A02_-_PWS_Governor_and_Throttle_Control_System_30JUL2019.pdf

PERFORMANCE WORK STATEMENT (PWS)

Motor Vessel (M/V) Mississippi Governor and Throttle Devices Upgrade

Part 1

1. GENERAL: This is a non-personnel services contract to provide three replacement governor and throttle devices for the main engines in the control room and pilot house on the M/V Mississippi. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Service: The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform the replacement of existing governors with new governors as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: A governor is a device installed on the engine to prevent a driver from revving the engine any faster than the governor is set to permit. The throttle is a mechanism which controls the supply of fuel to the cylinder according to the load on engine. The install of the constant-speed governor serves to keep the speed of an engine constant under changes in load and other disturbances.

1.3 Objectives: The contractor shall install or assist in removal of existing governors and throttles and installing new speed controls and hardware to meet the specifications stated in the scope of work.

1.4 Scope: Dismantle/remove//replace/reassemble/test new governors and throttles on 3 main engines and pilot house controls. Replace, install, run and test for performance 3 new electronic governor and throttle devices necessary to maintain and control the speed of the 3606 main engines when load changes occur on the M/V Mississippi. The crew of the M/V Mississippi will install the wire, provided by contractor, from the throttle units to control room and from control room to pilothouse. M/V Mississippi is located at Ensley Engineer Yard, 2915 Riverport Road, Memphis, TN 38109.

1.5 Period of Performance: The period of performance for this requirement is the date of contract award through April 30, 2020. Work will commence after contract award but installation will be subject to the availability of the M/V Mississippi. Anticipated installation is February or March 2020. The contractor shall be given sufficient notice of desired installation timeline. The contractor shall request adjustment of completion by coordinating with the following MV Mississippi personnel: Chief Robert Morton @ (918)774-8864 or (901)605-2827 or Mark Boeckmann, 1st Assistant Engineer @ 901-544- 3067. However, any adjustments to schedule must be approved by the contracting officer via modification to the purchase order.

1.6 Hours of Operation: Normal business hours at Ensley Engineer Yard are 0700 – 1530 Monday through Friday during daylight savings time and 0630-1700 Monday through Thursday the remainder of the year. Contractor shall request adjustment to hour by coordinating with the following MV Mississippi personnel: Chief Robert Morton @ (918)774-8864 or Mark Boeckmann, 1st Assistant Engineer @ 901- 544-3067.

1.6.1 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Place of Performance: The work will be performed on the M/V Mississippi at US Army Corps of Engineers, Ensley Engineer Yard, 2915 Riverport Rd, Memphis, TN 38109.

1.7 Security Requirements

1.7.1 AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.7.2 Contractor Access and General Protection: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.7.3 Common Access Card (CAC): The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non- DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.7.4 Individual Security Clearance: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.7.5 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use, if needed.

1.8 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8.1 Points of Contact

Contracting Officer (KO)—Monica Moody, monica.a.moody@usace.army.mil

Contracting Officer Representative (COR)—April Branch, april.j.branch@usace.army.mil

Technical Representative – Robert Morton, Chief Engineer, robert.l.morton@usace.army.mil

Administrative Representative – Rasalyn Davis, rasalyn.rdavis@usace.army.mil

1.8.2 Key Personnel: The follow personnel are considered key personnel by the government: Robert Morton, Chief Engineer, M/V Mississippi and Mark Boeckmann, 1st Assistant Engineer, M/V Mississippi.

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.8.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.8.4 Contractor Travel: N/A

1.9 General Information

mailto:monica.a.moody@usace.army.mil mailto:april.j.branch@usace.army.mil mailto:robert.l.morton@usace.army.mil mailto:rasalyn.rdavis@usace.army.mil

1.9.1 Type of Contract: The government will award a Firm Fixed Price (FFP) contract for this requirement.

1.9.2 Quality Control: NA

1.9.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9.4 Special Qualifications: None.

1.9.3 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.9.4 Other Direct Costs: None

1.9.5 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.9.6 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.10 PHASE IN /PHASE OUT PERIOD: N/A

QUALITY ASSURANCE SURVEILLANCE PLAN

This Quality Assurance Surveillance Plan (QASP) is provided for information on the upgrading governor requirements, the level of performance expectations and how the designated government personnel will confirm the services provided are acceptable. The methods of surveillance and procedures may change after contract award based on acceptance of the contractor’s Quality Control Plan or a partnering agreement which establishes the metrics to be used, or improve contractor performance.

The contractor is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

This contract provides for the replacement of 3 governor devices.

The following table is established to measure compliance of quality assurance:

Deliverable Performance Standard

Acceptable Quality Level

Method/Frequency Compliance Level

Provide governor devices

Provide documentation to USACE

Full Government Acceptance

100% Inspection

Remove existing governors

Verification Full Government Acceptance

100% Inspection

Install 3 new speed controllers and screens

Measurements Full Government Acceptance

100% Inspection

Run & test all for performance

Visual Looks Full Government Acceptance

100% Inspection

Compliance Level and Date. This column is used to determine whether the deliverables required meet the Acceptable Quality Level on the QASP. It will be used to provide documentation for deficiencies requiring payment adjustment or other action from the contractor. The compliance block is filled out using a color code (Green, Yellow or Red):

Green = Deliverable required has been met in a satisfactory manner.

Yellow = Deliverable required is not being consistently met satisfactorily; attention is needed in certain areas.

Red = Deliverable is not being met.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS:

2.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.1. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.2. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have priority of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: 110 volt access and water

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. CONTRACTOR RESPONSIBILITIES:

4.1.1 General: Contractor is to provide all labor, parts, transportation and material for the entire scope of work. No government equipment will be available for contractor use except water and 110 volt access as available.

4.1.2 Contractor: is to provide an on-site supervisor on the job site for the duration of the job. The contractor will be responsible for damages and repairs to any Corps of Engineers equipment associated with the project. At project completion, the contractor and the Government designated employee will make a joint visual inspection of the project location and needed repairs shall be noted and made immediately.

4.2 SAFETY REQUIREMENTS

Contractors are required to adhere to Corps of Engineers safety policies. Safety information can be obtained from the Safety Officer, at 901-544-3601.

4.2.1 Secret Facility Clearance: N/A

4.2.2 ACCIDENT PREVENTION PROGRAM: Prior to work commencement, the contractor’s site-specific accident prevention plan is to be reviewed and found acceptable by the designated Government personnel. The US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, 3 November 2004, Appendix A provides a Minimum Basic Outline for Accident Prevention Plan for accident prevention plans. Prior to the project beginning, a safety conference with the corps’ representative and safety officer will be held with the contractor’s employees. At a minimum, fall, respirator, eye protection, confined space requirements per 29 CFR 1910.120 and 1910.146, and the contractor’s site-specific accident prevention plan will be discussed in a pre-start up conference.

4.2.3 ACCIDENT INVESTIGATIONS AND REPORTING: Report all accidents immediately to the Contracting Officer or Contracting Officer’s Representative (COR). Additionally, the contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the Contracting Officer, on ENG Form 3394, as soon as possible but no later than two [2] working days following the accident. Implement corrective actions as soon as reasonably possible.

4.2.4 SUPERVISOR’S RESPONSIBILITIES: For jobs related injuries which require medical treatment, as supervisor of the injured employee shall accompany the injured employee to the medical treatment facility and explain the employee’s regular duties and the availability of “ Light Duty” so the injured employee can return to work as soon as medically possible.

4.2.5 MACHINERY AND MECHANIZED EQUIPMENT: All equipment shall be inspected prior to use on this contract. All equipment shall be re-inspected prior to use any time it is removed and subsequently returned to the contract site for use. Documentation of equipment inspections shall be made available to the Contracting Officer upon request. All equipment shall be properly guarded.

4.2.6 FIRST AID/CPR REQUIREMENTS: Two employees shall be certified in CPR and first aid per shift/per site.

4.3 Materials: Any “Or Equal” material proposed by the contractor will be submitted for prior approval by the Contracting Officer’s Representative.

4.4. Equipment: All contractor equipment will be removed immediately from government property at job completion.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide labor, parts, transportation and material for the entire requirement. NO GOVERNMENT EQUIPMENT WILL BE AVAILABLE FOR THE CONTRACTOR USE, EXCEPT

WATER AND 110 VOLT ACCESS SHALL BE PROVIDED, AS AVAILABLE.

5.2 Government Responsibilities.

5.2.1 The Government shall provide reasonable utilities at its discretion. The government shall install the required wiring, provided by the contractor, from the governors to the control room and from the control room to the pilothouse.

5.2.2 The Government Representative shall make a joint inspection with the contractor at the job completion to verify all items are working.

5.3. Task Heading. Motor Vessel (M/V) Mississippi Governor and Throttle Devices Upgrade

5.3.1. Scope of Work.

Dismantle and Remove Existing throttle assembly and governors on Electromechanical Controls

The contractor shall provide all personnel, equipment, supplies, facilities, tools, transportation, materials, supervision, and other items and non-personal services necessary to replace throttles and governors, except for those items specified as government furnished property and services.

Installation of Controls

Offeror shall: 1) Install electronic throttle system and governors. (2) DHMI touch screen interfaces in control room /Install all needed communication, sensors and relays. Additionally offeror shall provide all needed engineering, programming, installation, startup and commissioning and program all needed set points, alarms, scheduling, and trend log setup.

Run and Test for Performance

Contractor shall conduct visual Look for completion of installation and performance of 3 new installed governors, governor controls, throttles and electronic touch screen displays. Contractors shall provide live graphical user accessible via any of (3) touch screen interfaces, and provide eight (8) hours of onsite training.

5.4. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://ecmra.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the

Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.