Draft Statement of Work Temporary Flood Barriers.docx

SOURCES SOUGHT - PURCHASE DESCRIPTION - SCOPE OF WORK

FOR A TEMPORARY PERIMETER FLOOD BARRIER

1. GENERAL.

a. This sources sought is for a future procuring action of a temporary perimeter flood barriers, or barriers, and field site technical advisory (TA) services that support training, installation, and recovery operations of the temporary perimeter barriers. These barriers are designed to provide a temporary structure to help prevent floodwaters from entering a designated area. The barriers shall be American National Standard Institute FM 2510 (ANSI 2510) Standard tested and certified. Sources with a barrier ANSI 2510 certified or in process of ANSI 2510 testing and certification and can meet the requirements within this document should respond.

i. A temporary perimeter flood barrier, as defined, is a manufactured product that has been designed to withstand 3 feet (91cm) or more of flood waters from entering a specified area for a minimum duration of 14 days with various alignments and foundation conditions. The barrier is tested and certified by ANSI 2510. The product must be self-contained, except for the necessary fill material (earthen fill or water), mechanical equipment required for filling, or polyethylene sheeting.

ii. Technical advisory services are defined as on-site training on proper setup, utilization during an event, monitoring and advisement as the barrier is loaded with floodwaters, and/or teardown/repackaging after the event. TA services would be provided to local, state and federal entities on an as needed basis as directed by the contracting officer.

b. The intent of this sources sought is to identify available temporary flood barriers for a future contracting action by the National Flood Fight Materiel Center (NFFMC).

c. The National Flood Fight Materiel Center is part of the U.S. Army Corps of Engineers (USACE) and assists emergency supply and distribution of flood fight supplies and equipment during Flood Control and Coastal Emergencies type events. The NFFMC supports responding USACE Districts across the nation as they prepare for, or respond to tribal, state and local governmental assistance needed with associated emergencies. Support may be required before, during, and/or after an event. A variety of delivery options will be needed to cover normal restock operations and emergency conditions. This service enhances the Nation’s readiness posture and reduces the risk from flooding and coastal storm events.

2. Temporary Perimeter Flood Barrier Requirements:

a. REFERENCES

The publications listed below form a part of this specification to the extent referenced.

AMERICAN NATIONAL STANDARD INSTITUTE (ANSI)

ANSI/FM 2510 American National Standard for Flood Mitigation Equipment https://www.fmapprovals.com/-/media/Feature/Approval-Standards/2510ansi-pdf.pdf

b. Barrier model shall have the ability to fulfill the requirements listed below:

· The temporary flood barrier must be tested and certified to meet American National Standard Institute FM 2510 Standard, or currently in the process of testing or certification.

· Link to ANSI 2510 certified products. https://floodmitigationcertification.org/certified-products/

· The barrier must have a height of 3’ or taller.

· The barrier and accessories are deliverable in self-contained kits.

· Kits are a complete package with a minimum length of 50 feet, as designed for a straight barrier installation.

· Kits should have the capability to accommodate corners in an unknown alignment 90-degree and 270-degree corners.

· Kit must be deliverable by flatbed truck without hindering the barrier’s integrity, losing any instructions, or hinder the product’s installation.

· Kits can be unloaded (e.g. from a 48-ft flatbed trailer) and moved by a forklift.

· Kits do not have to include equipment needed to place fill material in the barrier.

· After delivery, kits can be stored outside for up to 4 weeks without impacting the integrity of the barrier for an installation at the end of the 4 weeks period.

· After delivery, kits can be stored in a covered structure for up to 5 years without impacting the integrity of the barrier.

· When installed according to the instructions, the barrier can remain in place for up to 30 days without water contact and with wind gusts below 25 miles per hour. After this period, it should be able to withstand a maximum product-design flood for 14 days or longer.

· Kits are capable of being stacked a minimum of two units high.

c. Requirements that may be part of a future contract:

· Kit includes installation instructions.

· Kits includes instructions covering the following items:

· The capabilities of the kit, such as providing 50 linear feet of 4’ tall temporary flood perimeter barrier with ability to accommodate 90-degree and 270-degree corners.

· A list of each part and the part number in the kit.

· Installation instructions, including connecting sections, corners, termination at with vertical surface.

· Equipment recommendations to facilitate barrier placement.

· Recommended installation crew size and assignments based on length (feet) of barrier a trained crew can install in one hour.

· Link to site (ie. company webpage, Youtube) containing installation tutorial video.

· Each part is labeled.

· Link to site (ie. company webpage) containing video with product description that includes a description of the kit size, weight, contents; product width when deployed; installation width required; staff, fill, equipment needs; installation time; installation instructions, and interconnections (transitions, corners, etc).

3. DELIVERIES.

a. Temporary flood barriers shall be shipped in manufacture defined kits that must be able to be lifted by a standard forklift (like hardwood pallets, wooden containers, or containers specified by the source).

b. Emergency Conditions. Orders up to 3,000 linear feet (LF) shall be delivered anywhere in the Continental United States (CONUS) within 48 hours after receipt of delivery order. The Contracting Officer may issue a series of orders up to the maximum order limit for urgent deliveries anytime within a 30-day period. Early delivery anywhere in CONUS authorized at no additional cost to the government.

c. Urgent Conditions. Orders up to 7,500 LF shall be delivered anywhere in the CONUS within 5 business days of receipt of delivery order. Under Urgent Conditions, business days exclude weekends and federal holidays. The Contracting Officer may issue a series of orders up to the maximum order limit for urgent deliveries anytime within a 45-day period. Early delivery anywhere in CONUS authorized at no additional cost to the government.

d. Normal Conditions. Orders up-to 7,500 LF shall be delivered anywhere in CONUS within 45 days of receipt of delivery order. The Contracting Officer may issue a series of orders at any time up to the maximum order limit. This process can be repeated every ten days from issuance of the (maximum order) delivery ordered. Deliveries during Normal Conditions shall be Monday through Friday from 7:00 am to 4:00 pm, except for Federal Holidays.

e. Normal Conditions - OCONUS. Orders up to 10,000 LF shall be delivered anywhere outside the CONUS (OCONUS) within 90 days of receipt of delivery order. OCONUS is defined as the US States and territories located outside the contiguous 48 States. The Contracting Officer may issue a series of orders at any time up to the maximum order limit. This process can be repeated every ten days from issuance of the (maximum order) delivery ordered. Deliveries during Normal Conditions shall be Monday through Friday from 7:00 am to 4:00 pm, except for Federal Holidays.

f. All deliveries shall be made on side access trailers capable of being unloaded with a forklift without access to a ramp or dock. Requests for using hard cover trucks for delivery must be approved by the Contracting Officer or Contracting Officer’s Representative (COR) before shipment.

g. The Contractor shall give 48-hour notice to the COR and the delivery point of contact (listed in the specific delivery order) before delivery. The Contractor shall contact the delivery point of contact three hours and one hour prior to arrival. The delivery POC will be provided in the delivery order.

h. If significant delay occurs that will prohibit the delivery by the due date, the contractor shall immediately report the delay by phone call and email to the Contracting Officer and COR. Consideration may be deducted from the contract price relative to the delay. In each case, the price deducted shall be dependent upon the reason for the delay. The delay report shall include date, time, current location, cause of delay, and anticipated delivery time.

i. All deliveries should be accompanied by a Bill of Lading (BOL). The BOL should contain clear language as to the number of units, number of units per pallet, and total number of pallets. The BOL should also contain the delivery location, contract number and the company named in the contract.

j. Delivery expenses are a cost-reimbursable contract line item.

4. TECHNICAL ADVISORY SERVICES

a. Technical Advisory Services

i. The contractor will furnish and provide Technical Advisory (TA) services at the request of the Contracting Officer. Services provided shall include training on proper setup, utilization during an event and teardown/repackaging after the event. TA services will be provided to local, state, tribal, and/or federal entities identified by the USACE POC. The USACE POC shall oversee and direct the TA services. The number of advisors shall be determined by consensus of the contractor, COR and Contracting Officer. If no consensus is reached the decision of the Contracting Officer is final. TA services may be requested at any time, 7 days a week, 365 days a year.

b. Field Report

i. Upon completion of services, the technical advisor shall develop a field report documenting the technical advisory services performed. The field report shall contain dates of service, contact information for personnel and/or agencies supported, location of support, type of TA provided, concerns (i.e. adequate high ground to tie-in, enough product, adequate manpower, etc.), and recommendations. The field report shall be provided to the COR with the invoice. The Contracting Officer, or COR may request submission of weekly field reports based on the size of the event. If requested these weekly reports shall be submitted to the COR every Saturday by 1800.

ii. The Contractor shall furnish all equipment needed for the field reports such as laptop computer, paper, etc.

c. Field Location

i. The contractor will furnish and provide Technical Advisory (technical advisory services throughout the United States and Territories which may include multiple sites for multiple events at the request of the Contracting Officer or COR. These services may be required in remote locations and in austere conditions. Replacing field deployed technical advisors requires notification to the Contracting Officer and COR within 24 hours after replacement.

d. Qualifications

i. Contractor shall provide qualifications of technical advisors and 24-hour contact information with the proposal.

ii. Minimum qualifications for submitted and replacement technical advisors are: 3 years’ experience in both real world installation and manufacturer suggested installation of the product. Each technical advisor should have the ability to provide guidance on surface preparation, tie-in of product to multiple surfaces horizonal and vertical, preparing for installation prior to knowing flood water elevation, and be able to provide field design technical advice on alignments for different situations. The technical advisors should be able to walk more than five miles daily, lift 50 lbs., valid driver’s license and can provide their own Personal Protective Equipment to include: safety boots, hard hat, reflective safety vest, personal floatation device, safety glasses, proper clothing for the environment, gloves, and hearing protection.

iii. The technical advisor selection shall be determined by consensus of the contractor, Contracting Officer and COR. If no consensus is reached, the decision of the Contracting Officer will be final. The contractor will notify the Contracting Officer and COR within 1 week of change of accepted technical advisors. This notification will include the qualifications of replacement technical advisors.

e. Duration

i. The duration of technical advisory services will be specified by the consensus of the contractor, Contracting Officer and COR. If no consensus is reached, the decision of the Contracting Officer is final.

f. Safety Requirements

i. The contractor shall perform work in accordance with Safety and Health Requirements Manual 385-1-1. Per Section 01.F, Emergency Operations, it states “In addition to the other pertinent parts of this manual, Civil Disaster Emergency Operations for floods, earthquakes, hurricanes and other natural disasters shall be conducted in accordance with this manual, generally and with Appendix B specifically, for…Contractor activities.” The contract shall follow Appendix B of EM 385-1-1.

g. Deployed Technical Advisors

i. Two (2) technical advisors may be deployed at any time simultaneously. If additional technical advisor(s) are available, the government may request deploying them.

h. PAYMENTS AND INVOICING

i. Payments for Technical Advisory Services rendered under this contract will be made upon receipt of invoice and should be submitted with the following documentation:

ii. Technical advisor(s) name.

iii. Dates of services provided and the location.

iv. Time sheet(s) for each deployed technical advisor.

v. Travel expenses, in accordance with the current Joint Travel Regulation (JTR); http://www.defensetravel.dod.mil/site/travelreg.cfm.

vi. Certified by a responsible party on behalf of the Contractor to be factual and accurate.

vii. Technical advisor’s field reports

1. Technical Advisory Service labor will be reimbursed based on hours worked beginning with transportation to the specified site and ending with transportation back to permanent duty station per the hourly rate in the schedule of prices.