is one year from the date of contract award.

The period of performance for each exercised option will be for one year.

1.5 MANUFACTURING FACILITY

Oil shall be newly processed within 6 months of date of order. Provide certificate of manufacturing date.

PART 2 PRODUCTS

2.1 GEAR OIL

The manufacturer of the oil shall have a minimum of 15 years of experience in the processing and manufacture of synthetic gear oil. A qualification statement for the manufacturer shall be submitted with the quote in order for the quote to be considered for award. The qualification statement shall include a description of the business and number of years manufacturing gear oil. Provide gear oil which is the standard product of the manufacturer and from a standard product line.

The ISO VG 220 gear oil shall replace oil in a number of existing helical gearboxes manufactured by Horsburgh and Scott (H&S) and Harnischfeger (P&H) and Philadelphia Gear. The H&S gearboxes are primarily utilized for the miter gate drive and tainter valve drive at Locks 1 to 10 in the St Paul District. The H&S gearboxes are quadruple reduction and the gear sets typically can operate under boundary lubrication.

The H&S gearboxes were originally furnished with Mobil SHC 630 full synthetic gear oil per manufacturer.

The P&H gearboxes are on the dams at Lock 2, Lock 4, and Lock 5 and these are also quadruple reduction.

The Philadelphia gearboxes are utilized for the tainter gates at Locks 5A to 10 and many are original from the 1930’s. Extreme pressure (EP) additives, if included, shall be compatible with and not damage any bronze bearings in the gearbox.

The ISO VG 460 gear oil will be utilized in the worm gear boxes for the roller gates at Locks 3 to 10 and the worm gear boxes at Lower St. Anthony Falls lock. The material composition of the worm gear box components is unknown. However, it is likely the gear is bronze and the worm is hardened steel. EP additives are not necessary but if they are included in the gear oil, they cannot be detrimental or damaging to any bronze gear components.

2.1.1 Gear Oil Parameters – General Requirements

Gear oil shall be full synthetic Polyalphaolefine (PAO) based. Gear oil shall meet all requirements of AGMA 9005.

The gear oil supplier shall provide data indicating the following general performance requirements are met or exceeded by the product they will provide under the resulting contract. This data shall be provided with the quote to be considered for award. ISO VG 220 or ISO VG 460 gear oil is required depending on gearbox application. Multi-grade gear oil may be considered for award if it meets performance requirements stated in Paragraph 2.1.2.

In general, gear oil shall provide for rust and corrosion protection of the gear sets and bearings. Manufacturer data and product literature shall clearly indicate general performance requirements. Specific requirements are provided in Paragraph 2.1.2 Gear Oil Performance Data.

2.1.2 Gear Oil Performance Data

Gear oil supplied shall meet the following specific requirements.

ISO VG 220

Viscosity ASTM D445 cSt @ 40º C: 198 minimum and 242 maximum Viscosity ASTM D445 cSt @ 100º C: 25 (minimum) Viscosity Index ASTM D2270: 145 (minimum) Pour Point, ºC, ASTM D97: minus 35 (minimum) TOST, ASTM D943: 10,000 hours (minimum) RBOT, ASTM D2272: 1750 (minimum) Rust Protection ASTM D665 Seawater: pass Copper Corrosion: ASTM D130: 1A or 1B Water Seperability ASTM D1401,Min. to 37 ml water @ 82º C: 15 Foam Test ASTM D-892 Sequence I, II, III: 0/0

In lieu of the TOST test and the RBOT Test for oxidation stability, the gear oil manufacturer may also provide oxidation test data corresponding to ASTM D2893 and ASTM D5704 to meet requirements as follows:

Oxidation Test (ASTM D2893)-Viscosity Increase after 312 hrs. @ 203ºF/95ºC: 1.5% L-60-1 Thermal Oxidation Test (ASTM D5704)-% Viscosity Increase: 20

In lieu of the Water Seperability Test (ASTM D1401), the gear oil manufacturer may also provide demulsibility test data to meet requirements as follows:

Demulsibility (ASTM D2711) Free Water, ml: 85 % Water in oil: 0.5 Emulsion: 0

In addition, the contractor shall provide Timken EP rating, Four-Ball wear rating, and Four-Ball EP test data (meet or exceed) as follows (if applicable to the proposed gear oil):

Timken EP (ASTM D-2782) Ok load lbs: 70 Four-Ball wear test ratings (ASTM D4172) (1 hr/40 kg/130ºF) Scar Diameter, mm: 0.35 Four-Ball EP Test (ASTM D-2783) Weld Point, kg: 400 and Load Wear Index, kg: 60

ISO VG 460

Viscosity ASTM D445 cSt @ 40º C: 414 minimum and 506 maximum Viscosity ASTM D445 cSt @ 100º C: 45 (minimum) Viscosity Index ASTM D2270: 160 (minimum) Pour Point, ºC, ASTM D97: minus 30 (minimum) TOST, ASTM D943: 10,000 hours (minimum) RBOT, ASTM D2272: 1750 (minimum) Rust Protection ASTM D665 Seawater: pass Copper Corrosion: ASTM D130: 1A or 1B Water Seperability ASTM D 1401,Min. to 37 ml water @ 82º C: 25 Foam Test ASTM D-892 Sequence I, II, III: 0/0

Oxidation Test (ASTM D2893)-Viscosity Increase after 312 hrs. @ 203ºF/95ºC: 1.5% L-60-1 Thermal Oxidation Test (ASTM D5704)-% Viscosity Increase: 20

In lieu of the Water Seperability Test (ASTM D1401), the gear oil manufacturer may also provide demulsibility test data to meet requirements as follows:

Demulsibility (ASTM D2711) Free Water, ml: 85 % Water in oil: 0.5 Emulsion: 0

In addition, the contractor shall provide Timken EP rating, Four-Ball wear rating, and Four-Ball EP test data (meet or exceed) as follows (if applicable to the proposed gear oil):

Timken EP (ASTM D-2782) Ok load lbs: 70 Four-Ball wear test ratings (ASTM D4172) (1 hr/40 kg/130ºF) Scar Diameter, mm: 0.28 Four-Ball EP Test (ASTM D-2783) Weld Point, kg: 400 and Load Wear Index, kg: 69.5

2.1.3 Gear Oil Cleanliness

All gear oil supplied under this contract shall be provided as clean and dry as possible. Cleanliness rating of gear oil shall conform to ISO 4406 and meet the following three digit rating code: 17/15/13. Water concentration of oil supplied shall be under 300 ppm. Contractor shall provide at least 3 random samples and corresponding test data of gear oil from each delivery to show it conforms to the cleanliness rating and water concentration requirements.

2.2 OIL DRUMS

All gear oil furnished shall be provided in standard steel drums nominal size of 55 gallons. All drums shall be new and properly labeled. Drums shall be primed and painted enamel. Drums covers shall be sealed with tight head lids for transport and storage. Contractor shall provide shop drawings showing how the drums will be sealed and labeled and show openings and connections for transfer pumps (by others). Transport of drums shall comply with all applicable Federal, State, and local requirements.

The Contractor shall also supply empty oil drums for transfer of old oil (by others). Empty oil drums to be utilized for storage of old gear oil are not required to be new. However, drums shall be clean and dry and also provided with tight head lids and with fittings compatible with transfer pumps.

2.3 FLUSHING FLUID

Flushing fluid shall be specifically designed for flushing and cleaning inside of gearboxes and shall be compatible with the supplied gear lubricant. Flushing lubricant shall be non-corrosive to machine components of the gearbox. It shall have a lower viscosity than the supplied gear oil. Flushing fluid shall have high solvency and hygroscopicity for water removal. Flushing fluid shall be nonflammable.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 65 55 Gallon

Drum

ISO VG 220

FFP

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PURCHASE REQUEST NUMBER: W81G6780886918

SHIP VIA: Best Way ( Shippers Option)

NET AMT

0002 20 55 Gallon

ISO VG 460

FOB: Destination

0003 80 Pail Flushing Fluid

FFP

Fluid shall be delivered in 5 gallon pails.

0004 15 55 Gallon

Empty Oil Drum

1001 145 55 Gallon

OPTION ISO VG 220

1002 10 55 Gallon

OPTION ISO VG 460

1003 80 Pail OPTION Flushing Fluid

FFP

Fluid shall be delivered in 5 gallon pails.

1004 15 55 Gallon

OPTION Empty Oil Drum

2001 136 55 Gallon

OPTION ISO VG 220

2003 80 Pail OPTION Flushing Fluid

FFP

Fluid shall be delivered in 5 gallon pails.

2004 15 55 Gallon

OPTION Empty Oil Drum

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$15,000.00 $1,200,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 10.00 80.00 0002 2.00 40.00 0003 0.00 100.00 0004 0.00 30.00 1001 10.00 180.00 1002 2.00 40.00 1003 0.00 100.00 1004 0.00 30.00 2001 10.00 160.00 2003 0.00 100.00 2004 0.00 30.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 10.00

80.00

0002 2.00

40.00

0003 4.00

100.00

30.00

1001 10.00

1002 2.00

40.00

1003 4.00

2001 10.00

2003 4.00

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2018 TO

31-MAY-2019

N/A N/A

0002 POP 01-JUN-2018 TO

31-MAY-2019

0003 POP 01-JUN-2018 TO

0004 POP 01-JUN-2018 TO

1001 POP 01-JUN-2019 TO

31-MAY-2020

1002 POP 01-JUN-2019 TO

1003 POP 01-JUN-2019 TO

1004 POP 01-JUN-2019 TO

2001 POP 01-JUN-2020 TO

31-MAY-2021

2003 POP 01-JUN-2020 TO

2004 POP 01-JUN-2020 TO

CLAUSES INCORPORATED BY FULL TEXT

52.203-3 GRATUITIES (APR 1984)

(a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative--

(1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government;

and

(2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

(b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

(1) To pursue the same remedies as in a breach of the contract; and

(2) In addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.)

(d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

(End of clause)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

(a) Definitions. As used in this provision--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) database means that--

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)(1) By submission of an offer, the Offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM database.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

(End of clause)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

(a) Definition. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) The Offeror shall enter its CAGE code in its offer with its name and address or otherwise include it prominently in its proposal. The CAGE code entered must be for that name and address. Enter ``CAGE'' before the number. The CAGE code is required prior to award.

(1) Registration in the System for Award Management (SAM) at www.sam.gov. If the Offeror is located in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA Commercial and Government Entity (CAGE) Branch will assign a CAGE code as a part of the SAM registration process. SAM registrants located outside the United States and its outlying areas shall obtain a NCAGE code prior to registration in SAM (see paragraph (c)(3) of this provision).

(2) The DLA Commercial and Government Entity (CAGE) Branch. If registration in SAM is not required for the subject procurement, and the offeror does not otherwise register in SAM, an offeror located in the United States or its outlying areas may request that a CAGE code be assigned by submitting a request at https://cage.dla.mil.

(3) The appropriate country codification bureau. Entities located outside the United States and its outlying areas may obtain an NCAGE code by contacting the Codification Bureau in the foreign entity's country if that country is a member of NATO or a sponsored nation. NCAGE codes may be obtained from the NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx if the foreign entity's country is not a member of NATO or a sponsored nation. Points of contact for codification bureaus, as well as additional information on obtaining NCAGE codes, are available at http://www.nato.int/structur/AC/135/main/links/contacts.htm.

(d) Additional guidance for establishing and maintaining CAGE codes is available at https://cage.dla.mil.

(e) When a CAGE Code is required for the immediate owner and/or the highest-level owner by 52.204-17 or 52.212-3(p), the Offeror shall obtain the respective CAGE Code from that entity to supply the CAGE Code to the Government.

(f) Do not delay submission of the offer pending receipt of a CAGE code.

(End of Provision)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

(a) Definition. As used in this clause--

Commercial and Government Entity (CAGE) code means--

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract. For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil. Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx to request CAGE changes.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(End of Clause)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212‐2 EVALUATION‐‐COMMERCIAL ITEMS

Evaluation of Offers A vendor must provide a price on all items in this solicitation to be eligible for award. The Government will award on an “All or None” basis.

Offers shall be evaluated IAW FAR Part 13 – Simplified Acquisition Procedures. Offers will be evaluated using simplified acquisition procedures of FAR 13.106-2. The Government will award a contract resulting from this solicitation to the responsible contractor whose offer, conforming to the solicitation, will be most advantageous to the Government.

The following factors will be used to evaluate offers:

(i) Price.

(ii) Past Performance. Past performance will be evaluated in accordance with Clause 252.213‐7000. In the case of a supplier without a record of relevant past performance history in the Past Performance Information Retrieval System‐Statistical Reporting (PPIRS‐SR) for the Federal supply class (FSC) or product or service code (PSC) of the supplies being purchased, the supplier may not be evaluated favorably or unfavorably for its past performance history.

To be considered for evaluation, all Contractors may submit an electronic offer to the following email addresses no later than the stated due date and time in block 8 of the SF 1449. Submit an electronic offer to Jesse.L.onkka@usace.army.mil and Shamron.J.Richardson@usace.army.mil. You may also deliver hand carried offers to 180 5th St East, Suite 700, St Paul, MN 55101‐1678 and must be time stamped no later than the stated due date in block 8 of the SF 1449. Submission of offers via fax will not be accepted.

Late Offers Offers that are received late in accordance with FAR 52.212‐1(f) will not be considered for award. Late offers will be considered late.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base requirement for each Area. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced*. Evaluation of options shall not obligate the Government to exercise the option(s).

Exchanges with Offerors after Receipt of Offers/Quotes/Proposals Contractors may be asked to clarify certain aspects of their offer/quote/proposal. Clarification conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for revision. The Government intends to award a contract without discussions with respective contractors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal .

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