Amendment 0005 24R0011 QA Svcs Fl.pdf

W912EP24R0011

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment to Solicitation W912EP24R0011 is to:

1. Provide changes to Addendum to 52.212-1 under subf actor 3: Past Performance Questionnaire, Volume IV Solicitation, Offer, Aw ard Documents, and Cerificates / Representations. All changes are highlighted in green.

2. Provide answ ers to bidder questions. All answ ers are highlighted in green.

3. Amended Mock PWS. All changes are highlighted in green.

All other Terms and Conditions remain in effect. See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 55

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912EP24R0011

X 9B. DATED (SEE ITEM 11)

26-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2024

CODE

USA ENGINEER DISTRICT, JACKSONVILLE

CONTRACTING DIVISION

701 SAN MARCO BLVD

JACKSONVILLE FL 32207-8175

W912EP 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS & ANSWERS

1. Vol 1, Factor 1 – Please exclude the Procedures Manual from page count. The Procedures

Manual will remain part of the 50 Page Limit.

2. Vol 1, Factor 1 Mock PWS – Please exclude Resumes from the 50-page limit for Volume 1.

Resumes will not count towards 50-page limit for Volume 1.

3. Vol 1, Factor 1 Mock PWS – Please exclude Subcontractor Letter of Commitment -

Attachment 2 from the 50-page limit for Volume 1. Attachments in Volume IV.

4. Vol 1, Factor 1, Subfactor 3 – Please exclude Letters of Commitment for Key Personnel from the 50-page limit for Volume 1. Letters of Commitment will remain part of the 50 page limit.

5. Are the following items included in the page count for Volumes 1 and 3? a. Covers b. Table of contents c. Compliance matrix d. Tabs, section dividers, other organizational separators.

No, they do not count towards page count.

6. Vol 3, Past Performance – (p.19) and elsewhere in the Solicitation, what is the Government’s definition of a “major subcontractor”? What threshold must a subcontracting member of the prime offeror’s team meet to qualify as a major subcontractor? IAW DFARS 252.209-7009 and 209-571-1 Major subcontractor means a subcontractor that is awarded a subcontract that equals or exceeds, Both the certified cost or pricing data threshold and 10 percent of the value of the contract under which the subcontracts is awarded or $55 million dollars.

7. Will the government accept CPARs (or a formal state project evaluation form) in lieu of PPQ forms? Yes, but the evaluation form shall include the POC Title; POC Telephone Number;

and POC E-mail Address.

8. For Attachments 3 and 4, please confirm only the prime contractor needs to provide this information. Only the Prime.

9. Vol 3, Past Performance, Subfactor 2 Performance (p. 20) – the Solicitation requires significant backup data concerning schedules, deviations, waivers, cure notices…etc. should they exist for a past performance contract. Are those documents to be included in a supporting appendix or are they to be considered part of the page count limitation? The documents are included in the supporting appendix and do not count towards the page count limitation.

10. Vol 3, Past Performance, Factor 1, Subfactor 3: Business Experience (pp 22-23) – This section uses the term “key personnel” extensively in reference to both corporate and on-site employees and states that all employees’ background, job duties, qualifications, and experience will be evaluated. Further, the section names all labor categories listed in section

1.6.11.2 as key personnel. However, 1.6.11.6.1 Key Personnel (p. 67) only lists the Contract Manager as key personnel. Also, the Mock PWS (p. 18) appears to be the only requirement to submit resumes.

a. Please confirm what roles are defined as Key Personnel Construction Manager

b. Please confirm that the Government only wants resumes to support our response to the Mock PWS or if they want resumes for the Contract Manager and all 23 labor categories in 1.6.11.2 Resumes for the Contract Manager and all 23 labor categories in 1.6.11.2

11. Please confirm that letters of commitment are required for every employee or Can the USACE please clearly define the tasks for each position listed in the Mock PWS. There is not enough detail in the mock task order for us to define this. Confirmed letters of commitment are required.

12. Can the USACE please clearly define the level each position listed in the Mock PWS. There is not enough detail in the mock task order to define this and provide appropriately aligned resumes. Please see 1.6.11.2 for Special Qualifications. It is the contractor responsibility to select the appropriate labor discipline (see attachment 8), add their labor rate for each selected discipline, and the total amount of labor hours based on the level of effort to complete the task IAW the mock PWS..

13. Are all positions in the Mock Task Order limited to 40 hours per week? Please refer to the

Work Hours paragraph of the Mock Task Order; 1.6.11.6.1 Labor hours.

14. The MOCK PWS lacks sufficient details to determine appropriate position levels, create an activity-based schedule, determine level of effort, or develop a staffing chart. In order to properly respond to the requirements of the Mock PWS, more information is required. Can the USACE please provide more details to address these aspects? Please refer to the Specific Qualifications paragraph of the Mock Task Order. For specific position levels, please refer to Part 1, General Information, paragraph 1.6.11 – Special Qualifications on the Solicitation provided.

15. What specific requirements does the USACE have for the activity-based schedule mentioned in the Mock PWS instructions? The current information in the mock task order does not provide enough detail to develop such a schedule. Contractors are to propose unit pricing for the labor disciplines listed that provide unit rates for each item for the base year and each subsequent option year. For the mock task order, the offeror should propose a level of effort to complete the required tasks along with a unit price that coincides with that listed in the proposed rates IAW the mock PWS. The contractor can include travel cost in accordance with the gsa.gov/travel.

16. The Mock Task Order states “A minimum of 40 hours per week each with the potential of some overtime required for all positions.” Can the USACE please clarify the overtime requirements for all positions in the task order? If overtime is required, please specify the amount? Please refer back to the “Mock Task Order” In the event of additional required hours, the COR may alter the work schedule on a case-by-case basis.

17. Can the USACE please provide more information on what is meant by "consideration of performance risks" regarding the instruction for the Mock PWS? There is not enough information provided in the Mock PWS to know what this is referring to or to provide a response. This verbiage has been removed from the solicitation – please see Amendment 0003.

18. Can the USACE please provide more information on what is meant by the “use of sustainable practices” regarding the instruction for the Mock PWS? There is not enough information provided in the Mock PWS to know what this is referring to or to provide a response. This verbiage has been removed from the solicitation – please see Amendment 0003.

19. For the mock task order, what is the duration of performance for each of the listed positions over the entire performance period? “Activity-based schedules which demonstrate that the offeror could complete all required tasks with the required timeframe” cannot be provided without this information. The POP for the mock task order is 1 year. (attachment 8).

Attachment 7 is the pricing exhibit for the base year and each option year.

20. What is the duration of each task listed in the Mock Task order for the performance period?

“Activity- based schedules which demonstrate that the offeror could complete all required tasks with the required timeframe” cannot be provided without this information. The POP for the mock task order is 1 year. (attachment 8). Attachment 7 is the pricing exhibit for the base year and each option year.

21. Will the construction contractor be responsible for hiring their own construction surveyor?

No Surveyor on the Rest of Florida QA Services Contract.

22. Can the USACE clarify whether we will be performing the surveying or only providing quality assurance of the survey results? While there is a surveyor listed in the Mock Task Order, there is no mention of this in the RFQ and no qualifications in section 1.3.11.2 or

5.1.2. No Surveyor on the Rest of Florida QA Services Contract.

23. Can the USACE clarify whether performing testing services or if only providing quality assurance of the testing process are part of the scope for this contract? Performing testing and providing quality assurance of the testing process are part of the scope of the contract.

24. If the lab tech is only required for QA testing, can the USACE revise the RFQ accordingly?

As worded, the description of 5.1.2.16 suggests that the lab tech will be performing the testing, However, the qualifications for the lab tech listed in section 6.6.11.2.20 do not align with this. The description under 1.6.11.2.20 is for a general qualification while the description under 5.1.2.16 is for specific qualification. The Construction Laboratory

Technician will perform quality assurance materials testing for compliance with the project specifications.

25. If the scope of work for this contract does not include performing the actual testing but rather overseeing the testing process, could the USACE please revise the description in section 5.1.2.16, Part 5 Specific Tasks of the SOW, and the Laboratory task of the Mock Task Order to accurately reflect the scope of work? Performing testing and providing quality assurance of the testing process are part of the scope of the contract.

26. If resumes are required for all 12 positions listed on the Mock Task Order, can one person fill multiple positions? For example, section 5.1.2 states that all levels of the Civil Engineer, Environmental Engineer, Geotechnical Engineer, Electrical Engineer, and Mechanical Engineer will serve as the QAR I, II, and III, respectively. No.

27. Does the USACE require resumes for in-house Key Personnel that will support the contract, such as Program Managers and Project Managers? Yes.

28. Is this contract a single or multiple award contract? Single Award Contract.

29. Regarding the Mock Task Order, Task: Laboratory, can the USACE clarify the level of testing required? The positions listed in the RFQ are not qualified to perform these testing services. If overseeing the testing services is all that is needed, could a revised Mock Task Order please be provided? Testing will be performed by the Government or another contractor, but the Construction Laboratory Technician will perform quality assurance materials testing for compliance with the project specifications.

a. What certifications are required for the lab technicians? Can the USACE please revise the description in 5.1.2.16 to reflect required certifications? The requirements for the Construction Lab Technician are to have a minimum five or more years of experience, practical knowledge of testing procedures and techniques based on engineering principles, and the skill to apply these procedures.

b. just subcontractors? Letters of commitment from every subcontractor

30. Will the Government accept CPARs (or a formal state project evaluation form) in lieu of PPQ forms? Yes, but the evaluation form shall include the POC Title; POC Telephone Number; and POC E-mail Address.

31. For the base year (CLIN 0001) and options years (CLIN 1001, 2001, 3001, 4001), the schedule shows a total quantity of 45,000,000.

a. Are we supposed to sum the total cost from Attachment 7 table for base year then divide it by the provided quantity? No, as task orders are issued throughout the base and option years, the expended capacity or award amount will be subtracted from the $45m. That remaining balance will be the new balance for the upcoming option years. For example, the base year has a $45m capacity and 6 T/O were issued totaling $10m, option year 1 will have a capacity of $35m.

b. Also, for other CLINS, please confirm that the solicitation is requesting hourly rates, meaning that the quantity of each discipline should be 1? Requesting hourly rates

c. Are we supposed to add up the total cost amount for each CLIN in Attachment 7, and list the total here? The contractor is responsible for adding the appropriate labor rate for each discipline in attachment 7. Adding up the total cost is not required.

32. Only the Mock Task Order was provided with a scope to price. Can the response to these

CLINs be responded to as “To be negotiated per labor rates in Attachment 7”? When an RFP is issued from the contracting office throughout the base and option years, the contractor will receive a blank pricing sheet, PWS and a QASP to submit their proposal based on the agreed to labor rates submitted on attachment 7 and the total amount of hours to complete the task IAW with the PWS. The contractor should not include any TBN for the mock task order under attachment 8. The only TBN rates should be for A41 Travel Civil Work JTR under attachment 7.

33. What should the bidders assume for the quantity to complete the CLIN items for base and four options years? When an RFP is issued from the contracting office throughout the base and option years, the contractor will receive a blank pricing sheet, PWS and a QASP to submit their proposal based on the agreed to labor rates submitted on attachment 7 and the total amount of hours to complete the task IAW with the PWS. The contractor should not include any TBN for the mock task order under attachment 8. The only TBN rates should be for A41 Travel Civil Work JTR under attachment 7.

34. There is not enough detail to estimate level of effort in the Mock Task Order. In order to have an apples-to-apples comparison across all vendors when evaluating the Mock Task Order, can the Government provide;

a. The number of positions and hours per position for pricing to be developed for the pricing? When an RFP is issued from the contracting office throughout the base and option years, the contractor will receive a blank pricing sheet, PWS and a QASP to submit their proposal based on the agreed to labor rates submitted on attachment 7 and the total amount of hours to complete the task IAW with the PWS. The contractor should not include any TBN for the mock task order under attachment 8. The only TBN rates should be for A41 Travel Civil Work JTR under attachment 7.

b. Identify where more than one individual is needed for a position? When an RFP is issued from the contracting office throughout the base and option years, the contractor will receive a blank pricing sheet, PWS and a QASP to submit their proposal based on the agreed to labor rates submitted on attachment 7 and the total amount of hours to complete the task IAW with the PWS.

c. The project plan, project construction schedule, list of construction activities, and other relevant project data has not been provided with the Mock Task Order.

Please provide this information so we may develop and activity-based schedule for staffing the Mock Task Order project. If this data is not provided, what data should the proposers use to develop the requested activity-based schedule for the Mock Task Order? A project plan, project construction schedule, list of construction activities, and other relevant project data has no bearing on this solicitation. For the mock task order, the offeror should propose a level of effort to complete the required tasks along with a unit price that coincides with that listed in the proposed rates IAW the mock PWS.

35. Are the following items included in the page count for Volumes 1 and 3? No, it will not count towards page count o Covers o Table of contents o Compliance matrix o Tabs, section dividers, other organizational separators

36. The following key positions were identified in RFP Section 1.6.11.2 – Environmental

Engineer III, Geotechnical Engineer III, Electrical Engineer III, and Mechanical Engineer III. However, these discipline / additional labor categories were not accounted for in Attachments 7 and 8 (Mock Task Order). Can the Government reissue Attachments 7 and 8 including the labor disciplines defined in the RFP. These positions are not required in this contract, the verbiage will be removed. Refer to Amendment 0003.

37. Please confirm that resumes do not count towards the page count within Volume I.

Resumes will not count towards the page count.

38. For our past USACE QA and CEI contracts Attachments 7 and 8 would include disciplines for project manager and task order manager. Will the government add positions for project manager and task manager for project execution so they can provide management and task order delivery oversight for each task order? Please refer to paragraph 1.6.11.6.1 of the PWS. The contractor can provide a Contract Manager and an Alternate Contract Manager to act for the contractor on all contract matters relating to daily operation of the contract.

39. Please verify that the government will provide all testing equipment (the testing equipment was not included in the requirement equipment provided)? Contracted inspectors are to calibrate equipment used for testing, please identify who will provide the equipment to be used on the contract. Testing will be performed by the Government or another contractor, but the Construction Laboratory Technician will perform quality assurance materials testing for compliance with the project specifications.

40. It is understood that small business primes are permitted to add non-small businesses subconsultants to the team; However please confirm. In addition, offeror understands that the majority of the work should still be accomplished by the small business. However, please clarify if the majority calculation is applicable to the contract as a whole, or each work order will require the prime to serve in a majority capacity. The small business requirement is to be considered to the contract as a whole.

41. There seems to be an incorrect reference in Attachment 5 - Proposal format. The solicitation number does not match, and the proposal format does not match the solicitation. Please confirm that Volumes 2 remains cost/price, and volume is past performance. Please refer to Amendment 0003

42. Will there be a project manager or program manager? Yes.

43. Please confirm that 11x17 pages are acceptable for organization charts and matrices. Yes.

44. Please confirm that page limit for Volume III is 25 pages PLUS five pages for each major sub. For example, if proposer has two major subs, that would equal a maximum page count of 35 pages for Volume III.

VOLUME III – Past Performance. This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance Questionnaire Forms. Confirmed.

45. Can we submit previously competed PPQs or CPARS for the Past Performance? Yes, but for the past five years only.

46. Please confirm that completed PPQs are not to be included in the final proposal.

Confirmed.

47. Do we need to include the Surveyor identified in the Mock Task Order in the Mock Task

Order pricing sheet? That position is not currently on the provided in either pricing sheet. Is there a lump sum allowance for this service? No Surveyor is needed for the Rest of Florida QA Services Contract.

48. Confirm that the Established Procedures Manual does not count towards the overall 50 page limit of Volume I. The procedures manual DOES count toward the 50 page limit.

49. Confirm projects demonstrating subconsultant experience in Volume III, Subfactor 1 - Contract Descriptions require completed PPQs. Confirmed.

50. The Mock Task Order included with the RFP is for the Everglades Agricultural Area

(EAA). Is this the correct mock task order to use? Yes, It is acceptable to use this Mock Task Order.

51. Are subconsultant commitment letters only to be included in the mock task order section?

Attachments are Volume 4.

52. Confirm that a cover letter does not count towards the overall 50 limit of Volume I.

Confirmed.

53. Is a Summary Section to be included in all four volumes of the proposal? Yes.

54. Please confirm we are to submit Level I resumes only. Resumes are requested for the proposed staffing and all skill level positions.

55. In what volume should the resumes be included? Volume 1.

56. What evaluation criteria will be used to score the resumes? Please refer to 1.6.11 Special

Qualifications and / or section 5.1.2 Specific Qualifications.

57. Please confirm projects must be at least 50% complete. Negative – all projects must be completed.

58. Is this a continuation of or a new requirement? New Requirement.

59. A transition plan infers there is an incumbent for this contract. Please confirm. Confirmed.

60. Can USACE please define a primary AOR for this contract or define regions for work assignments. The 30+ Wage Determinations is complicated in determining a “statewide” cost structure. This requirement is for “the Rest of Florida – to exclude EAA”.

61. Due to the varying costs of living across FL, will there be a locality adjustment based upon the area of performance? No.

62. Do we have access to a construction schedule? A construction Schedule has no bearing on this solicitation. Once the contract is awarded, a new RFP that will include a PWS, QASA, Pricing sheet, and Wage determination will be issued to the contractor to submit a proposal.

If a construction plan or other supporting documents are required, they will be included in the RFP.

63. Can we get a set of plans and specs for this work? Plans and specs have no bearing on this solicitation. Once the contract is awarded, a new RFP that will include a PWS, QASA, Pricing sheet, and Wage determination will be issued to the contractor to submit a proposal.

64. Can we get the contractor’s execution plan? An execution plan has no bearing on this solicitation. Once the contract is awarded, a new RFP that will include a PWS, QASA, Pricing sheet, and Wage determination will be issued to the contractor to submit a proposal.

65. How much construction equipment are they planning to utilize and how many different work areas? Construction equipment and work areas have no bearing on this solicitation.

Once the contract is awarded, a new RFP that will include a PWS, QASA, Pricing sheet, and Wage determination will be issued to the contractor to submit a proposal. If a construction plan or other supporting documents are required, they will be included in the

RFP.

66. Are we expected to provide an on-site lab or sub to a local lab? No.

67. Can we line item per diem, or should it be captured in hourly rates for each discipline? Per

Diem is added under travel line item for the mock task order only and is not included in the hourly rates.

68. Will you change the project completion date to 7 or 10 years? The Civil Works program has a long history of successful project completion. At 5 years, only the incumbent firms will have relevant, USACE Civil Works experience working directly with Jacksonville. Within 5 years is recent and relevant.

69. Is this a continuation of or a new requirement? New Requirement.

70. If there is an incumbent, how many staff and in what personnel categories are people assigned? This is a new requirement. When an RFP is issued from the contracting office throughout the base and option years, the contractor will receive a blank pricing sheet, PWS and a QASP to submit their proposal based on the agreed to labor rates submitted on attachment 7 and the total amount of hours to complete the task IAW with the PWS.

71. For the personnel categories not included in the Wage Determinations (i.e. Engineers) can you provide a GS level grade for each? No. Level Grades should it be captured in hourly rates for each discipline.

72. Can you specify the Wage Determination required for the mock task order? For the Mock

Task Order, it is acceptable to utilize WD#2015-4573, Palm Beach County. Once the contract is awarded, an RFP that will include a PWS, QASA, Pricing sheet, and Wage Determination will be issued to the contractor to submit a proposal. Note: Since this is a commercial service contract, the contractor should submit their fully burdened rates in attachment 7 for Base and Option years.

The following have been modified:

ATTACHMENTS

Attachment 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE

CONTRACT INFORMATION

1.Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable): Explain Differences:

Other (Please specify):

4. Project Description:

Complexity of Work: High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

5. Client Information Name: Title: Phone Number

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

PLEASE PROVIDE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR EVALUATION OF

THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M N UN

b) Ability to meet quality standards specified for technical performance E VG S M N E

V G

S

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M N UN

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M N UN

2.SCHEDULE/TIMELINESSOFPERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M N

U

N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M N UN

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M N UN

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

E VG S M N UN

c) To what extent was the contractor cooperative, business- like and concerned with the interests of the customer?

E VG S M N UN

d) Overall customer satisfaction E VG S M N UN

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors/suppliers, materials and/or labor force?

E VG S M N UN

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M N UN

c) Government Property Control E VG S M N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M N

e) Utilization of Small Business concerns E VG S M N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including

E VG S M N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved

E VG S M N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

Yes No

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECUTITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes:

following the users rules, regulations, and requirements regarding

E VG S M N

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

END OF QUESTIONNAIRE

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT THE EVALUATION OF THE

CONTRACTOR’S

RATING DEFINITION NOTE

(E) Exceptional

(VG) Very Good

Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified. A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

Attachment 2

LETTER OF COMMITMENT OF KEY SUBCONTRACTOR OR KEY PERSONNEL

(USE SUBCONTRACTOR’S COMPANY LETTERHEAD)

TO:

SUBJECT: Letter of Commitment for Proposed Contract for

Dear Sir or Madam:

I hereby make the unequivocal commitment that, in the event of an award of a contract to (Fill in name of Proposer), that (insert name of firm) will fulfill the duties of (state role on a project)

Sincerely, (Authorized Subcontractor Official) Date:

ATTACHMENT 3 - PROPOSAL DATA SHEET

SOLICITATION: W912EP24R0011

OFFEROR CONTACT INFORMATION:

Name of Offeror:

Address:

Telephone:

E-mail:

DUNS number:

(If offeror is a Joint Venture, provide DUNS number for the Joint Venture)

Provide name and DUNS numbers for any firm identified as a major subcontractor for which demonstrated experience has been submitted under Factor 2.

Major Subcontractor 1: DUNS number:

Major Subcontractor 2: DUNS number:

Major Subcontractor 3: DUNS number:

AUTHORIZED NEGOTIATORS (see FAR 52.215-11)

The following person(s) are authorized to negotiate on the offeror’s behalf with the Government in connection with this procurement.

Name of Person Authorized to Negotiate:

Negotiator's Address:

Negotiator's Telephone:

Negotiator’s E-mail:

ATTACHMENT 4 – DETERMINATION OF RESPONSIBILITY FORM

Prospective Contractor:

Solicitation No: W912EP24R0011

The following information is provided to assist the Contracting Officer in determining whether or not the proposed contractor meets the general standards of responsibility enumerated at FAR 9.104-1 and DFARS 209.104-1.FAR 9.104-1 General Standards. To be determined responsible, a prospective contractor must:

(a) HAVE ADEQUATE FINANCIAL RESOURCES TO PERFORM THE CONTRACT, OR THE ABILITY TO OBTAIN THEM (SEE 9.104-3(b))

The prospective contractor's financial statement for the period ending shows assets to liabilities at a ratio of to .

PROVIDE A COPY OF YOUR LATEST FINANCIAL STATEMENT.

Banking References

(Provide signed reference on letterhead from financial institution supporting each banking reference.)

1st bank's name:

Telephone #:

Address:

Person:

Title:

Length of time with bank:

Credit Rating:

Number/type of accounts:

Amount in each account (# of figures):

Credit line: Secured/Unsecured Outstanding loans: Secured/Unsecured

Banking References (continued) 2nd bank's name:

Telephone #:

Address:

Person:

Title:

Length of time with bank:

Credit Rating:

Number/type of accounts:

Amount in each account (# of figures):

Credit line: Secured/Unsecured Outstanding loans: Secured/Unsecured

(b) BE ABLE TO COMPLY WITH THE REQUIRED OR PROPOSED DELIVERY OR

PERFORMANCE SCHEDULE, TAKING INTO CONSIDERATION ALL EXISTING COMMERCIAL

AND GOVERNMENTAL BUSINESS COMMITMENTS

(c) HAVE A SATISFACTORY PERFORMANCE RECORD (SEE 9.104-3(c) and Subpart 42.15)

Performance References

1st company:

Telephone #:

Address:

Name:

Title:

Location and type of work:

Completed on time?

On budget?

Quality of work?

Management cooperative?

Any problems encountered:

Performance References (continued)

2nd company:

Telephone #:

Address:

Name:

Title:

Location and type of work:

Completed on time?

On budget?

Quality of work?

Management cooperative?

Any problems encountered:

(d) HAVE A SATISFACTORY RECORD OF INTEGRITY AND BUSINESS ETHICS

Trade References 1st company:

Telephone #:

Address:

Name:

Title:

Length of time with company:

Credit line:

Average monthly business:

High credit:

Payment history:

Takes discounts:

Trade References (continued)

2nd company:

Telephone #:

Address:

Name:

Title:

Length of time with company:

Credit line:

Average monthly business:

High credit:

Payment history:

Takes discounts:

(e) HAVE THE NECESSARY ORGANIZATION, EXPERIENCE, ACCOUNTING AND

OPERATIONAL CONTROLS, AND TECHNICAL SKILLS, OR THE ABILITY TO OBTAIN THEM

(INCLUDING, AS APPROPRIATE, SUCH ELEMENTS AS PRODUCTION CONTROL PROCEDURES,

PROPERTY CONTROL SYSTEMS, QUALITY ASSURANCE MEASURES, AND SAFETY PROGRAMS

APPLICABLE TO MATERIALS TO BE PRODUCED OR SERVICES TO BE PERFORMED BY THE

PROSPECTIVE CONTRACTOR AND SUBCONTRACTORS) (SEE 9.104-3(b))

(f) HAVE THE NECESSARY PRODUCTION, CONSTRUCTION, AND TECHNICAL EQUIPMENT AND FACILITIES, OR THE ABILITY TO OBTAIN THEM (SEE 9.104-3(b))

ATTACHMENT 5 - PROPOSAL FORMAT

PROPOSAL IN RESPONSE TO SOLICITATION W912EP23R0005

OFFEROR’S NAME: [Offeror enter]

OFFEROR’S ADDRESS: [Offeror enter]

OFFEROR’S POINT OF CONTACT (POC): [Offeror enter]

POC’s TELEPHONE (OFFICE/CELL): [Offeror enter]

POC’s FAX: [Offeror enter]

POC’s EMAIL: [Offeror enter]

THIS OFFER IS SUBMITTED IN SEPARATE VOLUMES AS FOLLOWS: [Offeror check applicable items]

Volume One (Factor 1 and 2) – Technical and Management is submitted in 1 file. There is no pricing information in this volume.

Volume Two (Factor 3) – Past Performance is submitted in 1 file. There is no pricing information in this volume.

Volume Three (Factor 4) – Pricing is submitted in 1 file and contains our price proposal.

Volume Four – Administrative is submitted in 1 file and contains our administrative documents. There is no pricing information in this volume.

ATTACHMENT 6 - Mock Task Order PWS

CONSTRUCTION QA SERVICES FOR ALL OF FLORIDA EXCEPT EVERGLADES

AGRICULTURE AREA

CONTRACT - W912EP-XX-D-00XX

TASK ORDER – 00XX

PERFORMANCE WORK STATEMENT

C-23/24 STA PROJECT OFFICE

Part 1

General Information

Scope: The Contractor shall furnish general quality assurance services which shall include construction inspection of dams, levees and dikes, seepage cutoff walls, dike/embankment inspections, construction of berms and all ancillary features such as flood control gates, pump stations and associated electrical works, collection and laboratory analysis of soil, concrete and water samples, other general construction, evaluation, and analysis of records associated with construction activities. No Brooks Act work will be performed under this contract.

The government shall not supervise, direct, or have any direct control over the Contractor’s personnel.

For purposes of clarification, the term “construction contractor” shall mean the entity performing the construction contract. The term” contractor” refers to the entity responsible for this contract, W912EP-XX-D-00XX.

Project Description:

The work includes construction of a stormwater treatment area consisting of two contiguous cells (about 410 acres) west of County Road (CR) 613, and three contiguous cells (about 1,560 acres) east of CR 613. Cells are parallel, flowing west to east, and consist of about 18,400 feet of perimeter levee and about 3,700 feet of cell division levee west of CR 613, and about 35,500 feet of perimeter levee and 2 cell division levees of about 12,200 and 9,500 feet east of CR 613.

Collection and distribution channels run along the east and west ends of each cell.

Work includes construction of one 2-barrel ungated culvert structure (8 feet diameter culverts) under CR 613; one 3-barrel gated culvert structure (5 feet diameter culverts) under CR 609; five gated 8 feet x 6 feet box culverts for release into cells; two ungated 5 feet diameter culverts for boundary seepage return; four ungated 23 feet diameter culverts with weirs for runoff relief;

two gated 8 feet x 6 feet box culverts for release from cells; six 5 feet diameter culverts with operable weirs for release from cells; and one 7 feet diameter sag culvert. Work includes construction of site access from CR 613 and modification of CR 609 and CR 613 roadway drainage (swales and detention features). There is South Florida Water Management District (SFWMD) owned property east of CR 613 and north of the contiguous cells that can be used for staging.

Installation of permanent power.

Assignment of Work:

Location of Work – Palm Beach Gardens, FL.

Contracting Officer Representative: TBD

Period of Performance: 12 months.

Work Hours: A minimum of 40 hours per week each with the potential of some overtime required for all the positions. The workday is anticipated to be 8 hours per day for 5 days a week (Monday through Friday). Work schedule does not include lunch period. All hours in excess of 40 hours per week are considered overtime. All overtime shall be coordinated in advance with the Contracting Officer Representative (COR). In the event of extended work schedules by the construction contractor, the COR may alter the work schedule to include shift work and/or weekend work.

Specific Qualifications:

QA Rep, Civil Engineer, Environmental Engineer, Geotech Engineer, Electrical Engineer, Mechanical Engineer, Surveyor, Construction Cost Estimator, Construction Lab Tech, Admin Specialist, and Data Entry.

a. ASTM and ACI certify.

On-Site Transportation:

Standard: Contractor is required to provide on-site transportation to perform his/her duties.

Contractors cannot operate or ride in a government vehicle. Government workers cannot drive or ride in a contractor’s vehicle.

Part 3 Government Furnished Property, Equipment and Services

Government Furnished Property: Desk, computer, printer, fax, office supplies and other office furnishings will be provided. Access to a government computer and office telephone will be provided.

Part 4 Contractor Furnished Items and Services

Contractor Furnished Equipment:

Calculator - The contractor shall furnish a calculator at each project site where one or more contractor employees are employed. Calculators shall be electronic type capable of operation by batteries and have capability of 10-digit display.

Cell Phones - Contractor shall provide a cell phone to contractor personnel so they can be reached at all times while at the project location.

Personal Protective Equipment - Contractor shall furnish approved steel-toed footwear, hardhats, safety glasses, gloves, eye, and hearing protection as described in the Corps EM 385- 1-1, Safety Manual.

Camera - Contractor shall provide a digital camera to record project events. At a minimum the camera shall be capable of 10 megapixels resolution, 3x optical zoom, LCD screen and nighttime flash. Personnel shall be knowledgeable in camera operations. Camera shall be equipped with a means to download pictures on digital memory cards and directly to a laptop with a USB connection.

Part 5 Specific Tasks

Tasks: Laboratory

Standard: Contractor shall perform the following:

a. The contractor will perform a variety of laboratory and field tests in accordance with applicable ASTM standards on soils for purposes such as quality control and determining conformity to specifications. Testing includes but is not limited to particle size analysis, fines content, moisture content, specific gravity, moisture-density of soil, proctor tests, density by sand cone method, PH of soils, organic matter, density, and unit weight using vibratory table and other specifications related to testing of soil materials. In addition, work involves running tests on additional construction materials such as aggregates, limestone, sand, and soil cement among others.

b. The contractor will assist with maintenance and calibration of laboratory equipment and will retrieve soil samples from the project site and prepare them for testing in accordance with established ASTM standards.

c. The contractor Technician will be responsible for recording test results on standard forms, verify and document test procedures used, and prepare graphs and charts associated with the tests performed.

Task: Plans and Specifications

a. The Contractor shall be thoroughly familiar with all the provisions of the construction contract documents, including submittals, changes to the plans and specifications, and all revisions and amendments.

b. The Contractor shall attend a Post Award conference in which the administrative policies of the COR/Resident/Project Engineer will be discussed.

Task: Submittals

a. Monitor the construction contractor’s quality control system to assure that submittals are timely, appropriately reviewed, certified, comply with the terms and conditions of the prime contract.

b. Review the construction contractor's submittals for completeness and correctness.

The contractor shall review and monitor all submittals in connection with project contract requirements.

Task: Implementation, Verification, and Inspection.

Standard: During construction, the following activities shall be performed:

a. Verify adequacy and calibration of test equipment, application of specified test standards and computation of test results.

b. Spot check CQC approved submittals.

c. Review construction contractor's daily quality control reports (QCR) to assure that they adequately document his/her quality control operations. Compare to QA Reports and report discrepancies to COR.

d. Participate in the three-phase control process as necessary to verify that the construction contractor is adequately conducting the required control processes. Attendance at a majority of the preparatory and initial-phase meetings including mechanical, electrical, and critical features (i.e., roofing, and waterproofing) is required. Verify that the construction contractor prepares minutes of each preparatory and initial meeting and includes highlights of each control phase on the daily CQC report.

e. Monitor the construction contractor's procedures for tracking construction deficiencies to verify acceptable corrective action and that an audit trail is maintained.

f. Perform inspections and investigations, collecting data, and completing reports to document findings.

g. Complete site visits to projects assigned.

h. Complete daily reports for each date per site, maintaining a daily diary for each day work is performed. The contents of the form shall be brief, with accurate statements of testing, results and pertinent conditions encountered during the inspection. Editorial comments are not to be incorporated in forms or on any written correspondence applicable to the projects assigned. A copy of the form or written correspondence shall be available to the COR within one working day of its date.

i. Maintain deficiency list and discuss with the Contracting Officer Representative all deficiencies noted during site visits.

Task: Monitoring the CQC Program.

a. The Contractor shall closely monitor the CQC program to verify that the 3-phase control system is being correctly performed and that the contractor is effectively controlling all operations.

b. Check plans and specifications against requirements.

c. Compare elevations, grades and details shown on plans as existing, with those at the actual site.

d. Report all errors, omissions, discrepancies, and deficiencies to the COR.

e. Keep a posted and marked-up set of plans and specifications convenient for ready reference.

f. Verify that the…