W912EQ21S0012 Sources Sought .pdf

W912EQ-21-S-0012

USACE Memphis District

HUXTABLE ENGINE DIAGNOSTICS SURVEY

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR

PROPOSALS. SPECIFICATIONS INCLUDED.

RESPONSE DATE: 17 June 2021

NAICS: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance)

POINT OF CONTACT: Valerie Marshall

Responses due NO Later than 10:00 a.m. central standard time Thursday, June 17, 2021. This is a Sources Sought Notice / Draft Request for Quotes is for informational purposes only. THIS IS

NOT A REQUEST FOR PROPOSALS, QUOTATIONS OR BIDS.

The U.S. Army Corps of Engineers, Memphis District, requests information concerning its requirement for Huxtable Engine Diagnostics Survey. The government will consider these responses before issuing a formal solicitation. Responses to this sources sought announcement will be used by the Government to make appropriate acquisition decisions. After review of the responses to this announcement, if the Government still plans to proceed with the acquisition, and after approval of the associated acquisition strategy, a solicitation announcement will be published in the https://sam.gov. NO SOLICITATION IS CURRENTLY AVAILABLE. All interested offerors will have the opportunity to respond to solicitation announcements at a later time. This notice is to assist the Memphis District, Army Corps of Engineers in determining potential sources and to gauge industry capability.

This sources sought announcement is not to be construed as a commitment by the Government, nor will the Government pay for the information solicited. Point of Contact Comments are to be sent via email to valerie.marshall@.usace.army.mil, no later than 10:00 a.m. central standard time June

17, 2021. NO APPOINTMENTS OR TELEPHONE CALLS WILL BE ACCEPTED.

Project Description: Huxtable Engine Diagnostics Survey-Requirement for a Plant Site Survey of four (4) Fairbanks Morse Engines. This will be an evaluation/survey/review of current equipment status, development of a scope of work for repairs, and a submitted proposal/quote encompassing necessary repairs/upgrades as well as recommended work that will aid or extend the quality of the equipment.

Contract will be Firm Fixed Price. Performance Work Statement included below.

NAICS Code 811310 will apply to this procurement with a size standard of $8.0 million. Vendors not registered in System for Awards Management (SAM) prior to award will not be eligible for award. Vendors may register for SAM by calling 1-866-606-8220 or register online at https://sam.gov.

https://sam.gov/ mailto:valerie.marshall@.usace.army.mil https://sam.gov/

The Government requests capability statements which demonstrate the ability to provide requirements listed in Performance Work Statement. Your response should be limited to three (3) pages; include similar projects you have conducted as prime or subcontractor; describe how your company can/will meet all requirements. Comments will be shared with the government personnel, but otherwise will be held in strict confidence. Comments may be in a format as chosen by each contractor, but must include:

(1) Offeror’s full name and address of firm

(2) Duns Number and Cage Code

(3) Point of contact and phone number; email address

(4) Size Status and Socio-economic status

(5) GSA Schedule information if applicable

In preparing the formal solicitation, the government makes no commitment to retain any of the elements/provisions of this request for information and may include different elements/provisions in the formal solicitation.

The responses to this SOURCES SOUGHT synopsis are to be forwarded (via email (PDF format) to: U.S. Army Corps of Engineers, Memphis District, Attn: CEMVM-CT-SS (Valerie Marshall), Valerie.marshall@usace.army.mil. Responses must be received no later than Thursday, June 17, 2021 by 10:00 A.M., CST.

PERFORMANCE WORK STATEMENT (PWS)

W.G. HUXTABLE PUMPING PLANT ENGINE DIAGNOSTICS SURVEY

LEE COUNTY, AR

1. DESCRIPTION OF WORK

1.1 GENERAL: This is a contract to perform a site survey for four (4) Fairbanks Morse 12 Cyl.

38D 8-1/8 Engines which includes the evaluation of: Engines, Engine Control systems and Engine Auxiliary systems such as pumps, heat exchangers, heaters, filters, intake air filters, direct engine support systems for cooling water, air intake, lube oil and fuel. The Contractor shall provide transportation to and from Huxtable Pumping Station. The contractor shall be totally responsible to the Government for any subcontractor on this contract. No more than one (1) engine shall be down at any time.

1.2 DESCRIPTION OF WORK: The work consists of furnishing all plant, labor, materials, and equipment to successfully assess and evaluate the current level of function for the designated engines. Contractor shall provide all labor, parts, and tools to complete this scope of work. All work to conform to local, state, and federal codes. Work is considered a “turnkey” task.

The following is a list of activities required for cleaning and evaluation of all four (4) Engines. The work required under this contract shall include, but may not be limited to, the following activities.

mailto:Valerie.marshall@usace.army.mil

Engine Survey Scope of work:

• Verify crank lead

• Record injection timing

• Remove lower sump doors and upper top cover doors.

• Inspect air filters, lube oil filters, and fuel filters. Note findings to customer for replacement if needed.

• Inspect lube oil jumper lines & brazing Upper and lower including vertical drive supply lines.

• Inspect main & rod cotter keys are in place.

• Check and record upper and lower crank thrust.

• Check cam thrust and check cam thrust nut is tight.

• Take last main bearing readings and if applicable, take rear air seal gap readings.

• Web deflection on last main, record readings.

• Check engine alignment, record readings.

• Check all main bearings with feeler gauge.

• Inspect for rod or main discoloration, (hot spots) on rods & caps.

• Remove vertical drive doors and inspect vertical drives and spring pack. Record readings.

• Remove blower back cover and record blower lobe timing.

• Check blower gear lash and record.

• Remove turbo elbows and record axial & radial thrust of the turbos, (cold side). Check freedom to rotate.

• Check crankcase vacuum system.

• Remove exhaust manifolds from one side of the engine to inspect piston, rings, liner condition and ports of the liners.

• Inspect turbo 4 barrels for cleanliness (broken rings in ring catcher?)

• Remove fuel injectors and pop test. Notify customer if repairs (rebuilding are necessary).

• Check governor oil level and cleanliness.

• Check linkages for worn or defective parts.

• Remove two main and rod bearings for inspection of wear, cleanliness (lube oil filtration issue) and install back for service.

• Remove free end covers to inspect the cross drive, lube oil pump gear condition, water pump gear condition, flex gear condition, and governor drive shaft. Report any conditions that need to be addressed while access is clear to view.

• Inspect cooler if applicable.

• Inspect engine for coolant leaks and fuel leaks and record and report.

• Inspect lube oil piping and water piping for issues. Inspect pipe hangers are in good condition and tight.

• Look at pressure and temperature gauges for proper operation if applicable.

• Inspect air start system visually for any issues.

• Check control panels. (are they working and controlling the engine properly?)

• Return engine to working condition.

Engine Controls Survey Scope of work:

• Document the current engine configurations, plant layout and systems in order to determine the controls design required to fit the customers application.

• The Government will support the Contractor in determining the best location of the controls systems within the plant.

Auxiliary Survey Scope of work:

• Review the direct engine Auxiliary support system components to determine whether they need to be repaired or replaced.

• Record as much of the following information as possible:

o Manufacturer/Supplier o Part Number o Serial Number o Equipment specifications – Relevant technical data

• Determine refurbishment or replacement based on the following:

o Equipment Age o Operation history o Maintenance History o Current condition

In addition to the work listed above, the contractor shall also provide the following deliverables:

• Once the engine inspection is complete. Contractor shall submit a CFR (condition found report) on all findings that do not fall within engine specification of in-service readings. A diesel engine inspection report shall be completed for filing and reference. All recommendations shall be provided with the inspection report.

• Plant refurbishment Proposal Including:

o Scope of Work

Manufacturer equivalent recommendation for the level of refurbishment or replacement required for the Engines.

Manufacturer equivalent recommendation for the level of refurbishment or replacement required for Auxiliary equipment.

Parts (New & refurbished) and Services required Technical data and description of new components (i.e. Controls &

Auxiliaries) Optional available upgrades o Division of responsibility Contractor will provide a list of equipment and services for possible future work based on the scope of the submitted report PURCHASER or Contractor services required o Preliminary project timeline based on weeks after receipt of order.

o On-Site testing procedures o Estimated Project Price o Terms and conditions

1.3 BACKGROUND: The engines stated in this contract have been in operation for over 40 years and require an in-depth assessment that goes far above and beyond general preventative maintenance and checks. As mission critical components, the proper care and evaluation of their current status is paramount to the sustained and future success of Huxtable pumping plant.

1.4 OBJECTIVES: This PWS requires a contractor to complete the work described in the accordance with the contract requirement. The desired result will produce documentation of current level of engine operability as well as a Scope of work to improve engine operability or efficiency.

1.5 SCOPE: The scope consists of furnishing all plant, labor, materials, and equipment to successfully perform all the work described above. The contractor shall provide, furnish, and install all necessary and appropriate components, items, or similar incidental items necessary to inspect and survey the designated engines to include the support and auxiliary systems listed in the description of work. Upon completion, the engines shall perform at the same or greater capacity from before the initial work was completed.

As part of this contract USACE will perform the following actions.

• Arrange for site access for the time required to complete the survey.

• Arrange for personnel (Qty 1 operator, technician, or engineer) to be present during survey to provide access, ensure site safety, provide site documentation, maintenance history and support as needed.

• Provide maintenance logs to be made available on site for review.

• Arrange for schematics to be provided (if possible) prior to visit.

Lube Oil, Cooling Water, and fuel circuits.

• Site one-line diagrams and electrical schematics.

• O&M Manuals to be made available for review.

1.6 PERIOD OF PERFORMANCE: The contractor shall be required to (a) commence work under the contract as a result of this statement of work within 10 calendar days after the contractor receives the notice of award, (b) prosecute the work diligently, and (c) complete the entire scope of work no later than six (6) weeks after Contractor receives the notice of award. The time stated for completion shall include cleanup of the premises. Normal business hours at Huxtable are 0600 - 1630 Monday through Thursday. Contractor hours may be adjusted. If alternate hours are requested, this must be agreed upon by Government’s Technical Representative or the Contracting Officer’s Representative (COR), if appointed, and contractor.

1.7 SECURITY MEASURES: All contractor's and all associated sub‐contractor's employees shall comply with applicable District and facility access and local security policies and procedures (provided by government representative). Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) at the facility change, the Government may require changes in contractor security matters or processes. The Contractor must pre‐screen Candidates using the E‐ verify Program (http://www.dhs.gov/E‐Verify ) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 http://www.dhs.gov/E%E2%80%90Verify business days after the initial contract award. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.8 GENERAL INFORMATION

1.8.1 QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed the work in an acceptable manner.

1.8.2 PLACE OF PERFORMANCE: The work will be performed at the W. G. Huxtable Pumping Plant, located on the St. Francis River near Marianna, AR 72360 GPS: 34.734468, -90.648103

2. GOVERNMENT FURNISHED ITEMS AND SERVICES

2.1 SERVICES: At project completion, the Contractor and Pump Station Superintendent will make a joint visual inspection of the project and needed repairs noted shall be identified. The contractor shall be responsible for the repair of any noted damages related to the contract performance and will make needed repairs immediately and at no additional cost to the Government.

2.2 UTILITIES: The Government will provide reasonable utilities at its discretion.

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 GENERAL: Contractor is to provide all labor and material for the entire scope of work. The contractor is to provide an on-site supervisor at the job site for the duration of the contract. The contractor shall be responsible for damages and repairs to any Corps of Engineers equipment caused by the contractor’s action.

3.2 SUBMITTALS: Inspection reports, Scope of Work(s), cost proposal for Scope of Work, Installation details, equipment cut-sheets and test procedures shall be submitted for prior approval by the Government Technical Representative. All operation and maintenance manuals shall be furnished prior to closure of contract.

4. OTHER CONTRACTOR REQUIREMENTS:

SAFETY RELATED SPECIAL REQUIRMENTS ALL WORK UNDER THIS CONTRACT

SHALL COMPLY WITH THE LATEST VERSION OF U.S. ARMY CORPS OF ENGINEERS

SAFETY AND HEALTH REQUIREMENTS MANUAL, EM 385-1-1, AND OCCUPATIONAL

SAFETY AND HEALTH ACT (OSHA) STANDARDS IN EFFECT ON THE DATE OF THE

SOLICITATION. THE MANUAL CAN BE ACCESSED AT THE FOLLOWING LINK.

HTTP://WWW.USACE.ARMY.MIL/SAFETYANDOCCUPATIONALHEALTH.ASPX. NO

SEPARATE PAYMENT WILL BE MADE FOR COMPLIANCE WITH THE EM 385-1-1, NOR

FOR COMPLIANCE WITH ANY OF THE OTHER SAFETY-RELATED SPECIAL

REQUIREMENTS.

http://www.usace.army.mil/SAFETYANDOCCUPATIONALHEALTH.ASPX