RFQ_13-T-0089J ASole-Source.pdf

Control # W912ES-13-T-JA-0007

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

Portable Survey Recorder

1. CONTRACTING AGENCY: The Corps of Engineers St. Paul District, St. Paul, MN is the contracting agency responsible for this action.

2. DESCRIPTION OF ACTION: This acquisition is for the purchase of a brand name specific Portable Survey Recorder. The acquisition is limited to the following brand and unit: Ross Laboratories 825C Portable Survey Recorder, serial interface cable P/N B5250, Bulk Mounting Bracket P/N B5253.

3. DESCRIPTION OF SUPPLIES/SERVICES OR NATURE OF

CONSTRUCTION: The portable Survey Recorder shall be compatible in form fit and function to the survey recorders used by the Channels and Harbors unit.

4. AUTHORITY CITED: This acquisition is conducted under the authority that only one responsible source and no other supplies or services will satisfy USACE’s requirements, as cited in FAR 13.106-1 below:

“Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).”

FAR 13.106-1(b)(1)(i)

5. REASON FOR AUTHORITY CITED: The key specific characteristic that limits availability to a single source is the St. Paul District has standardized Ross devices on all other Hydrographic Survey systems. Acquisition of other brands will require significant additional costs associated with training, software, and support.

The St. Paul Districts 9’ project hydrographic survey work requires performing hydrographic surveys in water depths of 3’ to 100’ with most of the channel condition, Pre-dredge, and Post dredge surveys conducted in 3’ to 15’ of water. Multibeam hydrographic survey systems are not efficient in this depth range. The Ross model 825C Portable Survey Recorder is the most efficient hydrographic survey system known for use in the water depths that the St. Paul District normally works in. This system is already used on 2 survey boats at the St. Paul District, Fountain City Service Base, in the Channels and Harbors section. By purchasing the Ross 825c system, the same design will be compatible with all our existing systems and operations.

6. EFFORTS TO OBTAIN COMPETITION: Due to the proprietary nature of this software used with this system there is no opportunity for competition.

7. ACTIONS TO INCREASE COMPETITION: This acquisition is for a single purchase of a Ross device. Future acquisitions of portable survey recorder units/systems will be reviewed to ensure competition is gained from other sources.

8. MARKET RESEARCH: Channels and Harbors has no plans to change out the hydro-surveying systems at this time. If/when a change becomes necessary the purchase will be competitive.

9. INTERESTED SOURCES:

Ross Laboratories Inc. (206)324-3950 3138 Fairview Ave E Seattle WA 98102

10. OTHER FACTS:

The Ross model 825C portable sounder requested is used to conduct under water soundings for both pre and post dredge cut surveys. The sounding data that is recorded on the portable sounder is then downloaded to the Hypack survey software system which is integrated on all other Channels and Harbors and Dredge computer systems, this compatibility is vital to Dredge production operations. Additionally, the supported hardware and software configuration allows for real-time updates to the Inland Electronic Navigational Chart (IENC) mapping system that provides safe channel passage to the tow boat industry.

Estimated Training for a different system:

40 Hours X 10 employees X effective pay of $75.00 per hour

11. TECHNICAL CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

NAME: Keith Graham DATE: 5/29/13

TITLE: Plant Manager Invalid signature

X keithGraham Keith Graham Plant and Facility Manager

SIGNATURE:

12. REQUIREMENTS CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

NAME: Keith Graham DATE: 5/29/13

TITLE: Plant Manager SIGNATURE:

13. FAIR AND REASONABLE COST DETERMINATION:

"I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable." Fair and reasonable pricing will be determined by comparing awards by other agencies and public catalog pricing from Ross Laboratories.

No cost or pricing data is required as FAR 15.403 does not apply for this commercial item purchase.

NAME: DATE:

TITLE: Contracting Officer SIGNATURE:

14. CONTRACTING OFFICER CERTIFICATION:

"I certify that this J&A is accurate and complete to the best of my knowledge and belief."

TITLE: Contracting Officer SIGNATURE:

B6CTKPH0

Typewritten Text Kevin P. Henricks

B6CTKPH0

Typewritten Text 6/10/13

B6CTKPH0

Typewritten Text 6/10/13

B6CTKPH0

Typewritten Text Kevin P. Henricks

APPROVAL

Based on the foregoing justification, I hereby approve the procurement of (the short title of the supplies and/or services being procured; should be similar to "Program/Equipment" on the Justification Review Document.) on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)( ) (the appropriate exception to full and open competition goes into this space; it should agree with the Justification Review Document and paragraph 4 of the J&A), subject to the availability of funds, and provided the (fill in either "property," "services," or "property and services.") herein described (have/has) otherwise been authorized for acquisition.

TITLE: SIGNATURE: