Preproposal_Conference_Slides_for_HHD_IP3.pdf

US Army Corps of Engineers

BUILDING STRONG®

JACKSONVILLE MOBILE SAVANNAHCHARLESTON WILMINGTON

Trusted Partners Delivering Value, Today and Tomorrow

Water Control Structure S-291 (IP-3)

Pre-Proposal Conference

Stephen Meyer, P.E.

Project Manager

US Army Corps of Engineers

Jacksonville District

12 May 2016

HERBERT HOOVER DIKE

REHABILITATION PROJECT

BUILDING STRONG

Trusted Partners Delivering Value, Today and Tomorrow

Agenda

Purpose Brief interested members of industry on the S-291 (IP-3) Contract and assist them in preparing their bid/proposal on the project, if they choose to do so.

Agenda HHD video

Project overview / background and history

Engineering overview S-291 (IP-3) – project implementation

Contracting requirements – solicitation information

Small business overview

Construction considerations

Site visit information

Lake Okeechobee is approximately 730 square miles

Basin is over 5,600 square miles Average water depth is 9 feet One foot of rainfall runoff from the basin can result in a three to four foot rise of the lake

During large flood events, water can flow into the lake much faster than it can be released

Lake Okeechobee

Herbert Hoover Dike Overview

North Shore - 16 miles South Shore - 68 miles

Over 3,000 lives were lost by the 1926 and 1928 hurricanes

Significant economic impacts HHD first authorized in 1930 Multiple authorizations

Congress Authorizes Herbert Hoover Dike in 1930

143 miles of embankment around Lake Okeechobee 32 federal culverts 5 spillway inlets 5 spillway outlets 9 navigation locks 9 pump stations

No overflow capability

Built by hydraulic dredge and fill methods Not acceptable to today’s construction standards

Herbert Hoover Dike Today

Culvert deterioration

Piping

Sinkhole

Internal erosion (seepage and piping) Through embankment

Through foundation

Culvert structures Soil erosion into conduit

Erosion/Piping around conduit

Overwash/Overtopping Erosion of downstream slope

Dam Safety Action Classification (DSAC) Level 1- Assigned 2006

HHD Problems (Failure Modes)

SAND CUT

N

Reach Boundary

Town/City

Port Mayaca

Okeechobee

Canal Point

Pahokee

Belle Glade Lake Harbor

Clewiston

Lake Okeechobee

Moore Haven

South Bay

Sand Cut

FISHEATING

CREEK

Major Rehabilitation Report (MRR) 2000 Reach 1 initial phase Cutoff wall constructed Federal Water Control Structure Culverts 2011 32 Federal Culverts within the entire HHD system Replacement or Removal

Dam Safety Modification Study (DSMS) 2016 System-wide approach Risk reduction measures below tolerable guidelines Prioritize Implementation

Herbert Hoover Dike Solutions

HHD Reach 1 Cutoff Wall

Approval from 2000 HHD Major Rehabilitation Report

Completed – 21.4 miles of cutoff wall installed between 2007 and 2013

Planned – Cutoff wall tie-ins to 3 existing structures and 1 bridge with contract award in FY16

Complete the continuous seepage barrier through Reach 1 providing the risk reduction benefits to the adjacent communities

Reach 1 Cutoff Wall Status

Cutoff Wall Installation Complete

Cutoff Wall Gap Closures Planned

Reach 1 Cutoff Wall Extension

Approval from 2015 HHD Major Rehabilitation Report Supplement

Planned – 6.6 miles of cutoff wall installed with contract award in FY17 and completion in 2020

Impact – Final embankment remediation project to complete repairs reducing risks to inundation Zone A

Complete the continuous seepage barrier through Inundation Zone A providing the risk reduction benefits to the adjacent communities and allow a recommendation for accreditation to FEMA for this area of HHD

Cutoff Wall Extension

Cutoff Wall Construction

Trench Remix Deep (TRD)Cutter Soil Mixer (CSM)Hydromill

Three different contractor methods achieved the same performance criteria for completed cutoff wall in Reach 1

HHD Culvert Replacements

Approval from 2011 HHD Culvert Letter Report

Water Control Structure (Culvert ) Status

Construction Contract Complete

Construction Contract Ongoing

Construction Contract Planned

Completed – 1 removal and 2 replacements

Ongoing – 10 contracts with 18 replacements completed by 2020

Planned – 6 contracts with 8 replacements; 3 contracts with 3 abandonments to be scheduled and completed by 2022

Complete repairs at the highest points of failure through the HHD system

KEY

FY 2011

FY 2012

FY 2013

FY 2014

FY 2015

FY 2016

FY 2017

FY 2018C-2 C-12A

C-8

C-13

C-5

C-5A

C-12

C-10

Water Control Structure (Culvert) Replacements - Construction

Contract Awards

KI-2

KI-1

HP-6

HP-2

HP-3

C-10A

C-6

IP-3

IP-2

IP-1

C-1A

C-16

C-11

C-1

C-4A

C-3

HP-5

HP-1

Culvert Replacement Phases

Culvert 5A (S-281) - FoundationCulvert 12 (S-275) - Excavation

Culvert 11 (S-269) - CompletionCulvert 13 (S-272) - Reconstruction

OKEECHOBEE

BRIGHTON

SEMINOLE INDIAN

RESERVATION

CLEWISTON

LAKE HARBOR

SOUTH BAY

BELLE GLADE

LAKE

OKEECHOBEELAKEPORT

BUCKHEAD

RIDGE

PORT MAYACA

PAHOKEE

Fisheating Creek

MOORE HAVEN

Calooshatchee River

Risk Assessment – Analysis performed on 32 dam segments within the 7 common inundation zones to identify and prioritize remediation

Modification Report – DSMR is being reviewed with report approval in August 2016

Impact – Final measures to reduce the risks for the entire system around the lake Recommendation for FEMA accreditation by inundation zone to begin in 2016

Construction project implementation in 2019

Opportunity to begin regulation schedule study

Dam Safety Modification Study

Dam Safety Modification Report

Draft DSMR Tentatively Selected Plan

Cutoff Wall Locations Embankment Armoring Locations Embankment Flood Wall Locations

Common Inundation Zone B

24.5 miles of cutoff wall

Common Inundation Zone C

4.1 miles of cutoff wall HP bridge abutment armoring

Common Inundation Zone D S-71 embankment flood wall S-72 embankment flood wall

Tentatively Selected Plan

(TSP)

Approval by USACE Dam Safety Officer Required

Cutoff Wall Armoring

Flood Wall

Water Control Structures (Culverts) Southern part of HHD completed by 2020 Northern part of HHD completed by 2022

Reach 1 Cutoff Wall Gap Closure Construction from 2016 to 2018

Reach 1 Cutoff Wall Extension Construction from 2017 to 2020

Dam Safety Modification Report (DSMR) Final EIS public review scheduled for July 2016 DSMR approval scheduled for August 2016 Construction start in 2019 with expected completion by 2025 (prioritization and funding dependent)

Implementation Timeline

Trusted Partners Delivering Value, Today and Tomorrow 17

Questions?

JACKSONVILLE MOBILE SAVANNAHCHARLESTON WILMINGTON

Trusted Partners Delivering Value, Today and Tomorrow

Eduardo Marin, P.E.

U.S. Army Corps of Engineers

Jacksonville District

May 2016

Vicinity Map

IP-3

Current Configuration Completed in 1959 Purpose: Flood damage reduction & irrigation.

Two 8 ft CMP Slipped line with 6 ft CMP in 2002 Flap gate control Lakeside Slide gate Control Landside Invert: 5.8 ft NAVD88

Proposed Configuration Two 7ft by 7 ft Concrete

Box Culvert Slide flap comb gate on lakeside Dual leaf gates on landside Invert: 7 ft NAVD88

IP-3 Existing Conditions

IP-3 Cofferdam

IP-3 Excavation Pit

IP-3 Structures X-sections

IP-3 Site Plan Part 1

IP-3 Site Plan Part 2

IP-3 Demo & Abandonment Plan

IP-3 Demo & Abandonment Details

IP-3 Demo & Abandonment Details

IP-3 Final Site Plan

IP-3 Structural Plan & Profile

IP-3 Headwall Details

Trusted Partners Delivering Value, Today and Tomorrow 16

Questions?

Herbert Hoover Dike Rehabilitation Structure IP-3

Contracting Overview

Claurice Dingle Contract Specialist

Contracting Process

Solicitation issued (typically 30 Calendar days) Proposals received Evaluations conducted Award (typically within 60 calendar days after receipt of proposals) Debriefings conducted

Procurement Strategy

Best Value Continuum ►Award will be made based on the best overall

(best value) proposal that is deemed the most beneficial to the Government, with appropriate consideration given to the evaluation factors

►To receive consideration for award, a rating of no less that “Acceptable” must be achieved for the technical merit factor.

Best Value Continuum

Permits tradeoffs between cost/price and non-cost factors

Allows the Government to award to other than the lowest priced proposal

Be aware, award may not necessarily be made to the lowest price offeror or the most highly rated offeror

Technical Factors

Examples:

►Technical Approach of the offeror ►Management capabilities of the offeror ►Key personnel qualifications ►Specialized Experience

Note: Technical Factors and sub-factors are listed within each solicitation as well as the importance of each.

Other Factors

Past Performance ►Evaluated for relevancy and performance, ending with a confidence assigned Small Business Participation Price

►Evaluated to be fair and reasonable

Note: Each Factor is listed in each solicitation as well as the level of importance of each.

SMALL BUSINESS PARTICIPATION

Beth Myers, Deputy Small Business

SMALL BUSINESS OPPORTUNITIES

FAR 19.201 – Government policy

(a) It is the policy of the Government to provide maximum practicable opportunities in its acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. Such concerns must also have the maximum practicable opportunity to participate as subcontractors in the contracts awarded by any executive agency, consistent with efficient contract performance.

Small Business Participation Subcontracting Plan (Large Business concerns only)

FAR 19.701 “Subcontract” Any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract/or subcontract.

Factor 3: Small Business Participation

• All offerors both other than small and small businesses will be evaluated on the extent of the planned participation of U.S. Small businesses in the performance of this acquisition and past performance of the offeror in complying with the requirements of the clauses FAR 52.219-8, Utilization of Small Business Concerns and 52.219-9, Small Business Subcontracting Plan.

• Small participation goals shall be incorporated into the proposal for other than small and small business concerns.

• There are two subfactors under this factor and they are not rated separately:

1. Proposed Small Business Participation Plan

2. Past Utilization of Small Business Concerns

NEW

SMALL BUSINESS/SUB-CONTRACTING

BUILDING STRONG®

SUBCONTRACTING PLAN SMALL BUSINESS

PARTICIPATION

Plan is pass/fail based on the criteria IAW the solicitation

Evaluates overall SB(all categories) participation and is a rated evaluation factor

Requires 11 items in accordance with FAR 19.704 and 52.219-9

Requires evaluation of extent to which offerors identify & commit to SB and is separate from the subcontracting plan

Based on total subcontracted dollars

Based on total value of the acquisition

Does not apply to Small Business concerns

Applies to Small Business concerns

SUBFACTOR 1 - Proposed Small Business Participation Plan

• All offerors (both other than small and small) shall submit a Small Business Participation Plan(SBPP) using the template found at Attachment (4). A minimum Small Business Participation goal of 20% of Total Contract Value has been assigned to this procurement.

- Large businesses primes may achieve the small business participation goals through subcontracting to small businesses.

- Small business primes may achieve small business participation goals through their own performance/participation as a prime and also through subcontracting to other small businesses.

SUBFACTOR 1 - Proposed Small Business Participation Plan Small Business Participation Plans (from other than small and small businesses) will be evaluated on the basis of:

• The extent to which such firms, as defined in FAR Part 19, are specifically identified in the proposal;

• Identification of the complexity and variety of the work small business firms are to perform;

• The extent (ie. length of and formality considerations) of demonstrated commitment to use such firms (enforceable commitments (JV, MP or written teaming agreements) will be considered more favorably than non-enforceable ones; refer to Attachment 4;

• The extent of participation of Prime offerors(both large and small) and small business subcontractors in terms of the total value of the acquisition vs the large business participation percentage;

• The extent to which the offeror meets or exceeds the suggested socioeconomic category goals. These goals are a percentage of the value of the total acquisition. A minimum Total Small Business Participation goal of 20% of the total contract value is assigned to this acquisition.

In addition to the minimum Small Business Participation goal of 20% of the TOTAL contract value, the following goals are SUGGESTED for the individual socioeconomic categories and determined to be reasonable based on market research for this requirement. Goals are based on % of TOTAL contract value:

{3%} Small Disadvantaged Business {3%} Woman-Owned Small Business (WOSB) {3%} Historically Underutilized Zone (HUB Zone) Small Business {2%} Veteran Owned Small Business (VOSB) {1%} Service Disabled Veteran Owned Small Business (SDVOSB)

(1) Check the applicable size and categories for the PRIME offeror -- Check all applicable boxes:

{ } Large Prime

OR

{ } Small Business Prime; also categorized as a { } Small Disadvantaged Business { } Woman-Owned Small Business { } HUB Zone Small Business { } Veteran Owned Small Business { } Service Disabled Veteran Owned Small Business

(2) Percentage of Total Contract Dollars/Price

(a) Total Contract Value: (Include options, etc) $___________

(b) Dollar Value of your participation as a Prime Contractor: $__________

(c) Submit the total combined percentage (must equal 100%) and dollars(must equal total contract value( 2(a)) of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors): Example: If Prime proposes a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime or subcontractor, the % planned for small businesses is 25%; and 75% for large business equaling 100%.

Total percentage planned for Large Business(es) _______% = $ _________ Total Percentage planned for Small Business(es) _______ % = $__________ Total of both large and small business 100% = $ __________

(3) Indicate the total percentage of participation to be performed by each type of small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

NOTE! SDVOSBs are automatically VOSBs; however VOSBs are not automatically SDVOSBs.

Dollar Value and Percentage of Total Contract Value of Subcontracts Planned For:

Dollar Percentage of Total Value Contract Value

Small Disadvantaged $________ %_________ Woman-Owned Small $________ %_________ HUB Zone Small $________ %_________ Veteran Owned Small $________ %_________ Service Disabled Veteran $________ %_________ Owned Small

(4) List principle supplies/services to be performed by Small Businesses:

Example: If a Small Business qualifies also as a WOSB and a SDVOSB, and you can add them to each category below in which they qualify.

Name of Company Identify Type of Service/Supply Large:

Small:

Small Disadvantage:

Women-Owned Small:

HUB Zone Small:

Veteran Owned Small:

Service Disabled Veteran Owned Small:

(5) Describe the extent of commitment to use each of the identified small business. Offerors do not need to submit copies of commitment instruments in their proposals. Rather, identify what types of commitments are in place with each company — i.e. a written contract, letter of commitment, verbal agreement, joint venture, mentor-protégé agreement, including how long agreement in place.

ADDITIONAL IMPORTANT NOTE FOR LARGE BUSINESSES ONLY

Small Business Sub-Contracting Plans (FAR 52.219-9)

Separate from the Small Business Participation Plan, large business offerors must also submit a Subcontracting Plan (Individual Contract Plan) meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003. Large businesses will not be eligible for award if they fail to submit an acceptable Subcontracting Plan. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan. In accordance with DFARS 215.304(c), when an evaluation assesses the extent that small businesses are specifically identified in proposals, the small businesses considered in the evaluation shall be listed in any subcontracting plan submitted.

Subcontracting plans must be submitted in Volume 4 Pricing with Price Related Information.

SUBFACTOR 2 - Past Utilization of Small Business Concerns

• Applies to all offerors regardless of size

• Evaluated by assessing its records/information complying with FAR 52.219-8, Utilization of Small Business Concerns (see attachment 6)

• All large business offerors, previous compliance with FAR 52.219-9, Small Business Subcontracting Plan. (ISRs, PIPRS, etc)

• The extent the offeror documented obstacles in meeting goals or shows evidence of good faith effort.

• No contract w/FAR 52.219-8, Evaluation of Small Business Participation based solely on the offeror’s proposed small business participation plan for this contract.

• The Government may use information supplied by the offeror and information obtained from other sources to evaluate past utilization of small business concerns.

Top 6 Mistakes •Past utilization information(ISR) is not marked final or 80% complete details provided.

•Submits HUBzone firms that are not SBA certified HUBzone.

•Verification of firm size.

•Lack of documentation regarding obstacles in meeting goals or evidence of good faith effort on ISR Reports.

•Does not support proposed goals.

•No statement if never held Federal Contract w/FAR 52.219-8

SMALL BUSINESS/SUB-CONTRACTING

Potential Opportunities exist for:

– General earthwork

– Site work

– Material hauling and handling

– Finishing work

– Surveying

– Electrical

– Grassing

– Environmental Monitoring

– Material Testing

– Supplies (armoring stone, concrete, steel, concrete)

– Road work

– Dewatering

LOOKING FOR OPPORTUNITIES

IN ALL THE RIGHT PLACES

System for Award Management www.sam.gov

Dynamic Small Business Search http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm SB firms keep profile current w/bonding, past performance, and capabilities

LB/prime contractors can use many filters to locate SDB, HUBZone, WOSB, SDVOSB specific firms and their location

FEDBIZOpps www.fbo.gov SB firms register as an interested party for the solicitation

BUILDING STRONG®13

Dynamic Small Business Systems(DSBS)

ALERT!

• DSBS Link from SAM is down for 6 weeks

• Will take 6 weeks for fix to be implemented

• In the meantime…………………….

• SB firms update your SBA Supplemental Pages(profile) via SBA's general log in system(GLS)

• Go to https://eweb.sba.gov/gls/dsp_login.cfm

Register and set up an account in GLS system if not registered.

In GLS, request access to PRO-NET/DSBS and click SBA Supplemental Pages. Once you are granted access to PRO-NET/DSBS you can then click this link to update your SBA Supplemental Pages in DSBS.

CONTACT INFORMATION

Beth Myers, Deputy for Small Business

(904) 232-1150 elizabeth.r.myers@usace.army.mil

Florida Procurement Technical Assistance Center http://www.fptac.org/contactus.htm

Jacksonville District WebPages www.saj.usace.army.mil

How do I contact Small Business?

FY2016 Forecast

Frequently Asked Questions

JACKSONVILLE MOBILE SAVANNAHCHARLESTON WILMINGTON

Trusted Partners Delivering Value, Today and Tomorrow

Nolan B. Eusebio, P.E.

Chief, Quality Assurance

IP-3 Pre-Proposal Conference

May 12, 2016

Content

Typical General Requirements Typical Safety Requirements Typical Quality Control Requirements Typical Schedule Requirements Typical Regulatory Requirements Typical challenges

The objective of this presentation is to provide an overview of typical contract requirements not to establish them. Contractors are always encouraged to read contract documents.

Typical General Requirements

Read and understand your Contract Documents (Plans, Specs, Safety Manual, Codes, and Standards)

Contractors should normally anticipate submission of preconstruction submittals after Notice to proceed (NTP)

Regularly, the contract defines required meetings

Typical Safety Requirements

Contractors are typically required to submit for Government approval an Accident Prevention Plan “APP” prior to commencement of work

APP is a living document and usually needs to be updated periodically

Contractors are typically required to follow the EM-385-1-1 Safety Manual or OSHA Standards, whichever is more stringent

Normally, the EM-385-1-1 Safety manual is a contract document.

Typical Safety Requirements

Contractors are normally required to develop and submit for Government approval Activity Hazard Analyses (AHA) for each Definable Feature of Work (DFOW) as minimum

The contract usually defines key personnel that need to be incorporated into the Safety team

Safety personnel typically need to be submitted for Government approval

Cranes normally require specific documentation before they can be utilized.

Typical Quality Control Requirements

Contractors are typically required to submit for Government approval a Contractor Quality Control Plan “CQC Plan” prior to commencement of work

Contractors are usually required by contract to implement the 3 Phase Quality Control System to all Definable Features of Work (DFOWs) as a minimum

Typical Quality Control Requirements

Typically, the work cannot begin for a DFOW until the preparatory phase has been completed and all required documents to include submittals and AHA for that DFOW are approved

Usually, QC personnel need to be submitted for Government approval

Typical Schedule Requirements

The schedule is normally required to comply with specific requirements as identified in the contract specifications

The schedule is typically required to be uploaded into the Resident Management System (RMS)

Contractors are usually required to submit an Initial Project Schedule (IPS) in Primavera Software (P6)

The Schedule of Values (SOV) submittal is typically required to be submitted along with the

IPS

Typical Regulatory Requirements

Contractors are normally required to submit for Government approval an Environmental Protection Plan “EPP” prior to commencement of work

Generally, the contract defines key personnel that need to be incorporated into EPP

Usually, EP personnel need to be submitted for Government approval

Typically, the contract defines monitoring frequencies for different species

Usually, the contract requires summary reports and weekly reports for turbidity monitoring

Typical Challenges

Dewatering System Bypass Pumping System Long lead items Off-site fabrications Quality Control of specialized DFOWs that require substantial Subcontractor involvement Managing Construction Schedule including

3-phase system and submittals