Q and A Amend 2 21Sep2020.pdf

Questions & Answers – Amendment 2 for W912ER20R0045 Kuwait Vehicle Lease

1. 5.2 Vehicle Specifications: In the event the vehicles are under 80,000KMS after the completion of the base year. Is the contractor allowed to rollover the vehicles to the next option period unit the 80,000 km has been reached?

No, the vehicles for each option year shall be the previous model year or newer at the time the option is exercised. For Example; Option Year 1’s model year shall be model year 2020 or newer at the time the option is exercised; Option Year 2’s model year shall be model year 2021 or newer. This shall be the same approach for all other option years.

2. 5.3 Traffic Fines : The traffic department that issues the violations in Kuwait is a third-party entity that sometimes take anywhere from 3-6 months and occasionally more to appear in the system. In that case , is the contractor expected to pay for these violations?

The Contractor shall immediately contact/coordinate with the U.S. Military police to ensure the U.S.

Government Operator pays for any traffic fines or other violations occurred while this person is driving the vehicle. The U.S. Military police can help enforce and ensure the U.S. Government Operator is held responsible for payment. This is the only mechanism in place for the Contractor to properly get paid for fines that are responsible by a U.S. Government operator. If the U.S. Military police is unsuccessful in helping the Contractor collect payment/s for fine & violations the Contractor shall be expected to pay for these violations.

3. Respectfully request an extension until 25 September 2020.

Granted.

4. Unique Entity Identifier. According to the SAM site, the UEI is not available at this time and will not be available by the time of proposal submission. Will the Government accept NCAGE or DUNS in place of the UEI, or will the Government delete this requirement in its entirety until it becomes available after award?

The contractor must be registered in SAM with an active cage code at time of award.

5. Delivery. The Government states that delivery location within the CENTCOM Kuwait AOR will be provided to successful offeror after award. Can the Government provide a delivery time frame for vehicles after contract award?

Vehicle delivery shall be 7 calendar days after award of the contract at the parking area outside of the US Embassy of Kuwait in coordination with the COR.

6. Proposal Submittal. Can the Government provide the maximum/optimum size of e-mail and attachments for the proposal submission?

If the contractor is concerned that their complete proposal may exceed the maximum accepted size of an email, they may submit using DOD Safe file exchange site and use the beta.sam POCs as the recipients. Simply put DOD SAFE(Secure Access File Exchange) into a search engine and follow the instructions on the link.

7. Instructions to Offerors. Will a 1449 be provided for this solicitation?

This is a combined synopsis solicitation and will be awarded commercially on a Standard Form 1449.

8. Instructions to Offerors. Will the Government accept a single document with all required information or does the Government require multiple volumes?

Complete proposals must be submitted in accordance with the instructions to offerors. If a single document addressed the instructions to the offerors and presents a complete proposal package, then this is acceptable.

9. Insurance/Quality. In order to claim for damages with our insurance company against an accident, KGL will require a police report. Will the Government provide any Kuwait/US Military police report to KGL upon the report of an accident?

The awarded Contractor shall be responsible to coordinate with the U.S. Government personnel driving the vehicle at the time of an accident to ensure the Contractor receives any Kuwait/U.S.

Military police accident report related to the accident for their record.

10. Vehicle Specifications. The Government states in PWS 5.2.3 the NTV requirement is for a Mid-Size SUV. In PWS 5.2 the Government states that, "They shall be model year 2019 or newer at the time of acceptance. This vehicle model requirement applies to only the first year of the contract. The vehicle model requirement for option years will be specified at the time each option is exercised." Can the Government clarify that the "model requirement" is model or model year?

The vehicles for each option year shall the previous model year or newer at the time the option is exercised. For Example; Option Year 1 model year shall be model year 2020 or newer at the time the option is exercised; Option Year 2 model year shall be model year 2021 or newer. This shall be the same approach for all other option years.

11. Is there a particular brand i.e., Ford, Chevrolet, GMC, etc. desired?

No

12. Do you have a specification for the type laminated glass required for the vehicle windows?

No

13. Is there a limit on the number of options we can submit in response to this opportunity?

Yes, the Contractor’s proposal shall provide cost for the Base Year and the four (4) optional years as specified in the solicitation.

14. RFP is for 22 SUV with mentions specification , but for above CLIN its divided for 3 category , please clear this , is these Mid size CLIN 0002 ( 2 SUV ), CLIN 0003 ( 1 SUV ) , have different specification than the Mid size CLIN 0001 ( 19 UV ) ?

Yes, the same specifications apply to all CLINs.

*REMINDER: THE Q&A PERIOD FOR THIS REQUIREMENT HAS ENDED. THE REVISED BID DUE

DATE IS 25 SEPT 2020 AT 4PM EDT.