W912EQ-17-R-0002.pdf

SEE ADDENDUM

(No Collect Calls)

W912EQ-17-R-0002 28-Oct-2016

b. TELEPHONE NUMBER

901-544-0786

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 11 Nov 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY L STARKS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEER DISTRICT, MEMPHIS

AMY L. STARKS

901-544-0786

AMY.L.STARKS@USACE.ARMY.MIL

MEMPHIS TN 386103-1894

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966450 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE LOGISTICS ACTIVITY ERDC

3909 HALLS FERRY ROAD

VICKSBURG MS 39180

TEL: FAX:

901-544-3710FAX:

TEL: 901-544-0786 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15.0M

NAICS:

541614

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EQ-17-R-0002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

BASE YEAR

FFP

LOGISTICS SUPPORT, SHIPPING, AND DELIVERY SERVICES AT

ENGINEER RESEARCH & DEVELOPMENT CENTER (ERDC),

VICKSBURG, MS

FOB: Destination

NET AMT

1001 12 Months

OPTION YR 1 LOGISTICS SUPPORT SERVICES

FFP

LOGISTICS SUPPORT, SHIPPING, AND DELIVERY SERVICES AT

ENGINEER RESEARCH & DEVELOPMENT CENTER (ERDC),

2001 12 Months

OPTION YR 2 LOGISTICS SUPPORT SERVICES

FFP

LOGISTICS SUPPORT, SHIPPING, AND DELIVERY SERVICES AT

ENGINEER RESEARCH & DEVELOPMENT CENTER (ERDC),

3001 12 Months

OPTION YR 3 LOGISTICS SUPPORT SERVICES

FFP

LOGISTICS SUPPORT, SHIPPING, AND DELIVERY SERVICES AT

ENGINEER RESEARCH & DEVELOPMENT CENTER (ERDC),

4001 12 Months

OPTION YR 4 LOGISTICS SUPPORT SERVICES

FFP

LOGISTICS SUPPORT, SHIPPING, AND DELIVERY SERVICES AT

ENGINEER RESEARCH & DEVELOPMENT CENTER (ERDC),

BASIS OF CONTACT AWARD

A. BASIS FOR AWARD

This acquisition is a 100% 8(a) small disadvantaged business set-aside utilizing Lowest Price Technically Acceptable (LPTA) best value continuum source selection procedures in accordance with FAR 12.303; 15.101-2.

A single award will be made to the lowest price technically acceptable offer in response to the solicitation.

Proposed prices will be evaluated but not scored or otherwise combined with the other aspects of the proposal evaluation.

Offerors shall submit proposals in two volumes:

Volume I – Past Performance Proposal (limit 15 pages, not including questionnaires) Volume II – Price Proposal (limit 2 pages)

B. FACTORS TO BE EVALUATE

In order for an offeror to be considered for award, the proposal must receive an “Acceptable” rating in every non-price factor. The evaluation factors are listed below:

Volume I: Technical. The Technical Factors consist of:

Factor 1: Key Personnel Factor 2: Past Performance

Volume II: Price.

It is intended that proposals be evaluated, and an award made without discussions with the Offerors. If necessary, the Government may contact Offerors for the purpose of minor clarifications(s). If discussions are determined to be necessary, discussions will occur with all Offerors within the competitive range in accordance with FAR 15.306(d).

If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place prior to their discussion session. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place by the method of the Government’s choosing and provided to the contractor in writing.

Failure to submit mandatory information for a factor, indicated by the word “shall” or “must”, will result in a rating of “unacceptable” for that factor, and the Offeror will be ineligible for award unless the Contracting Officer decides to hold discussions, and includes the Offeror in the competitive range. Technical evaluation factors (Factor I: Key Personnel, Part IV: Past Performance) will be evaluated first.

Price will be evaluated last.

An offeror that wishes to submit a proposal must propose on all of the work. Award will be made on an “All or None” basis to the lowest priced, technically acceptable proposal. Each non-price evaluation factor must be found to be technically acceptable in order for the proposal to be found technically acceptable. Proposals will not be technically ranked. Only one (1) technical proposal will be evaluated for each offeror.

C. EVALUATION APPROACH

All proposals shall be subject to evaluation by the Source Selection Team (SST).

Volume I: Technical:

The Government will evaluate the Technical Factors on an Acceptable/Unacceptable basis. Each factor identifies the minimum requirements that are imperative to successful contract performance.

The Source Selection Team will evaluate the Offeror’s proposal against the factors listed below to determine whether the proposal is Acceptable or Unacceptable, using the ratings and descriptions outlined in Table A-1:

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description

ACCEPTABLE Proposal clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Proposal does not clearly meet the minimum requirements of the solicitation.

Factor 1: Key Personnel Submittal Requirements: Key personnel are defined as the offeror’s proposed full-time employees and/or subcontractor employees responsible for directing property accountability, small package and freight shipping, and logistics processes in the receiving warehouse.

Offerors shall submit a one-page resume for each of the three (3) key personnel listed below:

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description

• Fueling Services Driver. The Fueling Services driver shall have a commercial drivers license with endorsements for 1) Hazardous Materials (H); and 2) Tank (N) to transport and distribute fuel.

• Contractor Quality Control/Site Project Superintendent: The on‐site Project Superintendent shall have experience as aProject Superintendent on projects similar in monetary size and/or scope to the project described in this solicitation. This person shall also demonstrate having completed a thirty (30) hour OSHA course certification Resumes indicating contractor is able to staff the project with individuals with relevant certifications is required.

If personnel presented here are later replaced for the execution of this project, replacement personnel must have equal or better qualifications as those proposed and must be approved by the Contracting Officer before they perform work at the project site.

The Key Personnel factor will receive a rating of “acceptable” or “unacceptable” based on its entirety. In order to receive an “acceptable” rating, the proposal must demonstrate that all key personnel proposed comply with the minimum requirements stated in the specifications and have sufficient relevant experience and education to indicate that they have the knowledge and capability to successfully perform their assigned roles. Missing, incomplete, or ambiguous information could result in a rating of “unacceptable”.

Factor 2: Past Performance The Government will evaluate Offeror’s Past Performance on an Acceptable/Unacceptable basis.

This factor identifies the minimum requirements that are key to successful contract performance.

Offerors who are determined “unacceptable” will not be eligible for award. An Offeror will be Determined Acceptable/Unacceptable based on the descriptions outlined in Table A-2.

Table A-2. Past Performance Evaluation Ratings

Rating Description

ACCEPTABLE Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

UNACCEPTABLE Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)), provided the Offeror certifies that additional past performance information is not available and provides an acceptable explanation as to why additional past performance is not available. Such an offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Past Performance Submittal Requirements: Offerors shall provide past performance information for at least (3) projects for completed work by the Offeror within the past thirty-six

(36) months that are similar in scope and specifications of this requirement. If the offeror submits more than three references, the Government will only review and consider the first three listed in the proposal. For each project, offerors shall provide the following information:

• Reference (Name, title, company, phone, email)

• Project Title and Description

• Contract or Subcontract number

• Date of Award

• Contract Value

The offeror shall also describe their effort in the project and its relevance to the solicited task. A list of subcontractors and their past performance history is required if the prime contractor is performing less than 20% of the work.

The past performance reference must have been a client, or client representative, with whom the Offeror had a contract, or subcontract (if applicable) for one or more projects. The reference must hold, or have held at the time, a senior position in the client organization with responsibilities of contract administration, quality control, engineering, or technical supervision, or was otherwise in a position to evaluate the Offeror’s performance in executing the contract or subcontract. The past performance reference must have first-hand knowledge of the Offeror’s performance. The reference must have a current, valid phone number at which they can be reached during normal business hours, a fax number, and must be able to speak, read, and write in the English language.

The offeror shall furnish the attached Past Performance Questionnaire for completion to the points of contact for the referenced projects. Submission of the Past Performance Questionnaires shall be sent directly to the Contract Specialist at Amy.L.Starks@usace.army.mil and Contracting Officer at Monica.A.Moody@usace.army.mil.

Questionnaires are due no later than 4:00 PM CST on Friday, November 11, 2016, and will only be accepted via email. The submission of the questionnaire must come directly to the Government from the point of contact for the referenced project.

The Government’s assessment of past performance will be based mainly on the Offeror’s reputations with customers and other sources. The Government will consider the currency and relevance of past performance information, source of the information, context of the data, and general trends in the contractor’s performance. The Government may contact any or all of the past performance references provided by the Offeror in response to this solicitation, and may also use information obtained from any other sources when evaluating past performance of the Offeror and major subcontractors. Other sources may include, but are not limited to, the Past Performance Information Retrieval System (PPIRS). While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance rests with the Offeror.

The evaluation will take into account relevant past performance information regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirements when such information is available and relevant to the instant acquisition. If necessary during the evaluation process, any adverse information received regarding subcontractor past performance may be shared with Offerors during clarifications or discussions if held.

2. Volume 2: Price:

Price Submittal Requirements: Offerors shall complete and submit the bid schedule in Section 00010 with its proposal and include a price for each line item, including subtotals and totals.

Contract Line Item prices will be evaluated to determine whether the estimated proposed prices are fair and reasonable for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the offeror's technical proposal.

The Government will evaluate price based on the total proposed price. The Contracting Officer, or the Contracting Officer’s designee, will evaluate the Offeror’s price for unbalancing and other potential performance risks. Price reasonableness will be determined in accordance with FAR 15.404-1. In this context, reasonableness may be determined by comparing offered prices to one another, to the government estimate, and to pricing for previous work of a similar nature.

It is the Offeror’s responsibility to ensure the completeness of the proposal. The Government may evaluate solely on the information provided in the initial proposal and not assume that an Offeror possesses any capability that is not specifically identified in the proposal.

Failure to submit mandatory information for a factor, indicated by the word “shall”, will result in a rating of “unacceptable” for that factor, and the Offeror will be ineligible for award unless the Contracting Officer decides to hold discussions, and includes the Offeror in the competitive range.

D. EVALUATION PROCESS

1. After receipt of proposals, the Contract Specialist will separate the Technical Proposals from the Price Proposals. Technical Proposals will be provided to the technical evaluation team.

2. The technical evaluation team will convene and independently evaluate the submitted proposals according to the evaluation factors. After concluding the evaluations, the technical evaluation team will provide the evaluation worksheets documenting their evaluation to the Source Selection Authority (SSA). The technical evaluation team will make no recommendation as to which firm should receive the award and additionally shall not establish a rank order or order of merit list pertaining to the offers being evaluated.

3. After receiving the evaluation documentation, the SSA, independently exercising prudent business judgment, will make a source selection decision on the basis of the lowest priced proposal meeting or exceeding the acceptability standards for non-price factors. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA's independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments made or relied on by the

SSA.

4. If, during the evaluation process, any Offerors are eliminated from the competitive range, the Offerors excluded from the competitive range shall be promptly notified in writing. The notice shall state the basis for the determination and that a proposal revision will not be considered.

The contracting officer shall award a contract to the successful Offeror by furnishing the executed contract or other notice of the award to that Offeror. Each Offeror whose proposal was in the competitive range, but was not selected for award, will be notified in writing within three

(3) days after the date of the contract Debriefings will be provided to unsuccessful Offerors who submit timely requests.

SPECIAL INSTRUCTIONS

Special Instructions

1. All contractual and technical questions must be submitted via email to:

Amy.L.Starks@usace.army.mil or Monica.A.Moody@usace.army.mil no later than 4:00PM CST on Monday, November 7, 2016. Oral communication/telephone communication is unacceptable. All questions must be submitted via email to one of individual identified above.

2. Proposals must be submitted electronically either via direct email to Amy.L.Starks@usace.army.mil and Monica.A.Moody@usace.army.mil or via FedBizOpps (FBO) Web Site, www.fbo.gov. Failure to submit proposals with all attachments by the closing date and time may result in exclusion from consideration.

3. Proposals shall be submitted in an 8-1/2” x 11” format with Arial or Times New Roman 12 point font and should be organized to correspond with the evaluation factors listed herein. Proposals shall not exceed 25 pages in length.

4. In accordance with FAR 52.237-1, site visit will be held on Thursday, November 3, 2016 from

9am-11am and 1pm-3pm CST. Vendors shall notify Amy Starks via email NLT Tuesday, November 1, 2016 of intent to attend site visit. Instructions and/or directions will be provided to all vendors who notify the Government of intent to attend site visit(s). Site Visits are restricted to 8(a) vendors within the state of Mississippi.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR

ERDC VICKSBURG

LOGISTICAL SUPPORT, SHIPPING AND DELIVERY SERVICES

INTRODUCTION: The U.S. Army Corps of Engineers (USACE), Engineering Research and Development Center (ERDC) has a requirement for logistical support and small package services at the Vicksburg, Mississippi site located at 3909 Halls Ferry Rd., to facilitate the USACE Logistics Activity (ULA) mission.

1. SCOPE OF WORK ‐ LOGISTICAL SUPPORT: Logistical support services consist of providing vehicle support and refueling as well as the receipt, shipping/delivery, processing, handling, and logging of freight (packages over 150 lbs), small packages (packages under 150 lbs) and property items at ERDC. The Contractor shall provide services required to perform logistical support as defined in this Performance Work Statement (PWS) at the United States Army Engineer Research and Development Center, located in Vicksburg, Mississippi, hereafter referred to as ERDC and described below:

1.1 Receiving. Upon receipt, date stamp and initial all receipts indicating the day that the items were delivered to the centralized receiving and shipping warehouse/facility. The Contractor shall unload, log‐in, and verify all deliveries to ERDC. Maintain separate logs for freight/property and small package deliveries.

1.1.1 Verify that the quantity of items received are accurate and in accordance with bills of lading and/or shipping invoices for that shipment.

1.1.2 When logging and inspecting received items, sort by Freight and Small Packages. The average number of Freight items received is 250 per month. The average number of Small Package items received is 1500 per month.

1.1.3 When property items are received, the contractor is required to retrieve a copy of the DD Form 1155 (Order for Supplies or Services) or SF 1449 (Solicitation/Contract/Order for Commercial Items) from the Corps of Engineers Financial System (CEFMS). When a copy of neither document may be retrieved from CEFMS, create a DD Form 250 (Material Inspection and Receiving Report) as a receipt document in accordance with DA PAM 710‐2‐1, para 2‐33(d).

Sign the receipt document, as receiver, for each delivery and the COR will sign block 21(a) of the form.

1.1.4 Ensure all parcels/packages documents are annotated with the Purchase Request and Commitment Number (PRAC) for that delivery. Forward all completed receipt documents to the Contracting Officer’s Representative (COR) accompanied by a transmittal letter in the format determined by the COR.

1.1.5 Apply identification stickers (bar tags provided by the Government) to each item;

activate and prepare property received folders within three (3) working days after receipt.

1.1.6 Disperse equipment, property, and received items must be activated to Automated Personal Property Management System (APPMS) within three (3) working days. All equipment/items requiring Property Book accountability shall be accompanied by an Engineering (ENG) Form 4866, Interim Hand Receipt. Contractor shall obtain signature of the authorized hand receipt holder or his or her designated representative before disbursing the item.

1.1.7 Maintain updated listing of authorized primary hand receipt holders and designated Agents for each Hand Receipt Holder, including the appropriate responsible party's signature.

1.1.8 ENG Form 4866 shall be signed by the authorized Hand Receipt Holder or a designated alternate acknowledging receipt of property at time of delivery. Upon completion, this form shall be returned to the centralized receiving and shipping warehouse/facility and a copy shall be provided to the ULA property book officer for ERDC. A copy of ENG Form 4866 will remain with the individual who signed the form.

1.1.9 Receive all Purchase Orders from the Contracting Office and make applicable file folders and file in Document Number Sequence in the Suspense File.

1.2 Shipping/Delivery Services. The Contractor serves as the central point for all incoming and outgoing freight and small package shipment and delivery requests in support of the ERDC mission at the Vicksburg Site. Deliveries will be made to ERDC buildings with centralized loading docks and specified locations where a dock is not available in which items are delivered to the requestor addressed on the package or property receipt. The structures with centralized receiving docks are located in buildings, 3200 (Coastal Hydraulic Lab –CHL), 8000 and 8000C (Informational Technology Lab – ITL), 3270 (Environmental Lab –EL), 3396 (Geotechnical Lab ‐ GSL), 1006 Army Corps of Engineers‐Information Technology (ACE‐IT), and 6000 (Concrete Building). Area locations that are not equipped with a dock are Environmental – 3299, 3297, 3284, 6011, 6009, 6008, Security 3288, Directorate of Public Works (DPW) 6001, 6005, 6015, Fitness Center 5013, 1000 and 3294– Command Staff Division, Geotechnical Lab 3296, 5014, 5001, 5008, 5036, and 5019.

1.2.1 As requested by the Government, deliver individual packages to designated individual offices immediately, upon receipt.

1.2.2 Ensure that all express package, freight, and small package shipping requests received prior to daily scheduled carrier pick‐up are processed and ready for shipment.

1.2.3 Ensure that all outgoing packages have proper documentation before entering them into the automated shipping database. All requests for shipping must be documented on the Shipping Request, ERDC Form 52‐E. Ensure all Shipping Requests are annotated with a PR&C number. When the Shipping Request identifies that Personal Property items are to be shipped, ensuring that an Accountable Property Barcode, Serial Number, item description, manufacturer and model number are documented on the form.

1.2.4 Ensure that all ERDC outgoing shipments are processed through the prescribed automated shipping database identified by the COR.

1.2.5 Ensure that Declared Value Insurance is applied to shipments when requested by the customer.

1.2.6 Respond to all customer inquiries concerning the status of shipments originating from the ERDC Vicksburg Site. Review all outstanding shipping actions daily using the automated shipping database and identify to the COR any shipment that does not meet the required delivery date.

1.2.7 Notify the COR when a request for the shipment of Hazardous Materials is received. The Government will make arrangements for and ensure that shipments of Hazardous Materials are completed in accordance with Federal, State, and Local mandates.

1.2.8 Notify the COR when requests for international shipments are received. COR will verify with the customer that the shipment has cleared the ERDC Security Office and award has been issued. The Government will provide shipping information to the Contractor. The Contractor shall then ensure transfer of items to be shipped to the carrier.

1.2.9 Maintain all shipping documentation in accordance with Army Regulation 25‐400‐2, The Army Records Information Management System (ARIMS).

1.2.10 Contractor will perform delivery services twice a day at 0900 and 1300. A daily log will be maintained of all deliveries and signatures of customers signing for the item.

1.2.11 Process and deliver all received non‐accountable (expendable/durable) property to customers within three (3) working days of arrival.

1.2.12 The contractor will notify the COR of oversize equipment not feasible to offload at the facility and will follow the commercial truck to the location of the customer to obtain the packing slip, sign the shipping document, activate in APPMS and affix the barcode to the property the same day of delivery.

1.2.13 Document shipping discrepancies, (overages, shortages, or damaged goods) on Standard Form 364 (Report of Item Discrepancy) in accordance with AR 710‐2‐2, para 8‐7, and AR 735‐11‐ 2.

1.2.14 Ensure all parcels/packages that are not delivered to the end user by 3:00 p.m. on the day of receipt are secured in a locked storage area not later than 4:00 PM on the day of receipt.

1.2.15 Maintain a log of deliveries for all goods with an acquisition cost of more than one hundred dollars. The Contractor will use a log to document the vendors name, the name of the individual that the item(s) were shipped to, a description of the item(s) to be delivered, the number of items, barcode number (when applicable), date of delivery, and the printed name and signature of the individual accepting delivery. All non‐accountable supplies and equipment (FEDEX Air Log type items) not requiring a PR&C shall be delivered to the requestor within one

(1) working day of receipt.

1.2.16 Verify daily the automated payment system with the daily shipping log and verify monthly statements in the automated payment system. Once verified in the system, forward to the COR or his/her designated representative for certification.

1.2.17 Contractor shall organize and print the monthly billing statement from the freight payment system. Access CEFMS distribution screen to review income from PR&C from customer based on bill. Additionally, if customer PR&C and bill have a discrepancy the contractor shall research information to reconcile bill.

1.2.18 When the Shipping Request identifies that Personal Property items are to be shipped, ensure that an Accountable Property Barcode, Serial Number, item description, manufacturer and model number are documented on the form.

1.2.19 View the PR&C in CEFMS to ensure funding is available. Customers normally load funding two to three months in advance for expenditures. If the funding is short for payment, the Project Manager will alert the customer of the shortage through e‐mail.

1.2.20 The Automated Payment System transactions are to be verified daily against the shipping log to ensure the PR&C and system payment are a match.

1.2.21 Paper and/or ground bills are received for all packages throughout the month. They are paid in freight payment system and disbursement made in CEFMS through a similar process.

1.3 Surplus Equipment. Serve as the central receiver for all supplies and equipment identified as surplus to the needs of ERDC. The Contractor shall be held accountable as the custodian for all surplus supplies and equipment until all items are turned in to the Defense Reutilization and Marketing Office (DRMO), transferred to another organization, or disposed locally.

1.3.1 Receive, store, and secure all equipment and supplies inside the Surplus Equipment Facility. In certain cases, receive equipment and supplies at locations specified by a Hand Receipt Holder, and transfer the items to the Surplus Equipment Facility, for storage and security.

1.3.2 When accepting surplus supplies and equipment, the Contractor, along with the Government representative, shall inspect the ENG Form 4900‐R to ensure that the portion of the form that the Hand Receipt Holder or the Hand Receipt Holder’s representative must fill in is complete and accurate. Only after the Hand Receipt Holder’s portion of the ENG Form 4900‐R is complete and accurate, the COR shall fill in the block titled “Print/Type: Name/Office Symbol/Vendor Removing or Receiving Property:” and sign and date the adjacent block titled “Signature and Date.” By this action the Contractor acknowledges receipt of the property, and assumes the responsibility for the physical security of the property until which time it is redistributed, shipped, transferred, or disposed locally. The Contractor shall deliver to the Government the original copy of the ENG Form 4900‐R, with the location of equipment clearly identified. The method chosen by the Contractor to locate, store, and secure supplies and equipment must support the Government’s record‐keeping audit trail. Contractor shall ensure the disassembly of such items as IT racks and other similar equipment prior to pick‐up, turn‐in, or redistribution.

1.3.3 When automated data processing equipment is received, the Contractor shall ensure that an ENG Form 6E (Turn‐in Of Automated Information System (AIS) Equipment) is received with every Central Processing Unit (CPU). Ensure that a Hard Drive Removal Certificate is attached to every CPU. Inspect each ENG Form 6E and Hard Drive Removal Certificate to ensure accuracy and completeness.

1.3.4 The Contractor shall assist with transfer of excess property from ERDC Hand Receipt Holders to ERDC Disposal Account with an approved ENG Form 4900‐R.

The Government will validate data entry records for each ENG Form 4900‐R.

1.3.5 Based on the Federal Supply Condition codes indicated on the 4900‐R the Government will determine serviceability and unserviceable equipment for the contractor to place in labeled boxes or pallets to be stored and secured in such a way as to facilitate distribution, shipment, transfer, and local disposition. The Government will determine on a case‐by‐case basis whether equipment and supplies are scrap, and suitable for local disposition.

1.3.6 The Contractor shall store, load, transport, and unload equipment and supplies that are identified for local disposition within three (3) working days following receipt, the Contractor shall sort all equipment and supplies into the categories identified below:

1. Automated Data Processing Equipment (ADPE)

a. Serviceable

b. Unserviceable

2. General equipment items, defined as all equipment other than ADPE, that may be redistributed, transferred, or disposed locally.

a. Serviceable

b. Unserviceable

3. Furniture

a. Serviceable

b. Unserviceable

4. Office Supplies

5. Scrap (material that has no value except for its basic content.)

1.3.7 In general, the following guidelines apply: Serviceable computers and monitors shall be packed separately from unserviceable computers and monitors. In those cases where equipment or supply density does not justify separate packages, or in those cases where equipment or supplies are not otherwise identified, the Contractor shall generate a single package that is identified as Miscellaneous. The Contractor shall notify the Government as each container reaches maximum capacity. The Government will provide to the Contractor appropriate instructions regarding redistribution, transfer, shipment, or local disposition. The Contractor shall process for disposition, all equipment and supplies, including office supplies, within three (3) working days following receipt of instructions.

1.3.8 Locate, store, secure, and maintain accountability of all serviceable and unserviceable equipment and supplies, until the Government provides notice regarding redistribution, transfer, shipment or local disposition.

1.3.9 The Government will notify the Contractor in writing when a disposition action is to take place, at which time the Contractor shall prepare designated equipment or supplies for redistribution, shipment, transfer, or local disposition. In all cases where equipment or supplies are to be transferred to DRMO, the Contractor shall complete the provided ENG Form 1348‐1As, along with stick‐on inventory labels, that positively establish identification by bar code, or by serial number and nomenclature as appropriate. The Contractor shall use the ENG Form 1348‐1As and the stick‐on labels to verify inventories and prepare shipping packets. Complete all actions pursuant to redistribution, transfer, shipment, or local disposition within three (3) working days following receipt of ENG Form 1348‐1As, or other Government instructions regarding redistribution, transfer, shipment, or local disposition.

1.3.10 The Contractor shall maintain suspense documents for all supplies and equipment shipped or issued, until which time the items are removed from the Property Book by the appropriate signed turn in document (DD Form 1348‐1A, DA Form 3161 or ENG Form 4900‐R and others as required). The suspense copy of the turn in document shall be used to establish accountability for those items for which completed transfer documents have not been received. The Contractor shall take follow up actions for all items for which a completed turn in, or transfer documents have not been received within thirty (30) calendar days of shipment. This action shall be documented and attached to the suspense document. Actions taken by the contractor to follow up on suspense document shall include contacting the receiving agency;

requesting completed turn in or transfer documents; and inquiries to the carrier when items have not been received by the gaining agency.

1.3.11 Ready for shipment and load all surplus equipment and supplies. All packaged and unpackaged equipment and supplies that are shipped shall be secured to pallets in a manner to minimize movement. Acceptable packaging material includes but is not limited to boxes; and acceptable securing devices include but are not limited to banding and shrink‐wrap.

1.3.12 Process for shipment or local disposition all equipment and supplies within three

(3) working days after it is identified as scrap by the Government. In those cases where material is determined suitable for the local scrap metal program, the Contractor shall transport materials to a location directed by the Government.

1.3.13 Remove all ink cartridges from all copiers, printers, and FAX machines, prior to processing for redistribution, transfer, shipment, or local disposition. Place all ink cartridges in a storage container, and shall inform the Government when the container reaches maximum capacity. The Government will provide instructions regarding further disposition. The Contractor shall process all ink cartridges for disposition within three

(3) working days following receipt of instructions.

1.3.14 Remove all batteries from all battery‐powered equipment, prior to processing equipment for redistribution, transfer, shipment, or local disposition. Place all batteries in an approved storage container, and shall notify the Government when the container reaches maximum capacity. The Government will provide instructions regarding further disposition. The Contractor shall process all batteries for disposition within three (3) working days following receipt of instructions.

1.3.15 Refer to the Government all issues involving all other types of hazardous material or substance that is related to the turn‐in of equipment or supplies.

1.3.16 Furniture shall be processed for direct turn‐in to General Service Administration (GSA).

1.3.17 The Contractor shall contact carriers identified by the COR to schedule shipments of surplus supplies and equipment to disposal facilities, and other gaining organizations when items are transferred. The Contractor shall obtain price quotes for carrier bulk transportation requirements. The Contractor shall utilize the most economical method of accomplishment for the shipment of surplus supplies and equipment. Generally, shipments of surplus materials to the Defense Logistics Agency‐Disposition Service shall be accomplished by utilizing volume transportation (trailer service), in which case the Contractor shall ensure that there are sufficient items to be transported to fill the trailer to a minimum of 50% of capacity.

1.3.18 The Contractor shall schedule deliveries with Defense Logistics Agency‐Disposition Service prior to the shipment of any goods. Defense Logistics Agency‐Disposition Service shall set delivery appointments times and the Contractor shall make arrangement with the carrier to see that the appointment times are kept.

1.3.19 Scrap items identified shall be processed for turn‐in to disposal. Designated scrap metal bins will be viewed and pick up scheduled with local vendor when bins are filled to capacity.

1.4 Vehicle Inspection Service. The Government maintains approximately 132 GSA and 32 Corps of Engineers fleet vehicles. The Contractor shall inspect all vehicles that report to the motor‐pool for monthly vehicle inspections. Use Inspection Checklist as mandated by the Fleet Manager to document vehicle inspections.

1.4.1 Retain a copy of the Vehicle Inspection Checklist on file for each inspection conducted.

Provide a monthly inspection log listing discrepancies to the Fleet Manager. The log will contain the vehicle tag number, mileage, drivers name, laboratory, noted discrepancies and status of corrective action directed by the Fleet Manager.

1.4.2 Initial the Vehicle Inspection Checklist and acquire the initials of the customer after each inspection. Check the vehicles for proof of insurance packet. Inform the Fleet Manager if the packet is missing from the vehicle.

1.4.3 The contractor will take GSA vehicles to local commercial vendors identified by the COR to have oil changes performed and obtain estimates of accidents. A log will be maintained of all vehicles taken to commercial maintenance repair shops.

1.4.4 The Fleet Manager will notify the Contractor by e‐mail of the vehicles that require servicing and identify the location for which the service should be obtained. The Contractor shall have the proper license to drive all assigned Government vehicles in the fleet to the servicing locations.

1.5 Refueling Services. The Contractor shall refuel all Government owned heavy equipment within a twenty–five mile radius of Engineering Research and Development Center (ERDC). The average number of refueling requests is 41 per month. Heavy equipment includes, but is not limited to, bulldozers, tractors, draglines, and welding machines. Refuel equipment within one hour of the customer request. Refuel generators upon request of customers. The Contractor shall be on call during inclement weather such as hail, snow, and ice storms or other unforeseen emergencies to refuel generators used to maintain ERDC (Vicksburg Site). The

Contractor is required to have a CDL including but not limited to the following endorsements, Hazardous Materials (H) and Tank (N), to transport and distribute fuel.

1.5.1 Maintain a daily log of all fuel deliveries to include scheduled deliveries to ERDC generators on Monday’s and Friday’s. The scheduled deliveries shall be accomplished between the hours of 0800‐1200 hours. The log shall contain the requestor, gallons issued by type (gas or diesel), date of issue, the work item number the fuel will be charged to, and the name of the work‐item approving official. Deliver the log to the Fleet Manager at the close of each business day for review.

1.5.2 Transport the refueling unit to the fuel distributor at address; Waring Oil Company, LLC, Corporate Office, 431 Port Terminal Circle, Vicksburg, MS 39183 to obtain fuel for redistribution. The Government will arrange for payment to fuel distributor. Return all fuel receipts to the Fleet Manager. Maintain sufficient fuel levels in the refueling distribution unit to meet the demands of ERDC customers. Notify the Fleet Manager when supply reaches level that will not fulfill ERDC requirements for the next 2 business days.

1.5.3 In the absence of the Fleet Manager, the Contractor shall first notify the COR of any issues relating to the Vehicle Fleet Management Operation.

1.5.4 Perform a weekly vehicle inspection of the GSA Truck and Fuel pod. The “weekly” inspection shall be performed the 1st working day of the week. Also perform “during” and “after” inspections on the GSA Truck and Fuel pod. All inspections will be annotated on the mobile fueling unit inspection checklist. Any issues will be addressed to the Fleet Manager.

1.5.5 Perform a weekly vehicle inspection of the GSA Truck and Fuel pod. The “weekly” inspection shall be performed the 1st working day of the week. Also perform “during” and “after” inspections on the GSA Truck and Fuel pod. All inspections will be annotated on the mobile fueling unit inspection checklist. Any issues will be addressed to the Fleet Manager.

1.5.6 Ensure the GSA Truck and Fuel pod is secure when not in use.

SECTION H

If the option to extend the term of the contract is exercised in accordance with the provisions of this contract, services may be extended up to four (4) additional options for a period of one

(1) year each.

1.6 STANDARDS. The Contractor's performance under this contract shall meet or exceed the following standards:

1.6.1 Entries on all logs and records made and handled by the Contractor shall be accurate, complete, and legible on all copies.

1.6.2 All records handled by the Contractor shall be filed in accordance with AR 25‐400‐2, in a systematic, orderly manner, which facilitates quick retrieval.

1.6.3 Data entry to computer shall be accomplished accurately, and in a timely manner as specified in this contract to facilitate the exchange of information between the Logistics Management Office and other divisions and offices at ERDC and other Field Operating Activities.

1.7 CONFIDENTIALITY OF CORRESPONDENCE. Only those individuals with a specific “need to know” shall be given access to information obtained by Contractor personnel through performance of this contract. “Need to know” shall be as determined by the Contracting Officer or his/her representative. This includes but is not limited to any information regarding purchases and contracts made by and for the Government.

1.8 WORKLOAD. Workload totals as stated herein are estimates, and as such, are provided solely for the Contractor to use for scheduling and planning purposes, and for Government inspection purposes, and are not subject to a variation clause. A heavier workload may be expected during the period of August through October due to end of year (30 September) processing.

1.9 HOURS OF OPERATION. Hours of operation are from Monday through Friday except on Federal Public Holidays and during Presidential or Administrative closing days as follows:

1.9.1 SERVICE HOURS. The Contractor shall provide all services identified for Logistical Support and Small Package services in these specifications from 7:00 a.m. to 4:30 p.m. At the conclusion of the daily hours of operation, 7:00 a.m. to 4:30 p.m., the Contractor shall vacate the premises. Access for emergency situations must be coordinated with the Contracting Officer or Contracting Officer’s Representative. A service day is defined as nine and one‐half hours (9 ½ hours) of work.

1.9.2 HOLIDAYS. Any holiday falling on a Saturday will be observed on the preceding Friday;

holidays falling on a Sunday will be observed on the following Monday. The following Federal holidays are observed at this installation:

New Year's Day 1st January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4th July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11th November Thanksgiving Day Fourth Thursday in November Christmas Day 25th December

1.10 AREA OF RESPONSIBILITY. The Contractor is responsible for providing logistical support and small package services to ERDC, Vicksburg Mississippi.

1.11 SECURITY REQUIREMENT. The Contractor shall be responsible for securing the receiving and shipping warehouse/facility and work area at the close of each business day (4:30 p.m.), unless otherwise directed by the COR. Contractor personnel or any representative of the Contractor entering ERDC shall abide by all security regulations and shall be subject to security checks.

1.12 INSTALLATION ACCESS. The Contractor shall be responsible for assuring all Contractor personnel authorized to perform work under this contract obtain installation access as required by the ERDC Security Office. The Contractor shall furnish the ERDC Security Office a key to the government furnished facility for after hour emergencies. Security Office Personnel will notify the Contracting Officer or his/her designated representative when the emergency arises.

Preceding each after hour entry by the Security Office, the Contracting Officer or his/her designated representative along with the Contractor, Project Manager, will conduct an inventory of shipments within the installation the next working day. Government furnished identification shall be returned to the Government when the employee no longer performs work for the Contractor under this contract.

1.13 PERSONNEL SECURITY SCREENING. Prior to beginning performance under this contract and prior to accessing the Federal installation, the Contractor shall submit to the ERDC Security Office a completed SF‐85P (Security Screening for Public Trust Position) for each employee proposed to perform on the contract. The results of the security screening must be favorable for continuation of employment under this contract. Findings of less than favorable on security screenings shall result in the immediate removal of the affected employee(s).

1.13.1 Within three (3) working days of the beginning of performance under this contract, the Contractor shall submit to the ERDC Security Officer a completed SF‐ 85P (Security Screening for Public Trust Position) for each employee performing on the contract, as outlined in Section H “Special Contract Requirements”. The results of the security screening must be favorable for continuation of employment under this contract. Findings of less than favorable on security screenings shall result in the immediate removal of the affected employee(s).

1.14 IDENTIFICATION CARDS. The Contractor shall ensure all employees working under this contract have a Contractor identification card prior to performance. Contractor employees shall complete the required forms provided by the COR, and shall submit the forms to the ERDC Security Officer who will issue identification cards to those employees properly completing the forms. Contractor employees shall wear the Government issued identification card at all times and shall display it upon request of the Contracting Officer; his/her designated representative, or the ERDC Security Guard.

1.15 CONTRACTOR REPRESENTATIVE. The Contractor shall provide an onsite Project Manager who shall be physically present during normal hours of operation to conduct overall management coordination and acts as liaison to the Government. The Project Manager shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on day‐to‐day operation matters pertaining to this contract.

1.15.1 ALTERNATE. The Contractor shall designate an onsite alternate representative who shall be authorized to act on behalf of the Contractor in the absence of the Project…