B.07 2021 Antilles Survey IDIQ Pre-Proposal Conference 07082021.pdf

IDIQ CONTRACT FOR ARCHITECT AND ENGINEERING

(A-E) SERVICES FOR SURVEYING AND MAPPING

SERVICES

WITHIN THE BOUNDARIES OF PUERTO RICO, THE U.S. VIRGIN ISLANDS,

AND OTHER CARIBBEAN ISLANDS

Solicitation #W912EP21R0028

Pre-Proposal Teleconference July 21, 2021

AGENDA

Introductions

Administrative Items

Topo/Hydro Survey Program

Selection Procedures

Submission Requirements

Small Business Overview

Q&A / Closing Remarks

Adjourn

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ADMINISTRATIVE ITEMS

Introductions and Roll Call

Phones muted, unless taking or asking questions

Hold questions until end of Presentation

Technical Questions ► Yes/No questions will be allowed ► Otherwise, it is the offeror's responsibility to submit questions in writing to the POC

Submit questions in writing via email

Slides and roster will be posted

DAVID ROBAR, P.E.

CHIEF, GEOMATICS BRANCH

GEOMATICS ENGINEERING

Topo/Hydro Survey Program

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Robust District-based workload, as well as Regional and National Support

Work under this contract encompasses ► Topographic surveys ► Construction surveys ► Boundary surveys ► Utility location surveys ► Hydrographic surveys (inland and coastal) ► Data processing and mapping (CAD/GIS)

Primarily for projects within the geographic boundaries of Puerto Rico, the U.S. Virgin Islands, and other Caribbean Islands.

GainesvillePanama City Pensacola

Sebring

Clewiston

DISTRICT

HEADQUARTERS

CIVIL WORKS AREA

OF RESPONSIBILITY (FLORIDA AREA)

MILCON PROGRAM THROUGHTOUT

FLORIDA IS COVERED BY BOTH

JACKSONVILLE AND MOBILE DISTRCTS

U.S Virgin Islands

San Juan

Palatka

Ft. Myers

Tampa

Cocoa

Melbourne

AREAS OF RESPONSIBILITY

CIVIL WORKS

Portions of Florida and Georgia

(defined by watersheds) Puerto Rico and the Antilles

REGULATORY

Florida Puerto Rico and the Antilles (including U.S.

Virgin Islands)

REAL ESTATE AND MOBILIZATION

Portions of Florida and Georgia Puerto Rico and the Antilles

JACKSONVILLE

DISTRICT OFFICES

AND AREAS OF

RESPONSIBILITY

Miami

Palm Beach Gardens West Palm Beach

Naples

FLORIDA

GEORGIA

Wellington

Jacksonville

Geospatial Work We Do

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Geospatial data acquisition ► AE contracting and in-house resources

• Land surveying

• Hydrographic surveying

• Aerial remote sensing

Geospatial analysis (how the data is used) ► Pre/post-model (H&H) GIS ► Real estate mapping and takings analysis ► Inundation mapping/emergency response ► Feature/change detection and mapping ► Surface modeling and quantity computations ► CAD mapping for design and construction ► Stereophotogrammetry and image analysis ► LiDAR point cloud analysis and classification

Geospatial data management and application development

Process is defined in EP 715-1-7, USACE HQ publications & FAR Part 36 (Brooks-Act)

Selection Board Panel

• Members of the Board are Subject Matter Experts / licensed professionals

Selection Criteria

• Selection Strict adherence to selection criteria

• Every point in the solicitation is evaluated

• No outside information is considered; only what is included in your proposal package

• Entire package is reviewed by all board members

Overview of USACE A-E Selection Procedures

Overview of USACE A-E Selection Procedures

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Process is defined in EP 715-1-7, USACE HQ publications & FAR Part 36 (Brooks-Act)

Evaluation and Determination

• All evaluations are discussed, and consensus is reached

• Board Determines most highly qualified firms

• Report selection rationale to chain of command to ensure process is consistent and fair

Next Steps

• Notifications are sent to all applicants

• Debriefings are conducted

Selection Criteria

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Contract Information ► Up to 6 contracts; 3 HUBZone and 3 Small Business

Firms; $30 Million Shared Capacity

Solicitation Selection Criteria ► Primary Criteria

• Specialized Experience and Technical Competence

• Qualified Professional Personnel

• Capacity to Accomplish the Work

• Past Performance

• Knowledge of Locality

• Geographic Proximity of Firm Relative to the Worksite

► Secondary Criteria (tie-breaker)

• Volume of Past DoD Contracts Awarded to Firm

CONTRACTING

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REMI EGGERS,

CONTRACTING OFFICER

SABRINA BOOKER

CONTRACT SPECIALIST

PRIMARY POC

SHERELLE BARBER

CONTRACT SPECIALIST

SECONDARY POC

SUBMISSION REQUIREMENTS

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SUBMISSION MUST BE RECEIVED BY 4PM ON AUG 4th

► Only Electronic Copies of All Proposal Documents Will Be Accepted

► All Documents Must Be Uploaded to DoD SAFE, IAW the solicitation instructions.

https://safe.apps.mil

SMALL BUSINESS

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MELISA BARBEE

DEPUTY, OFFICE OF SMALL BUSINESS PROGRAMS

NICOLE BATISTA-CRUZ

SMALL BUSINESS ASSISTANT

SMALL BUSINESS OPPORTUNITIES

• FAR 19.201 – Government policy

(a) It is the policy of the Government to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Such concerns must also have the maximum practicable opportunity to participate as subcontractors in the contracts awarded by any executive agency, consistent with efficient contract performance.

– Small Business Participation

– Subcontracting Plan (Large Business concerns only)

• FAR 19.701 Subcontracting Plan Electronic Subcontracting Reporting System (eSRS) means the Government wide, electronic, web-based system for small business subcontracting program reporting.

Individual subcontracting plan means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract

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Breaking out contract work requirements

Performing market research

Solicit early and allow sufficient time to respond

Mentor-protégé program

Advertising subcontracting opportunities on subnet

Service Contract Act prevailing wage rates is a FAR (contract) requirement

Reach out to Procurement Technical Assistance Center

(PTAC), SBA state, and Federal small business offices for assistance

WHAT DOES MAXIMUM PRACTICABLE

OPPORTUNITY (MPO) LOOK LIKE?

Potential Opportunities exist for:

Hydrographic surveying, utility surveying, and additional field crews

SMALL BUSINESS/SUB-CONTRACTING

SMALL BUSINESS REQUIREMENTS

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SYSTEM FOR AWARD MANAGEMENT

WWW.SAM.GOV

DYNAMIC SMALL BUSINESS SEARCH

http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

► SB firms keep profile current w/ bonding, past performance, and capabilities

► Prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location.

Small Business Requirements

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Melisa M. Barbee – Deputy, Office of Small Business Programs, Jacksonville

(904) 232-1150 melisa.m.barbee@usace.army.mil

Nicole M. Batista-Cruz, Small Business Assistant Jacksonville

(904)-232-3275 nicole.m.batista-cruz@usace.army.mil

Jacksonville District WebPages www.saj.usace.army.mil/smallbusiness

Useful Links - Forecast

Questions

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General Questions OK

Technical Questions ► OK if yes/no ► Otherwise, it is the offeror’s responsibility to submit in writing to the POC

Submit questions in writing via email to the solicitation’s primary point of contact:

Sabrina.S.Booker@usace.army.mil

Slides, roster, and Q&A will be posted to www.beta.sam.gov website

CLOSING REMARKS

https://www.saj.usace.army.mil/Missions/Civil- Works/