11-T-0086 Diagonal instramentation Syn-Sol.docx

Department of the Army U.S. Army CORPS OF ENGINEERS 180 Fifth Street East, Suite 700

ST. PAUL, MN 55101-1678

22 July 2011

i) This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in FAR PART 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii) Solicitation Number: W912ES-11-T-0086, this is being issued as a request for quotes (RFQ). Quotes are due no later than 05 August 2011 at 3 pm. CDT.

iii) The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular.

iv) This procurement will be a 100% set aside for small business under NAICS code: 334513, Size Standard: 500.

v) Contract Line Items

vi) Requirements are defined as follows:

Scope of work

SCOPE

This section covers the delivery, installation of instrumentation, real-time data reporting and final report for the prestressing the diagonals for the miter gates during the dewatering at Lock 7 (La Crescent, Minnesota). This scope includes instrumentation services that will be required to prestress the upstream and downstream gates (48 diagonals total). The Contractor will be required to provide a technician and equipment that will be available up to seven consecutive days for a minimum of eight hours a day, with notice five days prior to the commencement of work. Contractor must be available 01 January 2012 through 15 March 2012, including weekends.

The general procedure for prestressing the gates is as follows. The respective diagonals are installed slack. The Corps will ensure that the quoin end of the gate is plumb and that the bottom girder will be horizontal. At this point the diagonals will be clamped. The Contractor shall install the strain gages. The Corps will stress the diagonals to their intended load and measure the deflection. The Contractor will report the average strain in the diagonals. In an iterative process, the Corps will then adjust the stress in the diagonals as needed. The Corps will measure the out of plumb deflection and then the Corps will make any final adjustments to the diagonals based on gate deflections and strain readings.

INSTRUMENTATION – WELDABLE STRAIN GAGE REQUIREMENTS

1. A triple set of electrical resistance strain gages shall be installed on each diagonal, (there are twelve diagonals per leaf), so that simultaneous readings for each diagonal may be taken during the prestressing operation. Enough strain gages shall be on hand to ensure that both leafs (24 diagonals) of the upper gate or lower gate can be prestressed simultaneously. A spare strain gage shall be available for each strain gage mounted on any diagonal of any leaf which is undergoing the prestressing operation. Upon completion of prestressing the upper or lower leafs, the Contractor has a maximum of two days to install and wire strain gages and prepare the other set of leafs for prestressing. The technician is responsible for reporting to the Prestressing Chief (Eric Wittine).

Prestressing of the gates will occur during winter rain and/or snow conditions on the miter gates of Lock 7. High winds and low temperatures should be anticipated. The Contractor must ensure that gages are adequately protected during this phase of work. Contractor will be provided with a radio to stay in communication with the Corps’ staff.

2. It is required that a technician proficient in operating the strain gages and software output shall be present for the entire prestressing operation. The technician shall be able to provide “real-time” results to the work crew prestressing the gates. Power will be available on-site for all pertinent equipment. A snorkel lift and operator will be provided as Government furnished equipment for strain gage installation.

The software technician for the strain gages shall expect to work hours in excess of eight hours a day and shall be available for weekend work as well. The technician shall be on-site within five days notice prior to the start of the work.

3. Strain gage readings shall be recorded in the following tables and submitted to the Corps’ at the conclusion of prestressing the gates. Final output is due to the USACE within five days of work completion.

SUBMITTALS

The following shall be submitted before performing the work:

4. Catalog cuts for all instrumentation to be used to record the strain readings during the prestressing operation shall be submitted for approval by Engineering Division. A description, with an example of the output, of the software is also required for approval.

Avg. Strain

Avg. Strain

Gage Pressure (psig)

Avg. Strain

Gage Pressure (psig)

* - Stress matching numbers (in sequence column) simultaneously during the prestress process.

BID SCHEDULE

vii) Date of Delivery – 01JAN12 Place of Delivery: US Army Corps of Engineers Lock and Dam 7 33018 Highway 61 La Crescent, MN. 55947-9538

viii) FAR 52.212-1 Instructions to Offerors – Commercial applies to this solicitation.

Addendum to 52.212-1(b)(5) Terms of Express Warranty

1. The Contractor shall provide the standard commercial warranty or the warranty terms the Contractor offers to its most favorable customers, whichever is greater; however, the minimum warranty shall be one year. This excludes acts of Government negligence, acts of war and acts of nature. Any warranty offered shall be incorporated into the contract. The warranty shall include all parts, labor, transportation, and installation.

2. The contractor shall ensure each warranty includes details of the warranty duration and warranty coverage. Repairs required during the warranty period that are covered under the terms of the express warranty shall be the responsibility of the contractor providing the warranty. The Contractor and its suppliers may offer extended warranties in its quote, which may be accepted at the Government’s discretion and included in the contract award. However, the offer of additional warranties will not affect technical acceptability or favor one contractor over another.

3. The contractor’s terms of express warranty shall be incorporated into the contract award.

ix) FAR 52.212-2, Evaluation – Commercial Items does apply to this solicitation.

Evaluation of Proposals

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Quotes shall be evaluated IAW FAR Part 13 – Simplified Acquisition Procedures.

Quotations will be evaluated using simplified acquisition procedures of FAR 13.106-2. The Government will award a contract resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. Award will be made to the lowest priced technically acceptable quote.

The following factors will be used to evaluate offers:

(i) Technical capability of the offeror to provide items that meet the government’s requirement.

To be considered for evaluation, all Contractors may submit an electronic proposal to the following email addresses no later than the stated due date. Submit an electronic proposal to Jesse.L.Onkka@usace.army.mil.You may also deliver hand carried offers to 180 5th St East, Suite 700, St Paul, MN 55101-1678 and must be time stamped no later than the stated due date. Submission of proposals via fax will not be accepted.

Late Quotes Proposals that are received late in accordance with FAR 52.212-1(f) will not be considered for award.

Late quotes will be considered late.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

x) Offerors must submit with their offer a completed clause 52.212-3, Offeror Representations and Certifications or indicate current registration with the online representations and certifications application (ORCA). Clause 52.212-3 may be found in the attached document or at http://farsite.hill.af.mil/.

xi) Clause 52.212-4, Contract Terms and Conditions-Commercial applies to this acquisition.

xii) Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition, the following FAR clauses cited in the 52.212-5 are applicable: 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21 52.222-26, 52.222-36, 52.223-18, 52.225-1, 52.225-13, 52.232-33, DFARS 252.212-7001, 252.232-7003, 252.247-7023,

xiii) Other applicable clauses, 52.225-18, 52.225-25, 52.247-34, 52.252-1, 52.252-2, 252.203-7002, 252.204-7004 Alt A, 252.232-7010, 252.243-7001

xiv) Defense Priorities and Allocations System (DPAS) – not applicable.

xv) Offers are due – not later than 19 July 2011 at 1500 CST.

xvi) INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of quotes, contractors must follow the instructions contained herein. The quote must be complete, self sufficient, and respond directly to the requirements of this solicitation. Quoters are encouraged to ask any questions regarding this solicitation. Technical related questions will be accepted up to 72 hours prior to the close of the solicitation. This requirement is for the acquisition of commercial items and/or services.

Submit an electronic proposal to Jesse.L.Onkka @usace.army.mil. You may also deliver hand carried offers to 180 5th St East, Suite 700, St Paul, MN 55101-1678 and must be time stamped no later than the stated due date stated above.

Quote Preparation Instructions NOTE: All Contractor quotes with company identifying information (name, logo, stamp, etc…) shall be limited to the cover page only on all submitted information, including technical submittals and schedules provided with the quote.

1. Contractors shall complete blocks 12 (if applicable), 17a, 30a, 30b, and 30c on page 1 of the SF 1449 or submit alternate document(s) containing comparable information sufficient to allow for a determination of technical sufficiency and price acceptability. In doing so, the contractor accedes to the contract terms and conditions as written in the Solicitation, with attachments.

2. Contractors shall insert proposed unit (“UNIT PRICE”) and extended prices (“AMOUNT”) in Pricing Schedule. Please note that a price must be entered on all CLINS as partial quotations will not be accepted.

3. Offerors shall complete the fill-ins and certifications in the provisions as necessary. Specifically, the provision FAR 52.212-3 shall be returned with the proposal or acknowledge that Annual Representation and Certification at Online Representations and Certifications Application (ORCA) are complete. Submission of the first page of ORCA is also acceptable.

4. Quoters shall provide all technical submittals and information as requested in these specific instructions.

5. Provide detailed warranty information in accordance with Addendum to 52.212-1(b)(5) in these specific instructions.

6. Prior to award contractor must be registered with the Central Contractor Registration (CCR) database at http://www.ccr.gov.

7. The U.S. Army Corps of Engineers, as part of the Federal Government, is tax exempt. Federal Tax ID#62-1642142.

Electronic Quote Format All quote information shall be provided on, or formatted to, standard paper size.

Electronic proposals provided via e-mail shall be submitted in Microsoft Word or Excel format or Adobe Acrobat (.pdf) as applicable. WINZIP (.zip) files cannot be accepted as they are routinely blocked by the domain firewall. It may be necessary to send multiple emails to keep the e-mail within the firewall size of 8MB. Quotes sent in multiple e-mails shall be numbered to include the total sent, for example “E-mail 2 of 6.”

For any questions regarding this solicitation, e-mail is the preferred method. E-mail questions to, Jesse.L.Onkka@usace.army.mil.

See attached document for further explanation image1.png image2.png