W912EK24R0029 BUILDING 340 CABINET REQUIREMENT SOLICITATION.pdf

REQUEST FOR QUOTATION

PLEASE RETURN BY EMAIL ONLY TO:

US Army Corps of Engineers

US Army Corps of Engineers

BUILDING 340 BAY 4

EC Vault File Cabinets

W912EK24R0029

Attn: John Wysocki Email: john.j.wysocki@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to Contact Regarding the Quote.

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449.

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit the SF1449, include Pricing Schedule for all Contract line items.

5. Award will be made to the lowest priced contractor who can fullfill all requirements in the PWS as stated in FAR Clause 52.212-2.

6. Please fill out the the information below completely and include this cover page with your offer, along with the above items that need to be filled out.

7. Include the Solicitation Number on the subject line of the email and submit your quote in PDF format. It is the responsibility of the offeror to verify that their offer has been received and is legible when they submit an offer.

8. Technical questions must be submitted directly to the Contract Specialist listed above.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: CAGE Code (SAM):_____________________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

John Wysocki at john.j.wysocki@usace.army.mil mailto:john.j.wysocki@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK24R0029 20-Jun-2024

b. TELEPHONE NUMBER

309-794-5339

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 27 Jun 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOHN J WYSOCKI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514741636226

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS 1500 ROCK ISLAND D

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966505 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP

ROCK ISLAND ARSENAL BLDG 340

BRIAN LANE

1710 WHITTEMORE ST

ROCK ISLAND IL 61201

TEL: (309) 749-7412 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,100

NAICS:

337214

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

12 June 2024

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT

BUILDING 340 BAY 4 EC Vault File Cabinets 1710 Whittemore St.

Rock Island IL 61201

PARTS

1. PROJECT DESCRIPTION

2. GENERAL REQUIREMENTS

3. SPECIAL REQUIREMENTS

4. PERFORMANCE REQUIREMENTS

5. ENVIRONMENTAL PROTECTION REQUIREMENTS

6. SAFETY REQUIREMENTS

7. SECURITY REQUIREMENTS

8. APPLICABLE DEFINITIONS

9. OTHER REQUIREMENTS

10. PAYMENT

APPENDIX

A. DELIVERABLES

B. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) INTRODUCTION

C. PERSONNEL CHANGE REQUEST FORM

Prepared By: Toby Hunemuller U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 16201

PART 1 PROJECT DESCRIPTION

1.1 Introduction

The U.S. Army Corps of Engineers requires services of a Contractor to provide and install flat and vertical file cabinets for the EC vault due to the migration of records from Warehouse #331 to Building 340.

1.2 Project Narrative

The contractor is responsible for acquiring, delivering, and installing five (5) drawer legal size vertical file cabinets, flat file cabinets, and closed bases to stack the flat files. The cabinets will be set up in the EC Vault area of Bay 4 as shown in Attachment A.

1.3 Objectives

The Contractor is responsible to perform all tasks defined within this Performance Work Statement and provide all deliverables listed in of this Contract resulting in a fully functional office space.

1.4 Schedule of Prices

See Pricing Schedule on SF 1449

PART 2 GENERAL REQUIREMENTS

2.1 Period of Performance

The contract work must be completed within sixty days (60) calendar days from Notice to Proceed (NTP).

2.1.2 Hours of Operation

Business hours are typically Monday thru Friday, 7:00 AM to 5:00 PM. To meet period of performance, Contractor may be required to perform work on weekends. Therefore, any work schedule to be performed outside of regular business hours and or on weekends will be coordinated with the Contracting Officer (KO) in writing prior to commencement.

2.1.3 Federal Holidays

The U.S Army Corps of Engineers offices are closed for the observance of Federal Holidays listed below.

2024 Holiday Schedule Date Holiday

Monday, January 01 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 * Washington’s Birthday

Monday, May 27 Memorial Day

Wednesday, June 19 Juneteenth National Independence Day

Thursday, July 04 Independence Day

Monday, September 02 Labor Day

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Thursday, November 28 Thanksgiving Day

Wednesday, December 25 Christmas Day

This includes any other day designated by Federal statute, by Executive Order or by the President’s proclamation. When a holiday falls on a non-workday, Saturday or Sunday, the holiday is typically observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

2.2 Submittals

The Contractor is required to submit all documents related to the execution of this contract to the KO in accordance with the submittal requirements outlined in section 3.1 Required Submittals, of Part 3 SPECIAL REQUIREMENTS.

2.2.1 Work Submittals

Documentation required to be submitted to the KO and approved (if required), at any phase of work during which the submittals are completed and ready for review and acceptance.

2.3 Contractor Business Relations

The Contractor is responsible to successfully integrate and coordinate all activity needed to execute the requirement. The Contractor is responsible to manage the timeliness, completeness, and quality of problem identification. The Contractor is responsible for providing corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor must seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.4 Contractor Administration and Management

The Contractor is responsible to designate one employee to act as the Project Manager. The Contractor is responsible for submit in writing, the name, and title, office, and mobile telephone number of the Project Manager. The Contractor is responsible to establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at the job site and the Contractor's corporate offices. This individual must have full authority to act for the Contractor on all contract matters relating to the daily operation of this Contract. This Designation of Project Manager must be submitted within three calendar days of contract award to the Contracting Officer.

The Contractor is responsible to establish processes and assign appropriate resources to effectively administer the requirement. The Contractor is responsible to respond to Government requests for contractual actions in a timely fashion. The Contractor is responsible to have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor is responsible to assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.5 Subcontract Management

The Contractor is responsible for any subcontract management necessary to integrate work performed on this requirement and must be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add Sub- Contractors to their team after notification to the KO.

2.6 Contractor Personnel

The Contractor is responsible to accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor is required to provide personnel with that meet or exceed a combination of qualifications and experience. Personnel requirements can be found in 3.2 PERSONNEL QUALIFICATIONS, of PART 3 SPECIAL REQUIREMENTS. The Contractor must match personnel skills to the work or task with a minimum of under/over employment of resources.

2.7 Contractor Schedule of Services

The Contractor is responsible to perform tasks according to a detailed written performance schedule and plan which is to be prepared by the Contractor, submitted, and accepted by the KO three (3) calendar days prior to commencement of work. The schedule must include the date the work is to be initiated and completed as well as the amount of work projected to be completed daily. The schedule must identify the hours when the Contractor will perform the work. Any modification to the Contractor’s Schedule of Services must be submitted in writing to the KO, for review and approval prior to incorporating any proposed changes.

2.8 Quality Control

The Contractor is responsible to develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor is responsible to develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is how the quality control person assures that the work complies with the requirement of the contract.

2.8.1 Quality Assurance

The government is responsible to evaluate the Contractor’s performance under this contract in accordance with the Performance Requirement Summary (PRS). Additionally, the Government will use a Quality Assurance Surveillance Plan (QASP), in the inspection of the services. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. The quality assurance defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

2.8.2 Quality Assurance Surveillance Plan

The Government is responsible to monitor the Contractor's performance under this contract in accordance with the Government's QASP. The QASP for work defined herein is in Appendix B of this contract.

2.9 Government Inspection, All work to be performed under this contract must conform to the requirements of this contract and must be approved by the KO. The presence or absence of Government personnel will not relieve the Contractor of responsibility for the proper execution of the work in accordance with this contract.

PART 3 SPECIAL REQUIREMENTS

3.1 Required Submittals

The approving authority for submittals and deliverables rests with the KO and his/her Authorized Representative(s). The Contractor is responsible for ensuring that all submittals and deliverables are following the contract requirements. All required submittals and deliverables are defined herein and listed on the SUBMITTALS AND DELIVERABLE LIST located in Appendix A and within PART 3 SPECIAL REQUIREMENTS of this contract.

3.2 Personnel Requirements

The Contractor is responsible to employ only competent and satisfactory personnel and must provide enough employees to perform the required services efficiently. The Contractor is responsible for complying with local, state, and federal codes, legislation procedures, and regulations affecting work in their professional area.

3.3 Equipment Requirements

Electrical Equipment - All electrical extension cords must be properly sized for the equipment load and placed away from vehicular or pedestrian traffic. All connections between the extension cords and related equipment (e.g., tools, machine, or addition extension cords) must be tightly fastened with no exposed electrical contacts. All extension cords must have and use proper electrical grounding. Power tools and/or extension cords used in damp areas must be plugged into a Ground Fault Circuit Interrupter (GFCI) switch to immediately shutdown when a short to ground is detected.

3.4 Outages

The Contractor is required to maintain access to Building 340 bays 1, 2, and 3 except during requested outages.

3.4 Government provided equipment.

The Government will provide power, water, and restrooms.

3.5 Warranty

Minimum warranty requirements. The following listed parts, components and supplies are covered under warranty in accordance with the schedule following the product purchase date.

Five years: cabinet systems, drawer glides, and components that are moving parts (guides that are in contact with moving parts).

PART 4 PERFORMANCE REQUIREMENTS

Work includes the following. Cabinets shall be delivered undamaged and in good working condition. Undamaged means they are free of scratches, dents, with drawers operating as designed.

4.1. Provide 76 Flat file 5-drawer steel 42”x30”

Product Specifications:

Drawer Depth: 2 1/8 in Drawer Width: 46.5 in Drawer: Case-hardened, ball-bearing roller suspension. Positive closures and courtesy stops. Rear hood and hinged front depressor.

Primary Material: Metal Secondary Material: Steel Material Thickness: 22 ga.

Shipping Weight: ~195 lbs.

Color – Tan / Putty – final color to be selected based on manufacturer availability

4.2. Provide 19 closed bases for flat file

Closed Base – Flat Files – 46.5 x 32.75 x 6” Primary Material: Metal Secondary Material: Steel Material Thickness: 22 ga.

Lock not required Shipping Weight: ~26 lbs.

4.3. Provide 41 Vertical File 5 Drawer Legal w/ Lock.

Vertical File – 5-Drawer, Legal Drawer Depth: 26 in Drawer: Three-part, telescoping, steel ball-bearing suspension.

Lock: Core removable locks Finish: Baked enamel finish over rust-inhibiting phosphate pre-treatment.

Overall Depth: 26.5 in Overall Height: 60 in Overall Width: 18.25 in Weight: 137 lbs All-welded case construction, with six vertical reinforcements.

4.4. Provide acquisition, receiving, delivery, and installation.

4.5. Install cabinets as shown in Attachment A; Flat files shall be stacked four high (4) on a base.

4.6. Clean-up after work, dispose of all shipping materials and return space to pre-work condition.

PART 5 ENVIRONMENTAL PROTECTION REQUIREMENTS

5.1 General Environmental Protection Requirements

Environmental pollution and damage are defined as the presence of chemical, physical, or biological elements or agents that adversely affect human health or welfare; unfavorably alter ecological balances of importance to life; or degrade the environment for aesthetic, cultural or historical purposes. Environmental protection is the prevention and/or control of pollution that develops during execution of this contract. The control of environmental pollution and damage requires consideration of air, water, soil, and land resources; and includes management of visual aesthetics; noise; solid, chemical, and liquid waste; radiant energy and radioactive materials; and other pollutants.

A plan must be developed to provide for environmental protective measures to prevent and/or control pollution that may develop during contract execution. The plan must contain protective measures required to prevent or correct conditions that may develop. The liability for environmental noncompliance must be borne by the Contractor.

5.2 Permits or Licenses

The Contractor must without additional expenses to the Government, be responsible for obtaining all necessary licenses and permits. The Contractor is responsible for all damages to persons or property that occur as a result of the Contractor’s negligence and must take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the Contractor is responsible for all materials delivered and work performed until completion and acceptance of the entire work.

5.3 Hazardous/Carcinogenic Materials

The Contractor, its employees, or Sub-Contractors or their employees must not bring, produce, use, or store on the job site any hazardous or carcinogenic products without prior written approval by the Government. All hazardous and/or carcinogenic waste transported or generated on-site at any Government facility by the Contractor must be properly disposed of off the site by the Contractor as required by law and at no cost to the Government.

The Contractor is responsible to provide the Government with complete, legible copies of all regulatory notices, violations, citations, etc. received by the Contractor that pertain directly or indirectly to the fulfillment of this contract.

5.4 Volatile Organic Chemical (VOC) Requirements

The Contractor is responsible to use on the job site only chemicals and cleaning products which are effective to fulfill the requirements described herein, have the least adverse impact on the environment, that do not exceed the national VOC limitations rule(s) published by the U.S.

Environmental Protection Agency (EPA) and comply with all applicable regulatory requirements.

5.5 Hazardous Waste

The Contractor is responsible to initiate Hazardous Waste Management training and enforcement programs to ensure employees are aware that the domestic drains and storm drains must not be used to dispose of gasoline, paint, thinner, solvents, concentrated cleaning agents, and other toxic material.

The Contractor is responsible for collecting, accumulating, recycling, and/or offsite disposal of its hazardous and toxic waste off the Government’s site in compliance with Federal, state, county and local laws governing hazardous waste storage and disposal.

The Contractor is responsible to provide the KO with documentation of hazardous materials or wastes that are accumulated, handled, generated, or disposed of by the Contractor’s operations. The documentation must demonstrate the adequacy of the handling and disposal operations used by the Contractor and will demonstrate that the Contractor activities will not result in contamination of Government property.

The Government is responsible to provide this documentation upon request during periodic environmental inspections of the Contractor’s premises. The Government must be copied on all correspondence with regulatory agencies concerning the Contractor’s compliance with environmental regulations.

If the Contractor generates hazardous waste in an amount that makes the hazardous waste subject to state and EPA hazardous waste requirements, the Contractor must apply for a Hazardous Waste Generator Identification Number. Hazardous waste must be shipped off the Government site using the Contractor’s Hazardous Waste Generator Identification Number documented on a complete and properly signed Uniform Hazardous Waste Manifest. The Contractor is required to submit an Annual Hazardous Waste Report to the State of which the work is completed.

The Contractor is responsible at the start of the contract, implement a written hazardous waste spill contingent plan listing materials used, spill prevention procedures, containment equipment and procedures to be used in the event of spill, personnel protective equipment requirements, notification procedures, in accordance with the Resource Conservation and Recovery Act (RCRA) and the Occupational Safety and Health Administration (OSHA) regulations.

PART 6 SAFETY REQUIREMENTS

6.1 General Safety Requirements

All work under this contract, the Contractor is responsible to comply with the latest version of the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and the Occupational Safety and Health Act (OSHA) standards in effect on the date of the solicitation.

No separate payment will be made for compliance with EM 385-1-1, nor for compliance with any of the other safety-related requirements.

6.2 Safety Regulatory Compliance

The Contractor and each of its employees must comply with all applicable local, state, and federal rules, regulations, and practices.

6.3 Contractor Negligence

The Contractor is responsible for all injury to persons or damages to property that occurs as a result of the Contractor’s negligence and must take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

6.4 Responsibility

The Contractor is responsible in perform all its activities pursuant to this contract in a safe manner.

The Contractor must assume responsibility on the job site for the actions of all its personnel and Sub-Contractor(s) who are associated with performance on this contract.

6.5 Personal Protective Equipment

The Contractor is responsible in provide and ensure that all its personnel at the job site properly wear all applicable safety devices and apparel. These devices and apparel must be provided by the Contractor at no cost to the Government. Personnel must have the appropriate personal protection equipment, such as eye protection, gloves, boots, and clothing as mandated by OSHA, Federal, State, and Local standards.

6.6 Government Safety Inspection

The Government has the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvement of conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

6.7 Work Stoppage

In the event that the Government should elect to stop work because of an existing safety hazard on the job site after the Contractor has been notified and provided ample time to correct, the Contractor is required to bear all costs for eliminating the hazard(s) and must not be granted compensation for the work stoppage. The Contractor is responsible for all additional expenses incurred.

6.8 Vehicle Operation

The operation of the Contractor’s vehicles by the Contractor’s employees on or about Government property must conform to regulations and safe driving practices.

6.9 Equipment and Tool Inspection

The Contractor is responsible to inspect all powered equipment daily before operations for signs of wear as well as potential safety hazards. The Contractor must immediately remove from service on the job sites all equipment including extension cords which are potentially unsafe, damaged, inoperable and/or do not meet the manufacturers operational specifications.

6.10 Safety Data Sheets (SDS)

The Contractor is responsible to obtain SDS for all materials or supplies as required by Federal, State, or Local regulations and policies.

PART 7 SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative or Contracting Officer. Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall follow RIA installation policy and procedures in place of the background check conducted by a bonded third party for off Island Government property access, which will include but is not limited to completing the NCIC III background check conducted by the Rock Island Arsenal. (Details for Rock Island Arsenal Access can be found at:

http://www.usagria.army.mil/AccessRequests/).

Address to the Visitor Center to have the background checks completed is:

Visitor Center 23 Prospect Ct

Rock Island Arsenal, IL

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the KO or a representative of the Government no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-15-C-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mailed to:

U.S. Army Corps of Engineers Rock Island District

Security Office 1500 Rock Island Drive Rock Island, IL 61201

PART 8 APPLICABLE DEFINITIONS

ACCEPTANCE – The act of an authorized representative of the Government by which USACE assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

APPROVAL – The Government has reviewed submittals, deliverables or administrative documents and has determined the documents conform to contract requirements.

Government approval will not relieve the Contractor of responsibility for complying with Federal, State, local laws, and regulations.

BUSINESS HOURS – 7:00 A.M. through 5:00 P.M. CST/CDT, Monday through Friday, excluding weekends and holidays.

CONTRACTOR – A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

CONTRACT DISCREPANCY REPORT – A written record of unsatisfactory performance by the Contractor as observed by the KO or a representative of the Government and issued to the Contractor when the number of rejects exceed the acceptable quality level.

CONTRACTING OFFICER (KO) – A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

CORRECTION – The elimination of a defect.

DEFECT – Work requirements not completed on time. Unsatisfactory workmanship that does not conform to prescribed standards.

DELIVERABLE – Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

GOVERNMENT - Means Government of the United States.

INSPECTION – Those actions taken by the Government to view closely and critically in order to ascertain quality or state, defect errors, or deviations from requirements and specifications.

JOB SITE – The area within the building or portions of such areas which are defined within the contract or as described by the KO or a representative of the Government.

MODIFICATION – Modification is a bilateral or unilateral change in the terms of the contract.

OSHA – US Occupational Safety and Health Administration. The Federal Government agency responsible for providing the rules and regulation on safety and health requirements in the workplace.

QUALITY ASSURANCE – A means by which the Government can confirm that the quantity and quality of service received conformed to contract requirements. These methods and procedures are not intended to aid the Contractor in the performance of the contract requirements and must not be a substitute for the contract quality control.

QUALITY ASSURANCE SURVEILLANCE PLAN – An organized written document specifying the surveillance methodology to be used for surveillance of the Contractor performance.

QUALITY CONTROL – A method used by the Contractor to assure that quality services are provided to satisfy the requirements of the contract.

SERVICES – Includes services performed, workmanship, and material furnished or utilized in the performance of services.

SUBCONTRACTOR – One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the Sub-Contractor.

SUBMITTAL – Any document or product required to be delivered to the Government by the Contractor.

SUPERVISOR – Supervises individual and/or group/teams of employees/Sub-Contractors.

PART 9 OTHER REQUIREMENTS

9.1 Delivery of Supplies and Equipment

The Contractor is responsible to (as directed by the KO or a representative of the Government) schedule its supply and equipment deliveries during times and locations that cause minimum disruption and inconvenience to the Government’s operations. Unless otherwise directed in writing by the KO or a representative of the Government, all deliveries must be made at the job site, Building 340 Bay 4, only during the hours of 8:00 A.M. and 4:00 P.M. CST/CDT daily. A loading dock will not be available for receiving the delivery. Refer to Attachment A for building delivery, staging, and installation location. The Contractor is responsible to notify the KO or a representative of the Government, in writing and in person of all deliveries 24 hours prior to the scheduled delivery. Project Manager shall be onsite during final delivery to ensure products are delivered free of damage, installed per PWS, and operate as designed. If issues arise within the warranty period, the Project Manager shall be onsite within 72 hours to provide warranty support as provided by the manufacturer’s warranty.

9.2 Communication

The Contractor is responsible to provide clear communication onsite, for all work performed at the job site, a supervisor able to communicate clearly and understandably (both verbally and in writing) in the English language. The supervisor must also be able to communicate clearly and understandably (both verbally and in writing) with all the Contractor’s employees and Sub- Contractors in their respective language. In addition, all Contractor’s employees and Sub- Contractors must understand verbal and signage warnings pertaining to safety and security.

9.3 Government Coordination and Authorized Changes.

The Contractor is required to accept instructions only from a warranted Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, the Contractor must not proceed with the change and must immediately notify the Contracting Officer. For contractual matters regarding this service procurement, the Government’s Contract Specialist is Mr. John Wysocki. Contact information is as follows:

Ryan Larrison, CEMVR-CT Toby Hunemuller, CEMVR EC-T

Contracting Officer Technical Manager, POC

USACE, Rock Island District USACE, Rock Island District

John Wysocki, CEMVR-CT

Contracting Specialist

USACE, Rock Island District

PART 10 PAYMENT

10.1 Acceptance of Work

Successful completion of a project is defined as KO or a representative of the Government approved completion of punch list work. There will be no partial payments.

10.1.1 Punch List Procedures

Upon completion of the job the KO or a representative of the Government will inspect the work for deficiencies and/or discrepancies. All discrepancies and/or deficiencies identified will constitute the official punch list which will be provided to the Contractor. The Contractor is responsible to correct all items on the list within five (5) days of receiving the report.

10.2 Invoicing

The Contractor is responsible to invoice the Government on a monthly basis in accordance with invoicing instructions contained in the award narrative.

INVOICES The Contractor is responsible to send invoices to the following point of contact: toby.j.hunemuller@usace.army.mil

ATTACHMENT A – EC VAULT AND STAGING AREA

W912EK24R0029

APPENDIX A

DELIVERABLES

The Contractor is required to submit the following records to the Technical Manager.

WITH QUOTE

01 PRODUCT INFORMATION SHEETS FOR VERTICAL AND HORIZONTAL

FLAT FILES AND FLAT FILE BASES, INCLUDING WARRANTY

PRIOR TO CONTRACT START DATE

01 CONTACT PHONE NUMBERS OF ALL KEY PERSONNEL

02 LIST OF PERSONNEL,

03 CONTRACTOR SCHEDULE OF SERVICES

04 DESIGNATION OF PROJECT MANAGER

CLOSEOUT SUBMITTALS

01 FINAL INVOICE

APPENDIX B

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing the Performance Work Statement (PWS) for cabinet delivery and installation. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish. The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). A performance-based approach enables the contractor to play a large role in how the work is performed, if the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

The contractor, and not the government, is responsible for the quality of all work performed.

The role of the Government is quality assurance to ensure contract standards are achieved.

SURVEILLANCE

The Government KO or a representative of the Government will evaluate the services required by the PWS to ensure compliance. Any Government employee who observes unacceptable services, either incomplete or not performed, should immediately contact the KO, who will document the complaint and forward it to the contractor for correction. The contractor will be given two hours after notification to correct unacceptable performance.

Performance Requirements Summary (PRS) Chart

Required Service Performance Standard

Acceptable Level of Quality

Method of Surveillance

Impact on Contractor Payments

Furnish and install vertical files

Check installation meets Part 4

Materials meet Spec.

Installation is correct

Visual and physical operation of drawers

Deduct 10% of pay for each documented event of unsatisfactory performance

Furnish and install flat files

Check

Materials meet Spec.

Installation is correct, product free of damage, drawers operate as designed

Visual and physical operation of drawers

Deduct 10% of pay for each documented event of unsatisfactory performance

Clean Up Check

Space returned to pre-work condition

Visual

Deduct 10% of pay for each documented event of unsatisfactory performance

APPENDIX C

Personnel Change Request Form

Contract # Date

We, , respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long-term employee) shall be submitted by close of business on (insert proposed date):

(Insert signature block)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 76 Each Flat file 5-drawer steel 42”x30” Cabinet

FFP

Provide cabinets as detailed in PART 4 of the PERFORMANCE REQUIREMENTS of the PWS.

FOB: Destination

PURCHASE REQUEST NUMBER: 96514741636226

PSC CD: 7110

NET AMT

0002 19 Each Closed Base – Flat Files – 46.5 x 32.75

FFP

Provide cabinets as detailed in PART 4 of the PERFORMANCE REQUIREMENTS of the PWS.

FOB: Destination

0003 41 Each Vertical 5 Drawer Legal Cabinet Locking

FFP

Provide cabinets as detailed in PART 4 of the PERFORMANCE REQUIREMENTS of the PWS.

FOB: Destination

0004 1 Job Delivery and Installation

FFP

Provide cabinets as detailed in PART 4 of the PERFORMANCE REQUIREMENTS of the PWS.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A Destination Government 0002 N/A N/A Destination Government 0003 N/A N/A Destination Government 0004 N/A N/A Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 60 dys. ANP 76 ROCK ISLAND ARSENAL BLDG 340

BRIAN LANE

1710 WHITTEMORE ST

ROCK ISLAND IL 61201

(309) 749-7412 FOB: Destination

966505

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.219-1 Small Business Program Representations FEB 2024 52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.223-1 Biobased Product Certification MAY 2024 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.246-1 Contractor Inspection Requirements APR 1984 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the Inspector General AUG 2019 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision.