20240620_GABION_BASKET_Spec_IDIQ_final.docx

SCOPE OF WORK

GENERAL.

This scope of work provides a technical specification regarding the procurement of fully textile lined gabion baskets for use during a flood event. The requirements of this contract will include procurement of supplies and field site technical advisory services. Below are the materials/specifications that shall be used.

2. DELIVERIES.

a. Fully lined gabion baskets shall be stacked 10 units high, banded, shrink wrapped, and shipped on hardwood pallets.

b. Emergency Conditions. Orders shall be delivered anywhere in the Continental US 48 states, CONUS, within 72 hours after receipt of delivery order. The Contracting Officer may issue a series of orders up to twenty percent (20%) the maximum order limit for urgent deliveries anytime within a 20-day period. Early delivery anywhere in CONUS authorized at no additional cost to the government.

c. Urgent Conditions. Orders shall be delivered anywhere in the Continental US 48 states, CONUS, within 5 business days of receipt of delivery order. Under Urgent Conditions, business days exclude weekends and federal holidays. The Contracting Officer may issue a series of orders up to the maximum order limit for urgent deliveries anytime within a 45 day period. Early delivery anywhere in CONUS authorized at no additional cost to the government.

d. Normal Conditions. Orders shall be delivered anywhere in CONUS within 45 days of receipt of delivery order. The Contracting Officer may issue a series of orders at any time up to the maximum order limit. This process can be repeated every ten days from issuance of the (maximum order) delivery ordered. Deliveries during Normal Conditions shall be Monday through Friday from 7:00 am to 4:00 pm, except for Federal Holidays.

e. Normal Conditions. Orders shall be delivered anywhere outside the CONUS within 90 days of receipt of delivery order. Outside CONUS is defined as the US States of Alaska and Hawaii, and US territories such as Puerto Rico, U.S. Virgin Island, or Guam. The Contracting Officer may issue a series of orders at any time up to the maximum order limit. This process can be repeated every ten days from issuance of the (maximum order) delivery ordered. Deliveries during Normal Conditions shall be Monday through Friday from 7:00 am to 4:00 pm, except for Federal Holidays.

f. All deliveries shall be made on side access trailers capable of being unloaded with a forklift without access to a ramp or dock. Requests for using hard cover trucks for delivery must be approved by the Contracting Officer or Contracting Officer’s Representative (COR) before shipment.

g. The Contractor shall give 48-hour notice to the COR and the delivery point of contact (listed in the specific delivery order) before delivery. The Contractor shall contact the delivery point of contact three hours and one hour prior to arrival. The delivery POC will be provided in the delivery order.

h. If significant delay occurs that will prohibit the delivery by the due date, the contractor shall immediately report the delay by phone call and email to the Contracting Officer and COR. Consideration may be deducted from the contract price relative to the delay. In each case, the price deducted shall be dependent upon the reason for the delay. The delay report shall include date, time, current location, cause of delay, and anticipated delivery time.

i. All deliveries should be accompanied by a Bill of Lading (BOL). The BOL should contain clear language as to the number of units, number of units per pallet, and total number of pallets. The BOL should also contain the delivery location, contract number and the company named in the contract.

3. PAYMENTS AND INVOICING

a. Payment for supplies and services ordered under this contract shall be made upon receipt of the invoice, contingent on services being rendered/delivered. Invoices shall be submitted within 14 days of services rendered and shall include contract number, delivery order number and location, Contract Line Item Number (CLIN) when multiple CLIN’s are issued on a contract, and copies of the BOL (please see clause 52.212-4(g) for further information).

b. Transportation costs will be a separate contract line item. Transportation costs will be reimbursed based on the actual cost of transportation. The Contractor shall add a line item to the invoice for transportation costs if internal contractor owned transportation is utilized. If a transportation subcontractor is utilized, the Contractor shall provide a copy of the subcontractor invoice.

c. All invoices shall be submitted to the COR appointed on the delivery order.

4. QUALITY CONTROL

a. The Contractor shall establish and maintain quality control for the construction of fully textile lined gabion baskets and its operations to assure compliance with contract requirements and maintain records of its quality control for all operations including but not limited to the following:

1) The Contracting Officer reserves the right to select the material for samples to be tested.

2) Copies of these records and tests as well as the records of corrective action taken, shall be furnished to the Contracting Officer.

b. The Contractor shall make as many additional tests under the Contractor’s quality control program as are needed to ensure requirements are met. If materials fail to meet requirements, the Contractor shall adjust its operation and verify with tests that acceptable materials are being produced. Failure to meet requirements will result in removal of materials already in place which the failed test represents. A copy of these records and tests, as well as the records of corrective action taken, shall be furnished to the Government.

PROVISION OF FULLY GEOTEXTILE-LINED GABION BASKETS

PART 1 GENERAL

1.1 SCOPE

This specification covers provision of fully geotextile-lined gabion baskets.

1.2 REFERENCES

The publications listed below form a part of this specification to the extent referenced.

ASTM INTERNATIONAL (ASTM)

AMERICAN NATIONAL STANDARD INSTITUTE (ANSI)

ANSI 2510 American National Standard for Flood Mitigation Equipment

PART 2 PRODUCTS

2.1 PRODUCTION OF GABION BASKETS (FULLY GEOTEXTILE-LINED)

Fully geotextile-lined gabion baskets shall be produced in accordance with the following specifications and validated by product performance testing. With the proposal, provide evidence that the products meets the requirements in section 2.1.1-2.1.6 in Part 2.

2.1.1 Geotextile Lining Material.

The geotextile shall be non-woven and meet the following requirements:

a. Meet the following requirements in temperatures ranging from -50 to 120 degrees Fahrenheit.

b. Grab tensile strength greater than 120 lbs, tested in accordance with ASTM D4632.

c. High UV resistance (greater than 70% retained after 500 hrs, tested in accordance with ASTM D4355).

d. Permittivity must be a maximum 1.7 sec-1, tested in accordance with ASTM D4491.

e. Maximum Apparent Opening Size (AOS) no greater than a 0.212 mm bead size (70 US Std. Sieve), tested in accordance with ASTM D4751.

f. Static (CBR) Puncture Strength greater than 300 lbs, tested in accordance with ASTM D6241.

2.1.2 Steel Wire for Mesh, Coil, and Connecting Pins.

The wire shall meet the following requirements:

2.1.3 Mesh Panels and Spacing.

a. Mesh Weld Tensile Strength: Minimum average of 70% of wire tensile strength, with no single value below 50% of the wire tensile strength.

b. All mesh shall be spaced not more than 3”× 3”, with a 1/8” tolerance.

c. Squareness: Diagonals shall have no more than a 5/8” variance.

2.1.4 Coils

The coils shall be fabricated with a pitch of 1 coil per inch of length.

2.1.5 Connecting Pins.

The contactor shall provide six connecting pins per unit.

2.1.6 Zip Ties.

The contractor shall provide the requisite 8-inch long, 0.30-inch wide UV black nylon zip ties with a minimum tensile strength of 120 pounds (534 N) for better connection of multiple units during deployment and use.

2.1.7 Reusability.

The product shall be constructed such that it can be disassembled after use, with the option to reassembled for multiple uses.

PART 3 EXECUTION

3.1 QUALITY ASSURANCE PROVISIONS

3.1.1 Inspection/Acceptance

a. See clause 52.212-4(a).

b. Title will pass to the Government after final inspection and acceptance by the Government at destination.

c. Upon delivery, the Contractor shall submit certification that the fully textile lined gabion baskets meet all the specifications.

d. The manufacturer shall provide complete instructions required to properly design, install, operate, and maintain the temporary flood barrier system.

e. At a minimum, the manufacturer’s design, install, operate, and maintenance manual shall include the following:

a. A description of the product and the parts/components included with one pallet/container needed for installations and/or operations/deployment.

b. A procedure for the installation of the product.

c. A procedure for operation of the product.

d. Details regarding maintenance/trouble shooting/repairs during deployment or flood conditions.

3.1.2 Workmanship

The fully textile lined gabion baskets shall be uniform in size and color, and free of any extraneous material.

3.2 PACKAGING.

3.1.1 Shrink-wrapping and Palletization.

a. All units shall be covered with a UV resistant heat-shrink plastic top cover and palletized to allow for safe delivery and handling.

b. Pallets shall contain 10 units each; each pallet shall contain units of same dimensions and type. Units shall be folded flat, stacked neatly and strapped for rigidity, with no spacing or packaging material between. Pallets shall be of sufficient strength to support stacking three high. Pallets shall be new construction, treated lumber capable of multiple handlings.

3.1.2 Dimensions/type.

One unit consists of five preassembled cells (4’X’3’X15’ per unit) accompanied by joining pins and zip ties. The unit is constructed so as to allow easy take-down by a two-person team. This unit will be 48 inches (4’) tall. The geotextile fabric will line the interior of each cell. There will be a flap of geotextile on the two ends of the unit to prevent sand from escaping the unit. Contractor shall provide shipping specifications to include fully assembled shipping package (pallet, units, and other packaging material) weight, dimensions, and units per package.

3.1.3 Labeling Pallets.

The exterior of all shrink-wrapped pallets shall be marked on all four sides. Line 1 shall be 4 inch letters, and remaining lines shall be 2 inch lettering. Letters shall be all capitals without serifs numerals shall be Arabic per industry specifications and standards. The shrink-wrapping shall be marked on all four sides as shown below.

a. Line 1 shall be marked with: USACE [Contractual Delivery Date mo/dy/yr]

b. Line 2 shall be marked with: Product Type and number of units per pallet: (e.g. 10 Units)

c. Line 3 shall be marked with: Product Dimensions (e.g. 4’x3’x15’).

d. Line 4 shall be marked with: Weight of the pallet, in lbs. (e.g. 1200 lbs)

3.1.4 Technical Product Performance

Evidence of laboratory or field-based testing will be provided with the proposal.

Fully geotextile-lined gabion baskets shall be validated by submitting product performance report with the proposal. Performance tests should conform with American National Standard Institute (ANSI) Standard / FM 2510-2020 American National Standard for Flood Mitigation Equipment. Well documented performance testing shall be either a laboratory or field based with water fully loaded on the wet-side of the geotextile-lined gabion basket.

The product performance document shall be either a laboratory or field based report of how the product has performed with water on the wet-side of the geotextile-lined gabion basket. Performance tests may be done in the field or a laboratory and shall have at least one unit be hydrostatically loaded with water at 3 feet, or at a minimum of 75% or above, for 22 hours and keeping water from the dry-side of the basket beside a through seepage rate of less than 1 gallon per linear foot per minute. Laboratory tests do not have to conform with American National Standard Institute (ANSI) Standard 2510 American National Standard for Flood Mitigation Equipment to be acceptable.

For field-based, a report shall be submitted with the proposal that details installation of the product at least three (3) locations in CONUS, one (1) field locations can be associated with the contractor. The report shall provide enough detail to determine where and how the gabion baskets were installed, the date they were loaded with water and the water source, and an estimate of seepage in gallons a minute per linear foot for all units loaded with three (3) feet of water. Each location shall have two (2) points of contact that represent the location that installed the gabion basket.

Field-based reports submitted may include date of flooding or water loading; each substrate basket was installed; river experiencing high water; installation circumstance and alignment, including a drawing showing a typical cross-section for each change of cross-section; seepage reduction technique used; materiel used to fill the gabion basket; color photographs of the installation, the landside gabion basket and toe with water at approximately at 75% of the water side, and any stacking operations; if gabion basket were stacked, how baskets were stacked; and any noted issues.

PROVISION OF TECHNICAL ADVISORY SERVICES

PART 1 GENERAL

1.1 SCOPE

This specification covers provision of technical advisory services.

PART 2 SERVICE

2.1 TECHNICAL ADVISORY SERVICES

2.1.1 Technical Advisory Services

The contractor will furnish and provide Technical Advisory (TA) services at the request of the Contracting Officer. Services provided shall include training on proper setup, utilization during an event and teardown/repackaging after the event. TA services will be provided to local, state, tribal, and/or federal entities identified by the USACE POC. The USACE POC shall oversee and direct the TA services. The number of advisors shall be determined by consensus of the contractor, COR and Contracting Officer. If no consensus is reached the decision of the Contracting Officer is final. TA services may be requested at any time, 7 days a week, 365 days a year.

2.12 Field Report

Upon completion of services, the technical advisor shall develop a field report documenting the technical advisory services performed. The field report shall contain dates of service, contact information for personnel and/or agencies supported, location of support, type of TA provided, concerns (i.e. adequate high ground to tie-in, enough product, adequate manpower, etc.), and recommendations. The field report shall be provided to the COR with the invoice. The Contracting Officer, or COR may request submission of weekly field reports based on the size of the event. If requested these weekly reports shall be submitted to the COR every Saturday by 1800.

The Contractor shall furnish all equipment needed for the field reports such as laptop computer, paper, etc.

2.1.2 Field Location

The contractor will furnish and provide Technical Advisory (technical advisory services throughout the CONUS which may include multiple sites for multiple events at the request of the Contracting Officer or COR. These services may be required in remote locations and in austere conditions. Replacing field deployed technical advisors requires notification to the Contracting Officer and COR within 24 hours after replacement.

2.1.3 Qualifications

Contractor shall provide qualifications of technical advisors and 24 hour contact information with the proposal.

Minimum qualifications for submitted and replacement technical advisors are: 3 years’ experience in both real world installation and manufacturer suggested installation of the product. Each technical advisor should have the ability to provide guidance on surface preparation, tie-in of product to multiple surfaces horizonal and vertical, preparing for stacking prior to knowing flood water elevation, stacking product up to 3 high or 12 feet in the field, and be able to provide field design technical advice on alignments for different situations. The technical advisors should be able to walk more than five miles daily, lift 50 lbs., valid driver’s license and can provide their own Personal Protective Equipment to include: safety boots, hard hat, reflective safety vest, personal floatation device, safety glasses, proper clothing for the environment, gloves, and hearing protection.

The technical advisor selection shall be determined by consensus of the contractor, Contracting Officer and COR. If no consensus is reached, the decision of the Contracting Officer will be final. The contractor will notify the Contracting Officer and COR within 1 week of change of accepted technical advisors. This notification will include the qualifications of replacement technical advisors.

2.1.4 Duration

The duration of technical advisory services will be specified by the consensus of the contractor, Contracting Officer and COR. If no consensus is reached, the decision of the Contracting Officer is final.

2.1.5 Safety Requirements

The contractor shall perform work in accordance with Safety and Health Requirements Manual 385-1-1. Per Section 01.F, Emergency Operations, it states “In addition to the other pertinent parts of this manual, Civil Disaster Emergency Operations for floods, earthquakes, hurricanes and other natural disasters shall be conducted in accordance with this manual, generally and with Appendix B specifically, for…Contractor activities.” The contract shall follow Appendix B of EM 385-1-1.

3. PAYMENTS AND INVOICING

a. Payments for Technical Advisory Services rendered under this contract will be made upon receipt of invoice and should be submitted with the following documentation:

1) Technical advisor(s) name

2) Dates of services provided and the location

3) Time sheet(s)

4) Travel expenses, in accordance with the Joint Travel Regulation (JTR); http://www.defensetravel.dod.mil/site/travelreg.cfm

5) Certified by a responsible party on behalf of the Contractor to be factual and accurate

6) Technical advisor’s field reports (see section 2.12)