B.08 Amend 0003 24R0010 QA Svcs EAA Solicitaion.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment to Solicitation W912EP24R0010 is to:

1. Add questions and answ ers, answ ers are highlighted in yellow .

All other Terms and Conditions remain in effect.

See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912EP24R0010

X 9B. DATED (SEE ITEM 11)

05-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Feb-2024

CODE

USA ENGINEER DISTRICT, JACKSONVILLE

CONTRACTING DIVISION

701 SAN MARCO BLVD

JACKSONVILLE FL 32207-8175

W912EP 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EP24R0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Are the following items included in the page count for Volumes 1 and 3?

a. Covers

b. Table of contents

c. Compliance matrix

d. Tabs, section dividers, other organizational separators

No, it will not count towards page count.

2. Only the contract manager is listed as key staff and we can provide a resume for such. What other positions does the government want to see on an organization chart? Our Procedures Manual and Technical approach relies upon others for project delivery, how will resumes be evaluated for this opportunity? And does the government want to see resumes for the senior level staff for each of the identified positions? The Government wants to see all positions on an organization chart. The Government also want to see resumes for all positions. Resumes will be evaluated accordingly.

3. Are resumes also to be provided for staff that would be shown on the project-specific Mock Task or chart?

if so, will they be counted within the 50-page count of Volume 1?

Yes, Resumes are required and will not count towards 50-page count.

4. Will resumes count within the 50-page limit in Volume 1?

Resumes will not count towards 50-page count.

5. Is the “established Procedures Manual” to be included in Volume 1 part of the 50-page limit? Yes

6. We have successfully used USACE manuals and procedures for this exact work in the past. Do we meet the criteria if we can provide the name of those manuals’ vs provide the entire manuals? Contractors can provide the Manual names.

7. If the contractor’s role is to provide staff support, what is the intent of requesting a written procedures manual? And how is this different than a Project Execution Plan? Or from the also requested Staffing and Quality Plans? The intent of the written procedure’s manual is because the Contractor will be responsible for writing some reports. One of these reports will be the geological report from the Geotechnical Engineer (Refer to Part 5 Specific Tasks of the PWS). The difference between Quality Plan and Project Execution Plan is while Quality Plan is the planning document, capturing the entire project end-to-end, covering all project phases, from initiation through planning, execution and closure. The project execution plan describes what the Contractor will do.

8. In the Volume 1 submittal, is the government looking for the offeror to present information on the project team, and Base PWS requirements? Yes.

9. Will the government accept CPARs (or a formal state project evaluation form) in lieu of PPQ forms? Yes.

10. For our past USACE QA and CEI contracts we have labor categories for project/task order managers. Will the government add positions for project manager and task manager for project execution so they can provide management and task order delivery oversight for each task order?

A Contracting Officer Rep (COR) will be assigned at each task order level.

11. For Attachments 3 and 4, please confirm only the prime contractor needs to provide this information.

Only Prime

12. Please confirm contracts/programs may be listed for past performance and project experience. As written, this is permitted and would allow us to identify relevant past performance for all work areas. Confirmed.

13. Please confirm that no more than 5 contracts/projects are to be included from the Prime? Or can more than

5 projects be submitted.

Max is 5

14. Past USACE Quality Assurance contract RFP allowed for contract/project experience to reach by 7 years vs the 5 years in this RFP. Would the government allow past experience to be within the past 7 years of release of RFP?

Within 5 years is recent and relevant.

15. Please confirm whether the government will consider contracts/projects within 75%-100% completion?

Yes, within same or similar NAICS.

16. Please confirm the government will accept contracts/projects where our inspection work is 100% complete, but the overall project has not been completed?

Yes, within same or similar NAICS.

17. For Volume III Past Performance, it says 25 pages are allowed for the prime for their past performance information and up to 5 projects. Are there any other requirements for how pages are to be used to present past performance? And if, for example, 2 subcontractors are included on the team, this would allow for 10 additional pages (35 total) to be used for including subcontractor team members for the total presentation of past performance, correct? Are there any other requirements for how the pages are to be used or distributed between prime and subcontractor(s)?

Prime in main 25 pages Subs added 5 pages (up to 5)

18. Will the government clarify the Daily reports to Field COR requirement? Daily reports shall meet contract requirements.

19. Will the government. clarify the limits of professional liability because professional engineers will not be performing the tasks? The contractor DOES NOT HAVE any professional engineer responsibility.

20. As this is not a SF330 submittal, per the Volume III instructions, please confirm when the project information is provided that we only need to include the costs of services for our relevant quality assurance/construction inspection/program management costs? It is not required for us to include overall construction costs for the project which the quality assurance/inspection services were being provided? Only include quality assurance/inspection services cost.

21. There is not enough detail to estimate level of effort in the Mock Task Order. In order to have an apples-to-apples comparison across all vendors when evaluating the Mock Task Order, can the Government provide the number of positions and hours per position for pricing to be developed for the pricing? And identify where more than one individual is needed for a position? (This approach would benefit the Government by allowing the price evaluation to focus on the price comparison vs a difference in staffing and technical delivery approach that does not appear to be covered by this scope of services?) Level of effort will be provided with the RFP for each Task Order.

22. Please verify that the government will provide all testing equipment (the testing equipment was not included in the requirement equipment provided)? Contracted inspectors are to calibrate equipment used for testing, please identify who will provide the equipment to be used on the contract. This is a Quality Assurance Services Contract. No testing equipment will be needed.

23. The skills to run/perform field tests are identified in requirements for personnel in the RFP, but it is not clear who will process those tests. Please identify who is responsible for performing laboratory testing of field samples taken by the quality assurance inspectors during the contract delivery? The laboratory testing will be performed by the Government or another contractor.

24. If nuclear density testing is to be performed, and the contractor is not to provide the equipment, will the equipment provider be responsible for managing the required monitoring and safety programs for the device(s) and the inspector(s) using the device(s)? The nuclear density testing will be performed by the Government or another contractor.

25. When does the government anticipate responding to questions from the Q&A?

ASAP

26. Attachments 2, 3 & 4 mentioned in solicitation. Please let us know, in which Volume does these attachments go? Also, we are producing PPQ’s and Performance references under attachment 4, is it mandatory to produce Trade references too?

All attachments in volume 4 PPQ are what is requested.

27. Past Performance: PPQs: The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date. Is the approach same for offeror’s clients like USACE/ SFWMD?

Yes

28. Volume III Past Performance states: This volume shall contain past performance information regarding similar contracts. Offerors shall submit, up to 5, Government and/or commercial contracts. Does the government request overall contracts OR task orders performed under an IDIQ to be considered for this section?

As long as it is similar work being performed.

29. Volume III Past Performance states: This volume shall not exceed 25 pages plus five pages for each major subcontractor. Offerors shall submit, up to 5, Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past five years, from the issue date of this RFP. To confirm, a major subcontractor is also required to submit up to 5 contracts not to exceed the five additional pages. Also, is these five pages in total or five pages per example?

initial 25 should be all primes past performance.

addition 5 pages for each sub. Up to 5 subs.

30. Volume III Past Performance requests Past Performance Questionnaires to be completed. We have received feedback from the Government that if a completed CPARS is available, they will not complete a PPQ.

Would a completed CPARS be allowed to take the place of a PPQ form? Would the Government accept PPQ sections 1-4 completed with the corresponding CPARS for this section? PPQ and/or CPARS will be accepted.

31. Volume III Past Performance states: Offerors shall submit, up to 5, Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past five years, from the issue date of this RFP. Would the Government consider a contract that was awarded outside of five years that was executed during the last 5 years? For example, a 5-year contract was awarded in 2017 and the period of performance was from 2017 through 2022. Would that be considered acceptable since most of the work would have been completed within the last 5 years.

Yes, work performed in last 5 years.

32. The Mock PWS section requires proposed staffing and skill levels (including resumes). Would the Government consider limiting resumes to one page and removing them from the page count limitations.

Not included in page count.

33. Technical: We understand that the respondent shall provide a copy of its established Procedures Manual to execute construction quality assurance services. Will this be exempted from 50 Page limit? Also, can you provide us with a copy of USACE’s procedures and regulations. Yes, the established Procedures Manual is exempted from 50 Page limit.

34. As W912EP-22-R-005 (Contract 11A for foundation/cutoff wall) is a separate contract, can the Government clarify that a conflict of interest does not exist if participating with the contractor? No, there is no conflict of interest.

35. The solicitation indicates 100% set aside for small business interests. Can the Government confirm that no participation is permitted for firms which exceed the $19,500,000 size standard for NAICS 541990?

Small business under this NAICS will be accepted.

36. Can you confirm that past performance projects from other NAICS codes can be used, as long as the services provided are similar?

Yes, or similar.

37. Can you verify if this will be a single award?

Single award

38. Will you allow CPARS in lieu of a PPQ?

39. If we have PPQs completed within the past 12 months, will you accept these or do you require new PPQs directly from our clients?

New directly from clients

40. Do we need to include resumes for all of the positions in the Mock PWS? Yes.

41. In the Mock PWS, it does not specify what levels to include for the positions. For example, it states QA

Rep, but it does not specify a QA Rep I, QA Rep II, or QA Rep III. As many of these positions have various levels, can you specify what level to show a resume for each position? Since the QA Services needed will be different on each task order, the Government will specify the positions need on the RFP for each task order accordingly.

42. In addendum 1, under “Addendum to 52.212-1, Proposal Submission, 2. Proposal Files, Volume I – Technical, Section 1, it states “The offeror shall discuss milestones showing sequenced events in the proposed transition plan.” Can you please clarify what you mean by a transition plan? This means that you will have to discuss the transition plan with the previous Quality Assurance contractor (name and contract information provided by the Government).

43. In addendum 1, under “Addendum to 52.212-1, Proposal Submission, 1. Proposal Submission Requirements, Item a. it states “Each volume shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5). However, there is only 1 digital copy required for each volume. Do we still need to include a copy number for each volume?

No, only one of each. Digital copies.

44. In addendum 1, under “Addendum to 52.212-1, Proposal Submission, 2. Proposal Files, Item b. File

Packaging, it states, “The three electronic files shall be named as follow:” However, there are four electronic files, not three. Correct?

4 volumes are correct.

45. “Attachment 1 – NAVFAC/USACE Past Performance Questionnaire” starts in the middle of a page with

“Exhibit B Deliverables Schedule” included on the same page. Can you provide Attachment 1 as a separate file, or can we have permission to adjust Attachment 1 to remove the non-relevant information from the top of the page?

You may remove any non-relevant information.

46. Can you please clarify what information should be included in Volume IV – Solicitation, Offer and Award

Documents, and Certifications/Representations?

All solicitation documents, amendments, attachments, reps, and certs.

47. Do we include “Attachment 2 – Letter of Commitment for Key Subcontractor or Key Personnel” in Volume I – Technical? If so, since this is a required form, will it count in the 50-page limit?

Attachments in volume 4

48. Does the required Table of Contents for each Volume count in the page limit requirements?

no

49. Does the SF 1449 form go in Volume IV?

Yes, any solicitation document in volume 4.

50. In what Volume do we include the signed Addendums?

volume 4

51. In what Volume do we put “Attachment 4 – Determination of Responsibility Form”?

volume 4

52. Do we need to include “Attachment 5 – Proposal Format” in our response? If so, in what Volume do we include this required form?

volume 4

53. Are the data entry, cost estimator, and scheduler positions required to be on site full-time? No.

54. Due to the short turnaround from the Q&A, will you please extend the deadline for submissions? No.

55. Please provide more details regarding "Activity Based Schedules." Is this schedule in reference to the QA tasks listed in the Attachment 6 – Mock Task Order PWS? This is part of the Mock Task Order. And the Government is not requesting the offeror to develop a hypothetical construction schedule and construction activities (which is the responsibility of the construction contractor and not QA contractor)? The Government IS NOT ASKING the contractor to prepare a hypothetical construction schedule and construction activities.

56. Please confirm the resumes are needed for the following positions only [QA Rep, Civil Engineer, Environmental Engineer, Geotech Engineer, Electrical Engineer, Mechanical Engineer, Cost Estimator, and Scheduler] Yes.

57. For the base year (CLIN 0001), the schedule shows a total quantity of 45,000,000. Are we supposed to sum the total cost from Attachment 7 table for base year then divide it by the provided quantity? No, the $45,000,000.00 is the total contract cost for the base year and 4 option years. The base year cost will depend on the EAA QA Services needs for that year. The needs will be requested thru the RFP for that year. At the end of the base year, option 1 will be exercised and a new RFP will be issued for that Option Year. Also, for other CLINS, please confirm that the solicitation is requesting hourly rates, meaning that the quantity of each discipline should be 1. Requesting hourly rate. Are we supposed to add up the total cost amount for each CLIN in Attachment 7, and list the total here?

58. Please clarify what is being requested in the Summary Section and how it is different than the Table of Contents.

The Summary Section shall contain a brief abstract of the file.

59. Mock PWS Please define ‘required timeframe’. Required time frame indicate that an activity or task must be finished within a predetermined period of time.

60. What should the bidders assume for the quantity to complete this table for base and options years? With the RFP for the base and each option year, the Government will provide disciplines and lever of effort needed for the Contractor to provide quantities.

61. Can the government provide a template for the written consent letter?

No template provided.

62. Will the government accept the contractor's UEI Number instead of the DUNS number?

Yes

63. Please confirm a PPQ is needed from both the Government contracting activity AND the technical representative. YES.

64. Please confirm the PPQ(s) should be submitted directly to the Contracting Officer and not included in the proposal.

Yes

65. Can existing PPQs be submitted if completed by the government contracting activity or technical representative? Yes

66. Please confirm the POC list should be included in Word format in addition to the four volumes or should it be included in Volume III as a table?

Please include as a table in volume II

67. Could you please clarify if the past performance you are requesting pertains to the preceding 3 or 5 years?

See Amendment 0002 of solicitation.

(End of Summary of Changes)