Pre-Proposal Conference Slides 2020-08-06.pdf

ARCHITECT-ENGINEER SERVICES

IDIQ CONTRACT FOR MULTI-DISCIPLINE MISC.

CIVIL WORKS AND OTHER A-E SERVICES

WITHIN THE FLORIDA BOUNDARIES OF THE JACKSONVILLE DISTRICT,

PUERTO RICO, AND THE U.S. VIRGIN ISLANDS

Solicitation #W912EP20R0041

Pre-Proposal Teleconference August 6, 2020

AGENDA

Introductions

Administrative Items

Engineering and Design

Selection Procedures

Submission Requirements

Small Business Overview

Q&A / Closing Remarks

Adjourn

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ADMINISTRATIVE ITEMS

Introductions and Roll Call

Phones muted, unless taking or asking questions

Hold questions until end of Presentation

Technical Questions ► Yes/No questions will be allowed ► Otherwise, it is the offerer’s responsibility to submit questions in writing to the POC

Submit questions in writing via email

Slides and roster will be posted

DAVID DUDLEY, P.E.

CHIEF, DESIGN BRANCH

LISA INGRAM, P.E.

LEAD ENGINEER

ENGINEERING DIVISION

ENGINEERING AND DESIGN SERVICES

FOR CIVIL WORKS PROJECTS

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Robust District-based workload, as well as Regional and National Support

Work under this contract encompasses ► Engineering and Design of Civil Works Projects ► Primarily for projects within the geographic boundaries of the Jacksonville District; Florida, Puerto Rico, and the U.S. Virgin Islands.

► Secondarily, for support of other agencies and/or outside the geographic boundaries of the Jacksonville District.

GainesvillePanama City Pensacola

Sebring

Clewiston

DISTRICT

HEADQUARTERS

CIVIL WORKS AREA

OF RESPONSIBILITY (FLORIDA AREA)

MILCON PROGRAM THROUGHTOUT

FLORIDA IS COVERED BY BOTH

JACKSONVILLE AND MOBILE

DISTRCTS

U.S Virgin Islands

San Juan

Palatka

Ft. Myers

Tampa Cocoa

Melbourne

AREAS OF RESPONSIBILITY

CIVIL WORKS

Portions of Florida and Georgia

(defined by watersheds) Puerto Rico and the Antilles

REGULATORY

Florida Puerto Rico and the Antilles (including U.S.

Virgin Islands)

REAL ESTATE AND MOBILIZATION

Portions of Florida and Georgia Puerto Rico and the Antilles

JACKSONVILLE

DISTRICT

OFFICES

AND AREAS OF

RESPONSIBILITY

Miami

Palm Beach Gardens West Palm Beach

Naples

FLORIDA

GEORGIA

Wellington

Jacksonville

ENGINEERING AND DESIGN

WORK WE DO

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► Engineering and Design

• Preparation of Design Reports (Calculations/Analysis)

• Engineering Studies

• Seismic Design

• Cost Estimates and Construction Schedules

• Construction Plans and Specifications for Use In

Competitive Bidding Processes ► Civil Works Design

• Environmental Restoration

• Flood Control

• Levees and Dams

• Canals

• Structural Design (including pump stations, bridges, and water control structures)

Ecosystem Restoration: Everglades Restoration

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New Jersey

Everglades Water Conservation Area

Planning in an area twice the size of New Jersey (18,000 square miles)

Intense stakeholder interest Strong federal and state partnership throughout program

South Florida Everglades Ecosystem Restoration Program

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Kissimmee River

Restoration

Modified Water Deliveries to Everglades National Park (ENP)

Continuing Authorities Program

(1135, 206)

C-111

C-51 / STA-1E

Comprehensive Everglades Restoration Plan (CERP)Upper St. Johns

River Basin Everglades

Kissimmee River

After

Critical Projects Program

Central & Southern Florida Project

Manatee

Upper St. Johns

MT.SINAI

(14)

ALLIGATOR

CREEK

(205)

(NS)

LAKE

WORTH

LAGOON

(1135)

BIG FISHWEIR

CREEK

(206)

PAHOKEE

RESTORATION

(1135)

ISLAMORADA

(103)

(NS)

ST.FRANCIS

BARRACKS

(14)

(NS)

LAKE TOHO

(1135)

(NS)

FORT GEORGE INLET

(111)

(NS)

BILLY’S CREEK

(206)

(NS)

PORPOISE

POINT

(103)

(NS)

Jacksonville District Active CAP Projects

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CAP Authority Legend

Section 14 – Emergency Streambank Protection

Section 103 – Hurricane & Storm Damage Prevention

Section 111- Shoreline Damage Attributable to Federal

Navigation Project

Section 205 – Flood Damage Reduction

Section 206 – Aquatic Ecosystem Restoration

Section 1135 – Environmental Restoration Due to the Impacts of a Federal Project NS

(NS) – Awaiting New Start

PUERTO RICO

USVI

RIO ANTON RUIZ

RESTORATION

(1135)

LOIZA

(14)

SAN

GERMAN

(14)

AIBONITO

(205)

(NS)

MERCEDITA

(205)

(NS)

YABUCOA (205) (NS)

Flood Risk Management & Ecosystem Restoration: Antilles

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ARECIBO

SAN JUAN

CAGUAS

PONCE

AGUADILLA

Puerto Rico

ACTIVE PROJECT

RIO GRANDE

DE ARECIBO (C)

LEGEND

C: CONSTRUCTION I: INVESTIGATIONS

RIO DE LA

PLATA (C)

RIO PUERTO

NUEVO (C)

PORTUGUES

& BUCANA

(C)

SAVANT GUT

PHASE II (I)

TURPENTINE

RUN (I)

USVI

CHRISTIANSTED

CHARLOTTE

AMALIE

RIO GRANDE

DE LOIZA (C)

MAYAGUEZ

RIO GUANAJIBO (C)

CAÑO MARTIN

PEÑA (I)

SALINAS

RIO NIGUA (C)RIO GUAYANILLA (I)

GUAYANILLA

RIO GRANDE

DE MANATI (I)

RINCON

SAN JUAN METRO

COASTAL (I)RIO

CULEBRINAS (I)

PUERTO RICO

COASTAL (I)

ESTATE LAGRANGE

CAP 205 (C)

FREDERIKSTED

USACE PL115-123 C & I Supplemental Program Number Approved Projects by State

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Jacksonville District has more projects than any other

Division in USACE

• 61 projects

• $3,215,107,000 approved*

• Funding status as of June 30,2020:

• $292,873,000 obligated

*Does not include brokered work

Process is defined in EP 715-1-7, USACE HQ publications & FAR Part 36 (Brooks-Act)

Selection Board Panel

• Members of the Board are Subject Matter Experts / licensed professionals

Selection Criteria

• Selection Strict adherence to selection criteria

• Every point in the solicitation is evaluated

• No outside information is considered; only what is included in your proposal package

• Entire package is reviewed by all board members

Overview of USACE A-E Selection Procedures

Overview of USACE A-E Selection Procedures

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Process is defined in EP 715-1-7, USACE HQ publications & FAR Part 36 (Brooks-Act)

Evaluation and Determination

• All evaluations are discussed and consensus is reached

• Board Determines most highly qualified firms

• Report selection rationale to chain of command to ensure process is consistent and fair

Next Steps

• Notifications are sent to all applicants

• Debriefings are conducted

Selection Criteria

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Solicitation Selection Criteria ► Primary Criteria

• Specialized Experience and Technical Competence

• Qualified Professional Personnel

• Capacity to Accomplish the Work

• Past Performance

• Knowledge of Locality

► Secondary Criteria (tie-breakers)

• Extent of Participation of Small Businesses

• Geographic Proximity of Firm Relative to the Worksite

• Volume of Past DoD Contracts Awarded to Firm

Tip: EP 715-1-4 Competing for AE Contracts with USACE

Solicitation Criteria Example

CONTRACTING

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KATRINA HILLS-DENSON,

CONTRACTING OFFICER

CELESTE HARRIS

CONTRACT SPECIALIST

PRIMARY POC

REMI EGGERS

CONTRACT SPECIALIST

SECONDARY POC

Contract Award Details

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Contract Information ► 6 contracts; 3 Small Business and 3 Unrestricted Firms ► $130M in shared capacity

Competing for multiple pools ► Small Businesses may compete for both the ‘Small

Business’ set-aside –AND- the Unrestricted pool.

Task Orders after award ► New TORN process ► Requirements $500K or less reserved for SB

SUBMISSION REQUIREMENTS

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SUBMISSION MUST BE RECEIVED BY 3PM ON AUG 31ST

► Only Electronic Copies of All Proposal Documents Will Be Accepted

► All Documents Must Be Uploaded to DoD SAFE, IAW the solicitation instructions.

https://safe.apps.mil

SMALL BUSINESS

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MELISA BARBEE

DEPUTY, OFFICE OF SMALL BUSINESS PROGRAMS

NICOLE BATISTA-CRUZ

SMALL BUSINESS ASSISTANT

KEY POINTS TO

SMALL BUSINESS SET- ASIDES

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Register/Update in beta.SAM.gov – STAY CURRENT!

Certify business size in ORCA (Online Reps and Certs)

Know the NAICS code and size standard assigned to the procurement

Know your performance requirements:

Limitations on subcontracting-Small Business Set- Asides (FAR 52.219-14)

SMALL BUSINESS REQUIREMENTS

SMALL BUSINESS SET-ASIDES

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52.219-14 – Limitations on Subcontracting (MAR 2020)

(c)(1) Services. At least 50 percent of the cost of contract performance for personnel shall be expended for employees of the concern.

SMALL BUSINESS OPPORTUNITIES

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FAR 19.201 – Government Policy

(a) It is the policy of the Government to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Such concerns must also have the maximum practicable opportunity to participate as subcontractors in the contracts awarded by any executive agency, consistent with efficient contract performance.

► Small Business Participation

► Subcontracting Plan (Large Business Concerns Only)

SMALL BUSINESS OPPORTUNITIES

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FAR 19.701 Subcontracting Plan

► Electronic Subcontracting Reporting System (eSRS) means the Government wide, electronic, web-based system for small business subcontracting program reporting.

► Individual subcontracting plan means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract

WHAT DOES MAXIMUM PRACTICABLE

OPPORTUNITY LOOK LIKE?

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Breaking out contract work requirements

Performing market research

Solicit early and allow sufficient time to respond

Mentor-protégé program

Advertising subcontracting opportunities on subnet

Davis-Bacon prevailing wage rates is a FAR (contract) requirement Reach out to Procurement Technical Assistance Center

(PTAC), SBA state, and Federal small business offices for assistance

SMALL BUSINESS REQUIREMENTS

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SYSTEM FOR AWARD MANAGEMENT

WWW.SAM.GOV

DYNAMIC SMALL BUSINESS SEARCH

http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

► SB firms keep profile current w/ bonding, past performance, and capabilities

► Prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location.

Small Business Requirements

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Melisa M. Barbee – Deputy, Office of Small Business Programs, Jacksonville

(904) 232-1150 melisa.m.barbee@usace.army.mil

Nicole M. Batista-Cruz, Small Business Assistant Jacksonville (904)-232-3275 nicole.m.batista-cruz@usace.army.mil

Florida Procurement Technical Assistance Center http://www.fptac.org/contactus.htm

Jacksonville District WebPages www.saj.usace.army.mil

FY 2020/2021 Forecast Frequently Asked Questions Upcoming Events

Questions

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General Questions OK

Techincal Questions ► OK if yes/no ► Otherwise, it is the offeror’s responsibility to submit in writing to the POC

Submit questions in writing via email to the solicitation’s primary point of contact:

Celeste.Harris@usace.army.mil

Slides, roster, and Q&A will be posted to www.beta.sam.gov website

CLOSING REMARKS

https://www.saj.usace.army.mil/Missions/Civil- Works/