2024 PWS Coralville Lake_Tree Maintenance IDIQ - DRAFT.docx

U.S. ARMY CORPS OF ENGINEERS

ROCK ISLAND DISTRICT

INSTRUCTIONS: NOTICE TO OFFERORS

TREE MAINTENANCE SERVICES

CORALVILLE LAKE PROJECT, IOWA

SECTION A

1. SCHEDULE OF PRICES (LINE ITEMS/CLINS): Offerors shall complete and submit the price schedule with its quote and include a price of each line item and all options. Failure to do so will result in the Offeror’s quote being rejected without further consideration. An award will be made to the lowest priced technically acceptable quote. The lowest price will be determined by adding up all listed line items. Failure to submit a price for any of the required line items on the price schedule will render the Offeror’s quote as ineligible for award. Please refer to clause 52.212-2 for proposal evaluation factors and technical requirements.

2. DOCUMENTS TO RETURN: In order to be considered responsive, offerors must complete and return all of the following:

· Complete and return first page of solicitation, including offerors complete mailing address, telephone number, offerors name, title, and signature.

· Complete and return “Schedule of Prices (CLINs)”.

· Submit information requested in Clause 52.212-2.

· Technical Capability Statement

· Past Performance Questionnaire

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page 1 of the solicitation, at the address indicated. Complete quotation packages may be emailed to XXX.X.XXX@usace.army.mil. If mailed, please mark envelope “Quote for Solicitation W912EK-24-T-00XX”.

U.S. ARMY CORPS OF ENGINEERS

ATTN: CONTRACTING DIVISION

1500 ROCK ISLAND DRIVE

ROCK ISLAND, IL 61201-2004

3. SITE VISIT: Offerors who wish to have a site visit should contact the Coralville Lake Project Office at 319-338-3543 extension #6322 or e-mail Zachary.T.Scriver@usace.army.mil to schedule an appointment with Natural Resources Specialist/Park Ranger, Zachary Scriver.

SCHEDULE OF PRICES

The quantities indicated are estimates only. The contractor will be paid on the basis of actual work performed.

TREE MAINTENANCE

SCHEDULE OF PRICES

DESCRIPTION OF SERVICES: PERFORM TREE MAINTENANCE AT CORALVILLE

LAKE DAM AND RECREATIONAL AREAS FOR THE CORALVILLE LAKE PROJECT,

IOWA CITY, JOHNSON COUNTY, IOWA IN ACCORDANCE WITH THE ATTACHED PWS.

BASE YEAR CONTRACT PERIOD: TIME OF AWARD THROUGH 31 MAY 2025

REMOTE LOCATION (RL): DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

TOTAL FOR BASE YEAR (SUM OF 001A-001AS)

ORDERING PERIOD 1: 01 JUNE 2025 THROUGH 31 MAY 2026

REMOTE LOCATION (RL): DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

TOTAL FOR ORDERING PERIOD I (SUM OF 0100A-0100AS)

ORDERING PERIOD 2: 01 JUNE 2026 THROUGH 31 MAY 2027

REMOTE LOCATION (RL): DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

TOTAL FOR ORDERING PERIOD II (SUM OF 0200A-0200AS)

SECTION C

PERFORMANCE WORK STATEMENT

1. BACKGROUND. The U.S. Army Corps of Engineers Coralville Lake Project is a flood control reservoir in Iowa. A wide variety of recreational facilities are offered, including boat launching ramps, campgrounds, picnic areas and swimming beaches. Coralville Lake is located approximately four miles north of Iowa City, Iowa. The Corps of Engineers contracts many routine tasks to the private sector, including tree maintenance. Maps showing the recreation areas at Coralville Lake can be found on the internet at: https://www.mvr.usace.army.mil/Missions/Recreation/Coralville-Lake/ Click on the “Maps and Resources” link, then select the map of the area you would like to view.

2. CERTIFICATION Contractor must be certified through the International Society of Arboriculture as a Certified Arborist, and shall give personal supervision to the work. Whenever work is being performed, a Certified Arborist must be present, whether that is the Contractor or the On-the-Job-Supervisor.

3. SITE VISIT: Offerors who wish to have a site visit should contact the Coralville Lake Project Office at 319-338-3543 extension #6322 or e-mail Zachary.T.Scriver@usace.army.mil to schedule an appointment with Natural Resources Specialist/Park Ranger, Zachary Scriver.

4. PERIOD OF PEFORMANCE. The resulting contract will be for a base period with two (2) ordering periods. The ordering periods are seperately priced, see 52.217-9 for information regarding ordering periods.

BASE PERIOD OF PERFORMANCE:

TIME OF AWARD THROUGH 31 MAY 2025

ORDERING PERIOD I - PERIOD OF PEFORMANCE:

01 JUNE 2025 THROUGH 31 MAY 2026

ORDERING PERIOD II - PERIOD OF PERFORMANCE:

01 JUNE 2026 THROUGH 31 MAY 2027

5. REQUIRED INSURANCE. In accordance with the FAR Clause 52.228-5 titled “Insurance-Work on a Government Installation” the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance*:

$500,000 per occurrence $20,000 property per occurrence

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b) and (c).

** Iowa Insurance Division, telephone 515/281-5705 Iowa Division of Workers Compensation, telephone 800/562-4692

6. QUALITY CONTROL PLAN The Contractor shall provide a Quality Control Plan (QCP) for the performance requirements of this contract and shall provide a written copy of same to the Contracting Officer (KO) and COR no later than 30 days after contract award. The Contractor shall maintain the QCP throughout the contract performance period, and, at any time upon verbal or written request, shall provide a copy to the KO and COR for review. The QCP shall include an inspection system covering all work tasks stated in the contract to include supplies.

6.1. IMPLEMENTATION OF QCP: The Contractor or designated On the Job Supervisor shall ensure that all work has been completed in compliance with the provisions of the task order in accordance with the contract Performance Work Statement (PWS). Once the contractor is satisfied that work is complete and ready for government inspection, they shall notify the COR to that effect.

7. COORDINATION MEETING. The Contractor will be required to meet with Government personnel before starting work. In addition, the contractor shall be prepared to submit and discuss the following:

7.1. Insurance Certificate: Contractor must furnish proof of insurance per section C.2;

7.2. Letter Designating On-the-Job Supervisor(s): The name of the person designated by the Contractor as responsible for inspecting work performed and compliance with contract provisions;

7.3. Contractor’s Quality Control Plan (QCP). The quality control program is in place to assure the requirements of the contract are provided as specified in Section C.4;

7.4. Accident Prevention Plan (APP). All work shall be performed in accordance with the Contractor’s Accident Prevention Plan which shall include applicable safety requirements set forth in the current Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 Sec 31, revised 30 November 2014, or current copy. No on-site work shall be performed until the Contractor’s Accident Prevention Plan and Certificate of Insurance have been submitted and are approved.

7.5. Driver’s License. All on-site contractor’s employees shall provide a copy of a valid driver’s license.

7.6. ISA (International Society of Arboriculture) Certified Arborist certificate. A copy will be provided to the COR and maintained in the contract file.

7.7. CPR and First Aid Certificate. Copies of certificates shall be provided for any employees who have received training.

8. PAYMENT PROCEDURES. Payment for services performed under this contract will be made after satisfactory performance of work described in Task Order and upon receipt of invoice. Invoices shall be submitted to the Coralville Lake Project Office, 2850 Prairie du Chien Road NE, Iowa City, IA 52240. Each invoice shall contain the following information:

Contractor’s name & address as it appears on the contract Contract number Task Order number Item Number of work completed Description of work completed Quantity of work completed Unit Unit prices Extended totals Original Signature

9. SCOPE OF WORK.

9.1. GENERAL REQUIREMENTS

9.1.1. TASK ORDERS. Task orders are signed and issued by the Contracting Officer and are required prior to performance of any work under this contract. The task order will contain but is not limited to the following information:

· Date of order

· Contract number and order number

· Contract Item Number and Description, Quantity, and Unit Price

· Task or performance schedule

· Map with specific tree and/or stump locations and disposal sites (if included)

9.1.1.1. The majority of Task Orders will be issued in advance for planning purposes, allowing the contractor a minimum of one month, and typically two to three months, to complete the work.

9.1.1.2. Task Order minimum will be $6,000 in accordance with clause 52.216-19, titled “Ordering Limitation”.

9.1.1.3. Task Order maximum will be $150,000;

9.1.1.4. The estimated total cumulative Task Order minimum will be $6,000 per year;

9.1.1.5. The estimated total cumulative Task Order maximum will be $150,000 per year;

9.1.1.6. NTE amount (three year total) is estimated not to exceed $450,000.

9.1.2. REPORT OF WORK PERFORMED. The contractor shall submit daily the Contractors Daily Work Log (Attached as Technical Exhibit #1) of all person hours and descriptions of work performed.

9.1.3. INSPECTION. The Contractor shall inspect all work performed by employees prior to submittal of invoice to ensure that all work has been performed as described in the Scope.

9.1.3.1. The work will be performed in accordance with contract specifications and is subject to inspection to ensure compliance with the terms of the contract and the Quality Assurance Surveillance Plan (QASP).

9.1.3.2. The COR shall be notified within one (1) business day upon completion of each work item. Any work not meeting the specifications contained within the PWS shall be corrected within five (5) business days at the expense of the Contractor.

9.1.3.3. If repeated inspections of a work item (3 or more) are required due to contractor’s failure to perform to contract specifications, a re-inspection fee of $40 per inspection may be deducted from contractor payment as well as other contract administrative actions.

9.1.4. WORK LOCATIONS. Tree maintenance will primarily occur within campgrounds, along roadways, and other recreation areas. Additional tree work may be along trails where access will be limited or inaccessible for equipment. See project area map (attached as Technical Exhibit #2)

9.1.4.1. During the recreation season, which is generally May 1st through the third Sunday in October, campsite pruning will be limited to Monday through Thursday. Coordination with the COR may be required to close certain campsites for completion of the delivery order.

9.1.4.2. The services in this contract occur in areas that are open to the public. The Contractor shall clean the grounds and dispose of all debris, twigs, leaves, branches, chips, etc. before the end of each workday unless directed in the Task Order to leave on the ground. Disposal shall be outlined in the Task Order.

9.1.4.3. In areas designated as “REMOTE LOCATION” (RL) in the Schedule of Prices, full cleanup of felled material will NOT be required as long as debris is removed from the trail or access point and an area no less than 10 (ten) feet in any direction from the trail or access point.

9.1.4.4. Local Disposal (LD): Disposal sites will be identified at each of the three main recreation areas (Dam Complex, Sugar Bottom and Sandy Beach) for branches and logs over 8” (eight inches) in diameter and a separate location will be identified for chipped material or slash.

9.1.4.5. Removal from Site (RFS): Requires removal of all felled materials from Coralville Lake Project, and disposal at an approved waste facility. This is typically reserved for trees that are diseased (e.g. oak wilt).

9.1.5. Contractor must be experienced with chainsaws as well as follow all guidelines in the Corps of Engineer’s Safety and Health Requirements Manual, EM 385-1-1, revised 30 November 2014, or current copy. A digital copy of the manual can be obtained from; https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

9.2. TREE PRUNING REQUIRMENTS

9.2.1. Tree pruning will be done in accordance with ANSI Z133.2012 – Safety Requirements and ANSI A300 Part 1 (2008) Pruning. ANSI manuals can be obtained by visiting the American National Standards Institute website at http://www.ansi.org/default.aspx.

9.2.2. The contractor shall use proper pruning methods. Pruning cuts must be made with clean, sharp, non-powered hand tools, or a small chain saw to minimize damage to the trees. The Contractor shall have proper pruning techniques clarified with the COR at the pre-work meeting. Pruning operations must comply with the Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 Sec 31, revised 30 November 2014, or current copy.

9.2.3. HIGH LIMB PRUNING as referred to in the Schedule of Prices is classified as any pruning that cannot be safely reached using a pole saw from the ground.

9.2.4. Primary branches or secondary branches which are lower than eighteen feet (18’) above the ground and are over roadways, parking lots and campsites shall be removed.

9.2.5. Primary branches or secondary branches which are lower than eight feet (8’) above the ground in mowed portions of recreation areas and campgrounds shall be removed. Evergreens, crab apple, hawthorn or other small landscape trees are excluded.

9.2.6. Branches which are crossed causing growth restriction and branches which are dead or diseased shall be removed.

9.2.7. Remove all (no exclusions) branches that contact facilities, such as buildings, shelters, gutters and roofs.

9.2.8. No pruning of oak trees will be permitted from March 1 to October 31 unless specifically directed in the Task Order. Pruning cuts on oak trees made between March 1 and October 31 shall be treated with Lac Balsam or an equivalent product.

9.3. TREE FELLING REQUIREMENTS

9.3.1. Felling of trees shall be done with a chainsaw in accordance with ANSI Z133.2012-8.5 Tree Removal. ANSI manuals can be obtained by visiting the American National Standards Institute website at http://www.ansi.org/default.aspx.

9.3.2. Contractor must use extreme caution when felling trees in campgrounds and recreational areas. If needed, contractor shall barricade area to keep public a safe distance away. When working along roadways and trails, the contractor shall be required to have flaggers or spotters observing each direction from the trees being cut or pruned to be sure that all members of the public stay a safe distance away. Contractor shall make every effort to protect adjacent standing trees and facilities when felling.

9.3.3. All felled trees shall be cut as close to the ground as possible, unless directed otherwise in the Task Order. Cut material may be left on the ground, or removed from the site as directed in the Task Order. Bid items stating “remove from site” shall require contractor to remove all felled material from government property.

9.4. STUMP GRINDING REQUIRMENTS

9.4.1. STUMP GRINDING as referred to in the Schedule of Prices is classified as any stump remaining from a tree that has already been felled. Diameters of the stump will be based on the original diameter of the tree measured at DBH.

9.4.2. Stump grinding shall be done in accordance with ANSI Z133.1 – 5.5 Stump Cutters.

9.4.3. Stumps and lateral surface roots greater than 3 (three) inches in diameter shall be ground a minimum of 6 (six) inches below grade. Grade is defined as the elevation of surrounding soil that has not been displaced by the tree including its roots.

9.4.4. Contractor shall remove chips and debris from the area and are not to be used as backfill material. A location on site will be provided for chips and debris, typically within the recreation area in which the stumps are located or in an adjacent rec area.

9.4.5. The stump hole will be backfilled with black dirt, provided by the contractor and domed to the level of 2” above the adjoining grade. The finished site shall be raked smooth. Backfilling shall be accomplished on the same day as the stump grinding. Contractor will use extreme caution when working in or around areas where people are or may be recreating.

9.5. REPORTING REQUIREMENTS.

9.5.1. DISTURBANCES. Contractor shall immediately report all emergency situations and accidents to the COR, or if unavailable, to local law enforcement personnel.

9.5.2. DAMAGE TO GOVERNMENT, PUBLIC OR PRIVATE PROPERTY OR PERSONS. Extreme caution must be exercised when working in public recreation areas. The contractor will immediately report to the COR any damage to government or private property and/or injury to any person resulting from their operations. The contractor shall survey each area for damage or vandalism prior to commencement of work and notify the COR of their observations. The government has the right to assume that any damage found, that was not previously reported by the contractor, was caused by the contractor’s operation. The contractor shall be responsible for damage to any Government facilities, structures or turf. The COR will notify the Contracting Officer of the nature and extent of contractor damage to government property. The Contracting Officer may deduct the sum total cost of damages from the amount owed the Contractor for that Task Order. The contractor is directly responsible for damage to public or private property resulting from their operations. The contractor is liable for injuries to any person as a result of their operations.

9.5.3. DAMAGE TO VEGETATION. The Contractor shall advise the COR of any damage to vegetation that results from their operations within a 24-hour period after the damage. Damage to vegetation includes, broken limbs, bark loosened or torn from trunks, and entire plant damage which will require removal and turf rutting. For purposes of this contract, repair of loosened or torn bark is not considered to be satisfactory compensation for loss of the vegetation caused by loosened or torn bark. All tree and shrub damage will be computed using values established by Extension Folder 445 of the University of Minnesota or International Society of Arboriculture Guide for Plant Appraisal up to and including the full replacement cost of the shrub or tree when bark damage exceeds 50% of the circumference of the tree. Mitigation of the damage will be at the discretion of the COR. Work site locations shall be restored to their condition prior to contract work commencing. Any turf ruts greater than 3 (three) inches in depth will be viewed as damage and will need to be restored. The total amount of damages from a single incident may be deducted from the sum to be paid for that Task Order or it will be the Contractor’s responsibility to replace and replant trees, shrubs, or turf damaged by their operation at the Contractor’s expense. The COR will decide the suitability of replacement stock, the method, location, and time frame for replanting.

10. ENVIRONMENTAL CONTROLS.

10.1. COMPLIANCE WITH LAWS AND REGULATIONS. The Contractor shall be knowledgeable of, and shall comply with, all applicable federal, state, and local laws, environmental requirements and instructions. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

10.2. HAZARDOUS MATERIALS. The Contractor is responsible for advising their employees of all Environmental and Hazardous Materials Handling.

10.3. NOTIFICATION OF ENVIRONMENTAL SPILLS. If the Contractor or employee(s) of the Contractor spill or release any substance into the environment, the Contractor shall immediately report the incident to the COR, or in their absence, the Contracting Officer. The Contractor shall be liable for containment and cleanup of hazardous substances spilled or released into the environmental as a result of their operations.

10.4. CLOSING OF AREAS: National security, major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of contract recreation areas. During such times, it may be necessary for the Government to suspend the Contractors operations on part or all of a contract area and suspend payment or renegotiate the contract bid price.

11. SUSTAINABILITY

11.1. The contractor shall meet the recycled content requirements set forth by EPA. The link is provided. The list is periodically updated; reviewers should check EPA’s website (http://www3.epa.gov/epawaste/conserve/tools/cpg/products/) for updates.

11.2. The contractor shall ensure contain recycled-content (e.g., tree trimming equipment, supplies, etc) for all contractor-furnished supplies.

11.3. The contractor shall meet the BioPreferred Program requirements set forth by USDA. The following list is current as of 1 Jan 2016. The list is periodically updated, so reviewers should check USDA’s website (http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml) for updates.

11.4. The contractor shall use biobased products for equipment maintenance

11.5. The contractor shall assure that all deliverables be printed double sided on paper that contains post-consumer fiber.

SECTION D

GOVERNMENT SUPPLIED ITEMS

1. STORAGE OF EQUIPMENT AND SUPPLIES. When storage of the Contractor's equipment and supplies becomes necessary, items shall be stored in areas designated by the COR. The Government will assume no responsibility or liability for Contractor equipment and/or supplies stored on Government property. The Contractor shall ensure all fence gates are locked and secured when property is stored.

2. LOCAL DISPOSAL SITES. A local disposal site will be identified by the COR at each of the major recreation areas (Dam Complex, Sugar Bottom and Sandy Beach) for branches and logs over 8” (eight inches) in diameter and a separate location will be identified for chipped material or slash

3. KEYS. Keys shall be assigned to the Contractor for access to locations as identified in the Task Order. These keys must be returned at the end of the contract period. Failure to do so will be considered detrimental to Coralville Lake Project security and the Contractor will be charged for the replacement of the lost level of security.

SECTION E

CONTRACTOR SUPPLIED ITEMS

1. EQUIPMENT. Contractor shall have equipment available to safely trim or remove trees of all sizes in developed recreation areas, along roads, and along trails. All guards and safety devices shall be in place and in good working order. Equipment shall be maintained and equipped according to the manufacturer’s specifications, as well as meeting the safety requirements set forth in the Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 Sec 31, revised 30 November 2014, or current copy. Equipment breakdowns do not relieve the contractor of the responsibility to complete work delivery on time.

2. TELEPHONE AND ANSWERING MACHINE. Contractor shall have a telephone with answering machine, cellular phone with voice mail messaging or other approved message recording service/device. During the performance of tree maintenance, the Contractor, or an employee designated to act for them, shall be available to take calls or return calls within one hour between the hours of 7:30 a.m. and 6:00 p.m.

3. VEHICLE(S). All vehicles shall be properly licensed, insured and maintained in a safe, clean condition.

SECTION F

1. GENERAL SECURITY REQUIREMENTS AND GUIDANCE:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2. ANTITERRORISM (AT) LEVEL I TRAINING:

All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. PRE-SCREEN CANDIDATES USING E-VERFIFY PROGRAM:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

4. FOR ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES:

All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party. The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders;

(2) Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g. drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1. Employee will be on site a total of 15 days or less, for the duration of the project.

1. Employee is added to the ACL as a short term employee.

1. Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

1. Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1. Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

1. Foreign national employee will comply with E-verify requirements E-verify paragraph).

1. Approved and identified contractor employee shall escort the foreign national employee at ALL times while on site.

Each contractor employee can sponsor only one short term foreign national at a time.

Personnel Change Request Form Contract #_______________ Date___________ We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

TECHNICAL EXHIBIT #1

CONTRACTOR DAILY WORK LOG

Contractor or Contractor’s Representative

DATE

LOCATION

DESCRIPTION OF

WORK

PERSON HOURS

COMMENTS

TECHNICAL EXHIBIT #2

PROJECT AREA MAP

TECHNICAL EXHIBIT #3

QUALITY ASSURANCE SURVEILLANCE PLAN

Coralville Lake Project INTRODUCTION This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this PWS. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Performance Requirements Summary (PRS) in the maintenance contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the Government desires to maintain a quality standard in operating, maintaining, and repairing facilities and that a service contract to provide the service is the best means of achieving that objective.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

In this contract the quality control program is the driver for product quality. The contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

Para Performance Threshold

SURVEILLANCE: The Contracting Officer’s Representative (COR) will receive complaints from Government personnel and pass them to the contractor's quality control inspector (QCI) for correction. The appointed COR for this requirement is:

Zachary Scriver Zachary.T.Scriver@usace.army.mil (319) 338-3543 ext. 6322

STANDARD: The Contractor shall perform all work required in a satisfactory manner in accordance with the appropriate PWS paragraph.

PROCEDURES: The Government COR will inspect all work tasks required to ensure contractor compliance with the appropriate paragraphs of the Performance Work Statement (PWS) each time the service(s) is performed. The COR will record results of inspection, noting the date and time of inspection. If inspection indicates unacceptable performance, the COR will notify the contract manager or QCI of the deficiencies for correction. The Contractor shall be given one week after notification to correct the unacceptable performance.

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