B.07.01_Pre-Proposal_Conference_Presentation_4_29_19.pdf

PRE-PROPOSAL

TELECONFERENCE

Sherelle Barber, P.E.

Solicitation # W912EP19R0020 Engineering Division/ Jacksonville District/ A-E Contract Administration Section Date: 02 May 2019

AGENDA

Welcome and Introductions (Roll Call) Administrative Items Geosystems Engineering Program Overview of USACE A-E Selection Procedures Selection Criteria Small Business Requirements Questions

Introductions and Roll Call

Phones Muted, unless speaking or asking questions

Questions will be allowed:

– General questions OK

– Technical questions

• OK if yes/no

• Otherwise it is the offeror’s responsibility to submit in writing to the POC

– Submit questions in writing via email

– Slides and roster will be posted

ADMINISTRATIVE ITEMS

GEOSYSTEMS ENGINEERING

Full service District for geotechnical engineering, geology and environmental/HTRW (Geosystems)

Robust District-based workload as well as Regional and National support

Work under this contract encompasses

– Geologic/geotechnical investigations (land based and water based)

– Geotechnical sampling and laboratory testing and analyses

– Geophysical investigations and survey

– Chemical and analytical sampling and laboratory testing

For USACE projects within the Commonwealth of Puerto Rico, U.S. Virgin Islands, and the Caribbean

Work we do:

– Geologic/geotechnical investigations, field testing and laboratory testing

• AE contracting and in-house resources

• Investigations: Standard Penetration Testing; rock coring; sonic; vibracoring; washprobing; test pits; etc.

• Instrumentation installation: monitoring wells; piezometers; inclinometers; etc.

• Field testing: cone penetration; dilatometer testing; vane shear; pressuremeter; recharge; slug; percolation; aquifer drawdown;

aquifer performance; double ring infiltrometer; etc.

• Laboratory analyses: grain size; Atterbergs; moisture content; consolidation; direct shear; triaxial; compaction; relative density;

permeability; unconfined compressive strength; organic content; sedimentation rate; etc.

– Geophysical investigations

• AE contracting and in-house resources

• Performance of geophysical investigations including: seismic (reflection, refraction, crosshole, and tomography); gravity and microgravity; magnetic; electrical (self-potential, resistivity, and induced polarization); electromagnetic (time domain and frequency domain); ground penetrating radar; acoustical impedance; and borehole logging (spontaneous potential, resistivity, electrical, natural gamma, gamma-gamma, neutron, caliper, temperature, sonic and borehole camera).

Work we do:

– Geologic/geotechnical investigations, field testing and laboratory testing

• AE contracting and in-house resources

• HTRW sampling: grab sampling; vibracore sampling; sonic sampling; low flow sampling; Section 103; Section 404; etc.

• Analytical laboratory procedures: EPA 500 series for drinking water; EPA 600 series for waste water microbiological analyses; EPA

8000 series for organics; inorganic analyses; toxicity characteristic leachate procedure; radiochemical analyses; methods for evaluating solid waste; physical/chemical methods; SW-846; toxicity bioassays; etc.

OVERVIEW OF A-E SELECTION PROCEDURES

Selection Board

– Process defined in EP 715-1-7, USACE HQ publications & FAR Part 36 - Brooks A-E Act

• Members are subject matter experts / licensed professionals

• Strict adherence to selection criteria

• Every point in the solicitation is evaluated

• Only information provided in packages submitted is used

• Entire package is review by all members

• All evaluations discussed and consensus reached

• Board determines most highly qualified firms

• Report selection rationale to chain of command to ensure process is consistent and fair

• Notifications sent to all applicants

• Debriefings

Contract & Project Information

– 1 Contract

– Maximum contract of $5 million, up to 5 years

Solicitation Selection Criteria in descending order of importance

– Primary Criteria

• Specialized Experience and Technical Competence

• Qualified Professional Personnel

• Equipment Available to the Firm

• Capacity to Accomplish the Work

• Past Performance

• Knowledge of the Locality

– Secondary Criteria (Tiebreakers)

• Equitable Distribution of DoD Contracts

• Geographic Proximity

Submission by 4 pm on May 21st ; 3 paper & 1 electronic copies of all proposal documents

SELECTION CRITERIA

KEY POINTS TO SMALL BUSINESS SET-ASIDES

Register/update in SAM.gov – STAY CURRENT!

Certify business size in SAM (On-line Reps and Certs)

Know the NAICS code and size standard assigned to the procurement

Know your performance requirements

– Limitations on subcontracting-Small Business Set-Asides (FAR 52.219-14)

– Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (52.219-27)

– Notice of Set-Aside for Women-Owned Small Business Concerns Eligible Under the Women-

Owned Small Business Program (52.219-30)

10SMALL BUSINESS REQUIREMENTS- SMALL

BUSINESS SET-ASIDES

52.219–8 Utilization of Small Business Concerns

– SB, VOSB, SDVOSB, HUBZone , SDB, WOSB concerns shall have maximum practicable opportunity to participate in performing contracts and subcontracts;

– Ensure timely payment of amounts IAW terms of their subcontracts with all small business concerns;

– Contractor agrees to carry out this policy in awarding of subcontracts to the fullest extent consistent with efficient contract performance.

– Contractor agrees to cooperate in any studies to determine the extent of the Contractor's compliance with this clause.

11SMALL BUSINESS REQUIREMENTS- SMALL

BUSINESS SET-ASIDES

52.219-14– Limitations on Subcontracting (Jan 2017)

– (c)(1) Services. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern

• Ensure SB firms are true beneficiaries of set-aside dollars;

• Encourage small business skill development in government contract;

• Build industrial base in the small business community;

• Assure use of small businesses as contemplated by contract awards.

12SMALL BUSINESS REQUIREMENTS- SERVICE-

DISABLED SMALL BUSINESS SET-ASIDES

52.219-27– Notice of Service-Disabled Veteran-Owned Small Business Set-Aside. (Nov 2011)

– (d)(1) Services. At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern OR employees of other service-disabled veteran-owned small business concerns;

• Ensure SDVOSB firms are true beneficiaries of set-aside dollars;

• Encourage SDVOSB skill development in government contract;

• Build industrial base in the SDVOSB community;

• Assure use of SDVOSB concerns as contemplated by contract awards.

13SMALL BUSINESS REQUIREMENTS- WOMEN-

OWNED SMALL BUSINESS SET-ASIDES

FAR 19.1503 – Status as an EDWOSB concern or WOSB

– (a) Status as an EDWOSB concern or WOSB concern eligible under the WOSB Program is determined in accordance with 13 CFR part 127

– (b) The Contracting Officer shall verify that the offeror-

• Is registered in the System for Award Management (SAM);

• Is self-certified as an EDWOSB or WOSB concern in SAM;

• Has submitted documents verifying its eligibility at the time of initial offer to the WOSB Program Repository. The contract shall not be awarded until all required documents are received.

• Assure use of SDVOSB concerns as contemplated by contract awards

– (d) (2) The contracting officer shall file a status protest in accordance with 19.308 if—

• (i)There is information that questions the eligibility of a concern; or

• (ii) The concern fails to provide all of the required documents to verify its eligibility.

14SMALL BUSINESS REQUIREMENTS- WOMEN-

52.219-30 Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015)

– (a) Definitions. “Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

– WOSB Program Repository means a secure, Web-based application that collects, stores, and disseminates documents to the contracting community and SBA, which verify the eligibility of a business concern for a contract to be awarded under the WOSB Program.

15SMALL BUSINESS REQUIREMENTS- WOMEN-

52.219-30 Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015)

– (d) Agreement. A WOSB concern eligible under the WOSB Program agrees that in the performance of the contract for—

• (4) Construction by special trade contractors, the concern will perform at least 25 percent of the cost of the contract with its own employees (not including cost of materials).

– Offerors are reminded that prior to award, the apparent successful offeror must have provided all required documents to the Woman Owned Small Business (WOSB) Program Repository in accordance with FAR 52.219-30. In addition, all other requirements of FAR 52.219-30 must be met to be eligible for award.

SMALL BUSINESS REQUIREMENTS

Women-Owned Small Businesses (WOSB) Federal Contracting Program

The WOSB Federal Contract Program was implemented in February 2011 with the goal of expanding the number of industries where WOSB were able to compete for business with the federal government. This program enables Economically Disadvantaged and Women-Owned Small Businesses to compete for federal contracts that are set-aside for in industries where women-owned small businesses are underrepresented. It also allows set-asides for WOSBs in industries where women-owned small businesses are substantially underrepresented. SBA has designated two sets of industries(EDWOSB & WOSB) according to North American Industry Classification System (NAICS). There were significant changes made in WOSB Federal Contracting Program effective March 03, 2016.

The link below will take you the changes as well as what you need to know if you are a women-owned small business.

https://www.sba.gov/content/women-owned-small-business-program

Systems for Award Management

– www.sam.gov/sam/

Dynamic Small Business Search

– http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

– SB firms keep profile current w/bonding, past performance, and capabilities

– Prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location.

FEDBIZOpps

– www.fbo.gov

– SB firms register as an interested party for the solicitation

SMALL BUSINESS REQUIREMENTS

http://www.sam.gov/sam/ http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm http://www.fbo.gov/

Deputy, Office of Small Business Programs, Jacksonville

– (904) 232-1150

– Lenneia.R.Jennings@usace.army.mil

Florida Procurement Technical Assistance Center

– http://www.fptac.org/contactus.htm

Jacksonville District Webpages

– www.saj.usace.army.mil

• How do I contact Small Business?

• FY 2019 Forecast

• Frequently Asked Questions

• Upcoming Events

SMALL BUSINESS REQUIREMENTS

mailto:Lenneia.R.Jennings@usace.army.mil

General questions OK

Technical Questions

– OK if yes/no

– Otherwise it is the offeror’s responsibility to submit in writing to the POC

Submit questions in writing via email to Solicitation’s Primary Point of Contact: Elton Thompson, Contract Specialist; Elton.D.Thompson@usace.army.mil

Slides, roster, and Q&A will be posted to FBO

QUESTIONS

mailto:Elton.D.Thompson@usace.army.mil